RFP 26_01 Water Plant Generator.pdf

City of Adairsville – RFP 26-01

City of Adairsville

RFP 26-01

Water Plant Generator

Project Location:

87 Twin Bridges Rd Adairsville, GA 30103

Request for Proposal Project Overview:

The City of Adairsville is accepting proposals from qualified firms or persons for purchase and installation of an automatic backup generator to power the Lewis Springs Water Plant located at 87 Twin Bridges Road. This project will include the install of a new 500KW diesel backup generator system at the Water Plant. The selected company will purchase, provide and install all components needed to install and enclose a new 500KW diesel generator. Generator would be installed on a concrete slab with a level 1 metal sound enclosure. System also includes 2500-gallon fuel tank with rupture basin.

Scope of Work:

Contractor will be responsible for the following:

1. Build a foundation for metal enclosure provided by contractor for the 500KW diesel generator. Proposal would include excavation, re-compacting, and pouring slab.

2. Install a 500KW, 480/277v/3-phase Diesel Generator in Weather-Proof Sound

Enclosure with 2500-gallon tank.

3. Provide a crane to unload and set the 500 KW generator.

4. Provide electrical conduits and wiring from generator to existing automatic transfer switch.

5. Start-up and testing of system after installation.

6. Provide training for system use.

Proposal Requirements:

The Proposal shall contain, at a minimum, the following information:

1. Statements of Qualifications including:

i. General firm information including length of time in business

ii. Proposed Project team including Project Manager

iii. List all proposed subcontractors (if any). Including subcontractor personnel who will be working on the project and their specific roles. Subcontractors are defined as a third party, not directly employed by the Proposer, who shall provide services identified in this RFP. This does not include third parties who provide support or incidental services to the Proposer. The hire, management, and use of subcontractors is the sole responsibility of the Proposer.

2. Project descriptions and references from at least three projects with similar size, type, and scope. The descriptions should include whether the project was completed on time and within budget per the original schedule and budget; any discrepancies should be explained.

3. Proposed schedule to complete the project.

4. Detailed, itemized costs, tied to the Scope of Work, and totaling to a lump sum contract amount, but also including key standard crew and equipment rates.

5. Proof of Insurance.

RFP Award Criteria:

The RFP will be awarded to the lowest responsive and responsible proposer. The City of Adairsville reserves the right to reject any or all submittals and to negotiate terms with the selected contractor if necessary.

Submission Instructions:

Proposals must be submitted in a sealed envelope with RFP 26-01: Water Plant Generator notated on the envelope no later than March 6, 2026 at 10 am to:

City of Adairsville ATTN: Jordan Redd 116 Public Square Adairsville, GA 30103

Submittals will not be accepted through e-mail. Emailed submittals will be deemed non-responsive to this RFP.

Proposals received after the Proposal deadline will be considered non-responsive. The City does not accept responsibility under any circumstance for submittals not received by the deadline.

The RFP opening will be March 6, 2026 at 10 am local time.

Once the contractor is chosen, they will be required to complete the City of Adairsville vendor application.

Questions about RFP:

All project inquiries regarding this RFP shall be made in writing to Jody Maffetone at jmaffetone@adairsvillega.net no later than 2/20/26 at 4:00 pm local time. All questions received will be answered via an addendum.

Amendments to RFP:

The City of Adairsville reserves the right to amend this RFP by an Addendum at any time prior to the date set for receipt of Proposals. Addendums will be posted on the City’s website and Georgia Procurement Registry as soon as available, and it shall be the responsibility of the Proposer to obtain all Addenda. If revisions are of such a magnitude to warrant, in the City’s opinion, the postponement of the date for receipt of Proposals, an Addendum will be issued announcing the new date.