RFP 26-0016 Solid Waste Collection and Disposal w Pre-bid July 30 Final.pdf

PAGE 1 MUNICIPAL SOLID WASTE COLLECTION, TRANSPORTATION AND DISPOSAL SERVICES

PROPSAL COVER SHEET - EXPIRATION OF OFFERS

The Offeror agrees to furnish all the goods and services at the prices offered, within the mutually agreeable timeline, if this proposal is accepted within ONE HUNDRED EIGHTY [180] consecutive days from the date set for the receipt of proposals. All submissions shall expire on the 120th day after the submissions are opened unless the City of Duncanville requests an extension of the submissions in writing and the respondent agrees to extend such in writing.

AMENDMENTS TO SOLICITATION

Receipt of all numbered amendments to Solicitations must be acknowledged.

AMENDMENT DATED AMENDMENT DATED AMENDMENT DATED AMENDMENT DATED

A001 A002 A003 A004 A005 A006 A007 A008

OFFER SUBMITTED BY

COMPANY NAME AS IT APPEARS ON ORGANIZATION CERTIFICATE (ISSUED BY STATE IN WHICH COMPANY WAS ORGANIZED)

STREET ADDRESS P.O. BOX NUMBER

CITY, STATE, and ZIP CODE

TELEPHONE NUMBER E-MAIL ADDRESS

OFFER EXECUTED BY [PLEASE PRINT]

NAME AND TITLE OF PERSON AUTHORIZED TO OBLIGATE COMPANY

SIGNATURE AND DATE OF OFFER

WITHOUT AN ORIGINAL SIGNATURE ON THIS OR OTHER DOCUMENTS BINDING THE OFFEROR, THE OFFER WILL BE REJECTED

NOTE: AWARD OF THE CONTRACT RESULTING FROM THIS SOLICITATION WILL BE MADE TO THE SUCCESSFUL OFFEROR BY AN AUTHORIZED WRITTEN NOTICE, WHICH MAY BE IN THE FORM OF A LETTER NOTICE OF AWARD OR A PURCHASE ORDER ISSUED BY THE CITY OF DUNCANVILLE, TX. THIS SOLICITIAON MAY RESULT IN A SINGLE OR JOINT AWARD CONTRACT(s).

SOLICITATION NO: RFP 26-0016

TITLE: Request for Proposals - Municipal Solid Waste Collection, Transportation and Disposal Services

DEPARTMENT: PUBLIC WORKS DEPARTMENT

DATE ISSUED: JULY 08, 2026

An original, signed, sealed, submission of Proposal of Services that meets the requirements set forth below will be received at the place indicated below, until: 2:00 PM, local time, WEDNESDAY, August 12, 2026

NOTICE: When used in Request for Proposals, the terms 'Offer', Offeror, and 'Contractor' are interchangeable.

HARD COPY PROPOSAL DELIVERY ADDRESS: 203 E. WHEATLAND ROAD, DUNCANVILLE, TX 75116

ATTN: CHIEF PROCUREMENT OFFICER

PROCUREMENT AND CONTRACTING OFFICE, FISCAL SERVICES DEPARTMENT

or electronically at:

bids@duncanvilletx.gov

FOR ADDITIONAL INFORMATION CONCERNING THIS SOLICITATION, CONTACT:

Elton Brock, MBA, CTCM, CTPM, CPSM, CPM Telephone: [972] 780-5058 Email: elton.brock@duncanvilletx.gov mailto:bids@duncanvilletx.gov

PAGE 2 MUNICIPAL SOLID WASTE COLLECTION, TRANSPORTATION AND DISPOSAL SERVICES

RFP: 26-0016

FOR

Municipal Solid Waste Collection, Transportation and Disposal Services

203 E. Wheatland Road, Duncanville, TX 75116

SEALED PROPOSALS DUE DATE:

AUGUST 12, 2026, AT 2:00 P.M. (CST)

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Request for Proposal for Solid Waste Collection, Transportation and Disposal

Initial Term: October 1, 2027, through September 30, 2032

Extension Term: One optional (1) additional Five (5) year term

Pre-Proposal Meeting: Tuesday July 21, 2026

10:00 AM

MS Teams Meeting link:

https://teams.microsoft.com/meet/244460669075021?p=hdAoXYY7wA0d45hHuY

Proposal Due Date August 12, 2026

2:00 PM

PAGE 4 MUNICIPAL SOLID WASTE COLLECTION, TRANSPORTATION AND DISPOSAL SERVICES

Table of Contents

A. GENERAL

DEFINITIONS

B. NOTICE TO PROPOSERS

DELIVERY OF PROPOSALS

PUBLIC ACKNOWLEDGEMENT

PRE-PROPOSAL CONFERENCE

RIGHT TO REJECT

TEXAS PUBLIC INFORMATION ACT

QUESTIONS AND INQUIRIES

FINALIST INTERVIEWS AND/OR PRESENTATIONS

INFORMATION CONTAINED IN THE RFP

PROPOSAL CONTENT AS BASIS FOR CONTRACT

SCHEDULE OR OTHER ADDENDUMS TO THE RFP

CONTRACTOR OBLIGATION TO REIMBURSE CITY FOR CONSULTANT

WITHDRAWAL OF PROPOSALS BY PROPOSER

WITHDRAWAL BY CITY

C. SCHEDULE OF ACTIVITIES

D. IMPORTANT INFORMATION TO PROPOSERS

STANDARD TERMS AND CONDITIONS

INVITATION FOR PROPOSAL

REQUIRED FORMAT OF PROPOSAL

CERTIFICATION

PROPOSAL BOND

NON-COLLUSION AFFIDAVIT

DISCLOSURE OF CONFLICT OF INTEREST

DISCLOSURE OF INTERESTED PARTIES

AGREEMENT CANCELLATION

CONTRACT TERM

CERTIFICATE OF AUTHORITY

DISCLAIMER

DISCOVERY

EXCLUSIVE COLLECTION AREA

CONTRACTOR RESPONSIBILITIES

BACKGROUND INFORMATION

SERVICE DEFINITIONS

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E. EVALUATION AND AWARD CRITERIA

