RFP 26_002 2025 Smoke and Dye Testing Service.pdf

Brunswick-Glynn County Water and Sewer Commission

RFP No. 26-002 Request For Proposals

2025 Smoke and Dye Testing Services for the Brunswick-Glynn County Joint Water and Sewer Commission

Wednesday, August 6, 2025

OPTIONAL Pre-proposal teleconference – Thursday, August 21, 2025, at 9:00 a.m. EDT Call-In Number: 888-433-1222

Access Code: 3666131

Deadline for questions Wednesday, August 27, 2025, no later than 5:00 p.m. EDT.

Questions must be directed in writing (via e-mail) to the

Purchasing Director, Pamela Drury-Crosby, email- pcrosby@bgjwsc.org

Responses Due by:

12:00 NOON, EST Wednesday, September 10, 2025, to:

Purchasing Division Joint Water and Sewer Commission 1703

Gloucester Street Brunswick, Georgia 31520

(912) 261-7100 Proposals should be clearly labeled as follows:

“RFP No. 26-002 2025 Smoke and Dye Testing Services”

Submit responses in hard copy only; electronic or fax responses will not be accepted. Responses received after the deadline or at any other locations will not be accepted.

FOR COMPLETE DETAILS OF THIS SOLICITATION, please visit the BGJWSC website, utilizing the following link:

http://www.bgjwsc.org/departments/procurement/ mailto:pcrosby@bgjwsc.org http://www.bgjwsc.org/departments/procurement/

TABLE OF CONTENTS

26-002 2025 SMOKE TESTING SERVICES

Advertisement Introduction Special Conditions Information Requests and Instructions for Proposal Scope of Services Proposal Summary Sheet Evaluation Criteria

Affidavit Oath EEO Representation Affidavit Insurance Requirements COI Requirements Drug-Free Workplace Affidavit E-Verify Affidavit

EXHIBIT A – Location Listing with Footage Estimates EXHIBIT B – (3) Service District Maps for the Following Service Districts: Mainland, South Mainland and St. Simons Island EXHIBIT C – Report Deliverables Reference Packet

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REQUEST FOR PROPOSAL 26-002

2025 SMOKE AND DYE TESTING SERVICES

FOR THE BRUNSWICK GLYNN COUNTY WATER AND SEWER COMMISSION

Sealed Proposals for ITB 26-002 2025 Smoke and Dye Testing Services for the Brunswick-Glynn County Water and Sewer Commission be received at the JWSC’s Office of the Procurement Director, 1703 Gloucester Street, Brunswick, Georgia 31520 until 12:00 NOON EST, Wednesday, September 10, 2025, at which time and place they will be publicly opened and read aloud. No submitted proposals may be withdrawn after the scheduled closing time for receipt of proposals for a period of ninety (90) days.

The work to be performed under this contract consists of furnishing all skill, labor, materials (unless noted otherwise), tools, equipment and incidentals required for Smoke and Dye Testing services for sanitary sewer basins in all three districts served by the JWSC in Glynn County, Georgia. More specifically, the work includes, but is not limited to:

Inflow Source Investigations shall include the following:

Smoke testing in the following (3) sewersheds: St Simons Island: 2001, 2002, 2003, 2005, 2007, 2008, 2009, 2011, 2023, 2029, 2030, 2036, 2038, 2042, 2047, 2048, 2052, 2063, 2WTP; Brunswick Mainland: 4002, 4003, 4006, 4007, 4010, 4012, 4013, 4015, 4016, 4017, 4022, 4023 ,4028, 4032, 4036, 4037, 4038, 4045, 4048, 4055, 4107, 4126, 4WTP; and South Mainland: 3103, 3114, 3121

The combined footage for the (3) basins is approximately 965,906 linear feet of sanitary sewer main pipeline.

The estimates for Dye Water Testing are (65) Dye Traces and (65) Dye Floods.

Report deliverables as referenced in Exhibit C to include testing schedule, notification communication, results spreadsheet, defect spreadsheet and final report output/technical memorandum with map and photo outputs.

Complete details of the Scope of Work may be found in Section 4.0 of the solicitation document.

Exhibit A contains the lift station addresses and estimated footages. Exhibit B contains a map of each of the (3) service districts. Exhibit C includes are reference packet for the testing report deliverables.

The Proposer is encouraged to examine the locations of the work and inform themselves fully as to the conditions present prior to submitting a proposal. An optional pre-proposal teleconference will be held on Thursday, August 21, 2025, at 9:00 EDT. There will be no site visit for this meeting. Please pre-register via email, pcrosby@bgjwsc.org no later than Wednesday, August 20, 2025, at 5:00 p.m. to obtain login credentials for the call. Questions regarding this solicitation shall be made in writing to the Purchasing Director, Pam Crosby, via email: pcrosby@bgjwsc.org. All responses to submitted questions will be issued via addendum to pre-proposal attendees and posted on the JWSC website for reference.

Solicitation documents are available, free of charge, on the JWSC website using the link below:

https://www.bgjwsc.org/departments/procurement/

All updates and relevant information for the solicitation may be found here. All addenda will be available electronically on the JWSC website. Interested proposers are advised to review these postings frequently https://www.bgjwsc.org/departments/procurement/ throughout the solicitation process and prior to all proposal submissions being finalized to ensure the most accurate information is being taken into consideration.

