RFP 2527-06 Page 1 of 24 02/23/26

BENTON COUNTY

REQUEST FOR PROPOSALS

FOR

Benton County Family Treatment

Court Program (FTC) for Urinalysis testing services

RFP #2527-09

Release Date: June 06, 2026

Date first advertised: June 06, 2026

Proposals Due Date: July 07, 20026

Refer Questions to: Submit Proposals to:

bccontracts@bentoncountyor.gov bccontracts@bentoncountyor.gov

Electronic copies of this RFP, Attachments and the “Proposal Packet” can be obtained from Benton County website at:

https://finance.bentoncountyor.gov/requests-for-proposals/

All Proposal documents shall be submitted in hard copy or electronic form.

Proposals submitted after the closing date and time shall not be accepted.

https://www.co.benton.or.us/rfps

RFP 2527-06 Page 2 of 24 02/23/26

SCHEDULE OR EVENTS

June 06, 2026 RFP issued

June 22, 2026 Last Day for questions concerning RFP and project emailed to bccontracts@bentoncountor.gov No later than 4:00 p.m.

June 24, 2026 Answers to questions posted on Benton County’s Website at:

https://finance.bentoncountyor.gov/requests-for-proposals/

July 07, 2026 Proposals are due no later than 4:00 p.m.

Email: bccontracts@bentoncountyor.gov Late submittals will not be accepted.

July 10, 2026 Notice of Intent to Award posted no later than 4:00 p.m. on Benton County’s website at: https://finance.bentoncountyor.gov/requests-for-proposals/

July 24, 2026 Protest period ends at 4:00 p.m.

By end July 2026 Awarded Contract Issued

Date of full execution of awarded Contract Work begins

The County reserves the right, at its sole discretion, to adjust this schedule as it deems necessary.

PRE-PROPOSAL CONFERENCE

There will be no pre-proposal conference for this RFP.

Notice of Request for Proposals

Benton County Advertisement for Proposals - RFP 2527-09 Family Treatment Court Program (FTC) for Urinalysis testing services.

Contractor shall provide urinalysis testing services and propose site location(s) for the Benton County Family Treatment Court Program (FTC). Testing needs shall be for the purpose of monitoring for persons who have entered into the FTC program.

The successful Contractor who are Certified and Licensed, in which to provide testing services intends to enter into a 1-year contract. This expiration date may be extended, on an annual basis, upon written agreement by both parties. In no event shall the contract, and the extensions allowed, exceed five (5) years.

Electronic copies of this RFP, Attachments and the “Proposal Packet” can be obtained from Benton County DemandStar found on: https://finance.bentoncountyor.gov/requests-for-proposals/ or by emailing bccontracts@bentoncountyor.gov. It is imperative that those who download the solicitation documents check the website regularly for addenda, clarifications, and other notifications that may be pertinent.

County will receive submissions for the Request for Proposal (RFP) until 4:00 pm, local time, Tuesday, https://finance.bentoncountyor.gov/requests-for-proposals/

RFP 2527-06 Page 3 of 24 02/23/26

July 7th, 2026.

Proposals must be submitted as specified below:

By email:

bccontracts@Bentoncountyor.gov Subject Line: “PROPOSAL - RFP 2527-09 Benton County Family Treatment Court Program (FTC)”

Dated: June 6, 2026 By: Karen Vaughn, Contracts and Procurement Analyst

BACKGROUND

New program to provide laboratory services for Benton County Family Treatment Court Program (FTC). Testing needs shall be for the purpose of monitoring for persons who have entered into the FTC program. Clients are not billed for services by the Laboratory or Benton County. Benton County shall pay for all services provided under this agreement directly to the Laboratory.

SCOPE OF WORK

1. Definitions:

a. “Laboratory”- Contractor

b. “County” means Benton County, Oregon

2. Specimen testing and Pick-up:

Laboratory shall provide testing and pickup of specimens from County’s sites. New sites may be added without amendment to Work Order.

County shall pay no fees for pick up services when the shipment contains five (5) or more specimens. For shipments under five (5) specimens, the County shall pay a fee per package.

County shall pay pick up fees directly to Laboratory within 30 days from receipt of an invoice.

County shall not pay fees directly to any courier used by the Laboratory. Pick up schedules shall be mutually agreed upon between Laboratory and County and may change without amendment to this Work Order.

Site Location Pick up Schedule Required

TBA

Daily, seven days per week, including holidays

3. Specimen Collection:

Determined by the contractor’s expertise and documented best practices, and shall include the mailto:bccontracts@Bentoncountyor.gov

RFP 2527-06 Page 4 of 24 02/23/26 monitoring of sample collection, adherence to a chain of custody protocol, and reporting of results within 48 hours of receipt.

a. Testing shall be administered no less than twice per week. FTC may expand the frequency of urine testing, as necessary.

b. Drug testing shall occur on weekdays, weekends, and holidays.

c. Sample collection for drug testing shall be directly observed by a trained and experienced staff person whose gender is the same as the gender identity of the participant

d. If the participant fails to submit a sample or attempts to falsify a sample, this information shall be communicated to the FTC Program manager immediately.