CRITERIA FOR EVALUATING PROPOSALS

SCORING PROPOSALS

F. SCOPE AND SERVICE SPECIFICATIONS

DESCRIPTION OF SERVICES

RESIDENTIAL SOLID WASTE COLLECTION

SPECIAL COLLECTION AREA

RESIDENTIAL COLLECTION OF RECYCLABLES

RESIDENTIAL BRUSH AND BULK COLLECTION

OPTIONAL HOUSEHOLD HAZARDOUS WASTE COLLECTION

RESIDENTIAL UNUSUAL ACCUMULATIONS COLLECTION

CART PLACEMENT FOR COLLECTION

SPECIAL NEEDS CART/TRASH PLACEMENT FOR COLLECTION

HOLIDAY COLLECTIONS

EXCLUDED WASTE

SMALL BUSINESSES GARBAGE AND RECYCLING COLLECTION

FRONT END LOADER CONTAINER COLLECTION

STATIONARY COMPACTOR UNITS

TEMPORARY ROLL-OFF CONTAINERS

ALTERNATIVES TO THE REQUIRED SPECIFICATIONS

CITY EVENTS AND FACILITIES

PUBLIC EDUCATION CAMPAIGN

G. COLLECTION EQUIPMENT

VEHICLE SPECIFICATIONS

VEHICLE MAINTENANCE AND INVENTORY

SUPPLYING GARBAGE OR RECYCLING CARTS OR BINS

SUPPLYING DETACHABLE CONTAINERS FOR COLLECTION

DETACHABLE CONTAINER STANDARDS

DETACHABLE CONTAINER INSTALLATION AND MAINTENANCE

DETACHABLE CONTAINERS REPAIR OR REPLACEMENT

H. TRANSITION PLAN

I. COMMUNICATION AND MEETINGS

POINT OF CONTACT

CONTRACTOR’S OFFICE

CUSTOMER SERVICE AND COMPLAINT RESOLUTION

CUSTOMER GRIEVANCES

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MEETINGS

NEWSWORTHY EMERGENCY NOTIFICATIONS

CUSTOMER NOTIFICATIONS

J. REPORTING

MONTHLY REPORTS

ANNUAL REPORTS

K. COMPENSATION

PAYMENTS TO CONTRACTOR

LIQUIDATED DAMAGES

SUMMARY OF LIQUIDATED DAMAGES

MODIFICATION OF RATES

REGULATORY RATE ADJUSTMENT

DEFENSE OF SUITS

OSHA, HEALTH, AND ENVIRONMENTAL LAWS

INDEMNITY

PERFORMANCE BOND

L. REQUIRED INSURANCE

M. TABS

Proposal Tab 1 –Exceptions or Modifications to the Contract

Proposal Tab 2 – Past Performance and Experience

Proposal Tab 3 – Financial Qualifications

Proposal Tab 4 – Facilities

Proposal Form 4-A - Certification of Recycling Facility

Proposal Form 4-B - Certification of Disposal Facility

Proposal Tab 5 - Experience of Personnel – Local Hauling Operation

Proposal Tab 5 - Experience of Personnel (continued)

Proposal Tab 6 – Equipment

Proposal Tab 7 - Operational Plan and Safety Record Report

Proposal Tab 8 – Transition Plan in Narrative Format

Proposal Tab 9 – Rates for Services

Proposal Tab 10 – Customer Service and GPS

Proposal Tab 11 –Proposal Alternates

N. APPENDICES

APPENDIX A: CITY Facilities and Special Events At No Charge

APPENDIX B Performance Bond Form

APPENDIX C: Specifications For Carts

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APPENDIX D: Commercial Matrix

APPENDIX E: Landfill Tonnage

APPENDIX F: SPECIAL COLLECTION AREA MAP

EXHIBIT A

EXHIBIT B

PAGE 8 MUNICIPAL SOLID WASTE COLLECTION, TRANSPORTATION AND DISPOSAL SERVICES

A. GENERAL

Background Information:

Located in Southwest Dallas County, the City of Duncanville is almost 15 minutes south of downtown Dallas and is well situated to access the Dallas/Fort Worth Metroplex. The City covers approximately 12 square miles and is easily accessible from major interstate and highway systems in North Texas, including I-35 (the NAFTA Corridor), I-20, and Highway 67.

The U.S. Census Bureau 2022 population estimate was 39,413. Duncanville is a diverse and inclusive community, with a rich history and tradition of community pride and civic engagement.

Duncanville is approximately 15 miles southwest of Dallas and is a part of the Dallas-Fort Worth (DFW) Metroplex.

Duncanville benefits from a strong regional population of approximately 7.9 million people within one-hour drive-time.

The capturable population increases significantly to more than 15.2 million and 33.2 million people when expanded to a three- and five-hour drive time, respectively.

Duncanville is approximately 15 miles southwest of Dallas and is a part of the Dallas-Fort Worth (DFW) Metroplex.

Solicitation Purpose:

The City of Duncanville (CITY) is soliciting Proposals from businesses, which must be a sole proprietorship, partnership, corporation, or other legal entity registered to do business in the State of Texas with demonstrated competence and qualifications and with considerable experience in providing Solid Waste and Recycling Services.