Performance and Payment bonds, each in an amount equal to hundred percent (100%) of the contract amount will be required of the successful proposer.

The Brunswick-Glynn County Joint Water and Sewer Commission provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, disability or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by the JWSC.

Owner reserves the right to reject any or all proposals, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Proposals and to reject the Proposal of any Proposer if Owner believes it would not be in the best interest of the Project to make an award to Proposer, whether because the Proposal is not responsive or the Proposer is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

Submit responses in hard copy only; electronic or fax responses will not be accepted. Please provide

(1) original, (2) hard copies and (1) electronic (USB or CD copy). Package exterior shall include Utility Contractor’s License number and name on the package exterior. Proposals should be clearly labeled as follows: “RFP 26-002 2025 SMOKE AND DYE TESTING SERVICES”. Late proposal packages or packages received at any other locations will not be accepted.

BRUNSWICK-GLYNN COUNTY

WATER AND SEWER COMMISSION

REQUEST FOR PROPOSAL

No. 26-002 2025 Smoke And Dye Testing Services

1.0 INTRODUCTION

The Brunswick-Glynn County Water & Sewer Commission (JWSC) wishes to receive Requests for Proposals (“RFP”) for Smoke and Dye testing services for sanitary sewer basins in all three districts served by the JWSC.

The Scope of Work for the Inflow Source Investigations shall include the following:

• Smoke testing in the following sewersheds:

o St Simons Island: 2001, 2002, 2003, 2005, 2007, 2008, 2009, 2011, 2023, 2029, 2030, 2036, 2038, 2042, 2047, 2048, 2052, 2063, 2WTP o Mainland: 4002, 4003, 4006, 4007, 4010, 4012, 4013, 4015, 4016, 4017, 4022, 4023 ,4028, 4032, 4036, 4037, 4038, 4045, 4048, 4055, 4107, 4126, 4WTP o South Mainland: 3103, 3114, 3121

• Combined footage is approximately 965,906 linear feet of sanitary sewer main pipeline.

• See Exhibit A for lift station addresses and footages.

• See Exhibit B for maps of each service district.

• See Exhibit C for deliverable reference packet.

• Dye Water testing for estimate of (65) dye traces and (65) dye floods.

The firms must comply with all applicable state, local and federal regulations related to the services provided to the BGJWSC. The BGJWSC reserves the right, subject to negotiation and agreement, in writing, with the selected firm, to either expand or limit the scope of services as needed. The selected firm will be required to have sufficient personnel to complete the tasks required by this scope of services.

The selected firm will complete the required tasks in a timely and efficient manner. The selected firm would be expected to enter into a contract for services based upon the firm’s hourly rates and an agreed-upon not to exceed amount.

All services performed shall be in accordance with applicable BGJWSC Standards and State EPD regulations. Firms expressing interest should be fully capable of providing the end results requested. A deliverables reference document is presented as Exhibit C that includes the following:

• Smoke testing specification guideline

• Software table field listing

• Smoke Test SOP

• Clean Out Smoke Testing Example

• Manhole Smoke Testing Example

All proposals must be made on the proposal form included with the Contract Documents for the proposed work.

No proposer may withdraw his/her proposal for a period of ninety (90) days after the date set for the opening thereof. All proposals shall remain valid for that period of time.

The award (if an award is made) will be made as provided in the Proposal. The award shall be made to the highest scoring proposer following the evaluation criteria, provided that the public interest will be best served by accepting that proposal.

The JWSC reserves the right to accept or reject any and all proposals, alternate proposals, or unit prices and/or waive any irregularities in any proposal received.

Time of Completion shall be (270) two hundred seventy calendar days after issuance of the Notice to Proceed. Liquidated damages for failure to complete the work within the specified time are specified in the Contract Documents.

The Contractor will be required to comply with all applicable Equal Employment Opportunity laws and regulations. All proposals must cover the entire work required under this contract.

Proposers’ attention is directed to the Special Provisions of the Contract Documents which require the Contractor, to whom the contract for the work is awarded, to provide at the time of executing said contract, a Contractor’s Payment Bond and Bond for Faithful Performance, in the amount of 100% of the contract amount, meeting all requirements of said Contract Documents and approved by the JWSC Attorney.

Additionally, all forms relevant to Insurance, Drug-Free Workplace, EEO and E-verify are to be executed at this time.

2.0 SPECIAL CONDITIONS

The selected firm shall be responsible for obtaining any additional information needed for their evaluation and design. The selected firm will be provided access to any pertinent system information in the possession of the JWSC, if available (drawdown/flow meter data, Master Plan, GIS mapping, etc.). Additional evaluation activities will be the responsibility of the selected firm. Any costs involved with additional information are the responsibility of the selected firm.

The Consultant is to complete all testing within 210 days of receiving a signed notice to proceed. The JWSC requires that selected firm be available for bi-weekly progress meetings (either onsite at JWSC or via teleconference) with all noted deliverables by the end of the 270 day period. Each firm’s experience and qualifications will be evaluated primarily as they relate to the firm’s ability to provide 2025 Smoke and Dye Testing Services.

