RFP 25-26-01 Custom Food Truck .pdf

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REQUEST FOR PROPOSAL

RFP # 25/26 - 01

Custom Food Truck

Issued By:

Auxiliary Services

Date Issued:

August 8th, 2025

Due Date:

August 29th, 2025 at 3PM

RFP Contact:

Kyle Wilson, Senior Procurement Agent

Indian River State College

Email: kmwilson@irsc.edu mailto:kmwilson@irsc.edu

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I. INTRODUCTION AND INSTRUCTIONS TO PROPOSERS

A) OVERVIEW

Indian River State College (the “College”) is a public college with the main campus in Fort Pierce, Florida. It is part of the Florida College System and serves the counties of Indian River, Martin, Okeechobee, and Saint Lucie on the Treasure Coast region of Florida. The College is seeking to purchase a custom food truck.

The College intends that the successful Proposer shall provide the services requested in accordance with Section III – SPECIFICATIONS and SCOPE OF WORK, and the Terms and Conditions set forth in Section V – Sample Agreement, of this RFP, including all exhibits, attachments and appendices with negotiated modifications.

B) PROPOSED SCHEDULE

Questions Due August 15th, 2025 at 3PM

Proposals Due Date August 29th, 2025 at 3PM

C) INSTRUCTIONS TO PROPOSERS AND PROCEDURE FOR SUMBITTAL

1. Submission of RFP:

Proposals must be online at: https://www.bidnetdirect.com/florida/indianriverstatecollege. The College will only accept proposals submitted online via Bidnet Direct on or before the Proposal Due Date specified in this RFP. Refer to Solicitation Number “25/26 - 01”. Interested firms must be registered on the College’s Bidnet Direct portal to participate in this RFP 25/26 -01 Custom Food Truck. THE COLLEGE WILL NOT ACCEPT LATE BID SUBMISSIONS.

All documents specified in Section II – Proposal Requirements shall be scanned and uploaded to Bidnet Direct. Any proposal submitted other than in the manner specified in this RFP will be rejected.

2. Questions and Addenda: All questions or requests for interpretation regarding this RFP must be submitted online through Bidnet Direct. Proposers are not to contact College personnel with any questions or clarifications concerning this RFP other than through Bidnet Direct.

If clarification or interpretation of this solicitation is considered necessary by College, a written addendum shall be issued. Any interpretation of or correction to this solicitation, will be made only by addendum issued through Bidnet Direct. It is the responsibility of each Proposer to ensure that they have received and reviewed all addenda to this RFP. For technical support with the Bidnet Direct system, contact Bidnet Direct at (800)-835-4603.

https://www.bidnetdirect.com/florida/indianriverstatecollege

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3. Validity of Proposals: Proposals must be valid for a period of at least 120 calendar days from the closing date and time for receipt of proposals.

4. Proposals are not to be marked as confidential or proprietary. College may refuse to consider any Proposal so marked. Proposals submitted in response to this RFP may become subject to public disclosure in accordance with the Public Records Law of the State of Florida, Chapter 119, Florida Statutes. College shall not be liable in any way for disclosure of any such records.

Additionally, all Proposals shall become the property of the College.

5. Proposer RFP Examination: By submitting a Proposal, Proposer represents that it has thoroughly examined College’s requirements and is familiar with the services required under this RFP and that it is qualified and capable of providing the services to achieve College’s objectives.

6. Proposal Compliance: Each Proposer must submit its Proposal in strict accordance with all requirements of this RFP and compliance must be stated in the Proposal. Deviations, clarifications, and/or exceptions must be clearly identified and listed separately as alternative items for the College’s consideration.

7. Proposal Rejection: Any Proposal may be rejected if it is conditional, incomplete, or deviates from specifications in this RFP. College reserves the right to waive, at its discretion, any procedural irregularity, immaterial defects, or other improprieties which College deems reasonably correctable or otherwise not warranting rejection of the Proposal. Any waiver will not excuse a proponent from full compliance.

