Department of Toxic Substances Control 1001 I Street • Sacramento, California 95812

Statewide Site Monitoring Services Request for Proposal No. 2526-09

May 8, 2026

The Department of Toxic Substances Control (DTSC) is soliciting proposals from qualified firms who have the ability to provide all necessary personnel services, materials, supplies, facilities and equipment to monitor between 400 and 1000 Department of Toxic Substances Control (DTSC) sites throughout California that have institutional controls in place. Instructions for submitting any questions about the content or the competitive process and DTSC’s response process are outlined in Section XI. The total amount of this Contract shall not exceed $655,000.00.

The purpose of this solicitation is to award one contract for the specified services. In submitting your proposal, you must comply with these instructions. DTSC is not obligated to award and reserves the right to reject all proposals.

Respondents to this Request for Proposal Primary (RFP) shall submit completed proposals as outlined in Sections IV, V, VI, VII, and IX no later than June 2, 2026 by 3:00 p.m., Pacific Time.

Reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site: https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

Hunter Witt Contract Development Analyst DTSC Contracts Unit hunter.witt@dtsc.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:hunter.witt@dtsc.ca.gov

RFP No. 2526-09 Schedule of Events

Events Anticipated Date of Event

RFP Release Date May 8, 2026

Deadline to Submit Written Questions May 15, 2026

Post Response to Written Questions May 26, 2026

Final Filing Date June 2, 2026

Proposal Opening* June 2, 2026 at 3:00PM

Post Notice of Intent to Award June 12, 2026

Anticipated Contract Performance Start Date July 1, 2026

*Cost Opening Location: Department of Toxic Substances Control – 1001 I Street, Sacramento, CA 95814

NOTE: For security reasons, if you plan to attend the public proposal opening please contact

Hunter Witt at hunter.witt@dtsc.ca.gov prior to proposal opening so arrangements can be made for entrance into the CalEPA building.

mailto:hunter.witt@dtsc.ca.gov

Request for Proposal No. 2526-09

Table of Contents Schedule of Events Table of Contents I. Introduction II. Services to be Provided III. Proposal Requirements IV. Minimum Qualifications V. Technical Proposal VI. Cost Detail Format and Requirements VII. Preference Programs VIII. Submission of Proposals IX. Evaluation and Scoring Process X. Award and Protest XI. General Information

XII. Proposed Contract with sample Exhibits and Attachments

Attachments for RFP

1. Required Attachment Checklist

2. Bidder Certifying Statements

3. Bid/Bidder Certification Sheet

4. Bidder Cost Sheet

5. Darfur Contracting Act

6. Bidder’s Declaration

7. Contractor Certification Clauses 04/2017

8. Payee Data Record – STD 204 and STD 205

9. California Civil Rights Laws Attachment

10. Small Business Preference

11. California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions

12. Commercially Useful Function Evaluation Form

13. Target Area Contract Preference Act (TACPA)

I. Introduction

The Contractor must monitor between 400 and 1000 Department of Toxic Substances Control (DTSC) sites throughout California that have institutional controls in place. The monitoring system must include the following services:

A. Monitoring available sources of information to identify in advance planned activities that could impact a site or the integrity of environmental restrictions in place at a site.

Example information sources include, but are not limited to, “call-before-you-dig” or “one-call” services, building permits, dredging permits, real estate listings, sensitive use permits, California Environmental Quality Act (CEQA) projects of both statewide and local significance, water well permits, and planning or zoning changes;

B. Alerting DTSC in advance of planned activities which could impact the site or the integrity of the environmental restrictions on a site. Such impacts include, but are not limited to, disturbances of remedial components, changes in land use, property transactions which could potentially affect contaminant location, containment systems, the location of underground remedy components, and exposure of the public, workers, or ecological resources to remaining contamination at a site;

C. Electronic notification to DTSC project staff of all planned events where a DTSC site may reasonably be impacted; and

D. Provide active hyperlinks to the Institutional Controls (ICs) and the EnviroStor public profile (webpage). Envirostor is DTSC's data management system that includes an online repository for documents for site cleanup projects (https://www.envirostor.dtsc.ca.gov/public/deed_restrictions).

This monitoring must be maintained year-round for all sites DTSC chooses to enroll.

