RFP 26_026 CM at RISK Harltey.pdf

Request for Qualifications and Proposals to provide

Construction Management at Risk Services

RFP 26-026________

to the

BOARD OF PUBLIC EDUCATION FOR BIBB COUNTY

484 Mulberry Street

MACON, GA 31201

For the

REMODEL TO

Hartley Elementary School Kitchen

Timeline:

Proposal Release Date: 12/05/2025_______________

Pre Proposal Meeting: 12/15/2025__ @ 09:00 AM EST at

Procurement, 4580 Cavalier Dr., Macon, GA

Mandatory

Questions Due: 12/19/2025 @ 08:00 AM, EST

RFP DUE: 01/06/2026 @ 09:00 AM, EST

Table of Contents

I. Request for Qualifications and Proposals

II. Project Overview

A. Building Program

B. Project Delivery Method

C. Project Schedule

D. Construction Budget

E. Form of Agreement

III. Scope of Services

A. Construction Management Services to be Provided

1. Pre-construction Design Phase Services

2. Bidding and Award Phase Services

3. Construction Phase Services

4. Warranty Phase Services

B. Architect/Engineer Services

IV. Qualifications/Proposal - Submittal Format and Requirements

A. Instructions

B. Format and Requirements

1. Letter of Interest

2. Description of Firm

3. Experience

4. Project Team

5. Safety Information

6. Financial Information

7. References

8. Local Participation Plan

9. Pre-Construction Management Plan

10. Construction Management Plan

11. Fee Proposal

V. Evaluation, Selection and Award

A. General CM Selection Process

VI. Additional Conditions

Attachment A – Construction Management Fee Proposal Form

Attachment B – Approved General Conditions Line Items and Cost Breakdown

Attachment C - Georgia Security and Immigration Compliance Act Documents

Attachment D - Non-Collusion Affidavit

I. Request for Qualifications and Proposals

The BOARD OF PUBLIC EDUCATION FOR BIBB COUNTY is requesting submittals from qualified construction management firms for the REMODELING of the HARTLEY ELEMENTARY SCHOOL

KITCHEN. If your firm is experienced in similar type and size projects, you are requested to submit your qualifications for consideration and an opportunity to submit a fee proposal for construction management service for the project.

II. Project Overview

The facility is a one-story building, with the kitchen utilizing approximately 1,600 sq. ft., and located at 2230 Anthony

Road, Macon, GA 31204. The project scope includes demolition of existing kitchen, upgrades to flooring and finishes, hardware, security, electrical, plumbing, kitchen equipment, and partial HVAC replacement. It is the intent of the

BCSD to have high-performance buildings with sustainable design. The program development services for this project shall begin immediately upon acceptance of this proposal. Construction must be completed no later than July 22, 2026.

A. Building Program

The project will be designed and constructed to a level of quality and timeliness that reflects the long-term use of a school district owned facility.

B. Project Delivery Method

The design/construction team will have to expedite the completion of the project while maintaining high levels of design, quality and cost control. Design is underway and the successful Construction Manager (CM) will come on board during the design development phase. The design and construction of the project will be coordinated to permit renovation to begin prior to the completion of final contract documents for the total project. Final contract documents will be available for each construction package prior to commencement of the work for that package. Respondents to this Request for Qualifications and Proposals (Request) should anticipate approximately thirty (30) construction packages.

C. Project Schedule

Schedule targets summer 2026 for completion of the work. The CM will be responsible for reviewing and incorporating milestones into his own Total Project Schedule.

D. Renovation Budget

The preliminary remodeling budget of the project is estimated at $3,000,000.00

E. Form of Agreement

The agreement between the Owner and the CM will be a form of agreement where the basis of payment is the cost of the work plus a fee which will be converted to a Guaranteed Maximum Price (GMP). Initially, the basis of the contract will be the CM’s fixed prices for Pre-construction Services. A GMP Amendment prior to the bidding of trade packages will be incorporated into the contract. The Project will be “open book” with all savings, including unused contingency, returned to the Owner. Prior to interviews, firms being short-listed may receive upon request the intended form of agreement to be used by the Owner.

III. Scope of Services

The Construction Management services shall include a Pre-construction Design Phase and a Construction Phase. The

CM will provide comprehensive administration and management of all aspects of the construction of the project and will work in concert with the A/E towards the successful completion of the project on schedule, at or less than budgeted costs, meeting or exceeding standards stipulated by the construction documents, and in adherence with standards required by local authorities and other agencies having jurisdiction.

