Laredo Independent School District

Purchasing Department

2400 San Bernardo Ave, Rm. D327

Laredo, Texas 78040

Tel: 956-273-1080

Fax: 956-273-1085

REQUEST FOR PROPOSALS

Laredo Independent School District invites you to submit a Proposal for:

RFP 26-027 Pest Management Services

REFERENCE NUMBER

RESPONSE MUST BE DELIVERED BY

RESPONSE MUST BE DELIVERED TO

ESTIMATED CONTRACT PERIOD

PRE-PROPOSAL MEETING

QUESTIONS DUE DATE

DISTRICT BUYER IN CHARGE OF

PROPOSAL

PROCUREMENT DIRECTOR

RFP #26-027 (the "RFP")

October 13, 2026 at 2:30 p.m. Central Standard Time (the "Deadline") (Note: Without exception

- Proposal must be timely submitted in the District's Bonfire Portal or time and date stamped by the Procurement Department. Proper and complete submission of the Respondent's Proposal in the District's Bonfire Portal is at the risk of the Respondent. Timely physical delivery is at the risk of the respondent.)

Laredo Independent School District Procurement Department 2400 San Bernardo Ave, Room 0327 Laredo, Texas 78040

November 13, 2026 to November 12, 2027 with the possibility of extending the contract for a second and third year. Subject to change based on approval timelines by the LISD Board of Trustees and annual evaluation review.

NIA

September 30, 2026 at 3:00 pm Central Standard Time

All questions regarding this proposal should be in writing and sent to Gaston Garcia, Procurement Specialist, at ggarcia3@laredoisd.org

Hector M. Mejia Jc} )v

LAREDO INDEPENDENT SCHOOL DISTRICT

RFP 26-027 Pest Management Services

I. PURPOSE:

The Laredo Independent School District - LISD (herein after referred to as District) is soliciting Request for Proposals (hereafter referred to as an “RFP”) from responsible vendor’s who offer pest management services.

II. BACKGROUND INFORMATION:

The Laredo Independent School District (LISD) was established in 1882. LISD is a district sprawling more than 13 square miles. The Laredo Independent School District is made up of 33 educational institutions: 20 elementary schools, four middle schools, and four high schools including Hector Garcia Early College High School located on the campus of Texas A&M International University, the Lara Academy, our alternative education campus, and the Jose Valdez Non-Traditional High School, and four magnet schools. The four magnet schools are the Vidal M. Treviño School of Communications and Fine Arts, located across the street from Nixon High School, Esther G. Buckley Early College High School, located at Martin High School, and the Sabas Perez School for Engineering and Technology Education, located at Cigarroa High School and the new Business, Industry and Public Service Early College Academy at Nixon High School.

The district has a yearly average student enrollment of 19,000 and over 3,761 employees striving for academic excellence. At LISD, learning is the key to a bright and successful future. By setting high standards, the district plays a crucial role in preparing the students to meet the challenges and demands of today's high-tech and multicultural work place.

III. SUBMISSION/SCOPE SPECIFICATIONS:

Due Date: October 13, 2026 at 2:30 p.m. (C.S.T.)

Request for Proposal No: RFP #26-027 Project Name: Pest Management Services

IV. SCOPE SPECIFICATIONS/SUBMISSION:

The Laredo Independent School District - LISD (herein after referred to as District), is soliciting proposals for pest management services.

It is the intent of this RFP to solicit sealed proposals from qualified sources to establish a contract for comprehensive Integrated Pest Management Program Services as detailed herein for all Laredo Independent School District sites and facilities.

Proposals should reflect not only the expected costs to the vendor of providing basic pest control services, but also the cost of providing supplementary services such as reporting, emergency treatments, and in-service training and quality control activities.

This specification is part of a comprehensive Integrated Pest Management (IPM) program for the District listed herein. IPM is a process for achieving long-term, environmentally sound pest suppression through the use of a variety of management practices, including structural and procedural modifications that reduce pest access, food, moisture and harborage. Chemical methods are applied only on an “as needed” basis. Need is determined by pest population monitoring and previous unsuccessful attempts to solve the pest problem with non-chemical strategies.

Control products shall be placed where they are inaccessible to children, faculty, and staff.

The vendor shall adequately suppress the following indoor and outdoor pests:

Indoor populations of rodents, insects, mosquitos, arachnids, gnats and other arthropod pests not specifically excluded from the contract, like ticks and bed bugs;

Outdoor populations of potentially indoor-infesting species that are within the school property;

Nests of stinging insects within the property boundaries of the specified buildings.

Vendor must provide a quote per session when treating the following pests:

Birds, bats, termites, worms and snakes;

Plant-feeding pests.

Management of pests excluded from the specifications may be requested as an additional service, not included within the scope of this IPM contract.