4. Forms, Supplies and Equipment and Software: LABORATORY agrees to provide all forms, supplies and equipment necessary to collect and test specimens. Supplies shall be provided at no cost to County. Supplies shall include:

a. Urine specimen collection containers with the ability to hold at least 50 ml.

b. Specimen baggies with absorbent materials

c. Preprinted Chain of Custody Forms/labels

d. Security Seals

e. Temperature Strips

f. Pre-paid UPS or FedEx or other courier lab packs for use in sending five

(5) or more specimens at a time, or pre-paid U.S. mailer boxes for use when sending fewer than five specimens at a time.

5. Laboratory Standards:

a. Laboratory shall not subcontract the laboratory testing work required.

b. Laboratory shall be licensed in the state in which it operates.

c. Laboratory shall be a licensed clinical laboratory certified by CLIA.

Laboratory guarantees certification is current and that it will maintain all certifications and accreditation throughout the term of this agreement.

6. Chain of Custody, Record Retention and Specimen Retention: Laboratory shall use legally defensible Chain of Custody procedures to preserve the integrity of the evidence from specimen pickup, through completion of testing and reporting of results, during storage, and continuing until final disposition of specimens.

a. Laboratory shall notify Program manager immediately if it detects any evidence of tampering with specimen containers or discrepancies between the information on the specimen container and the Chain of Custody Form.

b. Chain of Custody Forms shall be retained by the Laboratory for a period of three (3) years.

c. Positive specimens shall be retained by the Laboratory for a minimum of three (3) months.

7. Drugs Tested, cut off Levels and Testing Methodologies: Laboratory shall perform testing for the following drugs, but not limited to, using standard cut off levels and testing

RFP 2527-06 Page 5 of 24 02/23/26 methodologies stated in the table below:

INITIAL

SCREEN

CUT

OFF

LEVEL

CONFIRMATIO

N SCREEN

CUT OFF

LEVEL

Initial Screen Test Methodology

Confirmation Screen Test Methodology

Amphetamine - to include MDMA and Methamphetamine

Barbiturates

Benzodiazepines

Opiates

Opioids and Opiate Analogs – to include Buprenorphine, Methadone, and Kratom

Cocaine

Fentanyl – to be explicitly identified

Synthetic cannabinoids

Cannabinoids

Alcohol

Additional drug as needed

a. Laboratory shall be responsible for the cost of any re-testing required due to Laboratory error.

b. All specimens identified as positive on the initial drug test shall be confirmed using a different approved analytical method from that used for the initial test.

8. Reporting Timelines:

a. Laboratory shall report the results of negative tests through secure web-based portal into Oregon Treatment Court Case Management System (TCMS) no later than seventy-two (72) hours after receipt of the specimen.

b. Laboratory shall report the results for the majority of EIA screens requiring confirmation by GC/MS, LC-MS/MS, or GC-FID (GC/MS) tests to Program manager within forty-eight (48) to seventy-two (72) hours following the completion of the screen. Specialty tests require five (5) to seven (7) business days. Turnaround times exclude weekends and federal holidays. Additional time may be required if further analysis is necessary.

RFP 2527-06 Page 6 of 24 02/23/26

9. Reporting Methodology: Results shall be reported through secure web-based portal

TCMS.

a. Information To Be Included When Reporting Test Results: Laboratory’s report on test results shall include the following information:

i. Date specimen was taken and collector’s name

ii. Date specimen was received in the laboratory

iii. Date of test

iv. County’s patient/client name

v. County ID #,

vi. Test results including specific type of substances found in positive testing and the level(s) of the positive drug(s),

vii. The date and time the test results were reported to the County and other information as needed to aid in the interpretation of laboratory results

b. Results will be uploaded electronically to TCMS.

10. Legal Support: Upon written request by County, Laboratory shall provide a litigation package which includes all documentation associated with the process and testing of the requested specimen(s). When requested, Laboratory shall also make available personnel qualified to provide expert testimony on site, during legal proceedings and via telephone or video conference, when applicable, to substantiate Chain of Custody, test results, and integrity of testing methods. Costs for such services shall be:

a. In person testimony at the rate of per day plus travel expenses. Lodging and food shall be paid at the County’s current per diem rates.

b. Telephonic testimony provided at a rate of per instance to County

c. Litigation packets provided at a rate of per packet County

11. Quality Assurance Program: The Laboratory shall have Quality Assurance Program.

The program shall, at a minimum, include ALL of the following:

a. A mechanism to determine and monitor turn-around time for results of samples.

b. A mechanism for determining, reporting and monitoring test report errors.

c. A mechanism to resolve problems determined as a result of items a. and b.

above.

d. A mechanism for review of professional staff qualifications including licensure.

e. A mechanism that ensures all tests are performed in accordance with industry standards.

12 PAYMENT and INVOICING:

a. Invoices Required: Laboratory shall provide an itemized invoice to County on a monthly basis for services performed during the preceding month.