The CM, either through in-house staff or outside consultant/contractors, will serve as a construction manager/contractor and provide all construction services and activities necessary for the design, construction and occupancy of the project.

The services described in this Request are representative of the services required but do not constitute a comprehensive specification. A comprehensive specification of the Scope of Services required is contained in the proposed Construction

Management Agreement that will be issued to all short-listed respondents.

A. Construction Management Services to be Provided

1. Pre-Construction Design Phase Services

Pre-Construction Design Phase Services shall include, but may not be limited to the following:

▪ Validate preliminary construction budget in regard to the approved program.

▪ Participate in design team meetings and presentations as required to facilitate the design process.

▪ Evaluate the design during development; providing analysis of alternate construction methods and materials for potential quality, cost and schedule enhancements.

▪ Evaluate construction documents for constructability, maintainability, potential problems, errors and compliance with the construction budget.

▪ Document design and document evaluation process.

▪ Develop a design and construction schedule, coordinating activities to accomplish the completion of the project by the earliest date possible within the stipulated construction budget.

▪ Provide cost estimating, cost management, value analysis, value engineering and peer review.

▪ Provide cost estimating for alternative means, methods, materials or configurations of the design, construction within specific trades, specific systems and individual construction packages.

▪ Develop construction budget to be maintained throughout design and construction.

▪ Develop a GMP upon substantial completion of the documents.

2. Bidding and Award Phase Services

Any costs associated with Bidding and Award Phase Services should be included in the Respondent’s proposals for Pre-Construction Services or General Conditions. Bidding and Award Phase Services shall include, but may not be limited to the following:

▪ Provide input on division of construction activities into separate bid packages.

▪ Pre-qualification of potential contractors and vendors.

▪ Provide a provisional construction schedule (CPM) for issuance with bid packages.

▪ Develop bidding requirements necessary to assure time, cost and quality control during construction.

▪ Advertise and distribute bidding documents.

▪ Schedule and conduct pre-bid conferences in conjunction with the Architect.

▪ Monitor bidder activity to ensure adequate contractor and vendor participation.

▪ Receive and analyze bids for presentation to the project team.

▪ Verify adherence of bids with construction budget.

▪ Contract with successful bidders for construction.

3. Construction Phase Services

Construction Phase Services shall include, but may not be limited to the following:

▪ Develop requirements for safety, quality assurance, and schedule adherence.

▪ Maintain on-site staff for construction management.

▪ Maintain a system for tracking the timely submittal, review and approval of shop drawings.

▪ Coordinate, conduct and document regular construction meetings.

▪ Prepare and submit change order documentation for approval of the Architect and the Owner.

▪ Maintain on-site records and submit progress reports to Architect and the Owner.

▪ Maintain quality control and ensure conformity to contract documents.

▪ Administration of the construction contract and reconciliation with construction budget.

▪ Develop and maintain a detailed design and construction schedule (CPM) indicating methods and sequencing of construction activities and milestones necessary for completion of the project by the targeted date.

▪ Documentation of activities associated with the administration, management and construction of the project.

▪ Monthly certification of all work in place and approval of all contractor and vendor payment requests.

▪ Develop record documents for presentation to the Owner upon project completion.

▪ Provide enhanced project documentation of the construction (photographic history).

▪ Develop and maintain contingency log.

4. Warranty Phase Services

Warranty Phase Services shall include, but may not be limited to the following:

▪ Resolution of remaining “punch-list” items.

▪ Coordinate post-completion activities, including the assembly of guarantees, manuals, closeout documents, training, and the Owner’s final acceptance.

▪ Monitor, coordinate and resolve all warranty complaints to the satisfaction of the Owner during the one-year general warranty period.

B. Architect/Engineer Services

The Owner has not yet selected an Architect/Engineer to provide services for this project. The A/E shall retain all normal architectural responsibilities for professional design, cost control, schedule and quality assurance including normal construction administration services.

IV. Qualifications/Proposal - Submittal Format and Requirements

A. Instructions

Any questions in regard to this Request shall be submitted in writing to the School District via EUNA/BONFIRE or email: Elaine.Wilson@bcsdk12.net. A mandatory pre-proposal meeting will be held on 12/15/2025 at 09:00 AM

EST in the Procurement Offices located at 4580 Cavalier Dr., Macon, GA 31220. Attendance at this pre-proposal meeting is a mandatory prerequisite to submitting a proposal. A representative from your company is required to visit the site to confirm conditions before submitting a proposal.

Submittals will be received until 01/06/2026 at 09:00 am, EST.