This Request for Proposals (RFP) solicits information that will enable CITY to select one business that shall provide Solid Waste Collection, Disposal and Recycling Services.

DEFINITIONS

The following definitions shall be used to identify terms throughout this solicitation:

A. AGREEMENT/CONTRACT

A mutually binding legal document obligating the Proposer to furnish the services specified within this solicitation and obligating CITY to pay for the services as specified.

B. CITY COUNCIL

The elected officials of the City of Duncanville, Texas given the authority to exercise such powers and jurisdiction of all CITY business as conferred by the State Constitution and Laws.

C. CONTRACTOR

The successful Proposer of this request. A person or business enterprise providing services to CITY as fulfillment of obligations arising from an agreement pursuant to this request; the successful Proposer of this request.

D. PROCUREMENT OFFICE

Office of the Chief Procurement Officer.

E. CHIEF PROCUREMENT OFFICER

The person to whom Proposals are to be delivered, Elton Brock /972-780-5058/eltonbrock@duncanvilletx.gov

F. PROPOSAL

A complete, properly signed and submitted response to this solicitation.

G. PROPOSER

The Individual or Contractor responding to this solicitation that considers themselves qualified to provide the services specified herein and are interested in making an offer to provide the services to CITY.

H. REQUEST FOR PROPOSALS (RFP)

mailto:/972-780-5058/eltonbrock@duncanvilletx.gov

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This solicitation document issued by CITY contains terms, conditions, and scope of work for the services to be procured.

I. CITY OF DUNCANVILLE (CITY)

A home-rule municipal government.

B. NOTICE TO PROPOSERS

Sealed proposals will be accepted no later than 2:00 p.m. (CST) on August 12, 2026, at Duncanville City Hall, 203 E.

Wheatland Rd., Duncanville, TX 75116, Attention: Chief Procurement Officer.

The RFP solicitation package is available only online at: https://www.duncanvilletx.gov/city_hall/departments/procurement_and_contracting/current_procu rement_opportuniti es and at the Public Purchase webpage: https://www.publicpurchase.com/gems/duncanville,tx/buyer/public/home.

Information related to this Solicitation will only be provided through Elton Brock at elton.brock@duncanvilletx.gov.

Information about this Solicitation received through any other means may be inaccurate and result in a Proposer’s submittal being incomplete which could ultimately render the Proposer’s Proposal non-compliant. CITY accepts no responsibility for information obtained through any other source.

All Proposals must be prepared and signed by the proposer in the form attached hereto. THESE INSTRUCTIONS MUST BE RETURNED IN THEIR ENTIRETY WITH EACH PAGE INITIALED BY THE PROPOSER. All blank spaces in each Proposal Form together with appropriate schedules must be completed fully in ink/typewritten.

DELIVERY OF PROPOSALS

Proposal submissions will be accepted by hard copy submission to the physical address identified in this solicitation or electronically to bids@duncanvilletx.gov on or before the time and date specified. The mere fact that the Proposal was dispatched will not be considered; the Proposer must ensure that the Proposal is actually delivered. The time hard copy Proposals are received shall be determined by the time clock stamp in the front desk of City Hall, or if electronically, the time and date the file arrives at the City’s electronic portal. Proposals received after the specified date and time of the opening will be rejected.

Hard copy submittal shall be enclosed in a sealed envelope, marked with the project title and name, and the address of the Proposer. The Proposal shall be accompanied by the Proposal Security and other required documents. If the Proposal is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "PROPOSAL ENCLOSED" on the face of it. Proposer shall submit one (1) copy of the entire proposal, plus one

(1) digital copy (on thumb drive).

Hard copy sealed Proposals shall be addressed to and hand-delivered or shipped to:

City of Duncanville Attn: Elton Brock, Chief Procurement Officer

City Hall, 203 E. Wheatland Road Duncanville, TX 75116

Electronic submissions shall be addressed: bids@duncanvilletx.gov https://www.duncanvilletx.gov/city_hall/departments/procurement_and_contracting/current_procurement_opportunities https://www.duncanvilletx.gov/city_hall/departments/procurement_and_contracting/current_procurement_opportunities https://www.duncanvilletx.gov/city_hall/departments/procurement_and_contracting/current_procurement_opportunities https://www.publicpurchase.com/gems/duncanville%2Ctx/buyer/public/home mailto:elton.brock@duncanvilletx.gov

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PUBLIC ACKNOWLEDGEMENT

CITY shall receive all Proposals received at 2:00 PM on August 12, 2026, at City Hall, 203 E. Wheatland Road, Duncanville, TX 75116, both electronically and by hard copy submission. There will be no public opening of proposals. All submissions are considered confidential and protected as stipulated in Texas Government Code 552.

Information contained in the Proposals will not be disclosed until after the award of the Contract.

PRE-PROPOSAL CONFERENCE

A pre-proposal conference has been scheduled for 10:00 a.m. CST, Tuesday, July 21, 2026, electronically via MS Teams Meeting, link provided here: https://teams.microsoft.com/meet/244460669075021?p=hdAoXYY7wA0d45hHuY. All Proposers desiring to be considered for contracting with CITY for this service are encouraged to attend the pre-proposal conference.

Proposers are encouraged to prepare and submit their questions in writing in advance of the pre-proposal conference to expedite the proceedings. CITY’s responses to questions received by this time may be distributed at the pre-proposal conference and posted as an addendum with this solicitation.

Any oral response given at the pre-proposal conference that is not confirmed in writing and posted with this solicitation shall not be official or binding on the CITY. Proposers are encouraged to resubmit questions asked during the meeting in writing to Elton Brock identified on the title page, after the conclusion of the pre-proposal conference.

