RFP 26-049 2026 Lead Service Line Inventory Project.pdf

CONTRACT DOCUMENTS AND SPECIFICATIONS FOR

2026 LEAD SERVICE LINE INVENTORY

CITY OF BRYAN JOB NO. 611-D6-2617

RFP #26-049

TABLE OF CONTENTS

Section

Disclosure Requirements

Additional Certifications

Request for Competitive Sealed Proposals

Anticipated Schedule of Events

Project Scope, Budget and Completion Date

Proposal Pages (RETURN THIS SECTION WITH PROPOSAL)

Special Provisions

Technical Specifications

CITY OF BRYAN STANDARD SPECIFICATIONS

(not included but made part of this contract) http://www.bcsunited.net/

GENERAL:

Spec 01 30 00 ...............Digital Construction Pictures Spec 01 55 26 ...............Traffic Control Spec 01 58 00 ...............Project Identification (City of Bryan Only) Spec 01 71 13 ...............Mobilization Spec 01 71 23 ...............Construction Surveying Spec 02 41 13.13 ..........Removal of Existing Concrete Spec 03 30 00 ...............Concrete Spec 03 30 01 ...............Concreate Blocking or Anchorage Spec 03 34 00 ...............Flowable Fill Existing Line Spec 09 03 12 ...............Conductive Trace Wire for Water Pipe and Sewer Force Main Installation Spec 31 11 00 ...............Clearing and Grubbing Spec 31 23 23.53 ..........Cement Stabilized Sand Backfill Spec 31 23 33 ...............Excavating, Trenching, and Backfilling Spec 31 25 13 ...............Erosion and Sedimentation Control Spec 31 50 00 ...............Trench Safety Spec 32 92 13 ...............Hydro-Mulch Seeding

STREETS:

Spec 32 12 16 ...............Hot-Mix Asphaltic Concrete Pavement Spec 32 13 13 ...............Concrete Pavement

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WATER:

Spec 33 11 13.1 ............Water Main Construction Spec 33 12 13 ...............Water Services Spec 33 12 16 ...............Main Line Valves Spec 33 12 19 ...............Fire Hydrants Spec 33 13 00 ...............Disinfection of Water Lines Spec 33 13 10 ...............Hydrostatic Tests

ADDITIONAL SPECIFICATIONS:

(Included herein)

Technical Specifications for TxDOT Item 404 “Driving Piling”

The Texas Department of Transportation “Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges,” 2014 Edition, is incorporated herein by reference to Item 404 for all intents and purposes. If a standard specified in that document conflicts with a standard included within a bid specifications document, the standard in the bid specifications document controls. If the standard is still unclear, the Engineer will determine which standard controls and his determination shall be final.

City of Bryan Record of Excavation

Policy Utility Installation Notifications

Wage Scale

Sales Tax Exemption Permit

General Provisions and Requirements

Sample Contract

Performance Bond

Payment Bond

Terms and Conditions

EXHIBIT C – Insurance Requirements

Contractor’s Affidavit of Bills Paid

APPENDIX A - City of Bryan Contractor Registration Program Instructions

SEPARATE ATTACHMENTS:

• Attachment A – Bid Proposal (excel format)

• Attachment B – Zone 1 Service Lines

• Attachment C – Zones 2-4 Service Lines

• Attachment D – Zones 2-4 Mapped

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DISCLOSURE REQUIREMENTS

Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Bryan, including affiliations and business and financial relationships such persons may have with City of Bryan officers. An explanation of the requirements of Chapter 176, applicable forms and a complete text of the new law are available at:

http://www.bryantx.gov/purchasing-services/#vendorethics

If you are unable to obtain such information online, please contact the City of Bryan Purchasing Department, 205 E. 28th Street, Bryan, Texas 77803 or call (979) 209-5505.

BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN,

YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS

OF CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU

ARE SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.

DISCLOSURE OF INTERESTED PARTIES

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency.

The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or

(2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. The process as implemented by the Commission is as follows:

1. A business entity must use the application to enter the required information on Form 1295 and print a copy of the form and a separate certification of filing that will contain a unique certification number.

2. An authorized agent of the business entity must sign the printed copy of the form and have the form notarized. The completed Form 1295 and certification of filing must be filed with the city “at the time the business entity submits the signed contract” to the city.

3. The city must notify the Commission, using the Commission’s filing application, of the receipt of the filed Form 1295 and certification of filing not later than the 30th day after the date the contract binds all parties to the contract.

For more information regarding how to file Form 1295, please click on the following link:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm .

RFP 26-049 - 2026 Lead Service Line Inventory Page 4 of 104 http://www.bryantx.gov/purchasing-services/#vendorethics http://www.legis.state.tx.us/tlodocs/84R/billtext/html/HB01295F.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

ADDITIONAL CERTIFICATONS

Pursuant to Texas Government Code 2252.152, contracts with companies engaged in business with Iran, Sudan, or foreign terrorist organizations are prohibited; a governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Government Code Sections 806.051, 807.051, or 2252.153.

Pursuant to Government Code 2270.002, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains written verification the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.