RFP 2527-06 Page 7 of 24 02/23/26

b. Each County site shall receive invoices specific to the services performed for that site

Invoices shall be sent to:

Site Address: Send invoices to:

TBA brianna.m.navarro@ojd.state.or.us

c. COUNTY shall pay the invoices within 30 days from receipt, and upon approval of the invoice(s). Payment shall be sent to LABORATORY at the address specified on the invoice.

d. Invoice Detail: Invoices shall include the total number of specimens tested during the preceding month. For each test performed, Contractor shall provide the following detail on the invoice: (i).Test date, (ii) County’s client name, (iii) County’s client ID #, (iv) County’s site location requesting the test, (v) test performed, and (vi) cost for each test.

RFP 2527-06 Page 8 of 24 02/23/26

Benton County - Pricing

Standard Drug Panels

Standard Drug Selection Includes: Alcohol (Ethanol), Amphetamines/Methamphetamines, Barbiturates, Benzodiazepines, Buprenorphine^, Carisoprodol, Cocaine, Cotinine^, Dextromethorphan^, Ecstasy (MDMA), 6-MAM (Heroin, metabolite), Marijuana (THC), Meperidine^, Methadone, Opiates, Oxycodone, PCP, Propoxyphene, Tramadol. ^Items with this symbol cost extra to confirm.

Adulteration: Creatinine included automatically on all urine panels at no additional charge; pH, Specific Gravity, and Nitrites available at additional cost

No.

Drugs

Item Description Item ID Price for

SCREEN ONLY

Price for

CONFIRMATION PER DRUG

5 RTL 5 Drug Standard Urine Lab Panel Standard

7 RTL 7 Drug Standard Urine Lab Panel Standard

RTL 9 Drug Standard Urine Lab Panel

Standard

Buprenorphine Fentanyl

RTL 13 Drug Standard Urine Lab Panel

Standard

Buprenorphine

Fentanyl

1 ETG Screen Only EtG

HIPPA COMPLIANCE

As Covered Entities and to the extent required by 42 U.S.C. 1171 et seq. enacted by the Health Insurance Portability and Accountability Act of 1996 and regulations promulgated thereunder, the Parties agree to appropriately safeguard protected health information made available to or obtained by the other Party.

EVALUATION PROCESS AND CRITERIA

a. Evaluation Committee. A committee will evaluate all responsive proposals.

The committee will be composed of County staff and other parties that may have relevant expertise or experience. The committee will score and recommend proposals in accordance with the evaluation criteria set forth in this RFP. Evaluation of the proposals shall be within the sole judgment and discretion of the evaluation committee members.

b. Categories. The evaluation criteria and their respective weights are as follows:

Lab-Based Testing - Self Collected Urine

RFP 2527-06 Page 9 of 24 02/23/26

CATEGORIES MAXIMUM POINTS

POSSIBLE

Company Information 20

Qualifications to meet the scope of work 25

Fee Schedule/Rates 25

Schedule/Timeline to begin scope of work 25

References 5

Grand Total 100

c. Best Value. BENTON COUNTY will select the proposal that presents the best value and is most advantageous to the BENTON COUNTY and the public.

Accordingly, BENTON COUNTY may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of BENTON COUNTY. BENTON COUNTY reserves the right to expand or reduce the proposed scope of work during the contract negotiations based on budget constraints.

CONTRACT AWARD

BENTON COUNTY seeks to award a contract as a result of this RFP. Award, as determined by BENTON COUNTY, will be made to the responsible Proposer whose Proposal BENTON COUNTY determines is most advantageous to BENTON COUNTY based on the evaluation process and evaluation factors described in this RFP. The resultant contract will have an initial term of one (1) year, with the option to renew on a yearly basis for a total term of five (5) years.

BENTON COUNTY strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services (COBID Certified).

INTERGOVERNMENTAL PARTICIPATION:

Pursuant to Oregon Revised Statute 279A.215, other Benton County Departments, governmental agencies, bodies or districts (“Participating Agencies”) may participate in the award resulting from BENTON COUNTY’S RFP 2527-06 as if said agencies had generated the RFP and made this award on their own behalf. The Contractor shall have the option of declining participation in any such agreement; that is, Contractor participation in Work or sales resulting from use of the solicitation shall be voluntary. If the Contractor chooses to participate in such agreements, all agency relationships including those for contract administration, ordering, deliveries, approvals, billing and collections shall be between the Participating Agency and the Contractor. Benton County, except for the enabling solicitation and contract, shall not participate in any commercial activity between the Contractor and the Participating Agency. If the Contractor agrees to

RFP 2527-06 Page 10 of 24 02/23/26 participate, all such participation shall be on the basis of the RFP and the resulting award except that reasonable changes in pricing and terms may be negotiated directly between the Participating Agency and the Contractor to accommodate differences in delivery distances and local conditions. All such changes shall be solely between the Contractor and the Participating Agency.

CONTRACT NEGOTIATION

The County will initiate contract negotiations with the responsive and responsible Proposer with the highest scoring proposal. Benton County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached.

CONTRACT FORM

By submitting a proposal, proposer agrees to comply with the requirements of the RFP, including the terms and conditions of the Sample Contract for Services (Exhibit 1).