Any questions and answers addressed during the conference meeting will be issued in an addendum and all known interested parties will be notified.

RIGHT TO REJECT

Until the final award by CITY, the CITY reserves the right to reject any and/or all proposals, for any reason or for no reason at all, and to waive technicalities, and to proceed otherwise when the best interests of CITY are realized. Costs incurred in the preparation of a proposal are the sole responsibility of the proposer.

TEXAS PUBLIC INFORMATION ACT

All Proposals are subject to release as public information unless the documents are marked confidential pursuant to the requirements herein and the Attorney General confirms the ability to withhold pursuant to the Texas Public Information Act. Proposers are advised to consult with their legal counsel regarding disclosure issues and take the appropriate precautions to safeguard trade secrets or any other proprietary information. CITY assumes no obligation or responsibility for asserting legal arguments on behalf of potential Proposers. Proposer acknowledges that pursuant to the Texas Public Information Act, Proposer may also be responsible for taking steps to secure the confidentiality of certain documents if requested. Ultimately, the final decision as to what information must be disclosed under the Open Records Act lies with the Texas Attorney General.

If a Proposer believes that a Proposal or parts of a Proposal are confidential, then the Proposer shall so specify. The Proposer shall stamp in bold red letters the term “CONFIDENTIAL” on that part of the Proposal, which the Proposer believes to be confidential. Vague and general claims as to confidentiality shall not be accepted. All Proposals and parts of Proposals that are not marked as confidential will be automatically considered public information.

QUESTIONS AND INQUIRIES

Effective immediately upon release of this solicitation and until contract award, all official communications from proposers regarding the requirement of this RFP shall be directed to the CITY’s single point of contact designated below. All questions and inquiries about this solicitation shall be submitted in writing to

City of Duncanville Attn: Elton Brock elton.brock@duncanvilletx.gov mailto:elton.brock@duncanvilletx.gov

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Questions received after the stated deadline, other than those presented at any pre-proposal conference (if applicable), will not be answered. All questions and answers are considered part of this RFP. Interpretations or clarifications considered necessary by CITY in response to such questions will be issued by Addenda to all Proposers.

Proposers shall not attempt to contact or lobby City Council, members of the RFP evaluation committee, Consultant, City staff, or Management directly during the pre-proposal or post-proposal period unless and until an award has been made, and any resulting contract or agreement has been executed. The CITY intends to respond to all appropriate questions or concerns;

however, the CITY reserves the right to decline to respond to any question or concern. All material modifications, clarifications or interpretations will be incorporated into an addendum which will be publicly posted. All addenda issued prior to the due date and time for responses are incorporated into the RFP and must be acknowledged in the Proposal response. Only written information provided shall be binding. Oral or other interpretations shall not be binding and are held without legal effect.

FINALIST INTERVIEWS AND/OR PRESENTATIONS

At this stage, Finalists selected for interviews and/or presentations must be available during regular business hours as may be arranged by the CITY, if interviews are conducted. Proposers reasonably subject to being selected based on the criteria set forth in this RFP may be given an opportunity to make a presentation and/or interview with the CITY. The presentation process may allow Proposers to demonstrate their proposal offering, explaining, and/or clarifying any unusual or significant elements related to their Proposals. The Interview responses by the Proposer will be scored, and this score will be added to the scoring of the evaluation committee to determine a “best value” for the City.

Following any presentation and/or interviews, proposals, the City may elect to conduct final negotiations through a “best and final” offer. Finalists will be ranked pursuant to the criteria listed herein and any final modifications to the contract will and made with the top-ranked Proposer. The CITY may, in its sole discretion, negotiate and award a contract without presentations or interviews, based solely on information supplied in the Proposals.

INFORMATION CONTAINED IN THE RFP

The information set forth in this Request for Proposal (RFP) and in all appendices attached hereto has been presented solely to assist interested Proposers in making their own evaluation of the resources required to provide solid waste services to CITY’S residents and commercial businesses and is not intended to be all-inclusive or to contain all of the information that a prospective Proposer may desire. CITY has made no independent effort to determine the accuracy or completeness of such information. The Proposer is solely responsible for making all necessary investigations and evaluations of information, which will or could affect their performance including the costs of providing the requested services.

PROPOSAL CONTENT AS BASIS FOR CONTRACT

The information contained in the selected Proposal will be used as the basis for the resulting contractual agreements.

However, no contractual agreement shall exist between the successful Proposer and CITY unless and until an agreement has been fully set forth in writing and signed by authorized representatives of the parties thereto.

SCHEDULE OR OTHER ADDENDUMS TO THE RFP

If it becomes necessary to revise any part of this solicitation, prior to the due date and time, a written addendum will be provided to all Proposers. CITY is not bound by any oral representations, clarifications, or changes made in the written specification by CITY’s employees, unless such clarification or change is provided to Proposers in written addendum form from the CITY.

Addenda will be posted electronically to the City’s website and provided email contact has been submitted to the City from potential respondents, a link to the information will be transmitted by email to those parties. However, it shall be the sole responsibility of the Proposer to verify issuance of any addenda and to check all avenues of document availability prior to the opening date and time. Proposer shall acknowledge receipt of all addenda on the Proposal Cover Sheet and Acknowledgement of Addendum Form.

CONTRACTOR OBLIGATION TO REIMBURSE CITY FOR CONSULTANT

The successful Contractor shall be responsible for reimbursing the CITY for the development of this RFP and contract

PAGE 12 MUNICIPAL SOLID WASTE COLLECTION, TRANSPORTATION AND DISPOSAL SERVICES

documents within forty-five (45) days after the contract is executed. The estimated costs to be incurred by CITY are $41,630, however, the actual amount incurred at the time of award of the contract will constitute the amount to be reimbursed.

