RFP 26_06 City of Mableton official Seal_ log.pdf

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Request for Proposal RFP

City of Mableton official Seal, logo and Brand identity System

Procurement Schedule of Events

Event Date Submit by RFP Issued 03.24.2026 06:00 PM EST Questions Due 04.07.2026 01:00 PM EST Addendum Issued (if any) 04.21.2026 01:00 PM EST Proposals Due: 05.26.2026 01:00 PM EST Evaluation Deadline: 06.23.2026 01:00 PM EST Consultant Selection: TBD TBD Council Consideration TBD TBD

The City of Mableton is seeking a qualified firm to lead a research-driven initiative to develop the City’s official seal, logo, and comprehensive brand identity system. As one of Georgia’s newest municipalities, Mableton is uniquely positioned to establish a clear and meaningful identity early in its formation.

The purpose of this project is to create an authentic, cohesive brand that reflects the community’s character and values, enhances civic pride, and ensures consistency across all City communications. The selected firm will be responsible for conducting research, developing brand strategy, designing the visual identity, and producing formal brand guidelines. Upon completion of the project, the City intends to assume primary responsibility for implementation and ongoing use of the brand internally.

Availability of RFP Documents and Submission Requirements A complete Request for Proposals (RFP) package, including all submission requirements, is available through the

Georgia Procurement Registry (GPR). Only firms that have formally obtained the official RFP package through the

City of Mableton Purchasing Division and are documented by the City as registered plan holders will be eligible to submit a proposal. Proposals must be submitted on a USB flash drive only, in accordance with the instructions outlined in the RFP package. Interested firms must also send an email to purchasing@mableton.gov to confirm mailto:purchasing@mableton.gov

2 | P a g e their intent to respond. This email will serve as acknowledgment of receipt of the RFP documents and confirmation of the vendor’s participation in the solicitation process. This solicitation will remain open for thirty (30) calendar days from the date of issuance. No extensions will be granted. All proposers must ensure that all required Exhibits and Addenda are fully completed, signed, and notarized (where applicable) and submitted as part of the proposal package. Failure to include the required documentation may result in the proposal being deemed non-responsive.

All questions regarding this solicitation must be submitted no later than May 26, 2026, at 01:00 PM (EST).

Questions received after this deadline will not be accepted or responded to.

Proposals must be delivered to address below.

City of Mableton – Purchasing Division

5656 Mableton Parkway

Mableton, Georgia 30126

No later than May 26, 2026, at 01:00 PM EST. Late submissions will not be accepted.

Final award is subject to approval by the Mayor and City Council (tentative).

The proposed schedule of events is provided for informational purposes only and is subject to change at the discretion of the City. The City reserves the right to reject any or all proposals, waive informalities, request clarifications, re-advertise, or cancel the solicitation in the best interest of the City.

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PROPOSAL LETTER

We propose to furnish and deliver all the deliverables and services named in the attached Request for Proposal (RFP). The price or prices offered herein shall apply for the period stated in the RFP.

We further agree to strictly abide by all the terms and conditions contained in the City of Mableton Vendor Manual as modified by any attached special terms and conditions, all of which are made a part hereof.

Any exceptions are noted in writing and included with this bid.

It’s understood and agreed that this Proposal constitutes an offer submitted to the City of Mableton.

Receipt or written acknowledgment of this Proposal by the Purchasing Division does not create a binding contract. In accordance with Georgia municipal procurement requirements, award or acceptance of a proposal does not constitute a contract.

A binding agreement shall exist only upon formal approval by the Mayor and City Council, and the execution of a written Professional Services Agreement signed by authorized representatives of both parties.

It is understood and agreed that we have read the City’s specifications shown or referenced in the RFP and that this statement is made by the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included in this statement meet or exceed all such City specifications. We further agree, if you awarded a contract, to deliver goods and services which meet or exceed the specifications. The City of Mableton reserves the right to reject any or all offers, waive technicalities, and informalities, and to make an award in the best interest of the city.

It is understood and agreed that this statement of Proposal and proposal shall be valid and held open for a period of sixty (60) days from the opening date.

Additionally, the proposer certifies compliance with the applicable provisions of the Official Code of Georgia Annotated (O.C.G.A.) Title 13, which governs public contracts, and Title 50, Chapter 5, which addresses procurement and bidding processes for public entities in the State of Georgia. The proposer acknowledges that any violation of these statutes may result in disqualification from future contracts and potential legal penalties.