CONFIDENTIAL INFORMATION

Any information deemed to be confidential or proprietary by Proposer should be clearly annotated on the pages where confidential or proprietary information is contained. The City cannot guarantee that it will not be required to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential or proprietary by Proposer may not be confidential or proprietary under Texas Law, or pursuant to a Court order. Pursuant to Government Code, Chapter 552, the City must disclose certain contracting information and the law presumes that most contracting information is public. Certain types of contracting information must generally be released under the Public Information Act: overall price; price and description of items or services to be delivered; delivery and service deadlines; remedies for breach of contract; identity of the parties to the Contract; execution and effective dates; and information connected to a vendor or contractor’s performance on the Contract. Additionally, information regarding performance under the Contract, including breaches of the Contract, Contract variances, amendments, liquidated damages, and other penalties for non- performance, must generally be released under the Public Information Act.

The requirements of Subchapter J, Chapter 552, Government Code, may apply to this RFP and the contractor or vendor agrees that the Contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

RFP 26-049 - 2026 Lead Service Line Inventory Page 5 of 104 http://www.statutes.legis.state.tx.us/GetStatute.aspx?Code=GV&Value=552

REQUEST FOR COMPETITIVE SEALED PROPOSALS

Pursuant to Chapter 2269 of the Texas Government Code and other applicable law, the City of Bryan (the “City”) is soliciting Competitive Sealed Proposals from qualified firms interested in providing construction services in connection with the construction of

• PRE-PROPOSAL MEETING: August 19, 2026 @ 10:00 AM CST

Non-Mandatory meeting to be held via zoom.

https://us02web.zoom.us/j/87215195249?pwd=aoSbwYjUKCSjmH0TVMa6alWIano389.1

MEETING ID: 872 1519 5249

PASSCODE: 440747

DIAL IN: 1-346-248-7799

• In order to ensure a fair and public process, all questions related to this Request for Proposals shall be addressed in writing, via the Brazos Valley Online Bidding System (https://brazosbid.ionwave.net) to the individual identified above prior to 10:00 AM CST on August 25, 2026. Contact with any City of Bryan employee or official is prohibited without prior written consent from the City Purchasing Supervisor.

Failure to observe this requirement may be grounds for rejection of the Proposal.

• You may upload one (1) electronic proposal response in the format prescribed herein to the City’s procurement website at https://brazosbid.ionwave.net/ . The electronic submission must include all required elements of the RFP, such as pricing, required forms, and supporting documentation. Electronic submission closes at 2:00 PM CST, Wednesday, September 2, 2026. Please note: The City of Bryan is not responsible for high internet traffic or technical issues at or near the submission deadline.

Respondents who submit during peak traffic times assume the risk that their response may not be received by the due date and/or time.

Alternatively, if you choose to submit a hard copy, one (1) original proposal response must be returned in a sealed envelope clearly bearing the name and address of the respondent. Sealed proposal responses will be accepted until 2:00 PM CST, Wednesday, September 2, 2026, and shall be delivered to the location noted below:

RFP No. 26-049 City of Bryan, Purchasing Department

Attn: Catherine Benavides 2611 N. Earl Rudder Frwy

Bryan, Texas 77803

• Public Acknowledgement of Proposal via Zoom:

https://us02web.zoom.us/j/88449850375?pwd=A5LpEtqbzFIkaO1VOSh5P16VNtsYl6.1

MEETING ID: 884 4985 0375

PASSCODE: 7371404

DIAL IN: 1-346-248-7799

RFP 26-049 - 2026 Lead Service Line Inventory Page 6 of 104 https://us02web.zoom.us/j/87215195249?pwd=aoSbwYjUKCSjmH0TVMa6alWIano389.1 https://brazosbid.ionwave.net/ https://us02web.zoom.us/j/88449850375?pwd=A5LpEtqbzFIkaO1VOSh5P16VNtsYl6.1

Plans, Specifications and Information for Proposers are online at https://brazosbid.ionwave.net or may be examined at the Purchasing Department Office at 2611 N. Earl Rudder Frwy, Bryan, Texas, (979) 209-5505. No Proposal may in any way qualify, modify, substitute or change any part of the specifications or contract documents.

The City believes that the data contained in these specifications is sufficient for the preparation of Competitive Sealed Proposals. Requests for additional information will be considered depending on the proposal time frame and the availability of the requested information. Such information will be submitted to all known Proposers simultaneously on the website mentioned above.

Pursuant to Government Code Chapter 2269, subchapter D, the City of Bryan may enter into a contract with the Offeror meeting all the qualifications and specifications that submits the Competitive Sealed Proposal that offers the best value to the City.

The City will evaluate and rank Proposals considering the selection criteria and weighted value set forth in the request for proposals. The City of Bryan reserves the right to accept or reject any or all Proposals, to waive any informalities and technicalities, to accept the offer considered most advantageous and to award the Proposal to the vendor offering the best value to the City of Bryan. Additionally, all Proposers are hereby notified that the City of Bryan shall consider all factors it believes to be relevant in the determination of the best value including, but not limited to, the proximity of the Proposer as it relates to their ability to perform the contract for the City of Bryan.