All bids should be submitted to the BOARD OF PUBLIC EDUCATION FOR BIBB COUNTY via Bonfire at https://bcsdk12.bonfirehub.com/portal/?tab=login

It is the sole responsibility of the respondents to assure delivery to the appropriate party. The owner cannot accept responsibility for incorrect delivery, regardless of reason. No submittals will be accepted after the time stipulated above. Submittal will not be accepted via facsimile.

B. Format and Requirements

Submittals must meet the requirements of this section to be considered. The response to this Request must be complete; partial or incomplete responses will not be considered. Respondents are required to follow the outline below in their response. Responses should be concise, clear and relevant. Submittals must be on standard 8.5” x 11” paper with pages numbered. A table of contents, with corresponding tabs should be included to identify each section.

Please include only the information requested in your submittal. Please ensure All requested Information is in the same layout as stated below.

1. Letter of Interest – A letter executed by a principal of the CM firm committing to the requirements specified in this Request. Provide a brief summary of the firm’s experience and capabilities in related endeavors with public agencies and why you are interested in this project. Provide an explanation of what differentiates your team as the best candidate for this project.

2. Description of Firm – Provide basic company information including name of firm; street, mailing and e-mail addresses; phone and fax numbers; along with the name of a primary contact in regard to this submittal. Provide the number of years the firm has been in business, form of ownership and state of residency or incorporation. If the firm has multiple offices, the submittal should primarily include information about the office that will perform the work. Describe the firm’s current position in the construction market and briefly describe the firm’s vision or philosophy towards construction (Why are you in business?).

3. Experience – Provide examples of specific project experience utilizing a CM form of project delivery, including experience relevant to the type of project to be constructed. Describe three to four roughly equivalent projects

(similar type of construction and a contract dollar amount) that demonstrate the firm’s capabilities to perform the project at hand. For each project, the following information should be provided: project name, location, dates during which the project was constructed, physical description (square footage, number of stories, site area, etc.), brief description of project services provided by the CM, statement of performance versus owner expectations in the areas of cost, quality and schedule, owner reference and design professional reference.

mailto:Elaine.Wilson@bcsdk12.net https://bcsdk12.bonfirehub.com/portal/?tab=login

4. Project Team - Provide qualifications and experience of the following key personnel that you are proposing for this project: principal of the CM firm in charge, senior project manager, project manager, major consultants, cost estimating staff, project manager, construction superintendent, project engineer, etc. Include resumes of key personnel for both pre-construction and construction services. Highlight professional qualifications and relevant individual experience. Provide at least two references for the top three (3) key personnel at each service phase. List the firm’s percentage mark-up on labor for payroll taxes and insurance.

Substitutions of key team members will not be allowed without written permission of the Owner. Replacements will also have to be approved by the Owner. Where the projected construction start is more than six months from date of the solicitation, multiple names may be given.

5. Safety Information – Submit a copy of your firm’s safety program. Provide a letter on the firm’s insurance company’s letterhead stating the Workers Compensation Experience Modification Factor (EMF) for the past three years. Provide your accident rate for the past three years utilizing the following formula: incident rate = # injuries (200,000) / # Total Man Hours. List the contact persons, addresses, and phone numbers for the firm’s insurance carrier and agent.

6. Financial Information - Supply financial and main banking references. List the firm’s total annual billings for each of the past three calendar years. What percentage of your firm’s work has been negotiated during the past three years? Has the firm ever failed to complete, or been removed from any project that it has been awarded?

The CM selected will be required to provide a 100% performance and payment bond for the entire amount of the cost of construction; confirm your ability to meet this requirement and provide your firm’s bonding rate for a project of this value.

7. References - Provide the name, address, telephone number and contact of three references for which you have provided services similar to those described in this Request. Provide the project name and services provided for each reference.

8. Local Participation Plan – Provide a plan of action to ensure local contractors and suppliers are included in the project when and where beneficial to the project and owner.

9. Pre-Construction Management Plan - Describe your firm’s proposed organization for the pre-construction management team including principals, project managers, superintendents, cost estimators, etc. who will manage the process. Identify the individual who will be the leader of your pre-construction team and the principal point of contact between your firm and the Owner, the Architect and other consultants. Describe your firm’s approach to pre-construction services. How does your firm implement cost control and scheduling activities during pre-construction? Describe the level of documentation necessary to obtain a GMP for this project. Describe any of your firm’s policies or recommendations for bonding sub-contractors. Describe how your firm intends to arrange the construction into bid packages in order to reach the proposed schedule and budget objectives. Describe how your firm would encourage participation by local contractors and vendors.