Furthermore, the proposer acknowledges compliance with O.C.G.A. § 45-10-20 et seq., which prohibits conflicts of interest in public contracting and ensures that no public officer or employee has a direct financial interest in the contract.

The proposer also certifies adherence to Georgia’s Illegal Immigration Reform and Enforcement Act of 2011 (O.C.G.A. § 13-10-91), confirming that the proposer and all subcontractors have registered and participated in the federal E-Verify program to verify employment eligibility.

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PROPOSAL SIGNATURE AND CERTIFICATION

(Proposer to sign and return)

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer.

I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et seq.

have not been violated and will not be violated in any respect throughout the contract.

Authorized Signature Date

Name Company Name Here

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City of Mableton

Request for Proposal (RFP)

City of Mableton official Seal, logo and Brand identity System

RFP No. 26-06

Section I: Purpose and Background

The City of Mableton is seeking a qualified and experienced firm to lead a comprehensive, research-driven process to develop the City’s official seal, logo, and full brand identity system. This initiative is intended to establish a strong, cohesive, and enduring visual and messaging framework that will represent the City across all platforms and communications.

As one of Georgia’s newest municipalities, the City of Mableton is uniquely positioned to define its identity at an early stage in its development. With continued growth, increasing public engagement, and expanding municipal services, it is critical that the City establish a recognizable and consistent brand that reflects its character, values, and vision for the future. This effort will support the City in communicating effectively with residents, businesses, stakeholders, and regional partners.

The purpose of this project is to create an authentic and inclusive brand identity that is informed by stakeholder input, community engagement, and best practices in municipal branding. The resulting brand should foster civic pride, strengthen community recognition, and provide a unified visual presence that enhances the City’s credibility and professionalism.

The selected firm will be responsible for conducting research and discovery, facilitating stakeholder and community input, developing a strategic brand framework, designing the official seal and logo, and producing comprehensive brand guidelines. These guidelines will establish standards for visual identity, messaging, and usage to ensure consistency across departments and communication channels.

The project will include, at a minimum, the following phases:

Research and Discovery: Gather stakeholder input, assess community identity, and review existing materials.

Brand Strategy Development: Define brand positioning, values, messaging, and identity direction.

Design and Identity Creation: Develop the official seal, logo, and support visual elements.

Brand Guidelines and Standards: Establish comprehensive usage standards, templates, and implementation guidance.

While the selected firm will lead the development of the brand, the City intends to manage the majority of brand implementation internally following project completion. Accordingly, deliverables must be practical, scalable, and designed for long-term use by City staff. This project represents a foundational step in shaping the City of Mableton’s identity and will serve as a critical tool in supporting its continued growth, community engagement, and organizational effectiveness.

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Section II: Contractual Requirements

The firm selected through this solicitation will be required to enter into a Professional Services Agreement (PSA) with the City of Mableton for the development of the City’s official seal, logo, and brand identity system. The agreement will include, but is not limited to, the following provisions:

Compliance with Laws: The Consultant shall comply with all applicable local, state, and federal laws, regulations, and ordinances governing the performance of services.

Non-Discrimination and Conflict of Interest: The Consultant shall adhere to all applicable non-discrimination requirements and conflict of interest provisions in accordance with O.C.G.A. § 45-10-20 et seq.

Required Documentation: The Consultant shall submit and maintain all required documentation, including but not limited to an E-Verify Affidavit, IRS Form W-9, valid Business License, and Certificate of Insurance (COI).

Scope and Deliverables: The agreement will clearly define project scope, deliverables, performance milestones, and reporting requirements, including but not limited to research findings, brand strategy, logo and seal design concepts, and final brand guidelines.

Ownership of Work Product: All final deliverables, including the official seal, logo, and brand identity materials, shall become the sole property of the City of Mableton upon acceptance and final payment.

Termination for Convenience: The City reserves the right to terminate the agreement for convenience upon thirty (30) days written notice.

Payment Terms: Payment shall be made in accordance with the Georgia Prompt Pay Act (O.C.G.A. § 13-11-1 et seq.), subject to acceptance of deliverables and compliance with invoicing requirements.