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• August 12, 2026 – Issue to Proposers via Brazosbid Ionwave

• August 19, 2026 @ 10:00 AM CST – Non-Mandatory Pre-Proposal meeting to be held via zoom (link information on page 8)

• August 25, 2026 @ 10:00 AM CST - Deadline for written requests for clarifications to the RFP.

• August 27, 2026 @ 3:00 PM CST – Deadline to Issue Final Addendum

• September 2, 2026 @ 2:00 PM CST – Electronic responses may be uploaded at https://brazosbid.ionwave.net/. Please note: The City of Bryan is not responsible for high internet traffic or technical issues at or near the submission deadline.

Respondents who submit during peak traffic times assume the risk that their response may not be received by the due date and/or time.

Alternatively, if you choose to submit a response in written format, proposal must be returned in a sealed envelope clearly bearing the name and address of the respondent.

Proposals are to be delivered to City of Bryan-Purchasing Department, 2611 N. Earl Rudder Fwy, Bryan, Texas 77803.

Proposals received after the time and date set for the opening of Proposals will not be accepted. The proposal opening will be held virtually via Zoom immediately following closing (link information on page 8).

• September 9, 2026 – Anticipated date of Notice of Intent to Award

• September 23, 2026 – All Submittals for project due 10 Business Days from Notice of Intent to Award

• October 13, 2026 – Anticipated date of Contract Award by City Council

• October 15, 2026 – Anticipated date of Signed Contract

• October 16, 2026 – Performance and Payment Bonds due prior to issuance of

Purchase Order

• October 26, 2026 – Anticipated Pre-Construction Meeting

• October 28, 2026 – Anticipated date of Notice to Proceed

• May 31, 2027 – Targeted Completion Date

ANTICIPATED SCHEDULE OF EVENTS

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CITY OF BRYAN JOB NO.611-D6-2617

Architect/Engineer: Jayson E. Barfknecht, Ph.D., P.E.

Location: The project location is within the City of Bryan’s water service territory.

Project Scope: The City of Bryan is requesting proposals from contractors with experience and expertise working with municipalities to complete in-field excavation and identification of water service lines for a Water Service Line Inventory. The evaluations must follow LCRR and LCRI EPA guidelines.

Background The City of Bryan developed a Water Service Line Inventory (WSLI) to maintain the service line data for approximately 36,302 water services and comply with initial Lead and Copper Rule Revisions implemented by US Environmental Protection Agency (EPA) in 2024.

Currently, approximately 22,650 of those services have been identified as non-Lead. The City is requesting proposals to expose and identify the material type of approximately 11,200 remaining “Unknown” locations in predetermined zones within the City (Zones 2- 4). As a add alternate, the City of Bryan is including Zone 1 which includes another 2,470 locations.

Project Estimated Budget: The proposed estimated budget for costs for this Project is $350,000.00 inclusive of all incidental and contingent expenses associated with the construction of the entire scope of the Project.

Project Estimated Completion Date: The City has established a target commencement date for construction activities as October 19, 2026. The projected completion date is estimated to be 120 working days. The City reserves the right to modify the commencement date, subject to Owner and Contractor availability, phase the construction of the Project, or modify the schedule as needed and determined by the City due to modifications in scope.

PROJECT SCOPE, BUDGET AND COMPLETION DATE

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PROPOSAL PAGE 1 OF 10

PROPOSAL INSTRUCTIONS

The following items must be included with the Competitive Sealed Proposal (CSP) when it is submitted. The City reserves the right to reject any CSP for failure to comply with these requirements. The Proposal Pages may be removed from the specification booklet and submitted with a proposal bond or cashier’s check. It is not necessary to include copies of the addendums. A space to acknowledge receipt of addendums is included in the RFP documents.

All proposals shall be accompanied by a proposal bond in the amount of five percent (5%) of the total proposal amount payable to the City of Bryan, from a surety company authorized to do business in Texas as a guarantee that the Proposer will enter into a contract and provide required insurance within five (5) business days after receiving a Notice of Intent to Award, and will provide to City all submittals required by this contract within ten (10) business days from Notice of Intent to Award, and will provide to the City executed Performance and Payment bonds within seven (7) business days after City Council Award of Contract. The bond shall be on the forms provided, each in the amount of 100% of the contract price from a Surety Company holding a permit in the State of Texas and approved by the Federal Government, and must bear the impressed seal of the surety company and the name of the Proposer, and be signed by the Proposer and an authorized representative of the surety company. Powers of attorney must be attached to the bid bond.

A proposal that has been fully completed and signed by the person authorized to represent the company submitting the CSP. The proposal must use the same form or a photocopy of the form provided in the RFP document. Acknowledgment of the receipt of any and all addenda to the proposals must be provided on the proposal.

If the Proposer is a corporation, a copy of their “Franchise Tax Certificate of Account Status” showing all franchise taxes are current (this item may be submitted to the City within 3 working days of the proposal opening for the proposal to be considered).

All Proposers must have submitted a Contractor’s Registration packet and received a score of 70 or better prior to the date of the CSP opening for the proposal to be considered. See Appendix A.