DTSC may choose to begin or cease monitoring sites at its discretion, and the Contractor must be able to set up monitoring at a site within two (2) weeks of being provided the required information from DTSC. For setup of new sites, DTSC will provide the Contractor with general or specific boundaries of the area of concern, a list of institutional controls in place and the activities they restrict, and the DTSC staff assigned to the site that should be contacted if a potentially harmful activity is identified by the Contractor.

Records of sites monitored, potentially harmful activities identified, and alerts issued to DTSC staff must be kept by the Contractor and must be able to be made accessible to DTSC staff upon their request.

II. Services to be Provided

Please refer to the attached Section XII - Proposed Contract for details of the services to be provided under the resulting contract.

III. Proposal Requirements https://www.envirostor.dtsc.ca.gov/public/deed_restrictions

Proposals must describe the Proposer’s qualifications and expertise in the format outlined in the RFP. A proposal will not be considered complete unless it contains all of the required items described below. Proposers are not to alter or modify the forms other than by providing the required information; please note, adding your firm’s logo or letterhead to the form is not considered a modification or alteration of the form.

A. Minimum Qualifications

Proposers must provide evidence and/or written documentation of how each minimum qualification is met as outlined in Section IV of this RFP. Failure to provide adequate evidence and/or documentation will cause the Proposal to be rejected.

B. Technical Proposal

Proposers must provide all requested information as outlined in Section V of this RFP. Failure to provide adequate evidence and/or documentation will cause the Proposal to be rejected.

C. Required Attachments

a. Attachment 1: Required Attachment Checklist

Bidders must complete and return the Required Attachment Checklist, Attachment 1. Failure to submit this form may cause the Bid to be rejected.

b. Attachment 2: Bidder Certifying Statements

Bidders must complete and return the Bidder Certifying Statements, Attachment 2.

c. Attachment 3: Bid/Bidder Certification Sheet

Bidders must complete and return the Bid/Bidder Certification Sheet, Attachment This form must be signed by an individual who is authorized to bind the Bidder contractually. Failure to submit this form may cause the Bid to be rejected.

d. Attachment 4: Bidder Cost Sheet

Bidders must complete and return the Bid/Bidder’s Cost Sheet, Attachment 4.

Bidder must submit a Bidder Cost Sheet in the format prescribed in Attachment 4. The Bidder Cost Sheet must be completed according to the instructions provided. The rates in this section will be considered when determining the lowest bid. The contract, if awarded, will incorporate the rates in the Bidder Cost Sheet.

e. Attachment 5: Darfur Contracting Act

Bidders must complete and return the Darfur Contracting Act Certification, Attachment 5. This form must be signed by an individual who is authorized to bind the Bidder contractually. Failure to submit this form may cause the Bid to be rejected.

f. Attachment 6: Bidder’s Declaration

Bidders must complete and return the Bidder Declaration, Attachment 6. All subcontractors must be included in the Bidder Declaration. This form must be submitted even if no subcontractors are being utilized. Failure to submit this form may cause the Bid to be rejected.

g. Attachment 7: Contractor Certification Clauses 04/2017

Bidders will be required to complete and return the Contractor Certification Clauses, Attachment 7, only upon award of the Agreement. This form must be signed by an individual who is authorized to bind the Bidder contractually.

h. Attachment 8: Payee Data Record – STD 204 and STD 205

Bidders will be required to complete and return the Payee Data Record, Attachment 8, only upon award of the Agreement. Bidders may also include the optional Payee Data Record Supplement STD 205 if applicable. The STD 204 must be completed and signed by an individual who is authorized to bind the Bidder contractually.

i. Attachment 9: California Civil Rights Laws Attachment

Bidders will be required to complete and return the California Civil Rights Laws Attachment, Attachment 9, only upon award of the Agreement. This form must be completed and signed by an individual who is authorized to bind the Bidder contractually.

j. Attachments 10 and 11: Preference Programs

These attachments are only applicable or required from bidders who wish to claim the respective bid preference points for these programs.

a) Small Business Preference (Attachment 11)

b) California Disabled Veteran Business Enterprise (DVBE) Bid Incentive

Instructions (Revision date 1-2022) (Attachment 12)

k. Attachment 12: Commercially Useful Function Evaluation Form

Bidders must complete the Commercially Useful Function Evaluation Form, Attachment 13, when Small Businesses, Micro-Businesses, and Disabled Veteran Business Enterprises will be performing any services under the agreement. These subcontractors should also be identified on the Bidder Declaration, Attachment 6.

l. Attachment 13: Target Area Contract Preference Act

Information regarding this preference program may be obtained at https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division- Services-List-Folder/Request-a-Target-Area-Contract-Preference Proposers seeking to obtain a Target Area Contract Preference Act (TACPA) preference must complete and submit the Target Area Contract Preference Act Preference Request, STD. 830, with the Proposal (Attachment 13). This form is available to download at the link provided above.

