RFP 26_037 Skyview ES Howard MS Howard HS Ro.pdf

RFP 26-037

DUE 05/18/2026 @ 9:00 AM, Est.

BIBB COUNTY PUBLIC SCHOOLS – Request for Proposal

RFP # 26-037

RFP TITLE: Roofing Contractor for Energy Upgrades Phase 1B: Skyview Elementary, Howard Middle & Howard High Schools Roof Projects

RFP Schedule - Date & Time

RFP Issued 04/16/2026

Pre Bid Meeting – ON SITE 04/28/2026 4580 Cavalier Drive, Macon GA –

Mandatory @ 9:45 AM, EST.

Deadline for Questions 05/05/2026 @ 8 am, VIA Procurement

RFP Due Date and Time 05/18/2026 @ 8 am EST

BOARD APPROVAL IF NEEDED June Tentatively

Proposals must be received by the due date and time. No late proposals will be accepted.

RFP Buyer Contact Information

Name Dr. Elaine M Wilson - Beverly

E-Mail Elaine.Wilson@bcsdk12.net;

Any inquiries or requests regarding clarification of this RFP document shall be submitted to the buyer in writing. Offerors may contact ONLY the buyer regarding the terminology stated in the procurement documents.

RFP Submittal Location

All Submittals are completed

Via BONFIRE:

https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities.

Registration is FREE – A valid account is needed to review the bid opportunity.

RFP Term

Bibb County Public Schools reserves the right to utilize this awardee on future expansion of the same project if needed.

mailto:Elaine.Wilson@bcsdk12.net https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities

Good day, All bids will be evaluated as described in the attached document; the time is of the essence and any bids received after the announced time and date for submittal, whether by mail or otherwise, will be rejected.

Late bids received will be so noted in the bid file in order that the vendor's name will not be removed from the subject commodity/service list. Late bids will not be considered.

If you have any questions concerning this bid, please submit them in writing to Dr. Elaine M. Wilson, Elaine.wilson@bcsdk12.net.

In addition, all communication relating to this bid solicitation, either before or after the bid opens, must be coordinated through the Purchasing Department to Dr. Elaine Wilson-Beverly, via email ONLY;

Elaine.Wilson@bcsdk12.net.

Dr. Elaine M. Wilson-Beverly

Procurement Executive Director mailto:Elaine.wilson@bcsdk12.net

Introduction/Background:

The Bibb County School District is seeking proposals from Roofing Contractors, qualified vendors, to provide the requested services as outlined in the scope of services.

1. Invitation:

The procurement office, on behalf of the Bibb County School District, would like to extend a formal offer to all qualified Roofing Contractors according to the specifications indicated within this RFP. Please carefully review all sections of the RFP along with the Closing Date and Time.

All questions about this RFP should be emailed to the Procurement Executive Director, Dr.

Elaine M. Wilson-Beverly, Elaine.wilson@bcsdk12.net.

2. Specifications/Requirements:

SCOPE OF WORK: See Attached Exhibit “A”

Proposal Submission:

Interested vendors must submit proposals that include the following information:

• Company background and experience in providing services addressing ALL the requirements within the Scope of Services.

3. Contract Award:

The contract will be awarded to the vendor whose proposal best meets the needs of the

Bibb County School District, as determined by the Capital Improvements Department.

4. Inquiries:

Any inquiries regarding this RFP should be directed to the Bibb County School District

Procurement Office at elaine.wilson@bcsdk12.net, The Bibb County School District reserves the right to reject any or all proposals and to waive any informalities or irregularities in the proposal process. This RFP does not commit the Bibb County School District to award a contract, nor does it obligate the district to pay any costs incurred in the preparation of proposals.

5. Proposal Information:

Submitted as a PDF Document, ensure to include the following information.

6. Evaluation:

a. Company Overview 10 points

b. Cost 50 points mailto:elaine.wilson@bcsdk12.net

The contract, if awarded, will be awarded to the responsible bidder. Product quality, service issues and other factors stipulated above must be met to the satisfaction of the Board for a bid to be considered responsive. The Bids will be evaluated with the following Criteria.

7. INTERPRETATION/ADDENDA:

If any questions should arise pertaining to the RFP Documents, the bidders may email the

Executive Director of Procurement, Dr. Elaine M. Wilson-Beverly, Elaine.wilson@bcsdk12.net please include the RFP number in the Subject line, in order to guarantee a response to the question submitted. The questions should be received prior to the deadline within the

TENTATIVE TIMELINE.

ADDITIONAL INFORMATION:

We have provided documentation to be reviewed for these appraisals we asked if you have any other questions, or concerns. Please mail the Procurement Office, utilizing the email

Elaine.Wilson@bcsdk12.net, please make sure you put your bid number in the subject line, and your questions will be addressed in a timely manner.

A. "Responsive" Bidder Criteria

• Capability of providing report as indicated

• Warranties /Guarantees

• Ability to meet specifications/bid documents as indicated.

• Service and Support Capability

• Documented licensed as required by the State of Georgia

• Applicable Bond Information as needed

• Responsible Award Amount for the Bibb County School District

B. Cancellation/Default of Contract

In the event the successful bidder, through any cause, should fail to fulfill the agreed upon obligations in an effective and timely manner, the Board shall have the right to terminate its contract by specifying the date of termination in a written notice to the selected vendor at least thirty (30) days before that termination date. The Board also reserves the right to procure the articles or services from other sources and hold the defaulting vendor responsible for any excess cost incurred.