Should the scope of work for these CSP documents fall outside of the construction classifications approved by the Contractor’s Registration process, a “Statement of Qualifications” shall be submitted as part of the CSP. Additional qualifications would be limited to the activities not previously presented under the Contractor Registration program.

All Proposers must submit the “Felony Conviction Notification form” contained within this RFP package. Failure to acknowledge and submit the completed Felony Conviction Notification form is sufficient cause for the CSP to be rejected.

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PROPOSAL PAGE 2 OF 10

Additional information regarding these items is provided in the Proposal Pages that follow.

Proposers on this work will be required to comply with the President's Executive Order No. 11246 regarding non-discrimination in employment. The requirements under this order are available at the City of Bryan Purchasing Department.

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PROPOSAL PAGE 3 OF 10

The following instructions describe the form in which proposals must be submitted.

Responses to the following items will be used for proposal evaluation. Proposals which do not contain responses to each of the requirement items will be considered incomplete and may be rejected by BTU.

Proposal documents should provide a straightforward, concise description of the Offeror’s capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness, clarity of content, and conveyance of the information request by BTU. The requirements stated do not preclude Offerors herein from providing additional reports, functions, and costs as deemed appropriate.

Proposals are to be submitted electronically in the format prescribed herein to the City’s procurement website at https://brazosbid.ionwave.net/.

Alternatively, if you choose to submit a hard copy, one (1) original proposal response must be returned in a sealed envelope clearly bearing the RFP name, RFP number, and the name and address of the Company on the outside of the envelope.

To facilitate the review of responses, Offerors shall follow the described proposal format:

Section A – Qualifications and Experience- 15 Points

1. Briefly introduce your organization, providing a summary of the administration, organization, and staffing. Provide an organizational chart indicating the positions and names of the core management team that will undertake this project.

2. Identify the project manager who will work as part of this project. Include any professional certifications and licenses, etc.

3. Describe the experience of the organization in performing services in similar size and scope.

4. Identify the number and type of similar services currently being conducted, or previously conducted, for a municipality.

5. Describe the organization of the proposed team, detailing the level of involvement, and field of expertise.

6. Describe what municipal/utility staff support you anticipate for the project.

Section B – Rates and Expenses- 35 Points

1. Completed Competitive Sealed Proposal Form including the Contract Sum and all itemized line items, acknowledgement of all Addenda received, and all required information and signatures in a legible written format.

2. Provide a proposed fee schedule. Scoring will take into account the comparison of total contract sum and its relationship to the stated Project Budget.

3. Provide labor pricing for individual jobs as requested in the Scope of Work.

4. Expenses not specifically listed will not be considered reimbursable.

FORMAT REQUIREMENT

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PROPOSAL PAGE 4 OF 10

Section C – Time Line & Methodology - 40 Point

1. Proposer must indicate a clear understanding of the scope of work and the expected timeline.

2. Provide a chronological time-line of each task or event and the estimated time required to complete.

3. Scoring will take into account the comparison of Project Completion date stated in the RFP to the provided schedule milestones.

4. Provide Project Schedule (Gantt Chart) indicating the following:

a. First Available Start date

b. Total Contract Time to Substantial Completion and Final Completion

c. Detailed sequence of expected meter change out progress daily & weekly

d. Detailed sequence of expected service line evaluations daily & weekly

5. Provide a detailed description of the routing strategy to complete the entire zone within the allotted timeframe (beginning and ending locations and the route layout in between).

6. Clearly define the proposer’s duties and responsibilities and those expected of the City of Bryan.

7. Total number of projected rain days in project schedule

8. Provide address of contractor’s office from which personnel will operate from & the approximate distance from the office to work site in miles

Section D – References & Quality Assurance - 10 Point

1. Provide two written references (discussing quality and timeliness on previous projects) from Owners outside the City of Bryan.

2. Provide references for similar completed projects from two government agencies or water utilities. Include the name of the agency, a contact name, number and email address.

3. List of two most recently completed Projects for the City of Bryan, if any.

a. Number of Change Orders per project and costs

b. Date of Completion

c. Number of working days used versus number of working days per the contract

Section E – Purchasing Required Documents (no percentage value but required for a complete proposal: Certification of RFP form, Acknowledgement of any Addenda and a statement of willingness to sign BTU’s Standard Form Contract

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PROPOSAL PAGE 5 OF 10

Evaluation Process:

A selection committee appointed by the City will evaluate Proposals submitted in response to this solicitation. The following selection criteria and associated weighted value will be used by the City to rank the Proposals received. In the event of a tie in the rankings, the City shall break the tie based upon the City’s determination of which Proposal will provide the best value to the City. Subjective judgment on the part of the City is implicit in the criteria selection process. Once the Proposals have been ranked, the City will begin contract negotiations with the first ranked Proposer. If the City is unable to come to terms with the selected Proposer, discussions will be terminated in writing and the City will proceed to negotiate with the next ranked Proposer and repeat the process until a contract agreement is reached or all Proposals are rejected. Upon reaching an agreement the contract will be placed in writing and executed by both parties and a purchase order will be issued by the City for the contract amount.