10. Construction Management Plan - Describe your firm’s proposed organization for the construction management team including principals, project managers, superintendents, cost estimators, etc. who will manage the project. Identify the individual who, from project start to finish, will be the leader of your construction team and the principal point of contact between your firm and the Owner, the Architect and other consultants. This individual’s competence, leadership and ability to achieve customer satisfaction will be heavily considered in the selection of a CM. Describe your firm’s approach to quality assurance and any quality assurance programs currently in place. Describe your firm’s cost control systems during construction. What type of procedures could your firm implement to insure the prompt and expeditious completion of the punch list and other project closeout activities?

11. Fee Proposal - Use the attached Construction Management Fee Proposal Form (Attachment A) to submit fee proposals for the following:

▪ Pre-Construction Services – Submit a Fixed Fee (lump sum dollar value) for Pre-Construction Services as defined in section III of this Request. Fixed Fee shall include overhead and profit for Pre-Construction

Services.

▪ General Conditions Proposal – Submit a Fixed Fee (lump sum dollar value) for General Conditions as defined by Attachment B to this Request.

▪ Fee Proposal – Submit a Fee Percentage (% of construction costs not including Pre-Construction costs) for

Construction Manager’s overhead and profit.

12. Bonds - Payment and performance bonds satisfactory to the Owner each in the amount of 100% of the contract sum will be required of the successful offeror to guarantee delivery of completed work under the contract and payment for labor and materials. These bonds shall be written on the bond form required by Owner. No contractor, regardless of size or financial rating, will be allowed to write its own bonds. Bonds must be accompanied by a letter stating the bonding company's current rating for verification before acceptance by the Owner and execution of the formal contract. The contract shall not be valid for any purpose unless the CM gives these required bonds. In accordance with O.C.G.A. §§ 36-91-70 and 36-91-90, the amount of these bonds will increase if and as the contract amount is increased (through change orders or otherwise). Payment and performance bonds must be accompanied by a certificate of power of attorney showing that the party who executed the bonds is authorized to do so by the surety company.

V. Evaluation, Selection and Award

A. General CM Selection Process

Selection of the CM will be a one stage process. The Board of Public Education for Bibb County will generally follow the requirements of Official Code of Georgia Annotated §36-91-1, et seq. with respect to the selection of a

Construction Manager for the proposed project.

The selection of a Construction Management firm will be by a Selection Committee consisting of representatives of the BOARD OF PUBLIC EDUCATION FOR BIBB COUNTY and Architect. The Selection Committee will receive and review Proposals in response to this Request. A short-list of three firms may be determined and said companies MAY be invited to submit more detailed information, make a brief presentation or participate in an interview. If the Owner asks offerors to make a presentation or participate in an interview, all offerors who are reasonably susceptible of being selected for award will be invited to participate. The contents of all proposals will remain confidential during such presentations and interviews.

The services being sought under this Request are considered to be professional in nature. Consequently, the evaluation of the proposals will be based upon consideration of the demonstrated qualifications and capabilities of the respondents that will result in an award that is in the best interest of the Owner, taking into account the evaluation factors. The contract file will indicate the basis on which the award is made.

The following scoring matrix will be used by the evaluation team:

SCORING MATRIX

PROPOSAL EVALUATION FORM

PROJECT: Hartley Elementary School Kitchen Remodel

DATE:_____________________________

RFP INITIAL

EVALUATION

FORM

PROJECT: Date:

Offeror #1

Offeror #2

Offeror #3

Offeror #4

Offeror #5

Offeror #6

Offeror #7

Comments

Evaluation Factors Maximum

Percentage

Base Proposal of Lump Sum Price (25%)

25%

Offeror / Company Overview

15%

VI. Additional Conditions

The Owner reserves the right to reject any or all Proposals received. The Owner is not obligated to request clarifications or additional information but may do so at its discretion. The Owner reserves the right to extend the deadline for submittals.

Upon receipt of said proposals by the Owner, the proposal shall become the property of the Owner without compensation to the Respondent. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

The Owner assumes no responsibility or obligation to the respondents and will make no payment for any costs associated with the preparation or submission of the proposals. Costs incurred in responding to the request for qualifications and proposals are the Respondents’ alone and the Owner does not accept liability for any such costs.

The Owner does not desire to enter into “joint-venture” agreements with multiple Construction Management firms. In the event two or more firms desire to “joint-venture”, it is strongly recommended that one incorporated firm become

Construction Management firm with the remaining firms being consultants.