C. Indemnity Provisions

100 points Total Possible Points

20 points d. Experience

20 points c. Project Timeline

Where bidder is required to enter or go onto property to provide services or gather information, the bidder shall be liable for any injury (including death), damage or loss occasioned by negligence of the bidder, his agent, or any person the bidder has designated to visit Board property and shall indemnify and hold harmless the Board, its officers, employees, agents and volunteers from any liability arising offerors should not include an indemnity or hold harmless agreement from the Board in any proposal. The

Board will not be bound by any such agreement. Board Policy provides in part: No contract, provision, agreement or term of any procurement, contract or agreement with the Board shall obligate the Board or System to indemnify, save or hold harmless any vendor for any future claim, loss, expense or liability.

D. Errors in Bids

Bidders or their authorized representatives are expected to fully inform themselves as to conditions, requirements, and specifications before submitting bid proposals. Failure to do so will be at the bidder's own risk. The bidder may withdraw a bid prior to the bid opening date and time by requesting to do so in writing.

E. Standards of Acceptance of Bid Proposal for Contract Award

The Board reserves the right to reject all bids and to waive any irregularities or technicalities in proposals received whenever such a rejection or waiver is in the best interest of the Board. The Board has the right to disqualify a bid of any bidder as being unresponsive when such bidder cannot document its ability to deliver requested services or when investigation shows it is not able to fulfil the contract.

F. Compliance with Laws

The bidder shall obtain and maintain all licenses, permits, liability insurance, worker's compensation insurance and comply with all other standards or regulations required by

Federal, State, or County statutes, ordinances and rules during the performance of any contract between the Board and the bidder. Any such requirement specifically set forth in any contract document between the bidder and the Board shall be supplementary to this section and not in substitution thereof.

G. PRICING

Pricing on this RFP must be firm and remain open for a period of not less than 180 days from the proposal due date.

H. BCSD NONDISCRIMINATION

The contractor, by submission of a proposal or the acceptance of a contract, does agree that he will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor shall take appropriate action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex or national origin.

Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, rates of pay or other forms of compensation and training. In the event of the contractor’s noncompliance with the nondiscrimination policy of the BCSD, any contract or purchase order may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible to transact further.

I. UTILIZATION OF MINORITY AND SMALL BUSINESS ENTERPRISES AND

LOCAL AND MINORITY LABORERS

Minority and Small Business Subcontractors. The Owner has adopted a policy indicating its desire to increase the opportunity for participation by minority business enterprises and small business concerns in all its construction projects. The Contractor acknowledges this policy and agrees that it will actively solicit and encourage bids from qualified subcontractors identified by the Minority Assistance Corporation or other agencies as minority business enterprises. The Contractor shall also actively encourage and solicit bids from subcontractors who qualify as small business concerns.

Utilization of Minority and Local Labor. It is the policy of the Owner that the contractor and all subcontractors shall, consistent with efficient contract performance, utilize to the maximum extent possible minority and local laborers and mechanics as on-site employees. The Contractor acknowledges this policy and agrees that the on-site labor force of contractors and all subcontractors shall include a meaningful representation of skilled and unskilled local and minority laborers and mechanics, consistent with the efficient performance of this contract. Meaningful representation for minorities means the employment of minority laborers and mechanics in at least the same proportion that minorities are represented in a discrete construction skill or craft in Bibb County and all adjacent counties, provided such individuals are available at the time of need. Meaningful representation of local laborers and mechanics means that at least 75% of the on-site work force of contractor and all subcontractors, taken as a whole, shall reside in the Bibb

County and surrounding counties, provided such individuals are available at the time of need.

J. DRUG-FREE WORKPLACE

By submission of a proposal, the Offeror certifies that he/she will not engage in the unlawful manufacture, sale distribution, dispensation, possession, or use of a controlled substance or drug during the performance of the contract and that a drug-free workplace will be provided for the contractor’s employees during the performance of the contract.

The Offeror also certifies that he will secure from any subcontractor who works on the contract, written certification of the same drug free workplace requirements. False

RFP 26-015

10/23/2025 @ 8 am, EST.

certification or violation by failing to carry out requirements of O.C.G.A. 50-24-3 may cause suspension, termination of contract, or debarment of such Offeror.

K. CERTIFICATION OF NONCOLLUSION

By submitting a proposal, the Offeror certifies: “that this proposal is made without prior understanding, agreement, or connection with any corporation firm, or person submitting a proposal for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. That collusive pricing is understood to be a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.”

L. IMMIGRATION REFORM AND CONTROL ACT

Offerors must abide by all federally mandated laws enforced by United States

Department of Homeland Security which are established to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA)

P.L. 99-603), in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

M. AUTHORIZED OFFICIAL

It is agreed that all conditions of the proposal shall be abided and that the person signing this proposal is authorized to sign the proposal for the Offeror.

N. SOLICITATION TERMINATION

In any event in which this solicitation is terminated or cancelled, in whole or in part, or all proposals are rejected, there shall be no liability on the part of BCSD for any costs incurred by Offerors or potential Offerors in relation to the solicitation.