The vendor shall furnish all supervision, labor, materials and equipment necessary to accomplish the monitoring, management and pest removal components of the pest program. The vendor shall also provide written site-specific recommendations for structural and procedural modifications to aid in pest prevention. The service provided will include 6 scheduled inspections/visits of all facilities and a maximum of 15 unscheduled service calls per location, proper identification and management of pests consistent with IPM principles, and recommendations to prevent future pest infestations. If any location is going to exceed 15 unscheduled service, the District IPM shall be contacted and advised that the 16th unscheduled service is needed and that an additional fee may be charged. Before the service is provided at an additional fee, the IPM Coordinator must approve at approved fee via an email. Any and all additional services that will cost extra from the Pest Management agreed contract shall get the permission from the IPM Coordinator prior to providing the service.

This contract is for a one-year period and all pricing must remain firm for the duration of the contract period. The contract shall include all truck, equipment, office and mileage fees, in addition to all monitoring supplies, pesticides and baits.

The district shall have at its discretion, the option to extend the contract for two (2) additional one (1) year periods subject to acceptable performance and available funds. Any extra costs for add-on services must be itemized in a like manner. If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, the district shall have the right to terminate this contract and the vendor is not entitled to recover any costs not incurred prior to termination.

QUALIFICATIONS OF PROPOSERS

Proposals shall be considered only from proposers who, in the judgment of the district, are regularly established in business, financially responsible, able to show evidence of satisfactory past performance and ready, willing and able to render prompt and satisfactory services.

The district may request other information sufficient to determine proposers’ ability to meet the minimum standards listed above. Request for information contained in this section may also occur at any other time during the effective period of this contract.

Preference shall be given to proposers with a trained entomologist on staff, or access to one as a consultant. Please provide the name and address of a board-certified entomologist or other trained entomologist that your company uses.

CERTIFICATE OF INSURANCE

Provide a sample insurance certificate to verify bidder’s ability to obtain the required insurance for this work.

DISTRICT FACILITIES

The contract for pest management includes all school district sites and facilities listed below. The area of service does not include athletic fields or outdoor turf areas. Service for athletic fields shall be limited to the concession area and associated buildings.

At certain school district sites, playground areas may be included within the agreement scope in the event of a pest outbreak that requires immediate attention. Any pesticide application occurring greater than six (6) feet beyond the building perimeter shall include posting as required by State law.

Name Address Telephone Bruni Elementary 1508 San Eduardo St. (956) 273-3000 Don Jose Gallego Elementary 520 Clark Blvd (956) 273-3100 Daiches Elementary 1401 Green St. (956) 273-3200 Dovalina Elementary 1700 W. Anna Ave (956) 273-3320 Farias Elementary 1510 Chicago (956) 273-3400 D.D Hachar Elementary 3000 Guadalupe St. (956) 273-3500 Heights Elementary 1208 Market St. (956) 273-3600 Kawas Elementary 2100 S. Milmo Ave (956) 273-3700 Leyendecker Elementary 1311 Garden St. (956) 273-3800 Ligarde Elementary 2800 S. Canada Ave (956) 273-3900 Macdonell Elementary 1606 Benavides St. (956) 273-4000 JC Martin Elementary 1500 Monterrey (956) 273-4100 Milton Elementary 2500 E Ash (956) 273-4200 Alma Pierce Elementary 800 Eisetter St. (956) 273-4300 Ryan Elementary 2401 Clark Blvd. (956) 273-4400 Sanchez/Ochoa Elementary 211 E Ash St. (956) 273-4500 Santa Maria Elementary 3817 Santa Maria (956) 273-4600 Santo Nino Elementary 2701 Bismark (956) 273-4700 Tarver Elementary 3200 Tilden Ave (956) 273-4800 Zachry Elementary 3200 Chacota (956) 273-4900 Christen Middle School 2001 Santa Maria Ave (956) 273-6400 Cigarroa Middle School 3618 Ejido Rd. (956) 273-6100 Lamar Middle School 1818 Arkansas Ave (956) 273-6200 Memorial Middle School 2502 Galveston (956) 273-6600

FS Lara Academy 2901 E. Travis (956) 273-8000 Cigarroa High School (all buildings) 2600 Zacatecas (956) 273-6800 Martin High School (all buildings) 2002 San Bernardo (956) 273-7100 Nixon High School (all buildings) 2000 E Plum (956) 273-7400 Garcia Early College High School @ TAMIU 5201 University Blvd. (956) 273-7700 Valdez High School 1700 Chicago St. (956) 273-8000 Vidal M. Trevino (VMT) School of Communications and Fine Arts (all buildings) 2101 Lyon St (956) 273-7800 RISE Academy (Old Cigarroa Middle School) 2600 Palo Blanco (956) 273-1900 Rappaport Building (all departments) 904 Juarez (956) 273-1800 Plant Facilities & Support Services Building (all departments) 900 Lyon St (956) 273-1100 Athletic Department 2002 San Bernardo Rear (956) 273-1220 Textbooks/Records Management 2301 Santa Isabel (956) 273-1230 Fixed Assets/Custodial Services 2201 Santa Isabel (956) 273-1180 Information Technology Buildings 2001 Cedar St (956) 273-1300 Instructional Television 1719 Houston St (956) 273-1420 Child Nutrition Program 101 W. Saunders (956) 273-1600 Police Department 2219 Springfield Avenue (956) 273-1441 Transportation Department 3302 Springfield Avenue (956) 273-1200 Veteran's Field Santa Maria Administration Building 2400 San Bernardo Ave. (956) 273-1000 Perform Art Center (PAC) 2400 San Bernardo Ave (956) 273-2400 Cecilia Moreno Aquatic Center 2300 San Bernardo Ave (956) 273-1218