Open Records Compliance: The Consultant acknowledges that all documents submitted to the City may be subject to disclosure under the Georgia Open Records Act (O.C.G.A. § 50-18-70 et seq.), unless exempt under applicable law.

Intellectual Property and Usage Rights: The Consultant shall ensure that all designs are original and do not infringe upon any existing copyrights or trademarks. The Consultant shall indemnify the City against any claims related to intellectual property infringement.

Insurance Requirements: The Consultant shall maintain appropriate insurance coverage as required by the City and provide proof of such coverage prior to contract execution.

The City reserves the right to negotiate final contract terms and conditions with the selected firm prior to execution of the Professional Services Agreement.

Section III: Regulatory Compliance The Consultant shall comply with all applicable federal, state, and local laws, regulations, and standards relevant to the development of the City’s official seal, logo, and brand identity system. Compliance requirements specific to this project include, but are not limited to, the following:

Intellectual Property and Copyright Compliance:

All designs, concepts, and deliverables must be original and shall not infringe upon any existing copyrights, trademarks, or proprietary rights. The Consultant shall ensure that all fonts, images, graphics, and other design elements are properly licensed for municipal use, including unrestricted public distribution.

Trademark and Branding Compliance:

The Consultant shall ensure that the final logo and seal are eligible for trademark protection and do not conflict with existing registered marks. The Consultant shall support the City, if requested, in identifying potential trademark issues.

Public Sector Accessibility (ADA):

To the extent applicable, all branding elements and guidelines shall support accessibility standards, including

7 | P a g e color contrast, readability, and usability across digital and print platforms in alignment with ADA and WCAG best practices.

Ethics and Public Trust:

The Consultant shall conduct all work in a manner consistent with public sector ethics standards, ensuring transparency, objectivity, and avoidance of conflicts of interest in the development of the City’s brand identity.

Use of Public Input and Data:

Any data, feedback, or materials collected through stakeholder engagement or community outreach shall be used solely for the purposes of this project and handled in accordance with applicable privacy and public engagement standards.

Consistency with Government Use Requirements:

The final brand identity system must be suitable for official government use, including application on legal documents, signage, uniforms, digital platforms, and public communications.

Failure to comply with these requirements may result in disqualification or termination of any resulting agreement at the City’s discretion.

Section IV: Scope of Work The project will include the following phases.

Phase 1: Research and Discovery

The selected firm will conduct research to understand how residents, businesses, and stakeholders perceive Mableton and how the City should position itself moving forward. Tasks may include:

Review existing City communications materials and messaging.

Analyze comparable municipalities within metro Atlanta and the region.

Conduct stakeholder interviews with City leadership, staff, and community representatives.

Conduct surveys, focus groups, or listening sessions to gather community input.

Identify key themes, strengths, and differentiators that should inform the City’s brand identity.

Deliverable:

Brand Research Summary outlining key findings, themes, and insights that will guide brand development.

Phase 2: Brand Strategy Using the findings from the research phase, the selected firm will develop the strategic foundation for the City’s brand identity. Tasks may include:

Develop a clear brand positioning statement.

Define messaging pillars and narrative themes.

Identify core attributes that represent the City’s identity and character.

Evaluate the City’s existing colors (green, white, and black) and determine whether they should remain, be refined or changed based on research findings.

Deliverables:

Brand positioning statement.

Messaging framework and narrative themes.

Recommended color palette direction.

The selected firm will present research findings and strategic recommendations to City leadership and elected officials during a workshop or work session.

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Phase 3: Visual Identity Development The selected firm will design the City’s visual identity system, including the official city seal and logo. Tasks include:

Design the City seal.

Design a primary logo and supporting logo variations.

Develop supporting visual elements that complement the identity system.

Present multiple concept directions for review and feedback.

Refine the selected concept through revisions based on feedback from City leadership and stakeholders.

Supporting visual elements may include:

Alternate logo lockups.

Graphic patterns or motifs.

Iconography or supporting graphics.

Deliverables:

Final city seal Primary logo and supporting logo variations.

Supporting visual elements.

Final color palette with Pantone, CMYK, RGB, and HEX specifications.

Typography recommendations.

The selected firm will present the final identity system to City Council for review and adoption.

Phase 4 – Brand Standards and Toolkit The selected firm will develop a brand standards guide that enables City staff to apply the brand consistently across communications and materials.