Proposer shall review the attached Contract for Services and note exceptions. Unless proposer notes exceptions in its proposal, the County intends to enter into a Contract for Services with the successful proposer substantially in the form set forth in Contract for Services (Exhibit 1). It may be possible to negotiate some provisions of the final Contract for Services; however, many provisions cannot be changed. Proposer is cautioned that the County believes modifications to the standard provisions constitute increased risk and increased cost to the County. Any subsequent negotiated changes are subject to prior approval of the County’s Legal Counsel.

BENTON COUNTY RESERVATIONS:

1. RFP Amendment, Cancellation and Right of Rejection.

a. The County reserves the unilateral right to amend this RFP in writing at any time by posting the addendum on the Benton County website at:

https://finance.bentoncountyor.gov/requests-for-proposals/. BENTON COUNTY may extend the deadline for submission of proposals by written addendum. Proposers are responsible to view the website periodically for any addendum to the RFP. Proposers shall respond to the final written RFP, its exhibits and attachments, and all addenda. BENTON COUNTY also reserves the right, in its sole discretion, to reject any and all proposals or to cancel or reissue the RFP. BENTON COUNTY reserves the right, in its sole discretion, to waive minor informalities in proposals provided such action is in the best interest of BENTON COUNTY. Where BENTON COUNTY waives minor informalities in proposals, such waiver does not

RFP 2527-06 Page 11 of 24 02/23/26 modify the RFP requirements or excuse the applicant from full compliance with the RFP. Notwithstanding any minor variance, BENTON COUNTY may hold any proposal to strict compliance with the RFP.

2. Confidentiality.

a. BENTON COUNTY will retain a master copy of each proposal to this RFP, which becomes public record after the notice of intent to award unless the proposal or specific parts of the proposal can be shown to be exempt by law under ORS Chapter 192. If a proposer believes that any portion of its proposal contains any information that is a trade secret under ORS 192.311-431 or otherwise is exempt from disclosure under the Oregon Public Records Law, that proposer shall complete and submit the Attachment 2: Trade Secret Form and a fully redacted version of its proposal.

b. Proposer is cautioned that cost information generally is not considered a trade secret under Oregon Public Records Law and identifying the proposal as confidential, in whole or in part, as exempt from disclosure is not acceptable.

BENTON COUNTY advises each proposer to consult with its own legal counsel regarding disclosure issues. If proposer fails to identify the portions of the proposal that proposer claims are exempt from disclosure, proposer has waived any future claim of non-disclosure of that information.

3. Proposer Responsible for Incurred Costs.

a. BENTON COUNTY shall not be liable for any expenses incurred by proposer in both preparing and submitting its proposal or contract negotiation process, if any.

INSTRUCTIONS TO PROPOSERS

Proposers must submit one (1) original signed proposal. Proposals are due at the County no later than Tuesday July 7, 2026, 4:00 pm, PST. For Email submissions title subject line:

“PROPOSAL - RFP 2527-09 Family Treatment Court Program (FTC)” and label PDF attachments as “PROPOSAL - RFP 2527-09 Family Treatment Court Program (FTC)

Proposal Checklist (Proposal Packet) The proposal must include the following information to be responsive

Cover Letter Attachment 1: Proposal Form Attachment 2: Trade Secret Form Attachment 3: Reference Form Attachment 4: Question Responses Proposer shall review the attached Contract for Services (Exhibit 1) and note exceptions in its proposal.

• Proposers will use the forms supplied in the “Proposal Packet” to respond to this

RFP.

• The “Proposal Packet” is available on the County’s website at

RFP 2527-06 Page 12 of 24 02/23/26 https://finance.bentoncountyor.gov/requests-for-proposals/

• The proposals must be typed and questions answered in the order presented.

• Promotional materials may not be submitted with the proposals.

PROTEST AND APPEALS

A proposer may protest the award of a contract or the intent to award a contract, whichever comes first, if the conditions set forth in BCC 2.805 are satisfied. The protest must be submitted in writing by mail, courier or hand delivery to Benton County’s County Administrator within fourteen (14) days after issuance of the notice of intent to award the contract.

County Administrator’s Office Attn: Benton County Administrator 4500 SW Research Way Corvallis, OR 97333

All letters of protest shall clearly identity the reasons and basis for the protest. Benton County’s County Administrator will issue a written disposition in a timely manner as set forth in BCC 2.805, which shall include the reason for the action taken and the process for appealing the decision. A proposer may file a written appeal with the Benton County Board of Commissioners; there are no further appeals beyond the Board of Commissioners.

RFP # PROPOSAL PACKET

RFP 2527-09 Page 13 of 24 06/02/26

Attachment 1. Proposal Form

OFFEROR NAME:

ADDRESS:

TELEPHONE NUMBER: FAX NUMBER: WEB SITE:

TAXPAYER ID NUMBER: DATE/STATE OF INCORPORATION:

BUSINESS DESIGNATION: Corporation Sole Proprietor Partnership S Corporation Non-Profit Government Other

CERTIFICATION/LICENSE NUMBER:

The undersigned further acknowledges, attests and certifies individually and on behalf of the Proposer that:

1. The Proposer is a resident bidder, as described in ORS 279A.120, of the State of , and has not discriminated against any minority, women, or emerging small business enterprises in obtaining any required subcontracts, in accordance with ORS 279A.110. “Resident bidder" means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a "resident bidder". ORS 279A.120 (1) (b).