Other vacant LISD buildings and athletics fields to be serviced on an ‘as needed’ basis are included on the IPM Pricing Sheet Scheduled Visits.

PRICE ADJUSTMENTS

Additional school district sites and facilities may be added or deleted at any time throughout the life of the agreement. The vendor shall be required to provide service to any additional sites and facilities.

EMERGENCY SERVICE

Special or emergency service shall be requested by Safety department in exceptional circumstances. The vendor shall be prepared to respond to such a non-scheduled request within four (4) working hours (Monday-Friday) of receipt of the request.

TERMINATION FOR DEFAULT

Throughout the term of this agreement, the district may conduct tests and/or inspections of the sites and facilities covered to determine the effectiveness of the IPM program and vendor compliance with the agreement. The district will document in writing the results of the inspection and provide the vendor a copy. The vendor shall promptly initiate actions to correct all deficiencies found. If deficiencies are not being satisfactorily corrected, the district may, by written notice to the vendor, terminate this contract. In such event, the district may take over the work and prosecute it to completion, by contract or otherwise, and the vendor and his/her sureties shall be liable to the district for any additional costs incurred.

In the event either party shall be prevented from performing its obligations hereunder due to governmental or administrative prohibitions, acts of God, acts of public enemy, riot, accidents, breakdown of equipment, weather conditions, delivery interruptions, or other causes beyond such party’s control, the party so prevented shall, upon notice to the other party, be thereafter released from its obligations so long as such causes shall continue.

INDEMNIFICATION

The vendor shall reimburse, indemnify and hold harmless the district for all loss resulting from the negligence of the vendor in the performance of this agreement, and for all loss to the district resulting from the non-performance thereof, except those loses other-wise specifically excluded by the district.

ENVIRONMENT AND SAFETY ISSUES

The vendor shall observe all safety precautions throughout the performance of this agreement. All work shall be in strict accordance with all applicable Federal, State, and local health and safety requirements. Where there is a conflict between applicable regulations, the most stringent will apply. The vendor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work. The vendor shall be responsible for any citations(s) received for non-compliance with regulations/standards relating to any failure of performance/non-performance of vendor employees. Lack of knowledge of the vendor shall in no way be a cause for relief from responsibility or constitute a cognizable defense against the legal effects thereof.

PEST MANAGEMENT PLANS

The vendor shall prepare a Pest Management Plan for the district, with individual site plans for each school district facility. The plan shall be submitted within three (3) weeks of contract award and inspections of all facilities shall be completed within thirty (30) days of proposal awarding. The vendor shall update the Pest Management Plan on an annual basis, or as necessitated by major school renovations, and confer with the IPM Coordinator/designee to review the program. The plan shall be submitted to and approved by the IPM Coordinator/Designee, and at a minimum, include the areas covered below.

STRUCTURAL/OPERATIONAL CHANGES

Using a building floor plan, such as on the fire evacuation plan, as a permanent record, the vendor shall describe site specific solutions for eliminating pest access, food, water and harborage. In addition, the vendor shall indicate the placement of glue and bait stations on the floor plan with an “X”. Each campus/dept. will provide a floor plan for the technician to mark placement of glue boards and/or bait station.

MONITORING

The vendor shall describe the products and procedures used for identification of pest presence, access and harborage locations (i.e., monitoring for cockroaches on a monthly schedule using roach sticky traps). Types of monitors and number required shall be discussed. Monitors shall be in good working condition at all times. Any changes in the monitoring program at a particular school district building site shall be communicated to the IPM Coordinator on the inspection form.

MATERIAL/EQUIPMENT

The vendor shall provide to the Safety Department current labels and Material Safety Data Sheets (MSDS) for all pesticide products to be used. In addition, brand names shall be provided for all application equipment, rodent bait boxes, monitoring and trapping devices, and any other control equipment that may be used to provide service.

SERVICE SCHEDULE

The vendor shall provide service schedules that include the frequency of vendor visits with a minimum frequency of every 2 months. The schedule must minimize the disruption of building activities and be pre-approved by the IPM building liaison. The vendor must check in with the building liaison to register the date, purpose of visit, activities performed, and duration of visit. When it is necessary to perform work outside of the regularly scheduled service time, the vendor shall notify the IPM building liaison at least one day in advance.