Deliverables include:

Brand guidelines document outlining proper use of the seal and logo.

Color specifications and typography standards.

Clear usage rules for the visual identity system.

Example applications demonstrating how the identity may appear in typical communications.

The firm will also provide a limited starter toolkit for internal use. This toolkit may include:

PowerPoint template.

Letterhead template.

Email signature format.

Basic social media graphic template.

These materials will serve as examples to guide internal implementation.

Phase 5 – Brand Rollout Guidance The selected firm will provide high-level guidance for introducing the new brand identity and supporting adoption across City departments.

The City intends to manage implementation internally. The selected firm will provide strategic guidance rather than execute a full marketing campaign or signage program.

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Deliverables may include:

Recommendations for introducing the brand to residents and stakeholders.

Suggestions for applying the brand across common City platforms such as websites, documents, and communications materials.

Guidance for maintaining brand consistency across departments.

Section V: Project Deliverables All final deliverables shall become the sole and exclusive property of the City of Mableton upon final payment.

Final design files must be delivered in formats suitable for both print and digital use, including vector and fully editable source files. All source files must be organized, layered, and fully editable, with no outlined or flattened elements that would prevent future modification by City staff.

The selected firm shall provide complete working files used to create all deliverables, including but not limited to Adobe Illustrator (.ai), InDesign (.indd), and Photoshop (.psd) files, along with all supporting assets. Deliverables must include all logo variations, supporting graphic elements, icons, and patterns developed as part of the brand identity system. All fonts, graphics, and design elements must be properly licensed for unrestricted municipal use.

Any licensing requirements must be disclosed in advance.

The City shall have full ownership and unrestricted rights to use, modify, reproduce, and expand all deliverables without additional fees, permissions, or approvals. The firm shall also provide sufficient documentation to enable City staff to apply and extend the brand system independently, including layout structure, spacing systems, typography usage, and color specifications.

At a minimum, the selected firm will provide:

Brand research summary.

Brand positioning and messaging framework.

Recommended color palette and specifications.

Final city seal and logo system.

Supporting visual elements.

Brand guidelines document.

Starter template toolkit for internal use.

Final design files must be delivered in formats suitable for both print and digital use, including vector and editable source files.

Section VI: Project Timeline The City anticipates completing the project within approximately four (4) to six (6) months following contract execution. This timeframe is intended to support a structured process that includes research, stakeholder engagement, brand strategy development, design, and finalization of brand guidelines.

Proposing firms may recommend an alternative project timeline that reflects their proposed approach, particularly as it relates to the depth of community engagement, number of design iterations, and overall project methodology. The City recognizes that a comprehensive and inclusive branding process may require adjustments to the anticipated schedule.

The final timeline will be established in coordination with the selected firm and will account for key phases of work, including research and discovery, stakeholder and community input, design development, review cycles, 10 | P a g e and final deliverables. The timeline shall also consider City review and approval processes to ensure timely and successful project completion.

Section VII: Evaluation and Guidelines for Proposal Preparation/Requirements The award of the contract resulting from this RFP will be based upon the most responsive Vendor whose offer will be the most advantageous to the City in terms of cost, functionality, and other factors as specified elsewhere in this RFP. The City is requesting to enter into an agreement with a vendor who can perform all the functions requested within this RFP. The vendor’s proposal shall be submitted in several parts as set forth below. The Vendor will confine its submission to those matters sufficient to define its proposal and to provide an adequate basis for the City evaluation of the Vendor’s proposal.

Proposals will be evaluated strictly in accordance with the above criteria. Proposers are encouraged to provide clear, concise, and complete responses that demonstrate both technical capability and an understanding of the City’s public-sector operating environment. The RFP must contain the information outlined below. Please include a title on each page of your RFP and number the pages to ensure proper identification.

Proposals must be organized in the order outlined below and clearly address each evaluation criterion. Failure to follow this format may result in the proposal being deemed non-responsive.