2. That this proposal is, in all respects, fair and without fraud; that it is made without collusion with any official of the county; and that the proposal is made without any collusion with any person making another proposal on this Contract.

3. Information and prices included in this proposal shall remain valid for ninety (90) days after the proposal due date or until a Contract is approved, whichever comes first.

4. The Proposer acknowledges receipt of all Addenda issued under the RFP.

5. The Proposer certifies that it does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, handicap, financial ability, age or other non-job-related factors as per ORS 659 and USC 42 2000e.

6. The Proposer, acting through its authorized representative, has read and understands all RFP instructions, specifications, and terms and conditions contained within the RFP and all Addenda, if any;

7. The Proposer agrees to and shall comply with, all requirements, specifications and terms and conditions contained within the RFP, including all Addenda, if any;

8. The proposal submitted is in response to the specific language contained in the RFP, and

RFP 2527-09 Page 14 of 24 06/02/26

Proposer has made no assumptions based upon either (a) verbal or written statements not contained in the RFP, or (b) any previously-issued RFP, if any.

9. The Proposer agrees that if awarded the Contract, Proposer shall be authorized to do business in the State of Oregon at the time of the award;

10. The signatory of this Proposal Form is a duly authorized representative of the Proposer, has been authorized by Proposer to make all representations, attestations, and certifications contained in this proposal document and all Addenda, if any, issued, and to execute this proposal document on behalf of Proposer.

11. By signature below, the undersigned Authorized Representative hereby certifies on behalf of

Proposer that all contents of this Proposal Form and the submitted proposal are truthful, complete and accurate. Failure to provide information required by the RFP may ultimately result in rejection of the proposal.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY

MATTERS - The Offeror certifies to the best of its knowledge and belief that neither it nor any of its principals:

1. Are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from submitting bids or proposals by any federal, state or local entity, department or agency;

2. Have within a five-year period preceding the date of this certification been convicted of fraud or any other criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are presently indicted for or otherwise criminally charged with commission of any of the offenses enumerated in item number 2 of this certification;

4. Have, within a five-year period preceding the date of this certification had a judgment entered against contractor or its principals arising out of the performance of a public or private contract;

5. Have pending in any state or federal court any litigation in which there is a claim against contractor or any of its principals arising out of the performance of a public or private contract; and

6. Have within a five-year period preceding the date of this certification had one or more public contracts

(federal, state, or local) terminated for any reason related to contract performance.

Where Offeror is unable to certify to any of the statements in this certification, Offeror shall attach an explanation to their offer. The inability to certify to all of the statements may not necessarily preclude Offeror from award of a contract under this procurement.

IF THE PROPOSAL IS MADE BY A JOINT VENTURE, IT SHALL BE EXECUTED BY

EACH PARTICIPANT OF THE JOINT VENTURE.

THIS OFFER SHALL BE SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE

PROPOSER; ANY ALTERATIONS OR ERASURES TO THE OFFER SHALL BE

INITIALED IN INK BY THE UNDERSIGNED AUTHORIZED REPRESENTATIVE.

SIGNATURE OF PROPOSER'S DULY AUTHORIZED REPRESENTATIVE FOR ALL SECTIONS:

RFP 2527-09 Page 15 of 24 06/02/26

Authorized Signature:

Print Name:

Title:

Contact Person (Type or Print):

Telephone Number: ( )

Fax Number: ( )

The Offeror will notify the County representative on the cover page of this RFP within 30 days of any change in the information provided on this form.

RFP 2527-09 Page 16 of 24 06/02/26

Attachment 2: Trade Secret Form

1. I am an authorized representative of the Proposer, I have knowledge of the Request for Proposals referenced herein, and I have full authority from the Proposer to submit this Trade Secret Form and accept the responsibilities stated herein.

2. I am aware that the Proposer has submitted a Proposal, to Benton County in response to County’s 1921-19 Request for Proposals and I am familiar with the contents of the RFP and the Proposal.

3. I have read and am familiar with the provisions of Oregon’s Public Records Law, Oregon Revised Statutes (“ORS”) 192.311 through 192.431, and the Uniform Trade Secrets Act as adopted by the State of Oregon, which is set forth in ORS 646.461 through ORS 646.475. I understand that the Proposal is a public record held by a public body and is subject to disclosure under the Oregon Public Records Law unless specifically exempt from disclosure under that law.