Integrated Pest Management (IPM) treatments shall be applied to all campus kitchens (4) four times a year as a preventive measure. These inspections will be, non-chemical prevention and targeted low risk treatments such as Glue boards, bait boxes, granules, insect light traps, gel baits, drain screens, etc.…

COMMERCIAL PESTICIDE APPLICATOR CERTIFICATES/LICENSE

The vendor shall provide copies of the company pest control license and dated pesticide applicator certificates for every employee who will be performing on-site services under this contract.

RECORDS AND DOCUMENTATION

The vendor shall be responsible for maintaining a pest control logbook for each school district site and facility specified in this agreement. The logbook shall contain the following:

Pest Management Plan: A copy of the District Pest Management Plan and specific site work plan, including all labels, MSDS’s, pesticide applicator certificates for vendor personnel and the service schedule.

Forms: Documentation of findings and pest control activities to include the following:

PEST SIGHTING FORMS

The building IPM liaison will maintain pest sighting forms. All occupants will report pest sightings to this individual for documentation which will include date, time, location and tentatively identified pest species.

This information will be made available to the vendor during scheduled inspections. It is the vendor’s responsibility to verify pest species prior to recommending any treatment procedures.

SITE VISIT LOG

The vendor will log the date, purpose of visit, action taken, follow-up required and duration of visit for each site visit. Special note of emergency or special services must be recorded.

INSPECTION FORM

Inspection activities will be documented on standard inspection forms and maintained in the logbook.

MONITORING LOG SHEET

All observations from pest monitoring activities will be recorded on the monitoring log sheet.

TEXAS STRUCTURAL PEST CONTROL BOARD POSTINGS

The vendor will provide the state mandated posting forms and consumer information sheets.

INTENT TO APPLY PESTICIDE:

Documentation will include type of material to be used, building, location, and time of treatment, at least 48 hours prior to pesticide application. In certain emergency situations, the IPM Coordinator may deem is necessary to shorten or waive the notification period. No pre-notification is required if the pesticide is formulated as a bait or in a containerized bait box, however all bait related activities shall be recorded on the form. Any treatment performed by the vendor shall be justified by reported sightings as listed on the Inspection Form or Pest Sighting Forms. Pest species verification must be completed prior to recommending any treatment procedures.

PESTICIDE USE LOG SHEET

Documentation will include pesticide and coverage information. Floor plan of the area serviced for each chemical control application may be included if necessary.

WEEKLY SERVICE REPORTS

The vendor shall provide monthly service reports within one (1) day following the end of each week to Integrated Pest Management Coordinator. The service reports shall include, but not be limited to, the following:

Man-hours for routine services;

Location, man-hours, and work description of special, emergency, and additional services;

Identification and listing of type and quantity of pesticides and containerized baits used;

Written statement of recommended structural and procedural modifications for district facilities, SERVICE REQUIREMENTS/PROFSESSIONAL SERVICES

The services/consultation of an Entomologist or Biologist must be provided to the school system at no additional cost if the need arises.

TRAINING AND UPDATE

The vendor may be asked to conduct semi-annual educational seminars for school system staff on IPM practices in order to promote understanding and assistance with the IPM program.

SAFETY AND HEALTH

The vendor shall observe all safety precautions throughout the performance of this Agreement. All work shall be in strict accordance with all applicable Federal, State, and local health and safety requirements. Where there is a conflict between applicable regulations, the most stringent will apply. The vendor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work.

SPECIAL ENTRANCE

Certain areas within some buildings may require special entrance instructions. Vendor must write re-entry time on service ticket. Any restrictions associated with these special areas will be explained by the District IPM Coordinator. The vendor shall adhere to these restrictions and incorporate them into the Pest Management Plan.

UNIFORMS AND PROTECTIVE CLOTHING

All vendor personnel working in or around buildings specified in this agreement shall wear distinctive uniform clothing. All vendor personnel shall possess a visible work ID that is visible to all campus administration while on the district property. All vendors and personnel shall show proper identification and proof of credentials while at school sites and facilities as requested at the entrance of the campus before beginning pest management services. The vendor shall determine the need for and provide any personal protective items required for the safe performance of work. Protective clothing, equipment, and devices shall, as a minimum, conform to U.S. Occupational Safety and Health Administration (OSHA) standards for the products used. All personnel with the IPM company must have the appropriate identification and clearance to enter a school environment.

VEHICLES

Vehicles used by the vendor shall be identified in accordance with state and local regulations.

The vendor shall fulfill all obligations with regard to posting, as required by the Texas Structural Pest Control Board (TSPCB). The district will be responsible to post, in a prominent location, pest control signs provided by the vendor in fulfillment of obligations under Texas laws and regulations. In the event of emergency applications, the district will display the pest control sign in a prominent location at the time of treatment.