The BGJWSC will make an award only to a responsible firm possessing the ability to perform successfully under the terms and conditions of the procurement. Consideration will be given to such matters as firm integrity, compliance with public policy, record of past performance, and financial and technical resources. This is a qualifications-based procurement of professional services whereby competitors’ qualifications will be evaluated and the most qualified firm will be selected, subject to negotiation of fair and reasonable compensation.

Written proposals will be reviewed and rated by a panel of qualified BGJWSC staff members. The rating system will consist of a numerical grading system, as set forth in Section 6. The BGJWSC may or may not elect to interview any of the responding firms.

The BGJWSC has exclusive and sole discretion to determine the firm whose services will be most advantageous to the BGJWSC, and reserves the right to reject all firms. The purpose of this inquiry is to determine the interest or non-interest and the qualifications of firms in providing the professional services required. A number of firms may be asked to express their interest in regard to these services in the form of a Proposal. Following the receipt of Proposals, a certain firm or firms may be selected for further consideration.

This project is funded through JWSC rehabilitation and repair reserves and subject to availability of funds.

3.0 INFORMATION REQUESTS AND INSTRUCTIONS FOR PROPOSAL SUBMITTAL

Date Event

Wednesday, 08/06/2025 Solicitation Released; Docs Available for prospective Proposers

Thursday, 08/21/2025 – 9:00 a.m. OPTIONAL Pre-Proposal Teleconference

Wednesday, 08/27/2025 – 5:00 p.m. Deadline for Questions

Wednesday, 09/10/2025 - NOON Proposals Due

Thursday, 09/18/2025 Anticipated Award Date

09/18/2025 – 10/17/2025 Contract Execution Period and Pre-Construction Meeting

Week of 10/20/2025 Commencement of Work

No Later than 03/20/2026 Completion of Testing

No Later than 06/20/2026 Inspection Reports Due

Additional information and clarifications desired by a Proposer shall be requested from the BGJWSC in writing and if explanations are necessary, a reply shall be made in the form of an Addendum, a copy of which will be forwarded to each Proposer. Every request for such clarification shall be in writing (email) addressed to Pamela Crosby at pcrosby@bgjwsc.org. Any verbal statements regarding same by any person prior to the award shall be considered not authoritative and not binding.

Addenda issued to Proposers prior to the date of receipt of Proposals shall become a part of the RFP and Proposals shall include the work described in the Addenda. No inquiry received within five days of the date fixed for the submission of Proposals will be given consideration. Any and all such interpretations and any supplemental instructions will be in the form of written Addenda, which, if issued, shall be emailed to all prospective Proposers.

Proposals are to be submitted with:

• A detailed description of the services provided for each phase of the project

• Proposal total anticipated not-to-exceed cost

• Time period for each phase of the project and project workflow that demonstrates actions/decision trees based on initial smoke test results

• A detailed list and fee schedule for any anticipated work not included in the proposal

• A sample package of all deliverables included for each work element (smoke testing, dye water tracing, dye water flooding and final technical memo). This should be representative of what BGJWSC will receive as documentation for the following items: testing schedule, notification communication, results spreadsheet, defect spreadsheet and final report output/technical memorandum with map and photo outputs.

All proposals shall include a completed 5.0 Proposal Summary Sheet (see attached). Please submit an original plus (2) two copies and (1) one electronic version of the proposal. Each proposal should be prepared simply and economically, providing straightforward, concise delineation of the firm’s capabilities to satisfy the requirements of this RFP. Fancy binding and color displays other than those necessary are highly discouraged.

Please limit responses to a total of (75) seventy-five single- sided pages. This total should include the sample of all report, map and photo outputs outlined for each service group.

Proposals are due by 12:00 noon (EST) on Wednesday, September 10, 2025. Mandatory label required on outside of envelope: “Request for Proposals 26-002 for Smoke and Dye Testing Services Districts” Proposals are due by the time and on the date listed above. ALL LATE PROPOSALS FOR

WHATEVER REASON WILL BE RETURNED UNOPENED.

4.0 SCOPE OF SERVICES

SMOKE TESTING

Service provider will conduct smoke testing of the lift station service areas exhibiting the highest levels of storm water inflow. The following identifies the tasks which will be completed during the smoke testing initiative:

1. Select area to be tested and develop working field maps of the area.

2. Field review the area selected and note on the map all “hundred block” addresses.

3. Distribute smoke testing notice to all homes, businesses, schools and Fire & Rescue, etc. In addition, Fire & Rescue will be notified of any proposed smoke testing activities (72) seventy two hours prior to the initiation.

4. During the initial field review, identify all types of businesses, specifically any doctors offices, hospitals, schools, retirement communities or any other establishment that may need special consideration and handling during the actual smoke test. Strict consideration and coordination with customers who have sensitive needs must be adhered to some of whom will not be included on any smoke testing schedule as the nature of their business, such as hospitals, is far too delicate.

5. (24) Twenty-four hours minimum must expire from the issuance of smoke testing notices to allow all affected to prepare for the testing or call with special exceptions, such as persons with health problems living at home, etc.

6. On the day of the testing, the selected portion of the study area will be identified and all street names and related hundred block addresses will be given to the fire department/emergency personnel for the area where the testing will occur. UNDER NO CIRCUMSTANCES WILL THE AREA SELECTED

FOR THAT DAY’S TESTING BE MODIFIED TO INCLUDE ADDITIONAL WORK UNLESS THE

FIRE DEPARTMENT/EMERGENCY RESPONSE PERSONNEL HAVE BEEN NOTIFIED FIRST.