4. I have reviewed the information contained in the Proposal. The Proposer believes the information listed in Exhibit A is exempt from public disclosure (collectively, the “Exempt Information”), which is incorporated herein by this reference. It is my opinion that the Exempt Information constitutes “Trade Secrets” under either the Oregon Public Records Law or the Uniform Trade Secrets Act as adopted in Oregon because that information is either:

A. A formula, plan, pattern, process, tool, mechanism, compound, procedure, production data, or compilation of information that:

i. is not patented,

ii. is known only to certain individuals within the Proposer’s organization and that is used in a business the Proposer conducts,

iii. has actual or potential commercial value, and

iv. gives its user an opportunity to obtain a business advantage over competitors who do not know or use it.

or B. Information, including a drawing, cost data, customer list, formula, pattern, compilation, program, device, method, technique or process that:

i. Derives independent economic value, actual or potential, from not being generally known to the public or to other persons who can obtain economic value from its disclosure or use;

and

ii. Is the subject of efforts by the Proposer that are reasonable under the circumstances to maintain its secrecy.

5. I understand that disclosure of the information referenced in Exhibit A may depend on official or judicial determinations made in accordance with the Public Records Law.

Authorized Representative Signature

Proposer identifies the following information as exempt from public disclosure:

RFP 2527-09 Page 17 of 24 06/02/26

Attachment 3: Reference Form

Proposer must provide references that can be contacted regarding the quality of workmanship and service provided to current and past customers.

Reference #1

Firm Name for Contact Person:

Name of Contact Person

Telephone Number for Contact Person

Email Address for Contact Person

Reference #2

Firm Name for Contact Person:

Reference #3

Firm Name for Contact Person

The references will be used to confirm the selection rather than as an evaluation criterion.

However, if several proposers are close in the final evaluation, references may be used to select the best evaluated proposer.

RFP 2527-09 Page 18 of 24 06/02/26

Attachment 4:

PROPOSAL QUESTIONS

1. Company Information: Total Points Available 20 Response:

2. Qualifications to meet Scope of Work: Total Points Available 25

3. Fee Schedule/Rates: Total Points Available 25

Provide fees and rates for services.

4. Schedule/Timeline to begin SOW: Total Points Available 25

Yes or No.

5. List of Reference: Total Points Available 5

Provide a list of references.

Total Points Available 100

RFP 2527-09 Page 19 of 24 06/02/26

EXHIBIT 1

BENTON COUNTY

SAMPLE GOODS & SERVICES CONTRACT

This is an agreement by and between BENTON COUNTY, OREGON, a political subdivision of the State of Oregon, hereinafter called COUNTY, and ___________________________________, hereinafter called CONTRACTOR.

WHEREAS, COUNTY has need for the goods and/or services of an individual or entity with the particular training, ability, knowledge, and experience possessed by CONTRACTOR, and

WHEREAS, this contract has been let under the RFP pursuant to Benton County Code (BCC) ch. 2, and

NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree as follows:

1. TERM OF CONTRACT: This contract shall become effective upon signature, and shall terminate on June 30, 20__.

2. SERVICES TO BE PROVIDED: See Attachment B.

3. PAYMENT: $___________, to be paid upon completion of the services or delivery of the goods contemplated by this contract or within 30 days of receipt of invoice.

4. ASSIGNMENT/DELEGATION: Neither party shall assign, subcontract or transfer any interest in or duty under this agreement without the prior written consent of the other, and no assignment shall be of any force or effect whatsoever unless and until the other party has so consented.

5. STATUS OF CONTRACTOR: The parties intend that CONTRACTOR, in performing the services specified in this agreement, shall act as an independent contractor. Although COUNTY reserves the right to (i) determine and modify the delivery schedule for work to be performed and (ii) evaluate the quality of the completed performance, only CONTRACTOR shall have the control of the work and the manner in which it is performed. CONTRACTOR is not to be considered an agent or employee of the COUNTY and is not entitled to participate in any pension plan, insurance, bonus, or similar benefits COUNTY provides its employees.

CONTRACTOR will not be eligible for any federal social security, state workers' compensation, unemployment insurance, or Public Employees Retirement System benefits from amounts paid under this contract, except as a self-employed individual.

If this payment is to be charged against Federal funds, CONTRACTOR certifies that it is not currently employed by the Federal government and the amount charged does not exceed its normal charge for the type of service provided.

COUNTY will report the total amount of all payments to CONTRACTOR, including any expenses, in accordance with Federal Internal Revenue Service and State of Oregon Department of Revenue regulations.

CONTRACTOR shall be responsible for any Federal or State taxes applicable to amounts paid under this contract.

6. WARRANTY: COUNTY has relied upon representations by CONTRACTOR regarding its professional ability and training as a material inducement to enter into this contract. CONTRACTOR represents and warrants that all its work will be performed in accordance with generally accepted professional practices and standards as well as the requirements of applicable federal, state, and local laws, it being understood that acceptance of CONTRACTOR's work by COUNTY shall not operate as a waiver or release of such warranty.

7. INDEMNIFICATION. CONTRACTOR shall hold harmless, indemnify, and defend COUNTY, its

RFP 2527-09 Page 20 of 24 06/02/26 officers, agents, and employees from any and all liability, actions, claims, losses, damages or other costs including attorney's fees and witness costs (at both trial and appeal level, whether or not a trial or appeal ever takes place) that may be asserted by any person or entity arising from, during or in connection with the performance of the work described in this contract, except liability arising out of the sole negligence of the COUNTY and its employees. Such indemnification shall also cover claims brought against COUNTY under state or federal workers’ compensation laws. If any aspect of this indemnity or the above warranty shall be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this indemnification or the above warranty.