The vendor shall perform routine pest control services only during times when students are not expected to be present for normal academic activities for at least 12 hours after the application. The new 12-hour restriction now applies when there may be “unnecessary physical drift” (e.g. fumes, fog, odors). The word “unnecessary”, which is the actual word included in the amendment, means, according to the TSPCB, that you should not be able to smell, feel or see pesticide residue or fogs. In the event of a possible need for an emergency treatment, (as defined by title 22, administrative code, 595.8 (d) and 595.11) the vendor shall work with the IPM Coordinator to determine whether an emergency situation exists before applying any pesticides. If such treatment occurs, the vendor will maintain records of the reasons.

The vendor shall avail themselves to meet with the Texas Dept. of Agriculture or TDA should a state inspection occur and will support the IPM coordinator.

Throughout the term of this contract, the vendor shall maintain a current business license issued by the structural pest control board. In addition, all vendor personnel providing on-site pest control service must maintain licensing (in categories appropriate to the work being performed) as commercial applicators or licensed technicians.

Unlicensed applicators will not be permitted to service the district under this contract.

USE OF CHEMICAL CONTROL METHODS

The vendor shall be responsible for application of pesticides according to the label. All pesticides used by the vendor and operators must be registered with the United States Environmental Protection Agency and the State of Texas.

The vendor shall adhere to the following rules for chemical control products:

The vendor shall not apply any pesticide product that is not included in the Pest Management Plan or pre-approved by the IPM Coordinator. Transport, handling and use of all pesticides shall be in strict accordance with the manufacturer’s label instructions and all applicable Federal, State, and local laws and regulations.

The use of a Category I pesticide in a school is considered unnecessary and is not part of an IPM program. Use of a Category II pesticide is considered only in those unusual circumstances where alternative treatments have failed.

Chemical pest management strategies must be initiated with Category III pesticides.

Pesticide application shall be according to need and not by schedule. Such chemical control methods shall not be applied unless visual inspections or monitoring devices indicate the presence of pests in excess of the threshold levels in a specific area, and non-chemical control methods have proved unsatisfactory. Preventive chemical control treatments in areas where there is a potential for insects and rodents will be evaluated on a case-by-case basis with the IPM Coordinator.

When the application of chemical control products is necessary, the vendor shall employ the least hazardous materials, most precise application techniques, and the minimum quantity of pesticide necessary to achieve control. The vendor shall provide the IPM Coordinator at least a 48-hour notice prior to the application of a pesticide at any school facility, unless otherwise determined by the IPM Coordinator. No pre-notification is required if the pesticide is formulated as a bait or in a containerized bait box, however all bait related activities shall be recorded on the appropriate form and shall be documented on the site floorplan as needed.

As a general rule, the vendor shall apply all insecticides as “crack and crevice” treatments only, defined in this agreement as treatments in which the formulated insecticide is not visible to a bystander during or after the application process. Application of insecticides to exposed surfaces or as space sprays (fogging) shall be restricted to exceptional circumstances where no alternative measures are practical. The vendor shall obtain approval from the IPM Coordinator prior to any such application.

The vendor shall take all necessary precautions to ensure tenant and employee safety, and all necessary steps to ensure the containment of the pesticide to the site of application. No pesticide is to be applied in any room or area while in use or occupied by faculty, staff or students with the exception of pre-approved containerized baits. The vendor will follow all requirements on product labels including re-entry time periods. The technician onsite will share the re-entry time with onsite staff in writing in the IPM log and service ticket.

Insecticide bait formulations shall be the standard pesticide technology for cockroach and ant control, with alternate formulations restricted to unique situations where baits are not practical. The vendor shall not store any pesticide product in the buildings specified in this agreement.

Non-pesticide controls include the use of a portable vacuum for initial pest suppression and the use of indoor trapping devices. Bait formulations shall be used where appropriate. Sticky traps will be used to monitor indoor insect populations and be used to evaluate the effectiveness of efforts wherever necessary. Bait and traps must be concealed and not readily accessible to students.

YELLOW AND RED CATEGORY PRODUCT APPROVAL

In Texas, approval for the use of yellow and red category pesticides under Integrated Pest Management (IPM) depends on the type of pesticide and the level of risk it poses.

Yellow Category Pesticides These pesticides are more toxic than green category pesticides, but less toxic than red category pesticides. They require written approval from a Certified Applicator, and approval is valid for up to six months or six applications per site.

Red Category Pesticides These pesticides are highly toxic can have the most restrictive application and reentry requirements. They require written justification from the licensee to the IPM Coordinator, and signed approval from the IPM Coordinator.

Approval is valid for up to three months or three applications per site.

The Texas School IPM system uses a color-coded system to classify pesticides based on their toxic level. The IPM Coordinator must keep records of yellow and red category pesticide applications.

