Request for Proposal (RFP) 26-02 Playground Pour-In-Place (PIP) Surface Replacement

Windwood Hollow Park – City of Dunwoody

1. Project Overview The City of Dunwoody is soliciting proposals from qualified and experienced contractors for the removal and replacement of the existing Pour-In-Place (PIP) playground safety surface at Windwood Hollow Park, located at 4865 Lakeside Drive, Dunwoody, GA 30360.

The project includes demolition of the existing PIP surface, installation of a new PIP system, removal of existing plastic playground borders, installation of new concrete curbing, and verification of subgrade and drainage conditions. All work must comply with applicable safety and fall-height standards.

1.1 Project Dates:

Date of Issue: February 20, 2026 Site Visit: February 27, 2026 Last Day to Submit Questions: March 6, 2026 Request for Proposal Due Date: March 20, 2026 at 2pm Proposal Copies Required: 1 original, 1 copy, and electronic copy on USB drive Submission Location: Dunwoody City Hall, 4800 Ashford Dunwoody Rd. Attn: John Gates

2. Site Information

• Owner: City of Dunwoody

• Project Location: Windwood Hollow Park 4865 Lakeside Drive Dunwoody, GA 30360

• Approximate Surface Area: 6,750 square feet o Final square footage must be field-verified by the contractor prior to bid submission.

• Existing Conditions:

o Current PIP surface to be removed and replaced.

o Existing playground equipment will remain in place and must be protected.

o Existing plastic playground borders to be removed and replaced with new concrete curb.

3. Scope of Work

3.1 Demolition & Removal

• Remove and properly dispose of the existing PIP surface.

• Remove existing plastic playground borders.

• Protect all existing playground equipment throughout the project.

3.2 Subgrade & Drainage Verification

• Inspect and verify that the existing subgrade is suitable for new PIP installation.

• Inspect and verify that existing drainage lines are functional and adequate.

• Report any deficiencies to the City of Dunwoody prior to installation.

• Provide recommendations and pricing for any required remediation.

3.3 Installation of New Concrete Curb

• Install new 6-inch concrete curb around the playground perimeter to replace existing plastic borders.

• Concrete shall be 3000 PSI minimum strength.

• Curb dimensions and finish must meet City of Dunwoody standards.

3.4 Installation of New PIP Surface

• Provide and install a new PIP safety surface meeting or exceeding ASTM, CPSC, and ADA requirements.

• Surface must meet fall-height requirements for all existing playground equipment.

• Contractor must perform post-installation fall-height testing and provide documentation.

• Provide material samples for approval, including a 50/50 blend of selected color and black.

• Ensure seamless integration around existing equipment posts and footings.

4. Material Requirements

• Two-layer PIP system (base layer + wear layer).

• UV-stable EPDM or TPV wear layer.

• Binder and rubber components must meet manufacturer specifications.

• Final color blend: 50% selected color / 50% black, subject to City approval.

5. Safety & Compliance All work must comply with:

• ASTM F1292 (Impact Attenuation)

• ASTM F1951 (Accessibility)

• ASTM F2479 (PIP Surfacing Guidelines)

• CPSC Public Playground Safety Handbook

• ADA accessibility requirements

Contractor must:

• Conduct field testing upon completion

• Provide written certification of compliance

• Provide warranty information for materials and installation

6. Contractor Qualifications Proposers must demonstrate:

• Minimum of 5 years of experience installing PIP playground surfacing

• Experience working around existing playground equipment

• Proof of insurance and required licensing

• References for at least three similar projects completed within the last five years

7. Proposal Requirements Proposals must include:

• Field-verified square footage

• Detailed project approach and timeline

• Itemized cost proposal (demolition, curb installation, PIP installation, testing, etc.)

• Material data sheets and sample submittals

• Warranty information

• Identification of subcontractors (if applicable)

• Proposed schedule and estimated duration

8. Evaluation Criteria Proposals will be evaluated based on the following weighted criteria:

1. Contractor Experience and Qualifications – 35%

2. References and Past Performance – 35%

3. Cost – 30%