8. INSURANCE: CONTRACTOR and any subcontractors shall maintain insurance acceptable to the COUNTY as provided in Attachment A. Such insurance shall remain in full force and effect throughout the term of this contract.

If CONTRACTOR employs one or more workers as defined in ORS 656.027 and such workers are subject to the provisions of ORS Chapter 656, CONTRACTOR shall maintain currently valid workers' compensation insurance covering all such workers during the entire period of this contract.

9. METHOD AND PLACE OF GIVING NOTICE, SUBMITTING BILLS, AND MAKING

PAYMENTS: All notices, bills and payments shall be made in writing and may be given by personal delivery, by mail or email, receipt requested. Notices sent by mail should be addressed as follows:

COUNTY: Benton County Director 4500 SW Research Way Corvallis, OR 97330

CONTRACTOR: _______________

Bills, invoices and payments sent by mail to COUNTY should be addressed as follows:

Benton County P.O. Box 964 Corvallis, OR 97339 and when so addressed, shall be deemed given upon deposit in the United States Mail, postage prepaid. In all other instances, notices, bills, and payments shall be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to whom notices, bills, and payments are to be given by giving notice pursuant to this paragraph.

10. TERMINATION: At any time, with or without cause, COUNTY, in its sole discretion shall have the absolute right to terminate this agreement by giving written notice to CONTRACTOR. If COUNTY terminates pursuant to this paragraph, CONTRACTOR shall be entitled to payment for all services satisfactorily rendered and expenses incurred through the date of termination; provided, that there shall be deducted from such payment the amount of damage, if any, sustained by COUNTY due to any breach of the agreement by

CONTRACTOR.

11. OWNERSHIP OF WORK PRODUCT: COUNTY shall be the owner of and shall be entitled to possession of all work products of CONTRACTOR that result from this contract (“the work products”). In addition, if any of the work products contain intellectual property of CONTRACTOR that is or could be protected by federal law, CONTRACTOR hereby grants COUNTY a perpetual, royalty-free, fully paid, nonexclusive and irrevocable license to copy, reproduce, deliver, publish, perform, dispose of, use and re-use all such work products, including but not limited to databases, templates, file formats, scripts, links, procedures, materials, training manuals and other information, designs, plans or works provided or delivered to COUNTY or produced by CONTRACTOR under this contract.

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12. NONDISCRIMINATION: CONTRACTOR shall comply with all applicable federal, state and local laws, rules, and regulations on nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition, disability, sexual orientation, gender identity or source of income.

13. STATUTORY AND REGULATORY COMPLIANCE: CONTRACTOR shall comply with all federal, state and local laws, ordinances and regulations applicable to the work under this contract, including, without limitation, the applicable provisions of ORS chapters 279A, B and C, particularly 279C.500, 279C.510, 279C.515, 279C.520 and 279C.530, as amended. In addition, CONTRACTOR expressly agrees to comply with Title VI of the CIVIL RIGHTS ACT of 1964 and comparable state and local laws. CONTRACTOR shall also comply with Section V of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 (Pub.

Law No. 101-336), ORS 659A.142, ORS 659A.145, ORS 659A.400 to ORS 659A.406 and all regulations and administrative rules established pursuant to those laws. Contractor certifies that it is not disqualified or debarred from entering into this contract under ORS 279B.130, 279C.440 and/or any applicable Federal compliance requirements in accordance with 2 CFR part 180.

If required by law or Benton County, CONTRACTOR shall have or obtain pre-employment criminal record checks of staff hired to provide client services under this agreement. This check is required under ORS Chapter 181 for all purveyors of Community Mental Health Services that provide care, treatment, education, training, instruction, supervision, placement services, recreation or support to children, the elderly or persons with disabilities

14. EXTRA (CHANGED) WORK: Only the Department Head may authorize extra (and/or changed) work. Failure of the CONTRACTOR to secure Department Head authorization for extra work shall constitute a waiver of any and all right to adjustment in the contract price or contract time due to such unauthorized extra work and the CONTRACTOR thereafter shall be entitled to no compensation whatsoever for the performance of such work.

CONTRACTOR further expressly waives any and all right or remedy by way of restitution and quantum merit for any and all extra work performed by CONTRACTOR without the express and prior written authorization of the County Administrator.

15. CONFLICT OF INTEREST: CONTRACTOR covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of its services. The CONTRACTOR further covenants that in the performance of this contract it shall not employ any person having any such interest.

16. AUDIT: CONTRACTOR shall maintain records to assure conformance with the terms and conditions of this agreement, and to assure adequate performance and accurate expenditures within the contract period. CONTRACTOR agrees to permit Benton County, the State of Oregon, the federal government, or their duly authorized representatives to audit all records pertaining to this agreement to assure the accurate expenditure of funds. CONTRACTOR shall notify COUNTY of any independent audit report of CONTRACTOR'S activities or finances prepared for CONTRACTOR and agrees to submit such reports to the County Administrator upon request.