RODENT CONTROL

Rodent control inside occupied facilities shall be accomplished with trapping devices or methods that are environmentally sound. All such devices shall be concealed and in protected areas so as not to be disturbed by school operations.

When trapping devices are deployed they shall be checked every 24 hours. The vendor is responsible for disposing of all trapped rodents or rodent carcasses in an appropriate manner. Other treatment techniques require the submittal to the Pest Control Coordinator for review and approval.

Rodenticides may be used only in exceptional circumstances when deemed essential for adequate rodent control.

The vendor shall obtain approval from the IPM Coordinator prior to making any interior rodenticide treatment. All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife and domestic animals, or in EPA-approved tamper-resistant bait boxes. As a general rule, rodenticide application outside the building shall emphasize the direct treatment of rodent borrows wherever feasible.

Outdoor bait boxes shall be placed out of general view where they will not be disturbed by school operations. The lids of the boxes shall be securely locked or fastened shut. All bait boxes shall be attached or anchored to the ground, building wall, or other immovable surface so that the box cannot be disturbed. Bait shall always be secured in the feeding chamber of the box and never placed in the runway or entryways of the box. All bait boxes shall be labeled on the inside with the vendor’s business name and address. The outside of the box shall be dated at the time of installation and after each service. Inspections of bait boxes shall occur at least monthly during the year.

STRUCTURAL MODIFICATIONS AND RECOMMENDATIONS

The vendor is responsible for advising the IPM Coordinator/Designee, in writing, about any structural, sanitary, or procedural modifications that will reduce pest access, food, water and harborage. The vendor shall not be responsible for carrying out structural modifications as part of the pest control efforts. The vendor shall be responsible for adequately suppressing all pests included in this agreement until such time as the appropriate preventive measures are enacted. The district is committed to completing the necessary preventive measures in a reasonable and timely fashion.

WASTE DISPOSAL

The vendor is responsible for all waste generated by their work on school grounds. Non-hazardous solid waste products shall be removed from the work-site and placed in dumpsters located on school property. All non-hazardous liquid waste must be removed from school property by the vendor. All hazardous waste materials generated by the vendor during servicing shall be removed from the school property and disposed of in accordance with all applicable Federal, State and County Laws and Regulations. For the purpose of this contract, any waste chemical suppressant will be considered the property of the vendor. Under no circumstance is any hazardous material to be disposed of at any location in the school system. It shall be the responsibility of the vendor to insure the hazardous waste materials are properly packaged, labeled and transported in accordance with all applicable Federal, State and County Laws and Regulations. Costs of disposal are to be borne by the vendor.

The district has a yearly average of 19,000 enrolled students and over 3,500 employees striving for academic excellence. At the Laredo ISD, learning is the key to a bright and successful future. By setting high standards, the district plays a crucial role in preparing the students to meet the challenges and demands of today's high-tech and multicultural work place.

*Additional demographical information is located within the RFP specifications.

Proposal Review Process: The LISD Purchasing Department shall evaluate all respondents to this solicitation and make a recommendation to the Board of Trustees. LISD reserves the right to approve single or multiple companies through this proposal. Selection criteria are based upon standards set forth in Texas Education Code 44.031.

Term of contract: The term of the award will be for one (1) year with the possibility of two (2) additional extensions. The initial award and any extensions shall be made by the Board of Trustees. In-House approval may occur if the evaluation committee decides the expenditure will be less than $50,000 as allowed by Texas Education Code 44.031.

Negotiations and Award: This is a NEGOTIATED PROCUREMENT, and as such, the District reserves the right to negotiate the terms, conditions, or pricing with a proposer prior to an award.

CRIMINAL HISTORY AND FINGERPRINTING REQUIREMENTS

A vendor who has or will have (or subcontracts with an individual(s) who has or will have) direct contact with students is required to provide criminal background checks for all such individuals and employees of the vendor(s). Vendors are required to provide certification that a criminal background check has been performed for those employees and are responsible for the cost of the criminal background check. School contractors hired 1/1/2008 or after who meet the following criteria, must be fingerprinted as follows:

a. A contractor (entity or individual) that provides services to a school district and has direct contact with students, must be fingerprinted before beginning work.

b. The contractor shall certify to the school district that it is compliance with the fingerprinting laws.

The school district may review the background check results for contracted employees in the DPS FACT Clearinghouse as provided by Section 411.0845, of the Government Code.

c. Additionally, a subcontractor must certify to the school district and to the contracting entity that the subcontractor has fingerprinted all individuals providing services to the district under the terms of the contract.

d. The school district may request additional information from a contractor in order to verify that the fingerprinting has been completed.