O. RIGHTS AND REMEDIES

The rights and remedies of BCSD provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

P. BEST AND FINAL OFFER

The district will utilize the final bid as the Best and Final Offeror from each responder.

Q. TYPE AND TERM OF CONTRACT

The district intends to sign a contract with one respondent(s) to fulfill the requirements in this RFP. The term of the contract shall be for one year with the option of renewals

(4) four.

The proposals should not include any tax from which the State is exempt.

R. COMPLIANCE CERTIFICATION

Responses to this RFP serve as a representation that it has no current or outstanding criminal, civil, or enforcement actions initiated by the State and/or other District, and it agrees that it will immediately notify the district of any such actions. The Respondent also certifies that neither it nor its principals are presently in arrears in payment of its taxes, permit fees or other statutory, regulatory or judicially required payments to the district. The Respondent agrees that the district may confirm, at any time, that no such liabilities exist, and, if such liabilities are discovered, that district may bar the

Respondent from contracting with the district, cancel existing contracts, withhold payments to setoff such obligations, and withhold further payments or purchases until the entity is current in its payments on its liability to the district and has submitted proof of such payment to the district.

S. INSURANCE

When the selected contractor has been identified, he will be notified of the necessity to provide required insurance. Proof of insurance shall be provided within 15 days of the date of written notification to the contractor.

Worker’s Compensation and Employer’s Liability Insurance

The contractor shall procure and maintain Worker’s Compensation and Employer’s

Liability Insurance in the following limits. Such insurance is to cover each and every employee who is or may be engaged in work under the contract.

Worker’s Compensation Limits:

Statutory Employer’s Liability Limits:

Bodily Injury by Accident $ 100,000 each accident

Bodily Injury by Disease $ 100,000 each employee

Bodily Injury by Disease $ 100,000 policy limit

Contractor waives all rights against Owner and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the workers compensation and employer’s liability or commercial umbrella liability insurance obtained by Contractor pursuant to this agreement. The Waiver of Our Right to

Recover from Others Endorsement, ISO Form SC 00 03 13 shall be attached to the policy showing the Owner listed in the Schedule.

Commercial General and Umbrella Liability Insurance

The Contractor shall procure and shall maintain commercial general liability (CGL) and if necessary, commercial umbrella insurance with a limit of not less than $250,000 each occurrence, as shall protect him and any Subcontractor performing Work covered by this

Contract from claims for damages for bodily injury, including accidental death, as well as from claims for property damages, which may arise from operations under the Contract

Agreement, whether such operations are by himself or by any Subcontractor or by anyone directly or indirectly employed by either of them.

(1) Comprehensive Form

(2) Contractual Insurance

(3) Personal Injury

(4) Broad Form Property Damage

(5) Premises - Operations

(6) Completed Operations

This coverage shall cover the use of all equipment, hoists, and vehicles on the site(s) not covered by Automobile Liability under the contract. Policy coverage must be on an occurrence basis.

The Board assumes no responsibility or obligation to respondents and will make no payment for any costs associated with the preparation or submission of the bid proposal.

Bidders are encouraged to carefully review all provisions and attachments of this document prior to submission. Each bid proposal constitutes an offer and may not be withdrawn except as provided herein. ***

Bid Table

Requested Services Total Amount of Bid

Skyview Elementary School

Howard Middle & High Schools

(share cafeteria – essentially one building)

Grand Total

Technical Specifications

FOR THE CONSTRUCTION OF

BIBB BOE ENERGY UPGRADEs

PHASE 1B 26BBEU21RF390

Skyview Elementary, Howard Middle & Howard High School Roof Projects

Owner’s Representative: Dr. Elaine M. Wilson-Beverly

Procurement Executive Director

Bibb County School District Elaine.wilson@bcsdk12.net

Architect/Consultant: Mr. Bryce McQueen, AIA, NCARB

Merik, Incorporated 3225 Shallowford Rd.

Suite 820

Marietta, Georgia 30062

Bmcqueen@merikinc.com

Mr. Jody Usry Merik

South P.O. Box 1060

1130 W. White Road Byron, Georgia 31008

Jusry@merikinc.com

Date: April 09, 2026 mailto:Bmcqueen@merikinc.com mailto:Jusry@merikinc.com

TABLE OF CONTENTS

SPECIFICATIONS

Section No. Title

000101 Project Title Page

Bid Forms 1-10 Bibb County Public Schools Request for Proposal

Roofing Contractor for Energy Upgrades Phase 1B:

Skyview Elementary, Howard Middle and Howard High Schools Roof

Projects

002116.03 Instructions to Proposers

007200 General Conditions

011100 Summary of Work

012300 Price and Payment Procedures

012500 Product Options and Substitutions

013000 Project Management and Coordination

017000 Contract Close-out

017410 Contractor Warranty and Work Forms

024000 Roof Demolition

061000 Rough Carpentry

075410 Thermoplastic TPO Roofing

076000 Flashing and Sheet Metal

079200 Sealants and Caulking

099100 Exterior Painting

DRAWINGS

Sheet No. Title

A000 Cover Sheet

A001 Project Information and Key Plan

A100 Roof Plan – Skyview ES

A101 Enlarged Roof Plan – Howard MS

A102 Enlarged Roof Plan – Howard HS

A103 Enlarged Roof Plan – Howard HS

A150 Wind Uplift Plan – Skyview ES

A151 Wind Uplift Plan – Howard MS

A152 Wind Uplift Plan – Howard HS

A153 Wind Uplift Plan – Howard HS

A200 Tapered Roof Plan – Skyview ES

A201 Tapered Roof Plan – Howard MS

A202 Tapered Roof Plan – Howard HS

A203 Tapered Roof Plan – Howard HS

A250 Wet Insulation Plan – Skyview ES

A251 Wet Insulation Plan – Howard HS/MS

A300 Details – Miscellaneous

A301 Details – Perimeter and Drainage

A302 Details – Perimeter and Drainage

A303 Details – Penetrations

A304 Details – Miscellaneous

ENERGY UPGRADES PH. 1B , BIBB COUNTY BOE 002116.03 - 1

MERIK PROJECT NO. 26BBEU21RF390 INSTRUCTIONS TO PROPOSERS

SECTION 00 21 16.03

INSTRUCTIONS TO PROPOSERS

PART 1 - GENERAL

1.01 INFORMATION

A. The Bibb County Board of Education (BBOE) is the Owner for this project.

B. Owner provided directions for this proposal can be found in the RFP.

C. Proposals:

1. Must be received as directed by the Owner.

2. Will be opened on a schedule directed by the Owner.

D. Pre-Proposal Meeting:

1. Requirements are as directed by the Owner.

E. Bond Requirements:

1. Requirements are as directed by the Owner.

F. Questions:

1. Project questions, prior to the proposal deadline, must be submitted as directed by the

Owner.

2. Refer to the requirements of this Project Manual for procedures to submit questions after the proposal deadline.

1.02 OWNER RIGHTS

A. The Owner reserves the right to waive any informalities, to reject any and all proposals, to evaluate proposals, to accept portions of any proposals and to accept any proposal, which in its opinion, may be in the best interest of the Owner.

B. The Owner reserves the right to add to or delete from the contract after the contract has been awarded.

1.03 COMPETENCY OF THE PROPOSER

A. Contractor is experienced, as determined by the Owner, as one who has specialized in the installation of work similar to that required for this project

B. The roof contractor must have been in business for 7 years, performing work of similar size, scope and complexity and submit proof of this in the submittal package, with no less than 3 relative examples.

C. Owner may make such investigations deemed necessary to determine the ability of the contractor to perform the work and ensure there is no conflict of interest as it relates to the project. The contractor shall furnish to the Owner with any additional information and financial data for this purpose that the Owner may request.

ENERGY UPGRADES PH. 1B , BIBB COUNTY BOE 002116.03 - 1

MERIK PROJECT NO. 26BBEU21RF390 INSTRUCTIONS TO PROPOSERS

1.04 DISQUALIFICATION OF PROPOSERS

A. Any one or more of the following causes may be considered sufficient for the disqualification of a

Proposer and the rejection of his/her bi proposal(s):

1. Evidence of collusion among Proposers.

2. Lack of responsibility as revealed by either financial, experience or equipment statements, as submitted.

3. Lack of expertise as shown by past work, and judged from the standpoint of workmanship and performance history.

4. Uncompleted work under other contracts which, in the judgment of the Owner, might hinder or prevent the prompt completion of additional work if awarded; or

5. Being in arrears on existing contracts, in litigation with an Owner, or having defaulted on a previous contract.

6. Failure to meet all of the requirements of this Project Manual, or the Owners RFP.

1.05 WITHDRAWAL OR MODIFICATION OF PROPOSAL

A. Any Proposer may withdraw their proposal at any time before the scheduled closing date of the proposal by appearing in person or by sending an authorized representative of the Proposer.

1. An appointment should first be scheduled by calling the Owner's Representative.

2. The Proposer or his/her representative shall be asked to sign, in writing that the proposal was returned to him/her.

3. After the withdrawal, the Proposing Contractor may submit a new proposal, up to the proposal date and time.

END OF SECTION

ENERGY UPGRADES PH. 1B , BIBB COUNTY BOE 007200 - 1

MERIK PROJECT NO. 26BBEU21RF390 GENERAL CONDITIONS

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract and other Division 01-48 Specification Sections, and drawing diagrams, apply to this Section.

1.02 INTENT AND INTERPRETATION OF THE CONTRACT DOCUMENTS

A. The intent of these specifications is to describe the materials and methods of construction required for the performance of the work.

B. Where discrepancies exist in the contract documents, the more stringent requirement shall apply. Refer to contract documents for appropriate procedures to obtain clarifications.

1.03 DEFINITIONS

A. The term “Owner” is Bibb County Board of Education and includes the Owners' authorized representative.

B. The terms “Consultant” and "Owners Representative" refer to Merik, Inc.

C. The term “Contractor” as used herein shall apply to the Proposer awarded a Contract to provide Work for this project. The term "Contractor" refers to the Contractor, or the Contractors authorized representative for the project.

D. The "Contract" is the entire agreement between the Owner and Contractor which consists of the Contract

Documents. The Contract only includes the Owner and the Contractor and can only be changed by written

Change Order signed by both parties.

E. The term "Contract Documents" refers to the written construction contract or proposal, any required bonds, specific conditions of the contract, project Specifications, project Drawings, contract Change Orders, Owner accepted unit prices, and Owner accepted alternates.

F. The term "Defective Work" refers to materials or products that do not meet the specific requirements of the

Contract Documents including their installation and performance.