The name and ID number of the fire department person contacted will be documented on the appropriate form. The fire department/emergency personnel will be provided the exact locations and specific time frames of where and when the tests will be performed.

7. Multi-day scheduling with one time reporting to the fire department/emergency personnel will not be permitted.

8. The JWSC’s Project representative will be notified on a daily basis of the same information.

9. Should the fire department/emergency personnel respond to the target area during the actual smoke testing, all testing will cease immediately and the Smoke Testing Team’s field supervisor in charge will contact the fire unit responding to answer any questions that the fire department officer may have.

10. All testing activity will cease when any resident complains of smoke entering their establishment.

Smoke Testing Team’s field personnel will then attempt to isolate where the smoke is entering the establishment and make the occupant aware of what the problem may be. All defective plumbing found inside should be documented appropriately for future reference. The occupant will be advised to have the defect repaired by a licensed plumber.

11. During the actual smoke testing, Smoke Testing Team field personnel will scout the area for smoke escaping from ground sources, roof vents, storm drain structures, etc. All sources of infiltration/inflow will be photographed, measured, drawn and documented accordingly with addresses, data, and sketches. The smoke test form will identify which sewer reach is being tested by its component identification in the JWSC’s GIS database. This data should be provided to the JWSC on a weekly basis at a minimum and can be accepted daily if that is preferable to the selected firm.

12. All defects encountered will also be recorded using a GPS receiver with sub foot accuracy. Said receiver will be compatible with JWSC GIS, and all data deliverable from units will be provided in .SHP shape file format for continuity. The firm will have access to the JWSC’s wastewater collection system GIS which will be overlaid on a digital ortho map and the R1 unit will allow the smoke test team member to see his location on the map in real time and allow for accurate recording of defects encountered. Each image taken will be geocoded to a specific location and the information will be stored electronically for future use. JWSC will be provided a link to the defect mapping and can easily monitor the smoke testing effort simply by refreshing the computer’s image displayed.

It is understood that JWSC staff members may accompany service provider field staff during the smoke testing initiative to gain a better understanding of how to quantify potential inflow volumes from the smoke defects recorded and how to compare the smoke testing defect results to the previously recorded flow data.

Deliverables will include the following:

• Service provider will develop a “Smoke Testing Results” spreadsheet that identifies each pipe section tested and the results of the test, whether positive or negative.

• A separate spreadsheet; “Smoke Testing Defects” will be prepared that identifies all defects encountered during the smoke testing activity. This spreadsheet will contain a column which identifies the surface area associated with each defect, the associated inflow volume based on a one inch rainfall event at the defect and if there is a need to conduct dye water testing/flooding.

If a dye test is necessary, a service order number will be prepared for the work effort using the JWSC’s Cityworks asset management system and a description provided of what personnel and equipment will be needed.

DYED WATER TRACING

Private sector dyed water testing will be conducted by introducing a small quantity of liquid dye concentrate into suspect sources such as downspouts, area drains, patio drains, window well drains, and driveway drains, and then introducing a sufficient volume of clean water to locate the source’s discharge point. During each tracing, sanitary sewers, storm drains, and curb lines located downstream of the sources shall be monitored for signs of dyed water. The quantity of dye concentrate and water used will vary depending on pipe size and the quantity of flow and debris in each line section.

Deliverable will include the following:

• A report will be prepared for each location where dye water tracing was performed.

• The report will identify where the dye water was introduced and its’ susceptibility for entering the wastewater collection system.

• Photos will be taken of where the dye water is introduced and where it is recorded discharging into the downstream wastewater collection system manhole.

CCTV inspection equipment may be utilized to identify exactly where the dye water is entering the wastewater collection system piping.

DYE WATER FLOODING

The Field Inspection Procedures for Dyed Water Flooding are as follows:

1. A mixture of water and any approved dye coloring substance will be introduced to the identified source.

Dye water team inspectors will be stationed immediately downstream on the local sanitary and storm sewer lines. Observations, whether positive or negative, will be documented appropriately. Whenever possible, the dyed water point of exit will be documented by HD closed circuit television inspection equipment.

2. Prior to any testing, the appropriate JWSC staff shall be notified of the specific location of testing and what adjacent waterways may be affected when the dye water is released into the storm drainage system.

Fire hydrants used to supply the water source needed will be opened slowly and closed in the same manner. A flow restrictive device shall be used on the hydrant to prevent discoloration problems.

Should the water be running cloudy or dirty after use, the fire hydrant shall be left open at a slow pace until the water clears. If long term draining is required, the Dye Water Team shall notify Fire and Rescue.

Dye water flooding results will be documented for each location where the storm drainage system is flooded. Each dye water flood report will identify the following:

• the section of wastewater gravity piping being tested

• the location(s) where the storm water system piping was isolated and flooded

• photographs of each setup

• CCTV inspection results identifying the location(s) where dye water was identified entering the wastewater collection system.