WITHDRAWAL OF PROPOSALS BY PROPOSER

A Proposal may be modified or withdrawn by the Proposer any time prior to the time and date set for the receipt of Proposals in accordance with the following guidelines.

1. Proposer shall notify the Chief Procurement Officer in writing of its intention to withdraw from a previously submitted Proposal.

2. If a change in the Proposal is requested, the modification must be worded by the Proposer so as not to reveal the original amount of the Proposal.

3. Proposals withdrawn and modified must be resubmitted to the Chief Procurement Officer no later than the time and date set for the receipt of Proposals.

4. No Proposal can be withdrawn after the time set for the receipt of Proposals and for a minimum of four (4) months.

WITHDRAWAL BY CITY

CITY makes no guarantees or representations that any award will be made and reserves the right to cancel this solicitation for any reason, and take actions including:

1. Reject any and all Proposals received as a result of this RFP.

2. Waive or decline to waive any informality and any irregularities in any statement of qualifications or responses received.

3. Negotiate changes in the Scope of Work or services to be provided.

4. Withhold the award of contract(s).

5. Select Proposer(s) it deems to be most qualified to fulfill the needs of CITY.

6. Terminate the RFP process.

C. SCHEDULE OF ACTIVITIES

The following Schedule of Events represents the City’s estimate of the timetable that will be followed in connection with this solicitation:

EVENTS DATE AND/OR TIME

Release Request for Proposals July 8, 2026

Pre-Statement of Qualifications Meeting

July 21, 2026

TEAMS Meeting

10:00 AM (CST)

Meeting ID: 244 460 669 075 021

Passcode: 7Gy7pC9k

Days to Submit Written Questions July 22, 2026 @ 4:00 p.m. (CST) Answers Provided July 31, 2026 Proposals Due Date & Time August 12, 2026 @ 2:00 p.m. (CST) Finalist Interviews Held September 2026 Council Review of Evaluation/Staff Recommendation October 20, 2026

PAGE 13 MUNICIPAL SOLID WASTE COLLECTION, TRANSPORTATION AND DISPOSAL SERVICES

Educate Customer Base to Changes Begins January 16, 2027 New Contract Service Period begins October 1, 2027

At its sole discretion, the City reserves the right to adjust this Schedule of Events as it deems necessary. If necessary, the City will communicate adjustments to any event in the Schedule of Events in the form of an amendment. Amendments to this RFQ will be issued and posted on the PublicPurchase.com website and the City’s webpage.

D. IMPORTANT INFORMATION TO PROPOSERS

• The CITY estimates approximately eleven thousand four hundred and fifty-eight (11,458) total residential units.

• This includes 2006 homes collected in an alley and 9452 homes collected at the curb.

• There are appointments 280 small commercial accounts collected by the residential route.

• This does not include duplex/4 plex or apartments which are deemed commercial accounts by CITY.

• Current Rate to Contractor for service is $23.20 (includes franchise fee – disposal is added to this fee and billed to the resident. City collects a 10% Franchise Fee and Sales Tax and returns $23.20 to Contractor from the total residential bill).

• There are approximately 643 FEL containers serviced from one to six days per week and 101 roll-off hauls per month.

• There are approximately 13 CITY Facilities to be serviced at no charge in Appendix A. Note that there are a substantial number of roll-off hauls to be performed at no charge within this list. The proposed scope of work is described in detail in this Request for Proposals.

STANDARD TERMS AND CONDITIONS

A. ADVERTISING AND PUBLICITY

Proposers shall not advertise or otherwise publicize, without CITY’s prior written consent, the fact that CITY has entered into an agreement, except to the extent required by applicable law.

B. BUSINESS PRACTICES

Minority business enterprises and/or historically underutilized businesses will be afforded full opportunity to submit Proposals in response to this invitation and will not be discriminated against on the basis of race, color, creed, gender, age, national origin, mental or physical disability, veteran’s status, or political affiliation in consideration for an award.

C. CERTIFICATION

Proposer must:

1. Furnish complete name, mailing address, telephone number and email of the individual duly authorized to execute contractual documents on behalf of the Proposer.

2. Furnish name of individual(s), along with respective telephone numbers and email addresses, who will be responsible for answering all questions.

3. Certify that they are duly qualified, capable, and otherwise bondable business entity not in receivership or contemplating same, and have not filed bankruptcy.

4. Certify that they are responsible for reimbursing the CITY for the cost of the solid waste consultant.

D. CHANGES IN PERSONNEL

Should there be a change in key personnel included in the Proposal after the due date and time, but before a contract is awarded, Proposers must notify CITY immediately. This may result in further evaluation. Should a change in key personnel occur after the contract is awarded, the Proposer will be required to notify CITY as soon as practicably possible. CITY may terminate the agreement for convenience should the change in key personnel be unacceptable to

CITY.

E. RESTRICTIONS ON COMMUNICATION

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To ensure the proper and fair evaluation of all Proposals, CITY prohibits ex parte communication (e.g., unsolicited) initiated by the Proposer to City staff or its City’s Council, from the date of advertisement of this solicitation to the time an award has been made by the Council, the City Manager, or his/her designee. This prohibition extends to “thank you” letters, phone calls, emails, and any contact that results in the direct or indirect discussion of the solicitation or Proposer’s response. Communication occurring during pre-submittal conference, if applicable, is an exception to the restrictions on communication, as are any timely written requests for clarifications or questions regarding this Solicitation if directed to the point of contract listed in this solicitation. Communication between Proposers and CITY will be initiated by Elton Brock, Chief Procurement Officer as may be necessary, in order to obtain information or clarification needed to develop a proper and accurate evaluation of the Proposal. Ex parte communication may be grounds for disqualifying the offending Proposer from consideration or award of the Proposal then in evaluation, and/or any future solicitation, based on the CITY’s discretion.