After opening and ranking, an award may be made on the basis of the initially submitted proposal, without discussion, clarification or modification, or the City may discuss with the selected Proposer, options for a scope or time modification and any price change associated with the modification. Proposers must indicate any and all modifications or exclusions to the contract with their proposal. Any Proposal may be considered unacceptable if the committee determines it fails to provide adequate technical or pricing information in the Proposals as specified in these Proposal Instructions.

Selection Criteria: (Contractor may submit additional information relevant to the Selection Criteria listed below. Failure to submit all required documentation in the following order may lead to the rejection of the Proposal.)

DESCRIPTION POINT VALUE

SECTION A Qualifications and Experience 15 SECTION B Rates and Expenses 35 SECTION C Time Line and Methodology 40 SECTION D References & Quality Assurance 10

SECTION E Purchasing Required Documents (no percentage value but required for a complete proposal 0%

PROPOSAL SELECTION CRITERIA

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PROPOSAL PAGE 6 OF 10

TO THE CITY OF BRYAN

BRYAN, TEXAS

COMPETITIVE SEALED PROPOSAL

DATE:

Proposal of a corporation organized and existing under the laws of the State of ;

or a partnership consisting of ;

or an individual trading as :

The undersigned hereby proposes to furnish all labor and material, tools, and necessary equipment, for the construction of the project, and to perform the work required for the construction of the said project, at the locations set out by the plans and specifications, in strict accordance with the contract documents.

The undersigned further agree to execute the Standard City of Bryan Construction

Contract, of which this proposal, the general conditions, the plans, specifications, special provisions, payment and performance bonds, and advertisements are a part, within 5 business days from the date of Notice of Intent to Award this proposal. The undersigned further agree to provide the City all submittals required by this contract within ten (10) business days from Notice of Intent to Award, and agree to provide to the City executed Performance and Payment bonds within seven (7) business days after City Council Award of Contract. In case the undersigned fails to meet the above obligations within the specified times, the undersigned will be considered as having abandoned it, and the Cashier's Check or Proposer’s Bond in the amount of five percent (5%) of the total amount proposal of ($ ) Dollars accompanying this proposal will be forfeited to the City of Bryan, Texas, by reason of such failure on the part of the undersigned. All proposals shall be accompanied by a proposal bond in the amount of five percent (5%) of the total proposal amount payable to the City of Bryan, from a surety company authorized to do business in Texas as a guarantee that the proposer will fulfill the above-mentioned obligations. The bond must bear the impressed seal of the surety company and the name of the proposer, and be signed by the proposer and an authorized representative of the surety company.

Powers of attorney must be attached to the proposal bond.

The undersigned further agree that the proposal guaranty may be retained by the

City of Bryan, Texas provided the undersigned is one of the three highest ranked proposers, and that said proposal guaranty shall remain with the City of Bryan until the contract has been signed by the successful proposer; otherwise, proposal guaranty may be obtained from the City Purchasing Department after forty-eight hours from the time of opening the CSPs.

The undersigned certify that they are duly authorized to submit this Proposal and that this Proposal is made in good faith without collusion or connection with any other person, persons, partnership, company, firm, association or corporation offering Proposals on this work, and to do the work for the following proposal item unit prices, their associated extended totals and sum of extended totals as listed on the following tabulation forms:

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PROPOSAL PAGE 7 OF 10

BID PROPOSAL

2026 Lead Service Line Inventory

City of Bryan Project Number: 611-D6-2617

Bid Items

ITEM

NO

APPROX

QTY UNIT ITEM DESCRIPTION UNIT PRICE

IN FIGURES AMOUNT

1 1 LS Project Overhead and Mobilization $

2 10655 EA

Lead and Copper Survey Inventory- Private & Public Side Evaluation (without concrete/asphalt removal)

3 500 EA

Lead and Copper Survey Inventory- Private & Public Side Evaluation (with concrete/asphalt removal)

BASE BID SUBTOTAL: $

Bid Alternate Item- Zone 1 Service Line Evaluations

A1 2320 EA

Lead and Copper Survey Inventory- Private & Public Side Evaluation (without concrete/asphalt removal)

A2 150 EA

Lead and Copper Survey Inventory- Private & Public Side Evaluation (with concrete/asphalt removal)

BID ALTERNATE SUBTOTAL: $

TOTAL BID AMOUNT (with Alternate): $0.00

NUMBER OF WORKING DAYS:

Contractor Name: _____________________________________

COST PROPOSAL SHEET

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PROPOSAL PAGE 8 OF 10

Any person and/or business entity that enters into a contract with the City of Bryan must give advance notice to the City if any employee or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.

The notice must also describe the role that the employee, owner, or operator will perform in executing the contract. The City may require substitution of employees in the performance of the contract.

The City may terminate a contract with a person or business entity if the City determines that the person or business entity failed to give notice as required by this clause, misrepresented the conduct resulting in the conviction, or failed to substitute personnel at City’s request.

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions have been reviewed by me and the following information furnished is true to the best of my knowledge.