Additional documentation will include:

• Evidence of dyed water in manholes downstream from the ponding area, stream crossing, or other suspected sources where the dyed water is placed

• Time of travel from contributing source to manhole sampled, and the concentration of the dyed water

STORM WATER INFLOW ABATEMENT DESIGN

A Dye Testing Technical Memorandum will be developed upon completion of the dye tracing/flooding.

This will contain recommendation of effective forms of abatement for each inflow source discovered.

While defining the necessary abatement activity, note will be made as to whether said activity can be accomplished by JWSC staff in-house or will require the services of a third party contractor.

The technical memorandum will include:

• The individual dye test reports including verbiage describing the necessary work which must be completed to eliminate the storm water inflow source(s)

• Projected costs for completing the work

• 11 x 17 map which identifies the sanitary and storm water features affected by the proposed I/I remediation effort

General notes will be added to the map which identifies the proposed I/I abatement scope, but no physical survey, or utility location, will be completed. For corrective measures designated as in- house, the diagrams, sketches and notes should be sufficient for use by JWSC crews to address the inflow abatement.

Outside engineering will be utilized (at the discretion and additional cost to the JWSC) for required corrections beyond the internal JWSC crew’s capability.

5.0 PROPOSAL SUMMARY SHEET

Item No.

Description

Estimated Quantity

Unit

Unit Cost

1 Mobilization and Demobilization

Lump Sum

2 Traffic Control

3 Notification

4 Digital Database, Final Report, Technical Memorandum and Other Administrative Costs

Unit Prices for SMOKE TESTING (including all work described herein):

5 Mainline 963,515

Linear Feet $

Unit Prices for DYE WATER TESTING (including all work described herein):

6 Dye Trace

Each

7 Dye Flood

Each

TOTAL (Figures): $

(Words):

Proposers Name:

Signature:

Company Name:

Date:

6.0 EVALUATION CRITERIA

The selected firm or firms must be experienced and qualified to provide the required scope of services. The firm or firms selected must have expertise related to the general Scope of Services set forth in Section 4. The following information must be submitted with the proposal on the date indicated above and in the order indicated below:

a. Recently Completed Projects. Evidence of satisfactory performance of no less than (3) three and no more than (5) five recently completed projects of the type and nature indicated above. The projects should be within the past five (5) years and include email and phone contacts. Include email and phone contact information. (25 points possible)

b. Project Approach, Timeline and Deliverables Package. Discuss the proposed approach to completing the needed services in the required timeline. Please detail how your firm will coordinate the project, include listing all activities, coordination of all activities with JWSC and community, plus associated timeline. A sample packet of work element documents must be submitted for evaluation as part of the proposal package. (50 points possible)

c. Pricing. Fees required for all design, permitting, easement procurement support (if any), and services during construction will be considered. (25 points possible)

d. Required Licensure. Firm must be licensed and approved for work in the State of Georgia; please include a copy of engineering license. (Pass/Fail)

e. Professional Standing. A statement as to a professional standing including any pending controversies outstanding. If none exists, such a statement. (Pass/Fail)

AFFIDAVIT

This Proposal is submitted to Brunswick-Glynn County Joint Water and Sewer Commission (JWSC) by the undersigned who is an authorized officer of the company and said company is licensed to do business in Georgia.

Further, the undersigned is authorized to make these representations and certifies these representations are valid.

The Proposer recognizes that all representations herein are binding on the Company and failure to adhere to any of these commitments, at the JWSC's option, may result in a revocation of the granted contract.

Consent is hereby given to the JWSC to contact any person or organization in order to make inquiries into legal, character, technical, financial, and other qualifications of the Proposer.

The Proposer understands that, at such time as the JWSC decides to review this Proposal, additional information may be requested. Failure to supply any requested information within a reasonable time may result in the rejection of the Proposal with no re-submittal rights.

The successful Proposer understands that the JWSC, after considering the legal, financial, technical, and character qualifications of the Proposer, as well as what in the JWSC's judgment may best serve the interest of its rate payers and employees, may grant a contract.

The successful Proposer understands that this proposal is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a proposal for the same, and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards.

Any contract issued will be on the basis of the Proposer’s service, financial plans and arrangements being feasible and adequate to fulfill the conditions set forth in this project and the successful Proposer’s response.

Authorized Person: Signature:

(Print/Type)

Title: Date:

Address:

Telephone: Fax: Email:

State of Georgia City of Brunswick County of Glynn

OATH

I, that in the procurement of the contract for

(Name of individual), solemnly swear

2025 Smoke and Dye Testing Services that I, nor any other person associated with me or my business, corporation or partnership, has prevented or attempted to prevent competition in the solicitation of competitive proposals of said project or from submitting a proposal for this project by any means whatever.

Lastly, I swear that neither I, nor any other person associated with me or my business, Corporation or partnership has caused or induced any other Proposer to withdraw his/her proposal from consideration for this project. Said oath is filed in accordance with the requirements set forth in O.C.G.A. § 36-91-21 (e).

This the day of 2025.

Name of Party:

Corporate or Partnership Name:

Sworn to and subscribed before me this the day of 2025.

NOTARY PUBLIC:

Name:

My Commission Expires:

(SEAL)

REPRESENTATION

EQUAL EMPLOYMENT OPPORTUNITY (EEO) PRACTICE:

EEO Plan: The successful Proposer will develop and implement an EEO policy that, as a minimum, will recruit, hire, train, and promote, at all levels, without regard to race, color, religion, national origin, sex, or age, except where sex or age is a bona fide occupational qualification.