17. NON APPROPRIATION: CONTRACTOR understands and agrees that COUNTY'S payment obligation under this agreement is contingent on COUNTY receiving appropriations, limitations, or other expenditure authority sufficient to allow COUNTY, in the exercise of its reasonable administrative discretion, to continue to make payments under this agreement.

18. GOVERNING LAW AND VENUE: This contract shall be governed and construed by the laws of the State of Oregon. Any action commenced in connection with this contract shall be in the Circuit Court of Benton County. All rights and remedies of County shall be cumulative and may be exercised successively or concurrently. The foregoing is without limitation to or waiver of any other rights or remedies of County according to law

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19. SEVERABILITY: If any term or provision of this contract is declared by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected.

20. MERGER: This writing and the attached exhibits constitute the entire and final contract between the parties. No modification of this agreement shall be effective unless and until it is made in writing and signed by both parties.

DATED this _____ day of _______________, 2026.

CONTRACTOR BENTON COUNTY

Director

Date:_______________ Date:______________

Reviewed as to form:

County Counsel

AFFIDAVIT

CONTRACTOR declares that it does not currently employ, and will not employ any individuals for work under this contract during the term this contract is in force.

Principal

Date

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Attachment A – CERTIFICATION OF INSURANCE REQUIREMENTS Contractor shall at all times maintain in force at Contractor’s expense for insurance noted below.

Workers’ Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide workers’ compensation coverage in accordance with ORS Chapter 656 or CCB (Construction Contractors Board) for all subject workers.

Contractor and all subcontractors of Contractor with one or more employees must have this insurance unless exempt under ORS 656.027. Employer’s Liability Insurance with coverage limits of not less than $1,000,000 must be included. THIS COVERAGE IS REQUIRED. If Contractor does not have coverage, and claims to be exempt, Contractor must indicate exemption within their Bid/Proposal submittal letter with qualified reasons for exemption, see ORS 656.027. Out-of-state Contractors with one or more employees working in Oregon in relation to this contract must have Workers’ Compensation coverage from a state with extraterritorial reciprocity, or they must obtain Oregon specific Workers’ Compensation coverage ORS 656.126. Employers’ Liability Coverage – CONTRACTOR’s insurer must agree to waive by endorsement, all rights of subrogation against Benton County, its officers, employees, and agents for losses arising from work performed by CONTRACTOR for Benton County.

Professional Liability insurance covering any damages caused by error, omission or any negligent acts of the Contractor, its subcontractors, agents, officers, or employees’ performance under this Contract. Combined single limit per occurrence shall not be less than $2,000,000. Annual aggregate limit shall not be less than $2,000,000.

If this box is checked, the limits shall be $1,000,000 per occurrence and $1,000,000 in annual aggregate.

X Required by County Not Required by County

Commercial General Liability insurance with coverage satisfactory to the County on an occurrence basis. Combined single limit shall not be less than $2,000,000 per occurrence for Bodily Injury and Property Damage and annual aggregate limit for each shall not be less than $2,000,000. Coverage may be written in combination with Automobile Liability Insurance (with separate limits). Annual aggregate must be on a “per project basis”.

If this box is checked, the limits shall be $1,000,000 per occurrence and $2,000,000 in annual aggregate.

If this box is checked, the limits shall be $5,000,000 per occurrence and $5,000,000 in annual aggregate.

X Required by County Not Required by County

Automobile Liability covering all owned, non-owned, or hired vehicles. If there are no owned autos this coverage may be written in combination with the Commercial General Liability Insurance (with separate limits). Combined single limit per accident shall not be less than $2,000,000.

X If this box is checked, the limits shall be $1,000,000 per accident.

If this box is checked, the limits shall be $5,000,000 per accident.

Required by County Not Required by County

Property of Others in Transit (Cargo) covering all County owned property / equipment being hauled by contractor. Limit per occurrence shall not be less than $100,000.

Required by County X Not Required by County

Coverage must be provided by an insurance company authorized to do business in Oregon or rated by A.M. Best’s Insurance Rating of no less than A-VII or County approval. Contractor’s coverage will be primary in the event of loss. Contractor shall furnish a current Certificate of Insurance to the County. Contractor is also responsible to provide renewal Certificates of Insurance upon expiration of any of the required insurance coverage.

Contractor shall immediately notify the County of any change in insurance coverage. The certificate shall also state the deductible or retention level. The County must be listed as an Additional Insured by endorsement of any General Liability Policy on a primary and non-contributory basis. Such coverage will specifically include products and completed operations coverage.

The Certificate shall state the following in the description of operations: “Additional Insured Form (include the number) attached.

The form is subject to policy terms, conditions and exclusions”. A copy of the additional insured endorsement shall be attached to the certificate of insurance. If requested complete copies of insurance policies shall be provided to the County.

Certificate holder should be: Benton County, PO Box 964, Corvallis OR 97339. Certificates of Insurance can be emailed to the Benton County Financial Services office at: bccontracts@bentoncountyor.gov

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ATTACHMENT B

SCOPE OF WORK

[RESERVED FOR NEGOTIATION]