Unless otherwise specified, all requests for clarification or questions regarding a solicitation must be directed at the point of contact listed in this RFP.

F. DISCLOSURE OF CONTENTS

At the due date and time there will be no disclosure of contents of any Proposal to competing Proposers, and all Proposals will be kept confidential during the negotiation process. Except for trade secrets and confidential information which the Proposer identifies as proprietary, all Proposals will be open for public inspection after the contract award.

G. GIFTS

CITY may, by written notice to the Proposer, disqualify the Proposer without liability if it is determined by CITY that any gift or thing of value, whether in the form of money, services, credits, loans, travel, entertainment, hospitality, promise, or any other form, were offered or given by the Proposer or any agent or representative of the Proposer to any officer or employee of CITY with the intent of influence such officer or employee as a reward for any decision, opinion, recommendation, securing the agreement or securing favorable treatment with respect to awarding or amending or the making of any determinations with respect to performance of the agreement.

H. INDEPENDENT CONTRACTOR

Nothing in this solicitation is intended to be construed as creating an employer/employee relationship, a partnership or joint venture. The Proposer’s services shall be those of an independent contractor. The Proposer agrees and understands that the Agreement does not grant any rights or privileges established for employees of CITY. Proposers shall not be within protection or coverage of City’s Worker Compensation Insurance, Health Insurance, Liability Insurance, or any other insurance that CITY, from time to time, may have in force.

I. PERSONAL INTEREST

No officer, employee, independent consultant, or elected official of CITY who is involved in the development, evaluation or decision-making process of this RFP shall have a financial interest, direct or indirect, in the resulting Agreement. Any willful violation of this Paragraph shall constitute impropriety in office, and any officer or employee guilty thereof shall be subject to disciplinary action up to and including dismissal. In the event a member of the governing body or an appointed board or commission of the CITY belongs to a cooperative association, the CITY may purchase services from the association only if no member of the governing body, board or commission will receive pecuniary benefit from the purchase, other than as reflected as in increase in dividends distributed generally to members of the association. Any violation of this provision with the knowledge, expressed or implied, by the Proposer shall render the Agreement voidable by the CITY. Nevertheless, the CITY may obtain the services under the Agreement if a conflict-of-interest affidavit is filed, and the Council member recuses his/herself.

J. PRIORITY OF DOCUMENTS

In the event there are inconsistencies between the RFP terms and conditions, scope of work or Agreement terms and conditions contained herein, the latter will take precedence.

K. PROHIBITED PROPOSERS

1. CITY will not conduct business with Proposers who have failed to comply with their contracts and have been debarred from doing business with the State of Texas or the federal government.

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2. Successful Proposer must affirm, in any resulting contract, that (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of any resulting Contract. This section may not apply if the Company is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) the Company has ten (10) or more fulltime employees and (ii) the Contract has a value of $100,000.00 or more to be paid under the terms of the Contract.

3. Successful Proposer must affirm, in any resulting contract, that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization.

4. Successful Proposer must affirm, in any resulting contract, that it does not boycott energy companies, and will not boycott energy companies during the term of the Agreement.

5. Successful Proposer must affirm, in any resulting contract, that it (i) does not have a practice, policy, guidance or directive that discriminates against a firearm entity or firearm trade association; and (ii) will not discriminate against a firearm entity or firearm trade association during the term of the Agreement.

6. Successful Proposer must affirm, in any resulting contract, that it is not (i) owned or controlled by (a) individuals who are citizens of China, Iran, North Korea, Russia, or a designated country; or (b) a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; or (ii) headquartered in China, Iran, North Korea, Russia or a designated country.

7. Successful Proposer must be fully authorized to conduct business in the State of Texas, be up to date on all related filings with the Texas Secretary of State and Texas Comptroller and must maintain that compliance throughout the term of any agreement with CITY.

8. Successful Proposer must be registered with the Federal Government and provide the SAM.gov verification page to ensure the business has not been debarred from Federal contracts.

L. RECEIPT OF PROPOSALS

Proposals must be received by CITY prior to the time and date specified. The time Proposals are received shall be determined by the system time in the City’s Information Technology system. Please note that CITY is not responsible for delays at or near the time the response packages are due and that Proposers submitting their response package during peak traffic times risk their submittal not being received by the due date and time.

M. REIMBURSEMENTS

There is no express or implied obligation for the CITY to reimburse Proposers for any expenses incurred in preparing Proposals in response to this request and the CITY will not reimburse Proposers for these expenses, nor will CITY pay any subsequent costs associated with the provision of any additional information or presentation, or to procure a Contract for these services.

N. REPRESENTATIONS AND RESPONSIBILITIES

By submitting a Proposal in response to this RFP, Proposer represents that it has carefully read and understands all elements of this RFP; has familiarized itself with all federal, state, and local laws, ordinances, and rules and regulations that in any manner may affect the cost, progress, or performance of the work; and has full knowledge of the scope, nature, quality and quantity of services to be performed.

By submitting a Proposal in response to this RFP, the Proposer represents that it has not relied exclusively upon any technical details in place or under consideration for implementation by CITY, but has supplemented this information through due diligence research and that the Proposer sufficiently understands the issues relative to the indicated requirements.

The failure or omission of Proposer to receive or examine any form, instrument, addendum, or other documents or to acquaint itself with conditions existing at the site or other details shall in no way relieve any Proposer from any obligations with respect to its Proposal or to the contract.