Proposals Submission Requirements:

Proposals shall include:

1. Project Understanding & Cover Letter

2. Firm Qualifications and Relevant Experience

3. Technical Approach & Deliverables

4. Research & Community Engagement Approach

5. Brand Development Strategy and Design Framework

6. Project Management, Timeline, and Staffing Capacity

7. Cost Proposal & Value

8. References (minimum of three)

1. Project Understanding & Cover Letter Each proposal must have a Cover/Transmittal Letter briefly summarizing the qualifications and experience relevant to the scope. Please include in the letter the following:

The company’s information includes the name of the company (including any dba names); headquarters and parent company locations; and a brief history of the company. Company’s mailing address, contact person, telephone number for a primary contact person, and email address. A principal or officer of the company authorized to execute contracts or other similar documents on the firm’s behalf must sign the letter.

2. Firm Qualifications and Relevant Experience A brief history of the company and the present organizational structure of the firm describing the management organization, permanent employees by discipline, and this project’s coordination structure; if the firm is a partnership, indicate the name of all partners, if incorporated indicate where and when. If the Contractor has changed name or incorporation status within the last five (3) years, then please list all such preceding organizations and a brief reason for the change. The contractor shall also provide a business license indicating that the Contractor can conduct business in Cobb County, Georgia.

Further, the Contractor shall provide documentation showing that the Contractor is properly registered to conduct business in the State of Georgia. The contractor acknowledges and agrees that any business license and registration must remain current for the duration of the contract and such documents are material terms to this agreement. Complete submissions to this Request for Proposal will contain sufficient information to

11 | P a g e provide the City of Mableton with a thorough description of the Offeror’s qualifications to accomplish the work described in this solicitation.

If the Offeror does not possess the in-house capabilities to perform a particular component of the project, the response should demonstrate the Offeror’s ability to prepare and administer a subcontractor to work jointly with another firm having the requisite expertise to accomplish that component of the project in a timely manner. Any work performed under a subcontract, joint venture, partnership, or other joint undertakings with another firm must comply with the State of Georgia’s Procurement Code and must receive the City’s prior written approval concerning the intent to subcontract a component of the services.

3. Technical Approach & Deliverables Clarity and completeness of the methodology, including design process, iteration cycles, and development of final deliverables such as logo, seal, and brand guidelines.

4. Research & Community Engagement Approach Strength of proposed methods for stakeholder outreach, community engagement, and incorporation of public input into the branding process.

5. Brand Development Strategy and Design Framework Quality and thoughtfulness of the proposed brand strategy, including messaging, identity development, and ability to reflect the City’s values and vision.

6. Project Management, Timeline, and Staffing Capacity Ability to manage the project effectively, including proposed timeline, staffing plan, roles and responsibilities, and communication strategy.

7. Cost Proposal Reasonableness, clarity, and competitiveness of pricing in relation to the proposed scope and value provided.

8. References: Minimum 3 qualified references

Minimum Qualifications: This section will present the criteria identified in the Minimum Qualifications and include proof or examples showing that the vendor meets the minimum qualifications. Proposals submitted in response to this RFP will be evaluated and scored, in accordance with the criteria outlined below, by an evaluation committee established by the client.

Evaluation and Selection Criteria Criteria Weight

Project Understanding & Cover Letter 5 Firm Qualifications and Relevant Experience 20 Technical Approach & Deliverables 20 Research & Community Engagement Approach 20 Brand Development Strategy and Design Framework 15 Project Management, Timeline, and Staffing Capacity 10

Cost Proposal & Value 5 References 5 Highest Possible Score 100

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Note: The City reserves the right to conduct interviews with top-ranked firms and to request best-and-final offers, if deemed in the City’s best interest.

a) Corporations should provide corporate seals, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with the proposal.

b) The City is concerned about the proposers’ financial capability to perform. Therefore, please provide enough data to lead evaluators to the conclusion that your firm has the financial capability to perform.

As detailed financial data is generally proprietary, and proposers do not wish such information to be part of the public record under the Georgia Open Records Act (G.O.R.A.), the City reserves the right to perform additional due diligence in this area, at the sole discretion of the City, prior to award of any contract.

c) The proposals will be the basis from which interested firms will be selected for interviews if deemed necessary. Following the City staff’s evaluation of the proposals received, selected firms may be invited to make oral presentations before the City’s Evaluation Panel. The City’s Project Manager will provide additional details outlining the preferred content of the presentation to each firm or team of firms that are invited to participate. Upon completion of the evaluations, the City’s Evaluation Panel will determine the most qualified firms based on all materials and information presented.

d) Any firm failing to submit information in accordance with the procedures set forth in the RFP may be subject to disqualification. The City reserves the right to change the solicitation schedule or issue amendments to the solicitation at any time. The City reserves the right, at its sole discretion, to waive immaterial irregularities contained in the solicitation. The City reserves the right to reject all proposals at any time, without penalty. The City reserves the right to request "best and final" offers;

and to issue a new RFP. Firms eliminated from further consideration will be notified by mail by the City as soon as practical.