IV. Minimum Qualifications

Proposer shall have successful experience with similar services or products of such services to be provided as described in the Proposed Contract, Exhibit A. Proposer must provide the following evidence and/or written documentation of how each minimum qualification is met. Failure to provide adequate evidence and/or documentation will cause the proposal to be rejected. The documentation provided will be scored on a pass/fail basis.

Proposer shall have available all personnel, equipment, materials, and training necessary to comply with the provisions of this RFP from date of proposal submission through full duration of the Contract.

The proposer shall demonstrate meeting the following minimum qualifications:

A. The Contractor shall be an individual or firm licensed to do business in California with supporting documentation from California Secretary of State, and shall obtain at his/her expense all license(s) required by law for accomplishing any work required in connection with the Contract. In the event any license(s) expires at any time during the term of the Contract, Contractor must provide DTSC with a copy of the renewed license(s) within 30 days following the expiration date.

B. The Contractor shall have a minimum of two (2) years’ experience performing work of this nature. Specifically, the Contractor must be able to provide documentation demonstrating successful performance of continuous remote monitoring of at least 450 sites with institutional controls located across the state of California, including identification of planned activities, including soil disturbances, that may result in potential violations before they occur and electronic notification of interested parties.

Staff assigned to the project should have backgrounds in environmental and/or geotechnical work and be familiar with institutional controls of the types commonly used by DTSC.

C. Key Personnel

1. Proposer must list all Key Personnel who will be performing services under the contract. Key Personnel are defined as skilled, experienced professional and/or technical personnel who are essential for successful contractor accomplishment of the work to be performed under the Contract. The Key Personnel shall have no less than two (2) years’ experience performing the tasks as described in the Proposed Contract. Proposer must include a copy of a resume for all Key Personnel listed.

D. Key Subcontractors https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference

Proposer must identify each key subcontractor, its proposed role within the scope of services described in the Proposed Contract, and its professional experience.

V. Technical Proposal

Proposer shall include a written statement, no longer than five (5) pages single spaced, of the Firm’s qualifications with the information requested in this section. Please organize your response according to the outline below. The total maximum points is provided in parentheses, and the technical proposal will be scored on a points earned basis as described in Section IX.

A. Proposed methodology and related professional experience of the firm (100 points total)

1) Describe the Key Personnel and Key Subcontractors assigned to this project that will implement the Scope of Work in the Proposed Contract, Exhibit A.

2) Describe how your Firm has achieved the work described in the Minimum Qualifications (e.g. the process in which activities are identified in advance of their implementation, how electronic notifications are generated and distributed to monitoring parties, and how monitoring can be performed simultaneously across all 58 counties of California).

3) Describe how your Firm will be able to efficiently set up and begin monitoring at least 450 sites currently monitored by DTSC, to ensure a smooth transition between contractors and minimal monitoring downtime. Lapses in monitoring of these sites can result in potentially unaware parties being exposed to and disturbing contaminated media. Provide an estimated timeframe for transition.

4) Describe how active hyperlinks to sites’ public EnviroStor webpages and relevant institutional control documents will be provided to involved third parties (e.g., parties planning to perform restricted activities at a monitored site).

5) Describe the interface that will be available to DTSC staff to monitor their assigned sites in a manner that achieves the Scope of Work in Proposed Contract, Exhibit A.

6) Discuss a prior successful experience in performing monitoring of the type described in the Scope of Work in Proposed Contract, Exhibit A, including examples of specific sites monitored and a description of the level of effort required by the project team.