EEO For Veterans/Handicapped: The successful Proposer will also provide equal employment opportunities for qualified disabled veterans, handicapped persons and veterans of the Vietnam Era.

EEO For Successful Proposer Programs: The successful Proposer, will ensure equal employment opportunity applies to all terms and conditions of employment, personnel actions, and successful Proposer-sponsored programs. Every effort shall be made to ensure that employment decisions, programs and personnel actions are non-discriminatory. That these decisions are administered on the basis of an evaluation of an employee's eligibility, performance, ability, skill and experience.

EEO Acquisitions: The successful Proposer will develop and implement a policy that will give equal opportunity to the purchase of various goods and services from small businesses and minority-owned businesses.

a. Does the Proposer have the above EEO policy in place? [ ]

Yes [ ] No

b. If the answer to a. above is no, will the Proposer have such a policy in place for the project?

[ ] Yes [ ] No

Statement of Assurance: The Proposer herein assures the JWSC that it is in compliance with Title VI & VII of the 1964 Civil Rights Act, as amended, in that it does not on the grounds of race, color, national origin, sex, age, disability, or veteran status, discriminate in any form or manner against employees or employers or applicants for employment and is in full compliance with A.D.A.

(Firm's Name)

(Authorized Signature)

(Title) (Date)

Brunswick-Glynn County Water and Sewer Commission 1703 Gloucester Street

Brunswick, Georgia 31520

(912) 261-7100

INSURANCE REQUIREMENTS

The description section of your insurance certificate must read:

BGJWSC is named as an additional insured on all coverage except Workers' Compensation as per written contract. A waiver of Subrogation applies to all policies shown about as per written contract.

Insurance Requirements Before starting and until acceptance of the Work by BGJWSC, and without further limiting its liability under the Contract, Company shall procure and maintain at its sole expense, insurance of the types and in the minimum amounts stated below:

SCHEDULE AMOUNT

Workers’ Compensation Georgia Statutory coverage Statutory Limits (Workers’ Compensation) and Employer’s Liability (including $500,000 Bodily Injury each accident appropriate Federal Acts) $500,000 Bodily Injury by Disease each Employee

$1,000,000 Bodily Injury policy limit Commercial General Liability Premises-Operations $1,000,000 each occurrence Products-Completed Operations $2,000,000 annual aggregate for bodily injury Contractual Liability and property damage, combined single limit Independent Contractors Broad Form Property Damage Explosion, Collapse and Underground Hazards (XCU Coverage) as appropriate Primary and Non Contributory

Automobile Liability All autos-owned, hired, $1,000,000 each occurrence, combined single limit or non-owned

Excess or Umbrella Liability (This is additional coverage and limits $2,000,000 each occurrence and annual aggregate above the following primary insurance:

Employer’s Liability, Commercial General Liability and Automobile Liability)

Company’s Commercial General Liability and Excess or Umbrella Liability policies shall be effective for two years after Work is complete. The above Indemnification provision is separate and is not limited by the type of insurance or insurance amounts stated above. The General liability shall contain a “Per Project Aggregate”.

Company shall specify BGJWSC as an additional insured for all coverage except Workers’ Compensation and Employer’s Liability.

Such insurance shall be primary and non-contributory as to any and all other insurance or self-insurance maintained by BGJWSC.

Company shall include a Waiver of Subrogation on all required insurance in favor of BGJWSC, its commission members, employees, agents, successors and assigns.

Such insurance shall be written by a company or companies authorized to do business in the State of Georgia, rated at least A- VII by A M Best and satisfactory to BGJWSC. Prior to commencing any Work under this Contract, certificates evidencing the maintenance of the insurance shall be furnished to BGJWSC for approval.

CERTIFICATE OF INSURANCE

This is to certify that

(Insurance Company) of (Insurance Company Address) has issued policies of insurance, as identified by a policy number to the insured name below, and that such policies are in full force and effect at this time. Furthermore, this is to certify that these policies meet the requirements described in the General Conditions of this project; and it’s agreed that none of these policies will be canceled or changed so as to affect this Certificate until thirty (30) days after written notice of such cancellation or change has been delivered to:

BRUNSWICK-GLYNN COUNTY JOINT WATER AND SEWER COMMISSION

1703 GLOUCESTER STREET, BRUNSWICK, GEORGIA 31520

It is further agreed that Brunswick-Glynn County Joint Water and Sewer Commission shall be named as an additional insured on the Contractor’s policy.

1. Insured:

2.

Project Name:

2025 SMOKE AND DYE TESTING SERVICES

3. Policy Number(s):

(Insurance Company)

(Authorized Representative)

Address:

Note: Please attach Certificate of Insurance form to this page.

CERTIFICATE OF DRUG FREE WORKPLACE

In order to have a drug- free workplace, a business shall:

Publish a statement notifying employees that the unlawful, manufacture, distribution, dispensing, possession, or use of controlled substances is prohibited in the workplace and specifying the actions that shall be taken against employees for violation of such prohibition.

Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

As a condition of working on the commodities or contractual services then under solicitaiton, the employee shall notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of any controlled substance law of the United States or any State, for a violation occurring in the workplace no later than five (5) days after such conviction.