IPM Procedures when entering a school/department

1. Utilize Main entrance

2. Pass through metal detector

3. Sign-in and provide appropriate identification

4. Announce reason for visit to safety officer, administration or their designee.

5. Fill out IPM log every visit

6. Obtain LISD signature on every service ticket and leave a copy in the IPM binder

7. Document placement of glue boards and bait boxes with an X of floor plan

8. Document re-entry time on service ticket and IPM log if required

Submittal Checklist

RFP #26-027 Pest Management Services

Listed below are the required documents and information needed to complete your submission. Failure to properly complete and submit any of the required documents may subject your proposal to disqualification.

☐ Please submit Pest Management Services Bid Tables/Premium Rate Sheets (BT-28OZ). Document can be retrieved directly from Bonfire Portal – failure to submit correct Bid Tables/Pricing Sheets (will result in disqualification).

☐ Please submit Additional Services Bid Tables/Premium Rate Sheets (BT-28AV). Document can be retrieved directly from Bonfire Portal – failure to submit correct Bid Tables/Pricing Sheets (will result in disqualification).

☐ Please submit Pest Control Business License or Structural Pest Control Business License.

☐ Please Submit Pesticide Applicator Licenses.

☐ Please submit signed State Certifications on pages 13- 15. Failure to submit will result in immediate disqualification.

☐ Please submit signed Federal Certifications on pages 16 - 22. Failure to submit will result in immediate disqualification.

☐ Please submit 1295 form.

☐ Please submit Entomologist State Certifications. (Optional)

☐ Vendor must submit a Laredo Independent School District vendor packet. (Optional)

☐ Awarded vendor(s) will be required to submit certification of insurance (Form ACORD 25) with Laredo ISD named as the “Certificate Holder” within 10 days of award date.

(Please refer to #15 in the “General Terms and Conditions” and the “Certificate of Liability Insurance Sample - Acord 25” attached under the “Supporting Documentation” section of this RFP on the Bonfire Portal.)

Estimated Time Schedule:

a. 1st advertisement September 26, 2026;

b. 2nd advertisement September 27, 2026;

c. RFP deadline at October 13, 2026, @ 2:30 p.m. (Central Standard Time);

d. RFP reviewed October 13 through October 16, 2026; (Tentative dates)

e. Evaluation committee recommendation presented at Business and Support Services Committee Meeting

November 7, 2026; (Tentative)

f. Recommendation presented for Board approval on November 12, 2026. (Tentative)

Other Information

a. Proposals received via phone, facsimile, email or other medium will not be accepted or considered.

b. Proposals must be timely submitted in the District’s Bonfire Portal or received and date stamped in the

Procurement Department on or before the time and date stated on page 1.

c. The District reserves the right to reject any or all proposals received, waive any or all irregularities, choose the most advantageous price, discount and warranty for each service, and to award a contract only upon availability of funding.

d. This RFP is on “all or some” proposal

e. The District reserves the right to award to more than one vendor.

f. Visitor Badges: Vendor must provide all their workers with a company ID, showing company name, and photograph of employee. Company ID shall be worn visibly at all times while on District property.

State Certifications

ENTITIES THAT BOYCOTT ISRAEL (TEXAS GOVERNMENT CODE §2271.002)

Vendor herby certifies that (1) it does not, and shall not for the duration of the contract, boycott Israel or (2) the verification required by Section 2271.002 of the Texas Government Code does not apply to the contract. This section applies only to a contract that: (a) is between a governmental entity and a company with ten (10) or more full-time employees; and (b) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity. The term “Boycott Israel” means refusing to deal with, terminating business activities or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. If circumstances relevant to this provision change during the course of the agreement, Vendor shall promptly notify Laredo ISD.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

FOREIGN TERRORIST ORGANIZATIONS (TEXAS GOVERNMENT CODE §2252.152)

Vendor herby certifies that it is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, the government of Iran, the government of Sudan, or a foreign organization designated as a foreign terrorist organization by the U.S. Secretary of State, see Texas Government Code Section 2252.152-2252.154. For contracts related to critical infrastructure in Texas, contractor herby certifies that it is not owned or controlled by individuals, any company, or headquartered in China, Iran, North Korea, Russia, or a designated country, even if publicly traded, in accordance with the Texas Government Code, Chapter 2274.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