VI. Cost Detail Format and Requirements

A. The Cost Proposal must be submitted in a sealed envelope separate from the rest of the Proposal package. The sealed envelope should contain one (1) complete hard copy of the Bidder Cost Sheet (Attachment 4). Clearly label the envelope as “PROPOSER COST SHEET FOR RFP NO. 2526-09, submitted by [Company Name].”

B. All Proposers who pass the Minimum Qualifications and receive the minimum number of points for the Technical Proposal will have their Cost Proposal publicly opened (if requested), reviewed, and evaluated.

VII. Preference Programs

The State established the following preference programs to encourage participation in state contracting by various segments of the business community and to stimulate business and employment in geographic areas determined to be economically distressed.

A. Small Business Preference

A five percent (5%) proposal preference is available to a certified small business firm. This preference is also available to a non-small business claiming twenty-five percent (25%) California certified small business subcontractor participation.

Information regarding this preference program may be obtained at https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division- Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran- Business-Enterprise The Small Business preference will be applied to those Proposers declaring their Small Business eligibility on the Small Business Preference, (Attachment 8).

B. Target Area Contract Preference Act

Information regarding this preference program may be obtained at https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division- Services-List-Folder/Request-a-Target-Area-Contract-Preference

Proposers seeking to obtain a Target Area Contract Preference Act (TACPA) preference must complete and submit the Target Area Contract Preference Act Preference Request, STD. 830, with the Proposal (Attachment 10). This form is available to download at the link provided above.

C. Disabled Veteran Business Enterprise Program Incentive

In accordance with Section 999.5(a) of the Military and Veterans code, an incentive will be given to responsive and responsible Proposers who commit to DVBE participation as outlined in Attachment 9. Information regarding this preference program may be obtained at https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as- Small-Business-Disabled-Veteran-Business-Enterprise

DTSC may contact certified DVBE Businesses with information regarding current or upcoming solicitations for the purpose of implementing and supporting the state program.

Attachment 9 contains information and instructions with which each Proposer must comply in order to achieve the participation incentive. All Proposers must complete and return the exhibits and the documentation required in Attachment 9 with their proposal in order to be eligible to receive the DVBE incentive.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

VIII. Submission of Proposals

A. All proposals must be submitted under sealed cover and sent to the Department of Toxic Substances Control by dates and times shown in Schedule of Events.

Proposals not submitted under sealed cover shall be rejected. A minimum of two (2) originals of the proposal package must be submitted. The sealed proposal must be plainly marked with the RFP number and title, must show firm’s name and address, and must be marked with "DO NOT OPEN", as shown below:

Recipient’s Address:

Contracts Unit

Attention: Hunter Witt P.O Box 806 (Mail)

1001 I Street (Overnight Delivery) Sacramento, CA 95812-0806

Heading on Envelope:

RFP 2526-09

“Statewide Site Monitoring Services”

DO NOT OPEN

DEADLINE FOR PROPOSAL SUBMITTAL:

June 2nd, 2026 3:00 p.m. Pacific Standard Time

B. All proposals shall include the documents identified in Proposal Requirements, which can be located in the Table of Contents. Proposals not including the proper "required attachments" may be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

C. All documents requiring a signature (in blue ink) must bear an original signature of a person authorized to bind the proposing firm. Digital signatures are acceptable.

D. Proposals must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a proposal to be rejected.

E. A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all proposals and may waive an immaterial deviation in a proposal. The State's waiver of an immaterial deviation shall in no way modify the RFP document or excuse the proposer from full compliance with all requirements if awarded the Contract.

F. Costs incurred for developing proposals in anticipation of award of the Contract are entirely the responsibility of the proposer and shall not be charged to the State of California.

G. An individual who is authorized to bind the proposer contractually shall sign the Bid/Bidder Certification Sheet. The signature shall indicate the title or position that the individual holds in the firm. An unsigned proposal may be rejected.

H. A proposer may modify a proposal after its submission only by withdrawing its original proposal and resubmitting a new proposal prior to the proposal submission deadline. Proposer modifications offered in any other manner, oral or written, will not be considered.

I. A proposer may withdraw its proposal by submitting a written withdrawal request to the State, signed by the proposer or an authorized agent. A proposer may thereafter submit a new proposal prior to the proposal submission deadline.

Proposals may not be withdrawn without cause subsequent to proposal submission deadline.