Impose a sanction on, or require satisfactory participation in a drug abuse assistance or rehabilitation program if such in available in the employee’s community, by any employee who is so convicted.

Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

Authorized Signature:

Title:

E-VERIFY CONTRACTOR AFFIDAVIT AND AGREEMENT

Georgia Security Immigration and Compliance (GSIC) Act

The Brunswick-Glynn County Joint Water and Sewer Commission and Contractor agree that compliance with the requirements of O.C.G.A. § 13-10-91 and Rule 300- 10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the physical performance of services.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the Brunswick- Glynn County Joint Water and Sewer Commission has registered with and is participating in the federal work authorization program known as: "E- Verify”, web address https://e- verify.uscis.gov/enroll/ operated by the United States Citizenship and Immigration Services Bureau of the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. The undersigned Contractor also verifies that he/she/it is using and will continue to use the federal work authorization program throughout the contract period.

The undersigned Contractor agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to the contract with the Brunswick- Glynn County Joint Water and Sewer Commission, Contractor will secure from each subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees the Contractor will advise the Brunswick- Glynn County Joint Water and Sewer Commission of the hiring of a new subcontractor and will provide the Brunswick-Glynn County Joint Water and Sewer Commission with a Subcontractor Affidavit attesting to the Subcontractor’s name, address, user identification number, and date of authorization to use the Federal Work Authorization Program within five

(5) days of the hiring before the Subcontractor begins working on the Project. Contractor also agrees to maintain all records of such compliance for inspection by the Brunswick-Glynn County Joint Water and Sewer Commission at any time and to provide a copy of each such verification to the Brunswick-Glynn County Joint Water and Sewer Commission at the time the subcontractor(s) is retained to perform such services.

(Continued on Next Page) https://e-verify.uscis.gov/enroll/ https://e-verify.uscis.gov/enroll/

E-Verify Employment Eligibility Verification User I.D. Number

Date of Authorization to Use Federal Work Authorization Program

Name of Contractor

Title of Authorized Officer or Agent of Contractor

Signature and Printed Name of Authorized Officer or Agent

Sworn to and subscribed before me this the day of , 2025.

NOTARY PUBLIC:

Name:

My Commission Expires:

(NOTARY SEAL)

As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work authorization program is the "EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

EXHIBIT A

LOCATION AND FOOTAGE LISTING

Basin Address Footage 2001 Lord Av 46,692 2002 Arnold Road 46,923 2003 Oglethorpe Park 62,355 2005 Devonwood Estates 8,648 2007 Wymberly on the Marsh 13,204 2008 Black Banks 3,436 2009 Island Retreat 11,342 2011 Sea Palms 19,263 2023 Yacht Club 16,708 2029 Island Club 13,373 2030 Hamilton Landing 38,841 2036 Sugar Mill 1,015 2038 West Point Plantation 15,390 2042 The Commons at Frederica 9,381 2047 Davison Lane 2,916 2048 Hawkins Island 3,265 2052 Kings Point 4,679 2063 East Beach 21,917

2WTP Dunbar Creek 38,568 3103 Royal Oaks 11,119 3114 Somersby Pointe 26,692 3121 Majestic Oaks 4,496 4002 Mansfield 133,975 4003 New Town 92,782

4006 CCGA 11,429

4007 SCL Industrial Park 9,518 4010 Perry Park 11,400 4012 College Park 5,535 4013 Fairway Oaks 22,922 4015 Riverside 1,680 4016 Oak Park 2,144 4017 Northside Estates 43,195 4022 Brunswick Farms 4,882 4023 The Reserve at Altama 1,831 4028 Hidden Lakes 11,823 4032 Old Town 7,760 4036 Chapel Crossing 26,076 4037 Belle Point 7,599 4038 Waverly Pines 10,788 4045 Old Demere Hammock 7,149 4048 Woodland Mhp 46,005 4055 Center Square 2,052 4107 Huntington Lake 25,904 4126 Covington Pointe 6,224

4WTP Academy Creek 53,010

TOTAL 965,906

EXHIBIT B

MAPS FOR THE FOLLOWING TO BE ADDED

#1 - MAINLAND

#2 - SOUTH MAINLAND

#3 - ST SIMONS ISLAND

EXHIBIT C

DELIVERABLES REFERENCE PACKET

SMOKE TESTING

PERFORMANCE SPECIFICATION GUIDELINE

FOR SANITARY SEWER

December, 2010

Thanks to the following participants for the development of this document:

Bryan Ballard - Tetra Tech

Paul R. Casey - Flow Assessment Services, LLC James H. Forbes, Jr., P.E. (Chair) Jim Harris - TFE Resources, Inc.

Richard Kruczek, P.E. - URS Corporation John Nelson - Visu-Sewer, Inc.

Joan Stone - PipeLogix, Inc.

NASSCO, Inc.

2470 Longstone Lane, Suite M Marriottsville, MD 21104

Disclaimer

These specifications were prepared by NASSCO and peer reviewed by industry professionals. These specifications are not specific to any one product and should be considered a guideline only. Conditions for use may require additions, deletions or amendments to these guidelines so as to conform to project specific site conditions. NASSCO assumes no liability as to content, use and application of these guidelines.