Vendor’s Name:

Authorized Company Official’s Name (Printed) Date

A. My firm is not owned or operated by anyone who has been convicted of a felony nor does it have any employees who have been convicted of a felony:

Signature of Company Official:

B. My firm has employee(s) or is owned or operated by the following individual(s) who has/have been convicted of a felony:

C. Provide a general description of the conduct resulting in the conviction of a felony.

D. Describe the role that the person(s) convicted of a felony will play in the performance of the contract.

FELONY CONVICTION NOTIFICATON

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PROPOSAL PAGE 9 OF 10

RFP #26-049 – 2026 LEAD SERVICE LINE INVENTORY

The undersigned certifies that he has fully read and understands this "Statement of Qualifications" and has full knowledge of the scope, quantity, and quality of the services and materials to be furnished including the Texas Ethics Commission Certificate of Interested Parties Form 1295 and intends to adhere to the provisions described herein. The undersigned also affirms that they are duly authorized to submit this SOQ, that this SOQ has not been prepared in collusion with any other Vendor, and that the contents of this SOQ have not been communicated to any other Vendor prior to the official opening of this SOQ. Additionally, the undersigned affirms that the Firm is willing to sign the enclosed Standard Form of Agreement (Exhibit C, if applicable).

By signing below, the Firm certifies that neither the signatory, nor any co-owner of the Firm, is related to a member of the City Council of the City of Bryan within the third degree of consanguinity (blood) or within the second degree of affinity (marriage).

Signed By: _________________________________ Title:

Typed Name: _______________________ Company Name:

Phone No.: ______________________________ Fax No.:

Email:

Proposal Address:

P.O. Box or Street City State Zip Order Address:

P.O. Box or Street City State Zip Remit Address:

P.O. Box or Street City State Zip

Federal Tax ID No.: _____________________________

Date:

Payment Notice: The City of Bryan has partnered with PaymentWorks to automate our vendor management process for payments related to goods and services provided to the city. This protects the financial information of our payees, eliminates payment fraud, and ensures regulatory compliance.

All new vendors and/or vendor updates must be invited to register by the City of Bryan through the PaymentWorks secure site. Existing vendors will be invited to register over the next several months but this will not preclude conducting business prior to registration through PaymentWorks. For more information, please contact us at VendorInfo@bryantx.gov

CERTIFICATION OF COMPETITIVE SEALED PROPOSAL

RFP 26-049 - 2026 Lead Service Line Inventory Page 18 of 104 mailto:VendorInfo@bryantx.gov

PROPOSAL PAGE 10 OF 10

The undersigned hereby declares that he has visited the sites and has carefully examined the plans, specifications and contract documents relating to the work covered by their CSP, that he agrees to do the work, and that no representations made by the City are in any sense a warranty, but are mere estimates for the guidance of the Contractor.

TIME OF COMPLETION: The undersigned agrees to complete the work within 120 working days from the date designated by the Notice to Proceed.

The undersigned further declares that he will provide all necessary tools, and apparatus, do all the work, and furnish all materials, and do everything required to carry out the above-mentioned work covered by this proposal, in strict accordance with the contract documents, and the requirements pertaining thereto, for the sum or sums above set forth.

Additionally, the undersigned affirms that the proposer is willing to sign the City’s Standard Form of Contract as reflected in the specifications, if awarded the contract.

Acknowledgement for Receipt of Addendums:

Addendum Number Initial

Respectfully submitted, (Signature)

(Address) NOTE: Fill in with ink and submit complete with attached Proposal.

(City, State, Zip)

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PROPOSAL PAGE 11 OF 10

METHOD OF PAYMENT:

1) PAYMENT TERMS: Net 30 (Vendor paid within 30 days of invoice or receipt of goods accepted in good order.)

2) PROMPT PAYMENT DISCOUNT: % within 10 days (e g. 1%, 2%, 5%)

AND/OR (check one)

3) ELECTRONIC FUNDS TRANSFER DISCOUNT yes no

--If “yes” discount offered: % (e.g., 1%, 2%, 5%)

Company Name:

(Include with your proposal even if you are not giving a discount.)

PROMPT PAYMENT METHOD

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PROJECT OVERVIEW AND DESCRIPTION OF WORK

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Project Description

Background The City of Bryan developed a Water Service Line Inventory (WSLI) to maintain the service line data for approximately 36,302 water services and comply with initial Lead and Copper Rule Revisions implemented by US Environmental Protection Agency (EPA) in 2024. At the time of this request, approximately 22,650 of those services have been identified as non-Lead. The City is requesting proposals to expose and identify the material type of approximately 11,200 remaining “Unknown” water services in predetermined zones within the City (Zones 2-4).

Project Overview This project will require exposing and evaluating the material types of the water service lines upstream and downstream of water meters (a minimum of six inches, but not greater than three feet from the meter box), submitting a digital survey and photo verification via The City of Bryan’s current database. The City’s field crews are actively identifying service line material types, therefore the final numbers for Contractor evaluation could change prior to project implementation. The City has divided the service area into four different working zones. The contractor will be evaluating service lines in City zones 2-4. Prior to the project initiation, The City will provide an updated projection for the number of service lines requiring evaluation.