J. The awarding agency may modify the RFP prior to the date fixed for submission of proposals by the issuance of an addendum to all parties who received a proposal package.

K. The awarding agency reserves the right to reject all proposals. The agency is not required to award a Contract.

L. Before submitting a response to this solicitation, proposers shall review, correct all errors and confirm compliance with the RFP requirements.

M. The State does not accept alternate Contract language from a prospective Contractor. A proposal with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

N. No oral understanding or Contract shall be binding on either party.

O. Any technical questions pertaining to this proposal may be referred to the following email address: contracts@dtsc.ca.gov. Comments or responses to oral inquiries or questions submitted via e-mail shall not be binding.

IX. Evaluation and Scoring Process

A. DTSC will evaluate each proposal to determine its responsiveness to the published requirements.

B. Each Firm’s Minimum Qualifications will be evaluated based on a pass/fail evaluation. If the Firm meets all Minimum Qualifications, then the Technical Proposal will be evaluated and scored.

C. At the time of proposal opening, each proposal will be checked for the presence or absence of required information in conformance with the submission requirements of this RFP.

D. The DTSC Selection Committee will evaluate and score all Proposals, utilizing the scoring system to assign points. Following this chart is a list of the mailto:contracts@dtsc.ca.gov considerations that the evaluation team may take into account when assigning points to a technical Proposal.

Questions Max Points

Question 1: Describe the team to be assigned to this project. List project managers, supervisors, key technical personnel, and subcontractors and their proposed role within the project. Include education, licenses, credentials, training, and experience of key personnel.

Question 2: DTSC is interested in continuous remote monitoring of at least several hundred sites with land use restrictions that are located across the state of California. Monitoring must be able to detect events that may violate land use restrictions before they occur, including soil-disturbing activities, and notify DTSC project managers electronically (refer to the Scope of Work). Describe how your organization has achieved monitoring of this type in the past by answering the following sub-questions:

Describe the process in which activities potentially violating land use restrictions are identified in advance of their implementation, aside from in-person site inspections.

Describe how electronic notifications, including contact information for entities performing the triggering activity, are generated and distributed to the monitoring parties.

Discuss how your organization can perform this monitoring simultaneously across all 58 counties of California.

Question 3: DTSC currently has approximately 450 sites monitored through a contractor. Lapses in monitoring of these sites can result in potentially unaware parties being exposed to and disturbing contaminated media.

Describe how your organization will be able to efficiently set up and begin monitoring of these sites in the manner described in the Scope of Work so as to ensure a smooth transition with minimal monitoring downtime, and provide an estimated timeframe for this transition.

Discuss how your organization will go about gathering the necessary information and setting up these sites for monitoring in a timely manner.

Provide an implementation timeline. 5

Question 4: Describe how active hyperlinks to sites' public EnviroStor webpages and to the relevant institutional control documents will be provided to involved third parties (e.g. contractors planning to perform restricted activities at a monitored site).

Question 5: Describe the interface that will be available to DTSC staff to check on their assigned sites in a way that achieves the Scope of Work.

Question 6: Discuss a prior successful experience in performing monitoring of the type described in the Scope of Work, including examples of specific sites monitored and a description of the level of effort required by the project team.

TOTAL AWARDED POINTS FOR DISCUSSION 100

Minimum passing score is 75

Criteria Description (for question

1)

Description (for questions 2-6) Percent of

Possible Points

Excellent The response is well-organized and thoroughly addresses all

The answer clearly demonstrates comprehensive understanding of the Scope of Work and strong technical capabilities. The solution involves advanced or innovative technology when applicable. The proposed or

100% the requirements.

demonstrated methodology fully meets DTSC's needs in an ideal manner.

Fair The response is organized and addresses most of the requirements.

The answer demonstrates understanding of the Scope of Work, good technical capabilities, and may involve advanced or innovative technology (when applicable), but may be somewhat lacking in clarity, details, or comprehensiveness. The proposed or demonstrated methodology generally meets DTSC's needs, but may be lacking in details.

75%

Lacking The response is somewhat disorganized and only addresses some of the requirements with key information missing.

The answer demonstrates poor understanding of the Scope of Work, has technical mistakes, and emphasizes on limited aspects and neglects others. The proposed or demonstrated methodology may only partially meet DTSC's needs.