Related Experience 20%

Qual/Exp. Personnel 20%

Offeror's Project Approach/Timeline

20%

TOTAL 100%

BID BOND Yes or No

ADDENDA

ACKNOWLEDGED

Yes or No

Signature of Committee Members, Please Print, Sign, and Date

Signature Print Date

Attachment A

Construction Management Fee Proposal Form (submit in a sealed envelope)

Pre-Construction Services

For professional consulting services prior to construction commencement, providing cost estimating services, scheduling services, value engineering constructability and related services described in this Request. The fixed fee for

Pre-Construction services is inclusive of all incidental and direct expenses including, but not limited to, travel sustenance, reproduction, salaries, wages, office expenses and fees to trade contractors and vendors assisting the construction manager as defined in this Request. Should the Owner not authorize the Construction Manager to proceed with construction, the fee for Pre-Construction Services is the maximum amount the owner is liable to the Construction

Manager.

Pre-Construction Services: $ ______________, (___________________________________________________ dollars)

I. General Conditions

Should the Owner authorize the Construction Manager to proceed with construction of the project, the fixed fee construction overhead costs is inclusive of all direct and incidental expenses including, but not limited to, travel, sustenance, reproduction, salaries, wages home office expenses, and those costs listed in the proposed Construction

Management Agreement as depicted in the attached Construction Management Agreement. The fixed amount for construction overhead costs is the maximum amount the Owner shall be liable to the Construction Manager for overhead costs.

General Conditions: $______________, (_________________________________________________________ dollars)

(Include a list of all items included in the general conditions not specified in the attached scope.)

II. Construction Manager’s Fee

If authorized by the Owner to proceed with construction, the Construction Manager will execute the work and be reimbursed for the actual costs as defined in the proposed Construction Management Agreement, documented overhead costs not to exceed the amount proposed above, and a Construction Manager’s fee. The fee shall be submitted as a percentage of the actual construction costs including General Conditions. If the Owner and Construction Manager agree upon a Guaranteed Maximum Price, the Construction Manager’s fee shall be converted to a fixed dollar amount and will include any unpaid Pre-Construction service fees.

Construction Manager’s Fee: _______ % (_______________________________________________________ percent)

Respondent: ____________________________________________________

Signature: ____________________________________________________

Name: ____________________________________________________

Title: ____________________________________________________

Attachment B

APPROVED GENERAL CONDITIONS LINE ITEMS AND COST BREAKDOWN

Project Management:

Superintendent(S)

Safety Manager

CPM Scheduler

Quality Assurance/Quality Control

Project Manager(s)

Project Executive

Field Office Engineer

Field Office Support Staff

Project Expeditor

Assistant Superintendent(s)

Project Management Subtotal $

Bonds and Insurance (excluding any for Subcontractors):

Builder’s Risk Insurance

General Liability Insurance

Other General Project Insurance

Security, Payment & Performance Bonds

Bonds and Insurance Subtotal $

Site Conditions:

Temporary Power Consumption (Offices)

Temporary Power Consumption (General Site Use)

Temporary Water and Sewer Consumption

Temporary Water Hookup, Distribution & Meters

Temporary Electrical Hookup, Distribution & Meters

Temporary Telephone & Network System Installation

Temporary Telephone & Internet Consumption Fees

Temporary Fire Protection

Temporary Heating & Cooling

Temporary Fencing

Temporary Covered Walkways

SWPPP Measures

Temporary Entries and Truck Washes

Street Cleaning (by G.C.)

Traffic Control Measures

Traffic Control Maintenance

Temporary Barricades & Signage

Temporary Roads & Walkways (install & maintenance)

Temporary Lighting

Temporary Partitions & Covered Floor Openings

Temporary Toilets/Sanitary Measures

Temporary Laydown (prep and restoration)

Security System/Watchman

Pre-construction Photo Documentation

Progress Photos

Temporary Protection (in-place work/adjacent structures)

Temporary Weather Protection/Enclosures

Trash Chutes

Dumpsters (site and field offices)

Site Conditions Subtotal $

Field Offices & Construction Supplies:

Field Offices & Furnishings

Job/Office Drayage

Field Office Maintenance and Cleaning

Storage Trailers

Small Tools & Consumables

Mobilization & Demobilization

Monthly Cell Phone Expenses

Job Site Communications (radios, chargers, etc.)

Final Clean (general site, windows/glass, etc.)