O. RESERVATIONS

CITY reserves the right to request clarification or additional information specific to any response after all Responses have been received and the RFP due date has passed. Additionally, CITY reserves the right to accept or reject all or part of any Proposal, waive any formalities or technical inconsistencies, delete any requirement or specification from the RFP, or terminate the RFP when deemed to be in CITY’s best interest.

P. RESPONSES BECOME PROPERTY OF CITY:

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Submissions received in response to this RFP become the sole property of CITY.

Q. RIGHT OF ACCEPTANCE AND REJECTION

The qualifications of a Proposer shall not deprive City of Duncanville of the right to accept a Proposal, which in its judgment offers the best value to CITY. In addition, CITY reserves the right to reject any Proposal where circumstances and developments have, in the opinion of CITY, changed the qualifications or responsibility of the Proposer.

R. RIGHT TO ASSURANCES

In the event CITY, in good faith, has reason to question the intent of the Proposer to perform as presented in the Proposal, CITY may demand written assurances of the intent to perform as presented. In the event no written assurance is given within the time specified, CITY may reject the Proposal.

S. STANDARD FORM OF AGREEMENT

It is the intent of CITY to award a Contract to the Proposer or Proposer(s) whose Proposal for completion of the Work provides the best value for CITY after consideration of the relative importance of costs and other evaluation factors described in this RFP. The successful Proposer(s) will be required to enter into the CITY’s Form of Agreement. This RFP and the successful Proposers’ Response, or any part thereof, may be incorporated into and made a part of the final Contract. CITY reserves the right to negotiate final terms and conditions of the Contract. CITY also retains the right to revise the Agreement to comply with legal or regulatory requirements.

A draft agreement is attached as Exhibit “A.” Successful Proposer(s) will be required to execute this Agreement. All Proposers shall be required to thoroughly read and understand the terms, conditions, and provisions in this Agreement.

The Proposer acknowledges that CITY retains the right to revise the agreement in order to comply with legal or regulatory requirements. All required Certificates of Insurance and endorsements will be required before contract award.

Any exceptions taken to CITY’s Agreement must be indicated in your Response. Failure to note any exceptions will be acknowledgement that you accept the terms and conditions without modifications. CITY may consider the proposed changes in the evaluation process.

T. GOVERNING LAW AND VENUE

Any contract awarded as a result of this RFP shall be governed by and construed in accordance with the laws of the State of Texas, and venue for any action related to this contract will be Dallas County, Texas.

INVITATION FOR PROPOSAL

City of Duncanville Duncanville invites sealed Proposals for:

1) Residential solid waste collection

2) Residential recyclables collection

3) Residential bulk and brush collection

4) Household Hazardous Waste Collection

5) Residential Unusual Accumulation collection

6) Commercial dumpster collection

7) Permanent roll-off collection (open-top and compactors)

8) Temporary/Construction roll-off collection

Proposers should read the following instructions and follow them closely. Failure to do so may result in a Proposal’s disqualification.

A Proposer who submits a Proposal does so without recourse against CITY, its staff, or contractors for either rejection by CITY or failure to execute an agreement with such Proposer.

CITY reserves all rights in accordance with the requirement of the laws of the State of Texas and City’s Code of Ordinances, without qualification, including, but not limited to the following:

Selection of any Proposal Waiver any formality, technicality, or irregularity in Proposals received.

Rejection of any Proposals which are not legible, not complete, or contain irregularities.

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Rejection of any Proposals not received on or before the due date and time specified.

Rejection of all Proposals Seeking clarification from Proposers concerning Proposals

IMMEDIATE DISQUALIFICATION WILL OCCUR IF ANY OF THE FOLLOWING ARE DISCOVERED

WITHIN THE PROPOSAL RESPONSE:

1. Any modification or exception taken to the Annual Rate Modification methodology and or annual rate cap. The rate increase method and cap are not a negotiable item.

2. Any exception taken to the implementation of NEW equipment where stated in the RFP

3. Any exception taken to the Liquidated Damages section and fees stated within this section.

4. If the Proposal is not properly and fully completed with one proposal signed in blue ink.

5. If the Proposal does not contain a copy of all pages of this RFP signed on all pages where signatures are requested by an authorized contracting agent of the proposed with each page of the RFP documents initialed and inserted within the Proposal.

6. If the Proposal is not submitted to the City electronically at bids@duncanvilletx.gov, or via hard copy at the City Hall , 203 E. Wheatland, Duncanville, Texas 75116. no later than 2:00 PM on August 12, 2026.

REQUIRED FORMAT OF PROPOSAL

• The Proposal must contain ALL of the required paperwork.

• ALL forms must be completed in their entirety, and ALL questions must be answered directly on the form and/or expanded onto additional pages when necessary. References to the proposer’s brochures, flyers, or websites will not be accepted as an answer.

• Refer to the checklist that follows to assist in the submission.

Proposals must be organized and submitted intact with all of the information in tabbed and appropriately labeled sections in the following order:

Sealed Envelope or Box with the Proposer’s name and address in the upper left-hand corner and marked as indicated in Delivery of Proposals. The envelope or box must contain one original (marked as such) and one (1) copy of the Proposal plus one digital copy in searchable pdf format on a thumb drive.