50%

Poor The response is disorganized and only addresses a minimal number of the requirements with most key information missing.

The answer demonstrates little understanding of the Scope of Work, has many technical mistakes, and neglects most key aspects. The proposed or demonstrated methodology generally doesn't meet DTSC's needs, but may adequately meet a few requirements from the Scope of Work.

25%

Non-responsive

No response given or response is disorganized and addresses few requirements.

No response given or answer demonstrates lack of understanding of the Scope of Work and neglects key aspects.

0%

E. There are one hundred (100) maximum possible number of points for the entire Technical Proposal.

F. For those Proposers who achieve the minimum passing technical score of 75 points, the State shall publicly open the sealed Bidder Cost Sheet. The Bidder Cost Sheets will be opened at the date and time listed in the Schedule of Events.

The State will announce the Proposer’s name and the Bidder Cost Sheet Bid Total as stated in the proposal. Cost Proposals for Proposers who fail to achieve the minimum passing technical score will not be opened. After the public cost opening, the State will verify the calculations using the formula on the Bidder Cost Sheet. The calculations are for evaluation purposes only to determine the “lowest cost”. In the event of a discrepancy between the unit price (hourly rate) and the extended total, the unit price shall prevail, and the State will correct the total price.

X. Award and Protest

A. Notice of the proposed award shall be posted in a public place in the office of DTSC 1001 I Street, Sacramento CA 95812 for five (5) working days prior to awarding the agreement.

B. If any proposer, prior to the award of agreement, files a protest with the Department of General Services (DGS), Office of Legal Services, and the DTSC on the grounds that the Department failed to follow procedures under Public Contract Code §10344(c), the agreement shall not be awarded until either the protest has been withdrawn or the DGS has decided the matter.

C. Within five (5) days after filing the initial protest, the protesting proposer shall file with the DGS and the DTSC a detailed written statement specifying the grounds for the protest. The written protest must be sent to the DGS, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, California 95605. A copy of the detailed written protest should be mailed to DTSC, Contracting Services, 1001 I Street, 21st Floor, P.O. Box 806, Sacramento, California 95812. It is suggested that proposers submit any protest by certified or registered mail.

D. All proposals, evaluation sheets, and scoring sheets shall be available for public inspection at the conclusion of the committee scoring process. (PCC § 10344(c)(2).)

XI. General Information

A. Errors and Omissions

If a Proposer discovers any ambiguity, conflict, discrepancy, omission or other error in this RFP, the Proposer should immediately notify DTSC of such error in writing and request clarification or modification of the document. This notification must be submitted pursuant to the procedures described in Section XI.B, “Questions Regarding the RFP.”

Modifications to the RFP will be made by addenda issued pursuant to Section XI. C., “Addenda.” If a Proposer fails to notify DTSC of a known error prior to the final dates of submission, or an error that reasonably should have been known, the Proposer will assume the risk of proposing. If awarded the contract, the Proposer will not be entitled to additional compensation or time by reason of the error or its later correction.

B. Questions Regarding the RFP

Proposers requiring clarification of the intent and content of this RFP may request clarification only by submitting questions via electronic mail to:

Contracts@dtsc.ca.gov

Please reference RFP No. 2526-09 in the subject line.

To ensure a response, questions must be received by the date and time specified in the Schedule of Events. Responses to questions received by this date will be posted to the Cal eProcure website, without identifying the source of the query, on or before the date specified in the Schedule of Events.

C. Addenda

DTSC may modify any part of the RFP, prior to the date Proposals are due, by issuance of one or more addenda. Addenda will be numbered consecutively and posted to the CaleProcure website.

D. Clarifications

DTSC may request clarifications from Proposers at any phase of the evaluation process for the purpose of clarifying ambiguities in the information presented in the Proposal. DTSC will request in writing the Proposers provide the documentation required and the time line for submission. Failure to submit the required documentation by the date and time indicated may cause DTSC to deem the proposal nonresponsive or require DTSC to eliminate the proposal from consideration due to a Proposer’s failure to satisfy minimum requirements.

If deemed necessary by DTSC, at its sole discretion, the following omitted and/or additional information may be collected by mail, facsimile, or other method:

1) Copies of any form submitted without a signature. This provision does not apply to unsigned Bidder Certifying Statements (Attachment 2) and Bid/Bidder Certification Sheet (Attachment 3).