Experience 1 1.1 Experience:

A. Contractor shall have experience in providing excavation services in utility projects of similar size and scope.

B. provide at least three (3) references for completed projects in similar scope and size. Excavation and locating services for utilities will qualify.

C. Contractor shall provide a project team of adequate size and experience to carry out the project within the anticipated timeline of 6 months.

1.2 Personnel

A. Contractor shall only employ personnel that are competent and of an acceptable character allowing them to work in an unsupervised manner.

B. Contractor’s personnel shall have the necessary transportation, tools, equipment, and knowledge necessary to perform the work.

C. Contractor will provide the names of all personnel assigned to the project prior to the employee performing any work.

D. Contractor to supply the COB with appropriate contact information to address emergency after hour situations, as well as, those who are responsible for the daily operations.

E. Contractor shall have a designated Project Supervisor through the duration of the project. Contractor’s Project Supervisor will be responsible for managing all field staff, quality control, production rates, and conducting progress meetings with COB personnel.

Item Quantity Public & Private Side Identification 11,155

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F. The Project Supervisor will notify COB personnel of;

i. Work location for all Contractor personnel daily

ii. All crew location changes

iii. If the Contractor damages City-owned utilities or other property

iv. Any customer issues, even if they were resolved by the contractor to the customer’s satisfaction G. Contractor personnel shall be clearly identifiable at all times during the course of the project. At minimum, Contractor’s personnel should wear a vest or shirt displaying the company logo, have vehicle signs affixed on both sides of each employee’s vehicle, identification showing their company name and shall provide contact information to customers if requested.

Public Outreach 2 2.1 Customer Notice

A. COB will send out postcards to inform customers of the work being conducted.

General Requirements 3 3.1 General Requirements

A. The Contractor will supply all necessary equipment for excavation (mechanical, vacuum or hydro).

B. If any damages occur during the course of work, the Contractor will immediately contact COB staff for instruction on how to move forward.

C. The Contractor is responsible for costs accrued by COB due to damages caused by the Contractor during completion of any work performed on City-owned or customer owned property.

D. The Contractor will be required to remove any concrete/asphalt paving to complete the survey. The Contractor will not be required to replace the paving.

The Contractor will submit the location and approximate size and type of paving removed for the City to have the paving replaced.

E. The City of Bryan will provide a target data file for in-field inspections that includes:

a. Address

b. Meter ID

c. Meter Size

d. Location type

F. The City of Bryan will provide an interactive web map that includes:

a. Aerial imagery

b. Survey data points

c. Location addresses

d. Meter GPS location

e. Meter ID

f. Meter Size

g. Digital survey Link

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Reports 4 4.1 Contractor Reports

A. Contractor shall generate routine reports including, at minimum:

i. Progress Report – Detail report of total number of completed evaluations for the previous week and total completed to date.

ii. Return to Utility (“RTU”) Report – Detail report listing all locations that were unable to be completed and were returned to COB with summary detailing RTU type.

iii. Exception Report – Detail report for any locations that were skipped with summary detailing exception type.

Water Service Line Identification 5 5.1 In-Field Verification

A. Contractor will confirm the correct excavation site by verifying that the water meter number matches the information provided by the City.

B. Contractor will use hand tools or vac unit to uncover & expose the water service lines on both the private (customer) & public (City) sides of the meter box.

C. The visual inspection should be a minimum of six inches from the meter box, but not greater than, three feet from the meter box on each side unless otherwise approved by COB personnel.

D. Once the materials are identified, the Contractor will complete a digital survey form (provided by COB) for each service line material evaluation. A survey link will be provided to the contractor to submit the information electronically.

The Survey Information will include:

• Address (auto populated)

• Meter Number

• Private side material type

• Public side material type

• Image of the service line material on the Private Side

• Image of the service line material on the Public Side

• Pertinent notes for both the Private & Public sides

• Line Diameter

• Completion Date

• Crewmember name

*The City reserves the right to change the submission requirements to include additional fields, if necessary.

Contractor will cover the service lines and restore the area back to the original condition prior to excavation (exception is in paved areas).

E. Should the contractor choose to utilize a Hydro Vac unit, the City will provide a location for spoils to be dumped.

F. Contractor may encounter locations that require concrete removal and repour. The contractor will coordinate with the City of Bryan prior to completion.

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Contractor to provide labor pricing for the following:

# Work Description Unit Price Each 1 Lead and Copper Survey Inventory- Private & Public Side

(without concrete/asphalt removal) 10,655 $

2 Lead and Copper Survey Inventory- Private & Public Side

500 $

ADDITIVE ALTERNATIVES

After reviewing the Total Base Bid, the City may elect to accept the following additive alternative as determined by the City to be in their best interest. The selection of the alternative will be considered in the selection of the low Proposer.

Additive Bid Item: The amount to be added to the base bid to complete an additional 2470 water service line evaluations in City Zone 1. The previously listed requirements will apply to the service lines in Zone 1 as well.