Job Office Supplies

Job Site Computers, Copiers, Fax, Servers, etc.

Postage & Shipping Expenses

Project Sign

Drinking Water & Supplies (site and offices)

Incidental Construction Equipment, Fuel & Drayage

Materials Handling

Document Imaging

Parking Logistics

Parking Permits

Printing Costs

Reproduction Costs

As-built & Record Document Preparation

Partnering Costs

Project Milestone Event Costs

Employee I.D./Badging/Background Checks

Safety Expenses

PPE for Staff & Visitors

First Aid

Fall Protection (staff)

Safety Program Administration & Training

Safety Incentives

Drug Testing

Safety Signage

Field Offices & Construction Supplies Subtotal $

GENERAL CONDITIONS TOTAL $

It is understood by the owner that the above amounts in attachment B are estimates based on project cost and information provided in this RFP.

It is further understood; the actual cost shall be determined when actual construction cost are established.

Attachment C

Determine how to comply with the GA Security & Immigration Compliance Act

This section of is related to the Georgia Security and Immigration Compliance Act, O.C.G.A. § 13-10-

90 et seq. The chart below may assist the CM in determining which affidavit(s) must be provided as a provision of entering into the contract. If in doubt as to whether a document should be completed and submitted, it is recommended that the CM submit the information.

Does the Contractor provide services?

Initial line 2(b) on the next page; complete the Affidavit of Exception and provide driver’s license as requested therein.

No affidavits are required. Employee(s) will perform the work.

Initial lines 2(a), 3 and 5 of the next page; and completion of the

Contractor Affidavit is required.

Initial lines 2(a), 4 and 5 of the next page; completion of the

Contractor Affidavit and Subcontractor Affidavit are required.

STOP

Does the Contractor have employees and/or subcontractors or plan to hire employees and/or subcontractors to perform the work?

Subcontractor(s) will perform the work.

Both subcontractor(s) and employee(s) will perform the work.

YES

NO

NO

YES

STOP

STOP

STOP

Is the contract valued over $2,499?

YES

NO

Initial line 2(c) on the next page. complete the Affidavit of

Exception

STOP

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OF 2006, AS AMENDED BY

THE ILLEGAL IMMIGRATION REFORM ACT OF 2011, OCGA 13-10-90, ET SEQ.

TO ALL PROSPECTIVE CONTRACTORS:

If you are providing services to the Bibb County School District, this completed document, as well as the applicable Georgia Security and

Immigration Compliance forms and affidavits referenced herein must be completed, signed, notarized, and submitted with your bid, proposal, quote, contract, or vendor registration.

1) The Bibb County School District shall comply with the Georgia Security and Immigration Compliance Act, as amended, O.C.G.A. § 13-10-

90 et seq.

2) In order to ensure compliance with the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603 and the Georgia Security and

Immigration Compliance Act of 2006, as amended by the Illegal Immigration Reform Act of 2011, O.C.G.A. § 13-10-90 et seq.

(collectively the “Act”) the contractor (“Contractor”) MUST INITIAL the statement applicable to Contractor below:

(a) (Initial here) Contractor represents and warrants that Contractor has registered at https://e-verify.uscis.gov/enroll/ to verify information of all new employees in order to comply with the Act; is authorized to use and uses the federal authorization program; and will continue to use the authorization program throughout the contract period. Contractor further represents, warrants and agrees that it shall execute and return any and all affidavits required by the Act and the rules and regulations issued by the Georgia Department of

Labor as set forth at Rule 300-10-1-.01 et seq. in accordance with the terms thereof; (Complete and submit the Contractor Affidavit and Agreement); OR

(b) (Initial here) The Contractor is a sole proprietor with no employees, subcontractors, or sub-subcontractors, and it will not use or hire employees, subcontractors, or sub-subcontractors for any work performed for the District under the contract. This requires submission of a Georgia driver’s license or a license from an approved state. (Complete and submit the Affidavit of

Exception); OR

(c) (Initial here) The Contractor will provide goods only to the Bibb County School District and will not render any services to the

Bibb County School District. If your company provides goods along with ancillary services, such as maintenance, repairs, help desk support, customer support, technological support, or any other ancillary services, your company cannot file an Affidavit of Exception and must register with E-Verify. (Complete and submit the Affidavit of Exception); OR

(d) (Initial here) The Contractor is a foreign company and the work performed under the contract will be done in a foreign country by residents of that country. Contractor must comply with any other laws required to perform services in the United States, including but not limited to having an appropriate visa. (Complete and submit the Affidavit of Exception); OR

(e) (Initial here) The Contractor is an individual who is licensed pursuant to Official Code of Georgia Title 26 or Title 43, or by the

State Bar of Georgia; whose license is in good standing, and the Contractor is the individual who will be performing the services under the contract. (Complete and submit the Affidavit of Exception)

3) (Initial here) Contractor will not employ or contract with any subcontractor in connection with a covered contract unless the subcontractor is registered, is authorized to use, and uses the federal work authorization program and provides Contractor with all affidavits required by the Act and the rules and regulations issued by the Georgia Department of Labor as set forth at Rule 300-

10-1-.01 et seq.