2) Data or documentation omitted from any submitted attachment or form.

3) Information and material needed to clarify or confirm certifications or claims made by a Proposer.

4) Information or material needed to correct or remedy an immaterial defect in the Proposal.

Other than information requested by DTSC, no Proposer will be allowed to alter the Proposal or add new information after the final filing date.

E. Other Criteria

1) Right to Reject Any or All Proposals

The policy of DTSC is to solicit Proposals with a bona fide intention to award a contract. This policy will not affect DTSC’s right to reject any or all Proposals or to cancel the solicitation at any time.

2) Proposer’s Costs

All costs for developing Proposals and attending interviews at DTSC headquarters are entirely the responsibility of the Proposer and shall not be chargeable to DTSC.

3) Review of Proposals Subsequent to Contract Award

Written or oral Proposal evaluation debriefings will not be given to unsuccessful Proposers. All Proposals and the final scoring summary sheet are retained by DTSC as a permanent record and shall be made available for public inspection.

4) Subcontracting Subsequent to Contract Award

If, at any time during the term of the contract, DTSC or the Contractor require the previously unanticipated expertise of a specialist(s) to provide services contemplated in this RFP, upon agreement by both parties and under the direction of the Contractor, a subcontractor(s) relationship may be established at DTSC expense and the fee negotiated at the time the subcontracting relationship is established.

5) Conflict of Interest

Compliance is required with California Public Contract Code Sections 10410 and 10411 relating to employment of current and former state employees.

6) Corporate Qualifications to Do Business in California

The Proposer(s) awarded the contract must be in good standing and must be qualified to do business in California at the time the contract is executed and during the entire term of the contract.

7) Follow-On Contracts

No person, firm, or subsidiary thereof or their officers or directors, who were previously awarded a DTSC consulting services contract, or a contract which primarily includes a consulting services component, may submit a proposal or be awarded a contract for the provision of services, delivery of goods or supplies, or any other related action that is required, suggested, or otherwise deemed to be an outgrowth of advice or recommendations submitted pursuant to the consulting service contract (Cal. Public Contract Code section 10365.5).

8) Execution of Contract

The contract will be executed on the State of California Standard Agreement, Form STD. 213. DTSC may modify the contract provisions or incorporate additional provisions if it is in the best interests of DTSC. Contractors are expected to comply with all applicable contract provisions (as may be amended from time to time).

9) No Equipment Purchases are anticipated.

10) Respondents are expected to already possess, or purchase at their own expense, the materials they need to perform the work described.

11) Any equipment or materials used by the Contractor to perform the work in this Contract will remain in their possession once the Contract concludes. Most or all of the work is anticipated to be done using common office equipment such as computers and phones.

12) Unanticipated Issues in the event the Contractor fails to keep in effect at all times all required license(s), DTSC may, in addition to any other remedies it may have, terminate the Contract upon occurrence of such event.

13) Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

14) Generative Artificial Intelligence (GenAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance.

For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Attachment 1: REQUIRED ATTACHMENT CHECKLIST

Complete this checklist to confirm the items in your bid. Place a check mark next to each item being submitted to the State.

FOR YOUR BID TO BE RESPONSIVE, ALL REQUIRED ATTACHMENTS ALONG WITH THIS

CHECKLIST MUST BE RETURNED WITH THE BID PACKAGE.

Attachment Name/Description

_____ Narrative Technical Proposal Written Statement

_____ Attachment 1 Required Attachment Checklist

_____ Attachment 2 Bidder Certifying Statements

_____ Attachment 3 Bid/Bidder Certification Sheet (Requires original signature)

_____ Attachment 4 Bidder Cost Sheet

_____ Attachment 5 Darfur Contracting Act

_____ Attachment 6 Bidder Declaration

The following are required ONLY upon award of the agreement:

_____ Attachment 7 Contractor Certification Clauses 04/2017

_____ Attachment 8 Payee Data Record STD 204

_____ Attachment 9 California Civil Rights Laws Attachment

If the following are not applicable, place “N/A” next to each item not being submitted with the bid package

_____ Attachment 10 *Small Business Preference (Attachment included in this RFP)

_____ Attachment 11 *California Disabled Veteran Business Enterprise (DVBE) Bid

Incentive Instructions (Attachment included in this RFP)

_____ Attachment 12 *Commercially Useful Function Evaluation Form (Must be included when Small Businesses, Micro-Business, and Disabled Veteran Business Enterprises will be performing any services under the agreement. These should also be identified in the Bidder Declaration. Please submit one form for each applicable business.)