Alternate Item- Zone 1 Evaluations A1 Lead and Copper Survey Inventory- Private & Public Side

(without concrete/asphalt removal) 2320 $

A2 Lead and Copper Survey Inventory- Private & Public Side

150 $

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SPECIAL PROVISIONS

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SPECIAL PROVISIONS PAGE 4 0F 4

SPECIAL PROVISIONS

TABLE OF CONTENTS

SECTION

NUMBER

DESCRIPTION

SP1 CITY PROJECT MANAGER

SP2 CONTRACT DOCUMENTS

SP3 MOBILIZATION AND PROJECT OVERHEAD

SP4 DEMOLITION

SP5 SUBMITTALS

SP6 CONTENT OF PROJECT

SP7 CONTINUOUS WORKING DAYS

SP8 GENERAL

SP9 SILT FENCING & STORM WATER POLLUTION PREVENTION PLAN

SP10 PROJECT STANDARDS

SP11 TRAFFIC CONTROL

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SP1 CITY PROJECT MANAGER: The City of Bryan’s official representative shall be

Kala Jeske. She may be reached at P.O. Box 1000, Bryan, TX 77805, 979-209- 5900.

SP2 CONTRACT DOCUMENTS: The Contract Documents are set forth in the

Contract. This Project shall use the standard City of Bryan Construction Contract, Uniform General Conditions of Construction Contracts, Plans, Specifications, payment and performance bonds, and Special Conditions, if any. The Special Conditions are shown in the Project Manual and on the Construction Drawings.

Should a conflict occur, the Special Conditions in the Project Manual shall be considered superior. All construction shall be in accordance with the current City of Bryan 2020 B/CS Unified Technical Specifications. Where the specifications conflict, the more stringent shall apply.

SP3 MOBILIZATION AND PROJECT OVERHEAD: The proposal item “Mobilization and Project Overhead” shall include and not be limited to the following: cost to mobilize and demobilize equipment to the project site, construction surveying and staking, the cost of bonds and insurance, and all other incidental costs associated with the project.

SP4 DEMOLITION: The Contractor shall excavate and properly dispose of all material required in constructing this work.

SP5 SUBMITTALS: The Contractor shall submit to the City’s Project Manager for review and approval all items required in the specifications and the following items prior to beginning work:

a. Organizational chart showing the Project Superintendent and all subcontractors planned for the project.

b. Work Plan indicating sequence and schedule

c. Material Storage Location(s)

d. Subcontractors to be used if applicable

e. Storm Water Pollution Control Plan

f. Concrete and Cement Stabilized Sand Mix Design

g. Traffic Control Plan

Each submittal shall include a cover sheet with the following identifying information:

1. Submittal Number and Revision (beginning with Submittal No. 1, and Revision 0)

2. Project Name and COB Project Number

3. Contractor Name

4. Nature of Submittal: product, materials, traffic control plan, schedule, etc.

5. Supplier or Manufacturer of materials submitted (if applicable)

6. Pertinent Drawing Number (if applicable)

7. Pertinent Detail (if applicable)

8. Specification Number

9. Deviations (identify any deviations from the contract documents)

10. Contractor shall submit each submittal certifying that it has been reviewed for conformance to plans and specification. The contractor shall sign each

RFP 26-049 - 2026 Lead Service Line Inventory Page 28 of 104 submittal for this conformance. Submit drawings, data and samples to the City at least 14 working days prior to date the Contractor needs the reviewed submittals returned. Contractor shall revise and resubmit as required, identifying changes made since previous submittal.

Submittals delivered electronically may include this information in the content of the transmittal e-mail.

SP6 CONTENT OF PROJECT: Contractor is to furnish project complete as required in the Contract Documents, including the plans and specifications. Items not specifically covered in these documents which comprise a part of the project shall be considered incidental to the project. Contractor is to consider all incidental work necessary for a satisfactory and completed project and is to include any related costs in the original prices proposal.

SP7 CONTINUOUS WORKING DAYS: The contractor shall perform work continuously throughout the duration of the project. If weather or other unforeseen issues cause a disruption in work progress, such that no other aspect of work on the project can be completed as agreed upon by the Project Manager, no administrative cost will be assigned. Otherwise, after the fifth working day without any work progression, administrative cost will be applied per the contract.

SP8 GENERAL: The Proposers are expected to familiarize themselves thoroughly with the requirements contained in the General Specifications, Special Provisions, Project Data, and Technical Specifications. The provisions contained herein shall govern in case of conflict with any item in the General Specifications.

All references to the American Standard of Testing Materials (ASTM) and other organizations shall be interpreted to mean the latest published edition as of the date proposals are opened for this project, unless specifically referenced by date or version.

The Proposer will accomplish the entire contract with his own forces unless City of Bryan is notified, prior to proposal opening, and has approved any planned work by authorized subcontractors. Proposers shall identify the names of subcontractors they intend to employ and the approximate percent work to be performed by each subcontractor. This information shall be furnished with proposals.

In order to ensure a fair and public process, all questions related to this Request for Proposals shall be addressed in writing, via the Brazos Valley Online Bidding System (https://brazosbid.ionwave.net).

SP9 SILT FENCING & STORM WATER POLLUTION PREVENTION PLAN: The Contractor shall be responsible for creation, implementation, maintenance, and inspection of storm water pollution…