PROHIBITED EMPLOYMENT ASSISTANCE (CHF LEGAL) 20 USC 7926

Vendor certifies and agrees that it shall not assist an employee, contractor, or agent of Laredo ISD obtaining a new job if the Vendor knows, or has probable cause to believe, that the individual engaged in sexual misconduct regarding a minor or student in violation of the law. Routine transmission of an administrative or personnel file does not violates this prohibition.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor Prohibition on Contracts with Companies Boycotting Certain Energy Companies (SB 13) Vendor herby certifies and agrees by submitting its proposal that, pursuant to Texas Government Code Chapter 2274, it does not boycott energy companies; and will not boycott energy companies during the term of the Agreement. This verification is not required for an agreement where a governmental entity determines that these requirements are inconsistent with the governmental entity's constitutional or statutory duties related to the issuance, incurrence, or management of debt obligations or the deposit, custody, management, borrowing, or investment of funds.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Prohibition on Contracts with Companies That Discriminate Against Firearm and Ammunition Industries (SB 19) Vendor herby certifies and agrees by submitting its proposal that, pursuant to Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and will not discriminate during the term of the contract against a firearm entity or firearm trade association.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor Small and Minority Firms, Women’s Business Enterprise, and Labor Surplus Area Firms (Historically Underutilized Business or HUB) 2 CFR 200.321 Necessary affirmative steps to procure from minority firms, women’s business enterprises, and labor surplus area firms whenever possible Required inclusion in solicitations/contracts using federal funds; requires contractors to encourage and facilitate participation by small businesses, minority-owned firms, and women’s business enterprises whenever to the maximum extent possible.

Preference Points to Encourage Participation of Small and Minority Businesses, Women’s Business Enterprises, and Labor Surplus Area Firms CEs may include the following preference points in the evaluation to promote small, minority, and women’s businesses and labor surplus forms.

− Placing qualified small and minority businesses and women’s business enterprises on solicitation lists. − Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources.

− Dividing specifications and/or technical requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises.

− Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises.

− Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Debarment and Suspension (Executive Orders 12549 and 12689) A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFRpart 1986 Comp., p. 189) and 12689 (3 CFRpart 1989 Comp., p.235), “Debarment and Suspension.”

SAM Exclusions contains the name of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Pursuant to federal Rule (H) above, when federal funds are expended by Laredo ISD, Vendors certifies that during the term of an award for all contracts by Laredo ISD resulting from procurement process, Vendor certifies ineligible, or voluntarily excluded from participation by any federal department or agency.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

ANTITRUST CERTIFICATION STATEMENT

Pursuant to Texas Government Code § 2155.005, I affirm under penalty of perjury of the laws of the State of Texas that:

1. I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below;

2. In connection with this bid, neither I nor any representatives of the Company have violated any provision of the Texas Antitrust laws codified in Tex. Bus. & Comm. Code Chapter 15;

3. In connection with this bid, neither I nor any representative of the Company have violated any federal antitrust law; and

4. Neither I nor any representatives of the Company have directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Agreement Form The Proposer confirms they have reviewed and understand all regulations and requirements outlined in the document. By placing their initials in the below field and completing signature panel, the proposer certifies agreement with all set forth in this document.

Name of Regulation Initials of Authorized Company Officials

ENTITIES THAT BOYCOTT ISRAEL (TEXAS GOVERNMENT

CODE §2271.002)

FOREIGN TERRORIST ORGANIZATIONS (TEXAS

GOVERNMENT CODE §2252.152)

PROHIBITED EMPLOYMENT ASSISTANCE (CHF LEGAL) 20

USC 7926

Prohibition on Contracts with Companies Boycotting Certain Energy Companies (SB 13)

Prohibition on Contracts with Companies That Discriminate Against Firearm and Ammunition Industries (SB 19)

Small and Minority Firms, Women’s Business Enterprise, and Labor Surplus Area Firms (Historically Underutilized Business or

HUB)

ANTITRUST CERTIFICATION STATEMENT

Company Name: _______________________________________________________________________

Company Address: _____________________________________________________________________

Authorized Company Official (Please Print) __________________________________________________

Authorized Company Official: _____________________________________________________________ (Signature – Digital Accepted)

Date Signed: _____________________________________________________________

Federal Certifications Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

Pursuant to Federal Rule (A) above, when Laredo ISD expends federal funds, Laredo ISD reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.

Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be affected and the basis for settlement. (All contracts in excess of$10,000)

Pursuant to Federal Rule (B) above, when Laredo ISD expends federal funds, Laredo ISD reserves the right to immediately terminate any agreement in excess of$10,000 resulting from this procurement process in the event of a breach or default of the agreement by Vendor in the event Vendor fails to:(1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the contract and/or the procurement solicitation. Laredo ISD also reserves the right to terminate the contract immediately, with written notice to vendor, for convenience, if Laredo ISD believes, in its sole discretion that it is in the best interest of Laredo ISD to do so. Vendor will be compensated for work performed and accepted and goods accepted by Laredo ISD as of the termination date if the contract is terminated for convenience of Laredo ISD. Any award under this procurement process is not exclusive and Laredo ISD reserves the right to purchase goods and services from other vendors when it is in Laredo ISD's best interest.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

CERTIFICATION OF COMPLIANCE WITH BUY AMERICAN PROVISION

Vendor certifies that vendor is in compliance with all applicable provisions of the Buy American Act. The Buy American Provision requires school food authorities to schools to purchase, to the maximum extent practicable, domestic commodities or products. For a product to meet the Buy American requirement, over 51% of the final processed product (by weight or volume) must consist of agricultural commodities that were grown domestically, and processed domestically. Unprocessed foods must be 100% domestic.