Index

PART 1 - GENERAL BACKGROUND

1.1 SCOPE

1.2 REQUIREMENTS

1.3 PERSONNEL QUALIFICATIONS

1.4 NOTIFICATION

PART 2 - EQUIPMENT

2.1 BLOWERS

2.2 SMOKE PRODUCTION

2.3 OTHER EQUIPMENT

PART 3 - INSTALLATION

3.1 WORK PROGRESS

3.2 WORK SCHEDULE

3.3 PERFORMING THE TESTS

PART 1 - GENERAL BACKGROUND

A. The nature of the smoke testing inspections is to confirm system connectivity, identify gravity sewer system defects, assist in locating cross-connections between storm and sanitary sewer, locate the source(s) for odor complaints and to provide a permanent record of the defects including type, location, and severity. Smoke testing is one of the tools available for evaluating sanitary sewers and should not be considered the only test necessary to evaluate a collection system nor is it intended to be used for quantification of sources. When combined with flow monitoring, manhole inspection, flow isolation, dye water flooding and closed circuit television inspection a complete condition assessment of the collection system can be made. Smoke testing is very effective in identifying sources of inflow and restrictive conditions in sewers.

Smoke exiting from a storm sewer catch basin (in a separate system) identifies a potentially large source of inflow; however, smoke testing alone does not identify where the connection or problem is located. It will be necessary to dye flood and CCTV various sewers to identify the connection, poor joints or service lateral that is the source for the smoke entering the storm sewer. Further investigations are commonly required based on the initial smoke test findings to establish the cause, location and repair method(s).

B. It is important to realize that smoke exiting a mainline sewer may be a symptom of more significant problems and caution should be made in making one point repair without investigating the entire segment. It is common to find only a few smoke defects on entire lengths of sewer that when internally CCTV inspected are in very poor structural condition. Keep in mind that smoke will travel through the soil in a path of least resistance and may surface a considerable distance away from the actual defect source.

C. Caution should also be taken in assessing storm drainage connections. Once smoke enters a storm sewer, many inlet structures may exhibit smoke exiting. The possible cause for smoke exiting the storm sewer may be due to poor joints, in both the storm and sanitary sewer, broken service lateral crossing the storm sewer, directional drilling that damaged storm or sewer pipe, direct connection, etc. Additional investigation, which may include dye flooding and CCTV, will be required to determine the exact location of the source and establish the repair method.

D. (Note: During the planning stages of the smoke testing program, verification of the use of

“catchment hoods” should be made. If hoods are being utilized, smoke may not exit from those catch basins connected to the sanitary sewer. It may be necessary to clean and/or drain the sumps below the level of the hood if testing is to be successful.)

E. Smoke testing can provide detailed information on wet weather inflow sources, cross-connections with storm sewers, odor complaints and service connection confirmation, etc.

However, soils that are saturated will not allow smoke to exit and limit the usefulness of the testing. Therefore, it is recommended that smoke testing be scheduled during the dry season(s) to optimize the effectiveness of the test. Local conditions will dictate the time required after a rainfall event that will allow for smoke testing to be optimally effective.

Establishing a test section of sewer, with previously identified defects, can provide a means of checking if soils are w1sufficiently dry. If the same defects are observed with similar intensity of smoke, then it is presumed that soils are sufficiently dry.

F. Field documentation of the defects is extremely important and will include sketches of each system defect along with pertinent information for prioritizing the defects. Data documentation should be sufficient to establish the location of each defect. Additional inspections pinpoint the source and determine the best repair method. Color photographs will be taken to document each defect during the smoke test. The location of the defect will be determined by referencing the defect relative to the upstream manhole or by measurement from permanent objects (corner of house, power pole, etc.). The data collected in the field may be computerized using an industry standard database format so that the defects identified can be readily listed by priority for subsequent repair. Note that it may be feasible on small projects to collect all data on paper forms and manually perform analysis. Additionally, smoke testing information may be used to generate a list of line segments that require dye testing and internal TV inspection.

1.1 SCOPE

A. It is the intent of this specification to provide for the smoke testing materials and procedures to be used in the investigation of the sanitary sewer facilities as shown on the project study area maps. All materials and procedures shall be consistent with these specifications, current industry standards, and as approved by the Utilities Department Project Manager.

1.2 REQUIREMENTS

A. The Contractor shall test the gravity sanitary sewer system using high capacity blower(s). The smoke blower will be suitable for the anticipated testing and generate non-toxic smoke. The contractor personnel will visually identify and document each defect location. Contractor shall provide safety equipment suitable for the anticipated field and traffic conditions. Digital camera(s) will be used for documentation of observations. All inspections shall be recorded on standard smoke testing paper forms or entered into an electronic database.

B. The nature of the smoke testing inspections shall be to confirm system connectivity, identify gravity sewer system defects, cross-connections between storm and sanitary sewer, location of potential building traps visualized by sewer vents with no smoke and to provide a permanent record of the defects including type, location, and severity.

Inspections will be performed by introducing non-toxic smoke into the sanitary sewer pipes using a high capacity blower (or approved equal depending on the project goals), observing smoke exiting vent stacks and at defect locations, and documenting the defects.

1.3 PERSONNEL QUALIFICATIONS

A. The field crew will be…