4) (Initial here) Contractor covenants and agrees that, if Contractor employs or contracts with any subcontractor in connection with the covered contract under the Act and DOL Rule 300-10-1-.02, then in such event Contractor will secure from each subcontractor at the time of the subcontract, the subcontractor’s name and address, the employer identification number/taxpayer identification number applicable to the subcontractor; the date the authorization to use the federal work authorization program was granted to subcontractor; the subcontractor’s attestation of the subcontractor’s compliance with the Act and Georgia

Department of Labor Rule 300-10-1-.2.; and the subcontractor’s agreement not to contract with subcontractors unless the subcontractor is registered, authorized to use, and uses the federal work authorization program; and provides subcontractor with all affidavits required by the Act and the rules and regulations issued by the Georgia Department of Labor as set forth at Rule

300-10-1-.01 et seq. (Complete and submit the Subcontractor Affidavit and Agreement)

5) (Initial here) Contractor agrees to provide the Bibb County School District with all affidavits of compliance as required by the Act and Georgia Department of Labor Rule 300-10-1-.02, 300-10-1-.03, 300-10-1-.07 and 300-10-1-.08 within five (5) business days of its receipt of any such documents.

Company Name:

https://e-verify.uscis.gov/enroll/

CONTRACTOR AFFIDAVIT PROVIDED PURSUANT TO O.C.G.A. § 13-10-91(b)(1)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which

Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-

Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify public employer Bibb County School District in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contractor’s contract with Bibb County School District;

e) The Contractor will subcontract for the performance of services in satisfaction of such contract only with subcontractors who complete, sign, notarize, and present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c) prior to beginning the performance of services;

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of

O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to public employer Bibb County School District within five (5) business days of receipt.

Federal Work Authorization

User Identification Number (4 to 7 Digit Number)

Date of Authorization

Name of Contractor

Email Address

Name of Project/Contract

Telephone Number

Name of Public Employer Bibb County School District

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (city), (state).

Signature of Authorized Officer or Agent of Contractor

Printed Name and Title of Authorized Officer or Agent

NOTARY INFORMATION

Subscribed and Sworn before me this the day of , 20 .

Notary Public Signature

My Commission Expires: ___________________________

Affix Notarial Seal Here

SUBCONTRACTOR AFFIDAVIT PURSUANT TO O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor (hereinafter the “Subcontractor”), which is engaged in the physical performance of services under a contract with ________________________________ (name of contractor) on behalf of public employer Bibb County

School District, verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the Subcontractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the

Subcontractor covenants that it will continue to use the federal work authorization program throughout the contract period, t hat the Subcontractor will contract for the physical performance of services in the performance of such contract only with sub-subcontractors who present an affidavit to the Subcontractor with the information required by O.C.G.A. § 13 -10-91(b), and that the Subcontractor shall forward notice of receipt of any sub-subcontractor’s affidavit to the contractor and Schoo l District, together with a copy of such affidavit, within five (5) business days of its receipt of the same. If the Subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the Subcontractor must forward, within five (5) business days of receipt, a copy of the notice, together with copies of such affidavits, to the contractor.

Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization

User Identification Number (4 to 7 Digit Number)

Date of Authorization

Name of Subcontractor

Email Address

Name of Project/Contract

Telephone Number

Name of Public Employer Bibb County School District

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (city), (state).

Signature of Authorized Officer or Agent of Subcontractor

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn before me this the day of

, 20 .