1. Proposal Cover Sheet/ Acknowledgement of Addendum(s) signed/sealed by the authorized Contractor/Proposer – (Page 2 of RFP)

2. Certifications – (Page 20 of RFP)

3. Proposal Bond –(Page 21 of RFP)

4. Non-Collusion Affidavit, Conflict of Interest Questionnaire, Certificate of Authority, and House Bill 89 verification (Page 22-23 of RFP)

5. Power of Attorney (if necessary)

6. Proposal Tab 1 Exceptions or Modifications to the Contract

7. Proposal Tab 2 Past Performance and Experience of Contractor in Texas

8. Proposal Tab 3 Financial Qualifications

9. Proposal Tab 4 Facilities (includes Forms 4-A and 4-B)

10. Proposal Tab 5 Experience of Personnel at Local Hauling Operation

11. Proposal Tab 6 Equipment

12. Proposal Tab 7 Operational Plan and Safety Report in Detailed Narrative Format

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13. Proposal Tab 8 Transition Plan in Detailed Narrative Format

14. Proposal Tab 9 Rates for Services

15. Proposal Tab 10 Customer Service and GPS

16. Proposal Tab 11 Proposed Alternative Upgrades in Service

CERTIFICATION

The undersigned, as an authorized agent of the Proposer, hereby certifies:

• that (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the Contract. This section does not apply if the

Company is a sole proprietor, a non-profit entity or a governmental entity; and only applies if: (i) the Company has ten (10) or more full-time employees and (ii) this Contract has a value of $100,000.00 or more to be paid under the terms of this Contract pursuant to Texas Government Code, Chapter 2271, Section 2271.002.

• that it does not do business with Iran, Sudan, or a foreign terrorist organization pursuant to Texas Government Code, Chapter 2252, Section 2252.153.

• that it does not boycott energy companies, and will not boycott energy companies during the term of the Agreement pursuant to Texas Government Code, Chapter 2274, Section 2274.002.

• that it (i) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association;

and (ii) will not discriminate against a firearm entity or firearm trade association during the term of the Agreement pursuant to Texas Government Code, Chapter 2274, Section 2274.002.

• that it is not (i) owned or controlled by (a) individuals who are citizens of China, Iran, North Korea, Russia, or a designated country; or

(b) a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; or (ii) headquartered in China, Iran, North Korea, Russia or a designated country pursuant to Texas Government Code, Chapter 2274.

• that they are duly qualified, capable, and otherwise bondable business entity not in receivership or contemplating same, and have not filed bankruptcy.

• that the only persons/entities interested in this Proposal are those named herein, that no other person/entity has any interest in this Proposal or in the Contract for services to which this Proposal pertains.

• that this Proposal is made without connection or arrangement with any other person/entity and that this Proposal is in every aspect fair, in good faith, and without collusion or fraud.

• that it has provided disclosure of all known claims for losses, damages, or indemnification, including any settled, threatened, or ongoing litigation.

• that this Proposal is based on the RFP documents, appendices, and draft Contract, and it has complied in every respect with all requirements of this RFP

• that the Proposer has read all appendices, and has satisfied itself fully with respect to all matters and conditions with respect to the services to which the Proposal pertains and is qualified to perform the work and services outlined in this proposal.

• that they understand they shall be responsible for reimbursing the CITY to cover the cost of the City of Duncanville Solid Waste Consultant.

• that the Proposer understands it is responsible for reimbursing CITY for the development of this RFP and contract documents within forty-five (45) days after the contract is executed. The estimated costs to reimburse the CITY are $41,630.00; however, the actual amount incurred at the time of award of the contract will constitute the amount to be reimbursed

• that it has procedures in place to, and will, comply with the document retention and disclosure requirements of Texas Government Code 552.371.

Signed By: Title:

Typed Name: Company Name:

Phone No.: Email:

Remit Address:

P.O. Box or Street City State Zip

Federal Tax ID No.: DUNS No.:

Date:

PAGE 19 MUNICIPAL SOLID WASTE COLLECTION, TRANSPORTATION AND DISPOSAL SERVICES

PROPOSAL BOND

The undersigned Proposer hereby declares that he has visited the site of the work and has carefully examined the Contract Documents pertaining to the work covered by the above Proposal, and he further agrees to commence work within thirty

(30) days after the date of written notice to do so.

Enclosed with this Proposal is a Certified Check or a Proposal Bond in the sum of Fifty Thousand Dollars ($ 50,000.00) made payable to City of Duncanville which it is agreed shall be collected and retained by the Owner as liquidated damages in the event this proposal is accepted by the Owner within ninety (90) days after the Proposals are received and the undersigned fails to execute the contract and the required bond for the Owner within ten (10) days after the date said Proposal is accepted, otherwise, said check or bond shall be returned to the undersigned upon request.

Contractor (Firm Name) By: __________________________________________ Title: _________________________________________

(President/Vice-President) Address ______________________________________ Phone _________________________________________ Fax _________________________________________ Email _________________________________________

NON-COLLUSION AFFIDAVIT

STATE OF: TEXAS COUNTY OF: DALLAS

I state that I am _______________________________ of _________________________________ (Name of Proposer) and that I am authorized to make this affidavit on behalf of said Proposer, and its owners, directors, and officers. I am the person responsible in the said firm for the price(s) and the amount of this Proposer.

I state that:

1. The price(s) and amount of this Proposal have been arrived at independently and without consultation, communication, or agreement with any other Contractor, Proposer, or potential Proposer.

2. The price(s) and specifications of this Proposal have been arrived at independently and without consultation, communication, or agreement with any employee, elected official, appointed official, or representative of the CITY.

2. Neither the price(s) nor the amount of the Proposal, and neither the approximate price(s) nor the approximate amount of this response has been disclosed to any other firm or person who is a Proposer or potential Proposer, and they will not be disclosed before opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from responding to this Request for Proposal, to submit a Proposal higher than this Proposal, or to submit any intentionally high or noncompetitive Proposal or another form of complementary Proposal.

4. The Proposal of said firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive Proposal.

5. __________________________ (name of Proposer), its affiliates, subsidiaries, officers, directors, members, partners, and employees are not currently under investigation by any governmental agency and have not in the last five (5) years

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