_____ Attachment 13 Target Area Contract Preference Act (TACPA)

- *Unless applicable these documents are not required to be submitted with the bid package.

- If a link to an Attachment is active, a physical copy of the Attachment will not be provided (in the following pages).

Attachment 2: Bidder Certifying Statements

Firm certifies the following statements are true, by the signature of an individual who is authorized to legally bind the bidder contractually (e.g. President, Chief Executive Officer, etc.) at the bottom of this form.

1. The bid is a firm and irrevocable offer good for 180 calendar days.

2. Bidder is willing and able to perform the services as described in this RFP.

3. Bidder has the availability of staff and other required resources for performing all services and providing all deliverables as described in this RFP.

I, the undersigned, do hereby certify that the above statements are true and I am legally authorized to bind the bidder contractually.

Signed By:

Printed Name Title

Attachment 3: BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package. The bid must be transmitted in accordance with RFP instructions.

A. Our all-inclusive bid is submitted as detailed in Attachment 3, Cost Sheet.

B. All required attachments are included with this certification sheet.

C. I have read and understand the DVBE participation requirements and have included documentation demonstrating that I have met the participation goals if goals are included.

D. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No.

8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. California Small Business

Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise

Yes No If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is Date application was submitted to OSDS, if an application is

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers

Instructions

1, 2, 2a, 3

Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary Agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office.

This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSBCR.

Attachment 4: BIDDER COST SHEET

Section A: Bidder Cost Sheet Instructions

1. DTSC’s Cost Sheet does not allow for more than one entry per space.

2. Fill out each space in each line item in column C, leaving no blanks. NOTE: Bid will be rejected if not completed in its entirety.

3. In the blank cells, please enter the estimated costs to carry out each task/subtask comprising the Scope of Work. Overhead costs associated with operating and maintaining the systems needed to perform the monitoring should be included in the rates for Subtasks 2a-2h.

4. Approximate numbers of sites that DTSC will wish to immediately enroll in each type of monitoring have been provided where applicable. No projected site numbers are given for Task 1b) and Subtask 2h) as these will depend on other variables.

Attachment 5: DARFUR CONTRACTING ACT

Pursuant to Public Contract Code section 10478, if a bidder or proposer currently or within the previous three years has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized” company as defined in Public Contract Code section 10476.

Therefore, to be eligible to submit a bid or proposal, please complete only one of the following three paragraphs (via initials for Paragraph # 1 or Paragraph # 2, or via initials and certification for Paragraph # 3):

1. We do not currently have, or we have not had within the previous Initials three years, business activities or other operations outside of the

United States.

OR

2. We are a scrutinized company as defined in Public Contract Code Initials section 10476, but we have received written permission from the

Department of General Services (DGS) to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

OR

3. We currently have, or we have had within the previous three years, Initials business activities or other operations outside of the United States, + certification but we certify below that we are not a scrutinized company below as defined in Public Contract Code section 10476.

CERTIFICATION For # 3.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in # 3. This certification is made under the laws of the State of California.

Proposer/Bidder Firm Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

YOUR BID OR PROPOSAL WILL BE DISQUALIFIED UNLESS YOUR BID OR PROPOSAL

INCLUDES THIS FORM WITH EITHER PARAGRAPH # 1 OR # 2 INITIALED OR PARAGRAPH # 3

INITIALED AND CERTIFIED.

Attachment 6: BIDDER’S DECLARATION https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

Attachment 7: CONTRACTOR CERTIFICATION CLAUSES 04/2017 https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources- List-Folder/Standard-Contract-Language

This link will direct you to the DGS website. When you arrive, click the “CCC 04/2017” link to access the Contractor Certification Clauses.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Attachment 8: PAYEE DATA RECORD – STD 204 and STD 205 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

*Only use Payee Data Record Supplement (STD 205) to provide a remittance address if different from the mailing address for information returns, or to make subsequent changes to the remittance…