G. The term "Project" is the entire body of work identified by the Contract Documents.

H. The term "Project Manual" identifies all written Contract Documents provided by the Owner and

Consultant to be used by the Contractor to perform the Work of this Project.

I. The term "Specifications" identifies the portion of the Contract Documents that identify, in writing, the standards of quality and performance for the products, materials, systems, and workmanship required to meet the Contract requirements for the Work of this project.

J. The term "Work" identifies the activities required by the Contract Documents for the Project. This includes all labor, materials, equipment, and other items and services needed by the Contractor to meet the requirements of the Contract for the Project.

1.04 OWNER REPRESENTATIVE STATUS

A. The Owner's Representative shall have general Rights of Inspection of the work and is the agent of the Owner in all matters pertaining to the work as provided in the Contract Documents.

B. The Owner's Representative has the authority to stop work whenever such stoppage may be necessary to ensure the proper execution of the contract and shall have authority to reject any and all materials, whether worked or unworked, if such materials are not in accordance with the plans and specifications.

ENERGY UPGRADES PH. 1B , BIBB COUNTY BOE 007200 - 2

1.05 VERIFICATION OF DIMENSIONS AND ELEVATIONS

A. Dimensions and elevations indicated on the drawings in reference to existing structures or utilities are the best available data obtainable but are not guaranteed by the Owner's Representative and the Owner's Representative shall not be responsible for their accuracy.

B. Before proposing on any work dependent upon the data involved, the Contractor shall field check and verify all dimensions, grades, lines, levels or other conditions of limitations at the site to avoid construction errors.

C. If any work is performed by the Contractor or any of his/her sub-contractors prior to adequate verification or applicable data, any resulting extra cost for adjustment of work as required to conform to existing limitations, shall be assumed by the Contractor without reimbursement or compensation by the Owner.

1.06 RESPONSIBILITY FOR MEASUREMENTS AND QUANTITIES

A. The bidding Contractor shall be solely responsible for all accuracy of all measurements and for estimating the material quantities required to satisfy these specifications.

1.07 REDUNDANCY OF SCOPE

A. Some scopes may be arbitrarily repeated either to draw the attention of the bidder, or inadvertently.

Arbitrary redundancies do not constitute the basis for an argument that a scope item is not included on any facility. All general scope items apply to all facilities, and if a conflict arises between facility specific items, project diagrams, and general scope items, the more stringent and inclusive interpretation prevails.

1.08 PROTECTION

A. The Contractor shall use every available precaution to provide for the safety of property Owner, visitors to the site, and all connected with the work under the specification.

B. Existing facilities shall remain operating during the period of construction. All access roadways must remain open to traffic unless otherwise permitted.

C. In those areas where fluid or liquid materials will be raised to the roof area, a protective covering shall be placed from the base of the wall extending up and over the top edge of the roof. This coverage shall be wide enough to assure that the exterior walls do not become stained or soiled during roofing operations

D. Barricades shall be erected to fence off all construction areas from operations personnel.

1.09 HOUSEKEEPING

A. Keep materials neat and orderly.

B. Remove scrap, waste and debris from project area.

1.10 CONDITION OF SITE

A. The bidders shall visit the site before submitting their bids and determine the field conditions affecting their work. In considering the bids, the Owner shall assume that the bidders are aware of all items, pertinent to their work and have made allowance for same in their bids.

1.10 INSPECTION

A. Where the drawings or specifications require the inspection and approval of any work in progress by the

Owner's Representative, the Contractor shall give that Representative ample notice to allow for scheduling the inspection, which shall be made promptly to avoid delay of work. If work has progressed without the required inspections or approval by the Representative, it shall be

ENERGY UPGRADES PH. 1B , BIBB COUNTY BOE 007200 - 3

uncovered for inspection at the Contractor's expense.

B. Uncovering of work not originally inspected or uncovering questioned work may be ordered by the Owner's

Representative and it shall be done by the Contractor. If examination proves such work to be incorrectly done or not done in accordance with the plans and specifications, the Contractor shall bear all cost of the reexamination. If the work is proven correctly installed, all such expense shall be borne by the Owner.

C. The roofing Contractor shall notify building Owner, in writing of any defects in the substrate, and work shall not proceed until defects have been corrected.

D. Do not install new roofing until all unsatisfactory conditions are corrected. Beginning work constitutes acceptance of conditions.

E. Check projections, curbs, and substrates for inadequate anchorage, foreign material, moisture, or unevenness that would prevent quality and execution of new roofing system.

F. Start of work by the roofing Contractor shall imply approval of substrates and site conditions; and no claim in this respect shall be considered valid in case of failure of the roofing components within the guarantee period.

G. If directed by the Owner's Representative, the Contractor shall cut not more than four (4) cores of approximately 200 square inches each, from every newly constructed roof area, in order to establish the amount of materials used per square foot, and shall restore all such areas to sound and watertight conditions as prior to the core testing.

H. In the event that such core cuts disclose any deficiency in materials, or soundness of construction, the

Contractor shall, at his/her own expense, apply additional materials or otherwise correct the deficiencies to the satisfaction of the Owner's Representative.

I. Noncompliance with the terms of this specification and ensuing contract can result in either the cancellation of the contract, or complete replacement of the defective areas at the Contractor's expense. In the event of cancellation, the Owner will not be obligated to compensate the Contractor for any work undertaken in a defective manner.