All submissions are due at the location specified no later than the date and time specified herein. The RFP package must include detailed information relative to the Request for Qualification Process and Selection Criteria, as required.

Terms and Conditions

The City reserves the right to reject any or all proposals.

The City may waive informalities and minor irregularities.

This RFP does not commit the City to award a contract.

All costs incurred in proposal preparation are the responsibility of the proposer.

Protest Procedures Any actual or prospective proposer who believes they have been aggrieved in connection with the solicitation or the award of a contract may file a written protest with the City of Mableton Procurement Division.

To be considered, a protest must be submitted in writing within five (5) business days following the issuance of the Notice of Intent to Award or the occurrence of the action being protested. The written protest must clearly state the specific legal and factual grounds for the protest and the remedy or

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Upon receipt of a timely protest, the City Manager or their designee will review the protest, the procurement record, and any supporting documentation. The City may request additional information from the protesting party or other involved parties as necessary.

A written determination will be issued within ten (10) business days, unless additional time is required for review. The decision of the City Manager or their designee shall constitute the final administrative determination of the City of Mableton. The filing of a protest does not automatically stay the procurement process, unless the City determines that a temporary suspension is necessary to protect the integrity of the procurement process or the interests of the City.

Public Records and Confidentiality All proposals are subject to the Georgia Open Records Act. Proposers must clearly mark any information claimed to be confidential.

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EXHIBIT A

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor(s) Name: Address:

By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A.

§ 13- 10-91, stating affirmatively that the individual, firm, or corporation which is registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as E-Verify,* in accordance with the applicable provisions and deadlines established in O.C.G.A. §

13-10-91.

The undersigned person or entity further agrees that it will continue to use the federal work authorization program throughout the contract period, and it will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.GA. § 13-10-91(b).

The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Mableton within five (5) business days after any subcontractor(s) is/are retained to perform such service.

E Verify TM Company Identification Number Date of Authorization

BY: Authorized Officer or Agent Date (Name of Person or Entity)

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF______, 2026 [NOTARY SEAL]

Notary Public

My Commission Expires: ______________________

* or any subsequent replacement operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland

Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control

Act of 1986 (IRCA), P.L. 99-60.

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Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-

91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in

O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A.§ 13-10-91(b).

Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub- subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Sub-contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization Name of

Subcontractor

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF_________, 2026 [NOTARY SEAL]

Notary Public

My Commission Expires:___________________________

End of Exhibit A

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EXHIBIT B

NON-COLLUSION AFFIDAVIT

The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

He/She further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission, or thing of value on account of such sale.

OATH AND AFFIRMATION

I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS AND INFORMATION CONTAINED

IN THE FOREGOING BID FOR PUBLIC WORKS ARE TRUE AND CORRECT.

Dated this day of , 20

(Name of Organization) (Title of Person Signing)

(Signature) (Bid Number)

ACKNOWLEDGEMENT

STATE OF )

COUNTY OF )

Before me, a Notary Public, personally appeared the above name and swore that the statements contained in the foregoing document are true and correct.

Subscribed and sworn to me this day of , 20 .

(Notary Public Signature) (Notary Commission Expires)

End of Exhibit B

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EXHIBIT C

DRUG-FREE WORKPLACE

The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the “Drug-free Workplace Act”, have been complied with in full.

The undersigned further certifies that:

(1) A drug-free workplace will be provided for the Service Provider’s employees during the performance of the Contract; and

(2) Each Service Provider who hires a subcontractor to work in a drug-free workplace shall secure from the subcontractor the following written certification:

“As part of the subcontracting agreement with (Service Provider), (subcontractor) certifies to the Service Provider that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this Contract pursuant to paragraph (7) of the subsection (b) of Code Section 50-24-03.”

Also, the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.

Company Name

BY: Authorized Officer or Agent Date (Service Provider Signature)

Title of Authorized Officer or Agent of Service Provider

Printed Name of Authorized Officer or Agent

End of Exhibit C