My Commission Expires: ____________________________

AFFIDAVIT OF EXCEPTION PURSUANT TO O.C.G.A. § 13-10-91(b)(5)

The undersigned, in connection with a proposed contract or subcontract with the Bibb County School District (the “School District”) for the physical performance of services in the State of Georgia (the “Contract”), hereby affirms and certifies under penalties of perjury that I am exempt from providing a Contractor Affidavit of E-Verify Compliance to the School District pursuant to O.C.G.A. § 13-10-91, as amended, for one of the following reasons:

(a) I am a sole proprietor with no employees, subcontractors, or sub-subcontractors, and I will not use or hire employees, subcontractors, or sub-subcontractors for any work performed for the School District;

In order to be exempt from compliance under the above exception, in addition to this affidavit you must provide a copy of your State of Georgia driver’s license. If you do not have a Georgia license, please see:

https://law.georgia.gov/sites/law.georgia.gov/files/related_files/site_page/List%20of%20States.pdf for a list of driver’s licenses from alternative states that can be submitted in lieu of a Georgia driver’s license.

If at any time hereafter I determine that I will need to hire employees to satisfy or complete the physical performance of services under the Contract, then before hiring any employees, I will:

(i.) Immediately notify the School District and all higher tier contractors (if any) in writing; and

(ii.) Register with, participate in and use, a federal work authorization program operated by the United States Department of

Homeland Security or any equivalent federal work authorization program operated by the United States Department of

Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986, P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-

10-90; and

(iii.) Provide the School District with all affidavits required by O.C.G.A. § 13-10-90 et seq. and Georgia Department of Labor

Rule 300-10-1-.01 et seq.

OR

(b) The Contractor will provide goods only to the District and will not render any services to the District. If your company provides goods along with ancillary services, such as maintenance, repairs, help desk support, customer support, technological support, or any other ancillary services, your company cannot file an Affidavit of Exception and must register with E-Verify;

OR

(c) The Contractor is a foreign company, and the work performed under the contract will be done in a foreign country by residents of that country;

OR

(d) The Contractor is an individual who is licensed pursuant to Official Code of Georgia Title 26 or Title 43, or by the State Bar of

Georgia; whose license is in good standing, and the Contractor is the individual who will be performing the services under the contract.

Print Company Name / Name of Sole Proprietor

Name of Project/Contract

BY: Signature of Authorized Officer/Agent of Company/Sole Proprietor Date

Sworn to before me this day of , 20

My Commission Expires: ____________________________ https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Flaw.georgia.gov%2Fsites%2Flaw.georgia.gov%2Ffiles%2Frelated_files%2Fsite_page%2FList%2520of%2520States.pdf&data=05%7C01%7Cbarbara.bates%40cobbk12.org%7Ca952715535a94721667a08da59e2a3a3%7C2fce1dfb919f4938aab8c47f0fc9182d%7C0%7C0%7C637921127365270197%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=aCcBtrByQMYy7bHouMQdrsb1w%2BIwQ8qw2LF0v%2BVdi3g%3D&reserved=0

Attachment D

NON-COLLUSION AFFIDAVIT

1.01 GENERAL

A. The Non-Collusion Affidavit shall be executed by offeror and submitted with the proposal.

B. Failure to submit this affidavit, filled out and signed in its entirety, shall result in the proposal being deemed non-responsive.

State of Georgia

County of ____________________________ SS

__________________________________________, being first duly sworn, deposes and says that he or she is the

(Name of person signing Offer)

_____________________________ of _________________________________, which is the party making the

(Title of Signer) (Company name of Offeror) foregoing proposal, the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; the offer is genuine and not collusive or sham; the offeror has not directly or indirectly induced or solicited any other offeror to put in a false or sham offer, and has not directly or indirectly colluded, conspired, connived, or agreed with any offeror or anyone else to put in a sham offer, or anyone shall refrain from proposing; that the offeror has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the price of the offeror or any other offeror, or to fix any overhead, profit, or cost element of the proposal price, or of that any other offeror, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, the offeror has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, offer depository, or to any member or agent thereof to effectuate a collusive or sham offer.

Offeror Name _________________________________________________________

Name as it appears on Business License: ____________________________ Check One:

Sole Ownership _____

IRS Employers Identification Number: ______________________ Partnership _____

Corporation _____

Address_________________________________________________Phone (_____) __________________

2 City _______________________________ State _____ Zip Code ___ FAX (_____) ______________________

“The signature below binds offeror to all the stated conditions and offeror certifies under penalty of perjury under the laws of the State of

Georgia the foregoing is true and correct.”

By_____________________________________________________________________________________

Print Name Signature and Title

(Affidavit shall be signed in cursive by offeror or an authorized representative of offeror. Do not type or use rubber stamp.)

Dated this __________________________ day of ____________________ 20 _______

(THIS DOCUMENT CANNOT BE ALTERED, MODIFIED, OR CHANGED.)

[Failure to submit this form shall render the proposal non-responsive]