J. Damages caused by water infiltration resulting from the failure of the Contractor to secure each day's work in a weather tight manner, shall be corrected at the Contractor's expense. Included as damages shall be all labor costs incurred by the Owner as a result of such water infiltration.

K. The Owner shall require the Owner's Representative to examine the work in progress, as well as upon completion, in order to ascertain the extent to which the materials and procedures conform to the requirements of these specifications and to the published instructions of the Manufacturer.

L. The authorized Owner's Representative shall be responsible for:

1. Keeping the Owner informed on a periodic basis as to the progress and quality of the work;

2. Calling to the attention of the Contractor those matters he/she considers to be in violation of the contract requirements.

3. Reporting to the Owner any failure or refusal of the Contractor to correct unacceptable practices.

4. Conducting preliminary and subsequent job-site meetings with the Contractor's official job representative.

5. Rendering any other inspection services which the Owner may designate; and

6. Certifying, after completion of the work, the extent to which the Contractor has complied with these specifications as well as to the published instructions of the Manufacturing Company.

M. The presence and activities of the Owner's Representative shall in no way relieve the Contractor of his/her contractual responsibilities.

ENERGY UPGRADES PH. 1B , BIBB COUNTY BOE 007200 - 4

1.11 SAFETY PRECAUTIONS

A. All Owners’ safety rules shall be adhered to in the execution of this work. Adequate protection shall be provided, to prevent burns and skin irritation, in accordance with safety requirements.

B. Safety Requirements

1. TORCHES OR ANY TYPE OF OPEN FLAME IS NOT PERMITTED ON THIS PROJECT.

2. All applications, material handling, and associated equipment shall conform to and be operated in conformance with OSHA safety requirements.

3. Comply with federal, state, local and Owner fire and safety requirements.

4. Advise Owner whenever work is expected to be hazardous to Owner employees and/or operations.

5. Maintain proper fire extinguishers within easy access whenever power tools are being used.

6. ALL SAFETY REQUIREMENTS OF THE OWNER MUST BE FOLLOWED. NO

EXCEPTIONS WILL BE PERMITTED. SAFETY ORIENTATION MEETING REQUIRED

PRIOR TO PERFORMING ANY WORK.

7. THE CONTRACTOR SHALL "HOLD HARMLESS" DESIGN PROFESSIONAL

AGAINST ANY LITIGATION ARISING FROM ANY ACCIDENTS DURING THE

COURSE OF THE CONTRACT.

C. The Contractor shall be responsible for guarding against fires and shall provide suitable fire extinguishers conveniently located at the site.

D. Competent operators shall be in attendance at all times equipment is in use. Materials shall be stored neatly in areas designated by the Owner and dispersed so as to present a minimum fire hazard.

E. Loads placed on the roof at any point shall not exceed the safe load for which the roof is designed.

F. Contractor shall conform to requirements as designated by the United States Federal Government

(O.S.H.A.). Contractor shall abide by all regulations as outlined in the O.S.H.A. handbook and shall have a handbook on location at all times.

G. Contractors hereby acknowledged that they and their workers have undergone Safety Training and shall at all times act in compliance with all NRCA recommended safety compliance rules and regulations.

H. The Contractor shall properly notify all employees of conditions relating to roof areas with very poor condition and which will be worked on. After such notification, the Contractor must take all necessary precautions to ensure the safety of his/her employees as well as the building personnel.

1.12 ROOF TRAFFIC

A. After work on roof is started, no traffic will be permitted on the roof other than that necessary for the roofing application and inspection.

1. Materials shall not be piled on the roof to the extent that design live loads are exceeded.

1.13 PRODUCT DELIVERY, STORAGE, AND HANDLING

A. Proper storage on or off the site shall be the responsibility of the roofing Contractor.

B. Refer to the specified requirements of Sections 01-48 of this project manual.

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1.14 WORK SEQUENCE

A. Once work is started on a roof or section, it shall continue without undue delay until that section is completed before starting another. The installation of flashings shall follow application of the roofing immediately.

B. Coordinate sequence of roofing work with Owner prior to start of work.

1.15 MISCELLANEOUS UTILITIES

A. Electrical power will be furnished by the Owner for small tools only. All connections to the electrical system shall be furnished by the Contractor.

B. The Owner shall furnish potable water. Any connections to the water system shall be the responsibility of the Contractor.

C. At the completion of the work, or when the above connections are no longer required, the Contractor shall remove all connections and leave the facilities in a condition at least as satisfactory as prior to the commencement of his/her work.

D. The Contractor shall provide toilet facilities.

1. The Contractor shall be responsible for supplying a portable toilet on the job-site.

2. The Contractor's personnel are not permitted to enter the building without proper authorization from the Owner or Owner's Representative.

1.16 SITE SAFETY

A. The Owner requires the Contractor to take all steps necessary to ensure the safety of people on the project property in areas adjacent to the Contractor’s work areas. The safety of all people in or around the project site is expected to be the Contractors highest priority at all times.

B. This includes, but is not limited to the following.

1. Preventing access to the work area.

2. Limiting access to areas adjacent to the work area. Use of safety mechanism such as warning signs, safety cones, safety fences, safety flags, etc.

1.17 CHANGES OR EXTRA WORK

A. The Owner may, without invalidating the original contract, order such changes or additions as may from time to time be deemed desirable. In so doing, the contract price shall be adjusted, as stated below, with all work being done under the conditions of the original contract except for such adjustments in extension of time as may be acceptable to the Owner. The value of such extra work shall be determined in one of the following ways:

1. By firm price adjustment.

2. By cost plus with a guaranteed maximum.

3. By cost with a fixed fee.

4. By unit cost.

B. If agreement is reached that the extra cost shall be handled as per methods 2, 3, or 4, the Contractor shall keep and compile a correct amount of the cost together with such vouchers, etc., as may be necessary to substantiate same for presentation to the Owner.

C. The Owner's Representative shall have authority to make minor job changes or additions as may be necessary to expedite the job providing such changes do not involve additional material cost.

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D. No major change or addition shall be made except upon receipt by the Contractor of a signed order from the

Owner authorizing such a change. No claims for an extra to the contract price shall be valid unless so authorized.

1.18 CORRECTION OF WORK PRIOR TO FINAL PAYMENT

A. The Contractor shall promptly remove any work that does not meet the requirements of the plans and specifications or is incorrectly installed or otherwise disapproved by the Owner or the Owner's Representative as failing to meet the intent of the plans and specifications. The Contractor shall promptly replace any such work without expense to the Owner and shall bear the cost of making good all work of other contractors, or the

Owner, destroyed or damaged by such removal or replacement.

1.19 DEDUCTION FOR UNCORRECTED WORK

A. If the Owner deems it unacceptable to have the Contractor correct work that has been incorrectly done, a deduction from the contract price shall be agreed upon therefore. Such a deduction from the contract price shall in no way affect the Contractor's responsibility for defects that may occur nor his/her ability for correcting them, and damage caused by them.

1.20 CORRECTION OF WORK AFTER FINAL PAYMENT

A. The Contractor shall provide the specified warranties for this project in order to address deficiencies in the work of this project after the Owner makes final payment to the Contractor.

1.21 LIENS

A. The Contractor shall furnish the Owner with a release in full of all liens arising out of this contract or in lieu thereof, and receipts in full for all materials and labor on the job. In either case, the Contractor shall furnish an affidavit that the liens or receipts include all the labor and material for which a lien could be filed. In lieu of the above, the Contractor may at his/her option furnish a bond to indemnify the Owner against all hazards of liens.

Neither part nor final payment shall in any way release the Contractor from the above obligation and in the event that part or full payment has been made and any lien remains un-discharged, the Contractor shall refund to the Owner the necessary funds to discharge such a lien including all cost and attorney's fees.

1.22 JOB CONDITIONS

A. There is NO SMOKING allowed on the project property, and the Contractor shall be responsible for enforcement of this job rule at all times with his/her personnel.

B. Ladders: Any ladders used on this project must be in good condition. The ladder must also be secured at the roofline at all times while in use. All ladders must be O.S.H.A. approved.

C. No drugs or alcoholic beverages are permitted on the grounds.

D. The Contractor shall place necessary barriers and/or protection around or under all work areas where his/her operations involve risk of injury to plant personnel.

E. The Contractor shall also protect the building structure from damage in the process of the job. In the event that damage does occur to any property or equipment, or the Owner's work in process, notification must be made within two (2) working days of the incidents to the Owner and Owner's Representative.

F. During the progress of the job, if waste material and rubbish are found or damage resulting from the

Contractor's operations is found, or the Contractor does not comply with the requirement by keeping the premises free of accumulations and correct the damage, it shall be the Owner's prerogative to hire personnel to do so; and the cost of this work shall be deducted from the balance due the Contractor.

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G. The Contractor is responsible for protecting all materials from the elements. If any material becomes wet, it cannot be installed and must be replaced at the Contractor's expense. NOTE: Roofing materials must be covered with waterproof tarps at the end of each workday. Plastic wrappers supplied by the manufacturer are not acceptable substitutes for tarps. The Owner's Representative will reject any covering method or material that does not adequately protect roofing materials.

H. Anyone guilty of willful destruction or unlawful removal of Owner’s property will be dismissed from the job and is subject to prosecution by law.

I. The Contractor must verify that all materials can be installed to accommodate the building design, governing codes and regulations, and the manufacturer's current recommendations. In the event of a conflict the more stringent shall govern.

J. The Contractor shall ensure that all substrates are clean, dry, sound, smooth, and free of dirt, debris, and other contamination before any materials are supplied.

1.23 WORKMANSHIP

A. All materials shall be securely fastened and placed in a watertight, neat and workmanlike manner. All workmen shall be thoroughly experienced in the particular class or work upon which they are employed. All work shall be done in accordance with these specifications and shall meet the approval of the Owner or Owner's

Representative. The Contractor's representative or job supervisor shall have a complete copy of specifications and drawings on the job-site at all times.

B. Contractor shall plan and conduct the operations of the work so that each section started on one day is complete and thoroughly protected before the closure of work for that day.

1.24 WORK HOURS AND DAYS

A. When the Contract is awarded, the Contractor shall contact the Owner's Representative to arrange the work schedule and the hours of the day that the workers may be on the building.

1.25 COMPLIANCE WITH LAWS

A. The Contractor shall give notices, pay all fees, permits and comply with all laws, ordinances, rules and regulations bearing on the conduct of work.

1.26 OWNER'S RULES

A. The Contractor and all his/her personnel/agent(s) shall abide by all rules created by the Owner.

B. The Contractor must contact the Owner's Representative for specific information regarding the rules governing all operations of the project.

1.27 ANTI-DISCRIMINATION IN EMPLOYMENT

A. Contractors and subcontractors shall not discriminate against any employees or applicant for employment, to be employed in performance of his/her contract, with respect to his/her hire, tenure, terms, conditions or privileges of employment because of his/her race, color, gender, sexual preference, religion, national origin, or ancestry.

1.28 FINAL INSPECTION

A. Upon completion of the installation, an inspection shall be made by a representative of the roofing manufacturer to ascertain that the roofing system has been installed according to the roofing system warrantor’s published specifications and details. The warranty shall be issued upon approval of the installation and payment for all materials and fees.

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1.29 ADJUSTMENT AND REPAIR

A. Any roofing damaged or misapplication shall be repaired or replaced as designated by the building Owner and roofing system warrantor. Repairs or replacement shall be made by the Contractor at no expense to building

Owner.

1.30 DISCREPANCIES AND ADDENDA

A. Should a Bidder find any discrepancies in the Drawings and Specifications, or should he be in doubt as to their meaning, he/she shall notify the Owner's Representative at once, who will send a written Addendum to all

Bidders concerned. Oral instructions or decisions, unless confirmed by Addenda, will not be considered valid, legal or binding.

B. No extras will be authorized because of the Contractor's failure to include work called for in the

Addenda in his/her bid.

C. It shall be the responsibility of all Bidders to call to the Owner's Representative's attention at the Pre bid meeting, any discrepancies which may exist between or with any of the contract documents, or any questions which may arise as to their true meaning.

D. Modifications to the specifications (if necessary) be followed by an Addendum; no verbal discussions or agreements shall be recognized.

1.31 TERMINATION BY THE OWNER FOR CAUSE

A. The Owner may terminate the Contract and finish the work by whatever reasonable method he/she deems necessary if the Contractor:

1. Persistently or repeatedly refuses to supply specified materials or to provide enough skilled workers to ensure the project will be completed within the time period indicated on his/her Bid form;

2. Is guilty of substantial breach of any provision of the project documents.

1.32 TAXES

A. Contractor must comply with all state, federal and local taxes. The Contractor shall accept sole and exclusive responsibility for any and all state and federal taxes with respect to Social Security, unemployment benefits, withholding taxes and sales taxes.

1.33 BUILDING PERMITS

A. The acquisition of the applicable permits and associated costs to obtain said permits shall be the responsibility of the successful Contractor.

1.34 JOB COORDINATION

A. Contractor is responsible for daily communication with the Owner or Owner's Representative relating to areas of roof work in order that the Owner may adequately protect tenant's personal belongings, and the people themselves against possible damage or injury. Contractor is also responsible for policing and protecting areas involving removal and replacement of roof projections, defective substrates or other work involving substrates penetration.

B. Seventy-two hours prior to starting of the project and/or delivery of materials, the Contractor shall notify the designated Owner’s Representative.

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1.35 CLEAN-UP

A. Accumulated debris shall be removed periodically to assure maximum safety and sanitation at all times. At completion of work, the Contractor shall remove all excess material and debris from the site and leave all roof surfaces free from accumulations of dirt, debris and other extraneous materials. The Contractor shall also remove any and all drippage of fluid materials from the face of the buildings, floor, window, ladders and other finished surfaces.

1.36 SUPERINTENDENT

A. The Contractor shall keep a competent non-working, English language speaking superintendent, satisfactory to the Owner and Owner's Representative, on the job at all times when work is in progress.

The superintendent shall not be changed without notifying the Owner and the Owner's Representative.

B. The superintendent shall attend all meetings beginning with the pre-installation meeting.

C. The superintendent shall represent the Contractor in his/her absence and all directions and instructions given to the superintendent shall be as binding as if given directly to the Contractor.

D. The superintendent shall be responsible for the conduct of all the Contractor's employees on the premises and shall promptly take necessary measures to correct any abuses called to his/her attention by the

1.37 ACCEPTABILITY OF COMPLETED WORK

A. The acceptability of completed roofing work shall be based on its conformance to the contract requirement.

B. The Owner and Owner’s rep are not obligated to accept non-conforming work, and such non-conforming work may be rejected.

1. The rejected work shall be promptly replaced or corrected in a manner and by methods approved by the Owner’s rep at the Contractor's expense.

C. The Owner’s rep shall instruct the Contractor's foreman and work crew on the proper methods of installation of the roofing system and shall follow-up on a regular basis to inspect the work being done.

D. Any deficiencies from the specified work noted by the Owner’s rep shall be immediately reported to the

Owner, along with recommended corrective actions necessary.

E. The Owner’s rep shall not act in a supervisory capacity and shall not be responsible for the

Contractor's errors or omissions.

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MERIK PROJECT NO. 26BBEU21RF390 SUMMARY OF WORK

GENERAL

1.1 DESCRIPTION OF WORK

A. Extent of Work: Roof recover project to increase thermal efficiency by adding additional roof insulation on top of existing modified bitumen roofs located at Skyview Elementary School, Howard Middle School and Howard High

School.

Base Bid: The work consists of…