8. Pre-Contractual Expenses: The College shall not, in any event, be liable for any pre-contractual expense incurred by the Proposer in the preparation of its proposal. Pre-contractual expenses are defined as expenses incurred by the Proposer in:

a. Preparing its proposal in response to this RFP

b. Submitting its proposal to the College

c. Negotiating with the College on any matter related to the proposal

d. Any other expenses incurred by the Proposer prior to date of contract award

9. Negotiations: College reserves the right to: a) negotiate the final Contract with any Proposer(s); b) withdraw this RFP in whole or in part at any time without prior notice and, furthermore, makes no representations that any Contract will be awarded to any Proposer responding to this RFP; c) award its total requirements to one Proposer or to apportion those requirements among two or more Proposers; or d) reject any proposal if it is conditional, incomplete or deviates significantly from the services requested in this RFP. In addition, negotiations may or may not be conducted with Proposer; therefore, the Proposal submitted should contain Proposer’s most favorable terms and conditions, since the selection and award may be made without discussion with any Proposer.

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10. Protest Procedure: Only a proposer who has actually submitted a proposal in response to this RFP is eligible to submit a protest. The College will not accept or entertain RFP protests from anyone who did not submit a proposal for the project or work being protested.

a. Time Limits for Filing Protests: All notices of protest must be filed within 72 hours of the posting of the College’s decision. Any formal protest must be filed within 10 days of the notice of protest. A formal written protest is “filed” when actually received by the College’s Director of Procurement.

b. Bonds Must Accompany Protest: When protesting a decision or intended decision (including a protest of the terms, conditions and specifications of the solicitation), the protestor must post a bond with the formal protest that is equal to one percent of the estimated contract amount.

FAILURE TO POST AN ORIGINAL BOND FOR THE REQUISITE AMOUNT AT THE

TIME OF FILING THE FORMAL WRITTEN PROTEST WILL RESULT IN A

REJECTION OF THE PROTEST.

If the protest does not meet these requirements, the College will reject it without further review. If the protest is submitted on time and complies with all the above requirements, the Director of Procurement, shall review the protest and all relevant information submitted by the protestor. The College will provide a written response to the protestor. The College has the right to respond to any protest until the date on which the contract is awarded by the College.

The procedure and time limits set forth in this paragraph is mandatory and is the sole and exclusive remedy in the event of an RFP protest. Failure to comply with these procedures shall constitute a failure to exhaust administrative remedies and a waiver of any right to further pursue the proposal protest.

If the College determines that the protest is frivolous, the party originating the protest may be determined irresponsible and that party may be determined to be ineligible for future contract awards.

II. PROPOSAL REQUIREMENTS

Each Proposal submitted in response to this Request for Proposal (RFP) shall be submitted as follows:

A) LETTER OF TRANSMITTAL: A one-page Letter of Transmittal shall be addressed to Kyle Wilson, Senior Procurement Agent, and shall, at a minimum, contain the following information:

1. Identification of Proposer who will have contractual responsibility with the College.

Identification shall include legal name of company, address from which the services will be managed, telephone number and e-mail address of the contact person identified during the

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2. A summary of the Proposer’s Qualifications, including a brief description of its proposed representative(s) and key staff. It shall make a commitment to accept the terms and conditions in the RFP and Professional Services Agreement, including acknowledgment of receipt of all amendments and/or addenda to the RFP.

3. Any exceptions to the terms of the RFP and Professional Services Agreement. Any requests for exceptions should be noted and submitted in a separate sheet marked “EXCEPTIONS TO RFP# 25/26 - 01 Custom Food Truck.”.

4. A statement that the proposal shall remain valid for a period of not less than 120 days from the date of submittal.

5. Signed statement attesting that all information submitted with the proposal are true and correct.

B) TECHNICAL PROPOSAL

1. Qualifications of the Firm:

This section of the proposal should establish that the Proposer has the ability to satisfactorily perform the required Scope of Services; the requisite previous experience on similar assignments; and the stability and professional standing of the Firm.

This section should include, at a minimum:

a. Firm Profile

i. Provide a summary of the Proposer's qualifications and experience to show competence in providing the scope of services.

ii. Provide a summary and photos of similar projects completed of the same nature in the past five years. Include contact information and dates of engagement.

b. Litigation and Contract History

i. Provide a brief description of any:

• Conviction or indictment of the firm or any officer of the firm within the last three years involving alleged fraud, bribery, collusion, conspiracy, or violation of state or federal antitrust law.

• Adjudication or determination by any federal, state, or local agency that the firm or any officer of the firm has violated any provision of law relating to equal opportunity or fair employment.

• Termination of a contract for convenience or for cause.

• Proposer shall certify that Proposer has not been disciplined in the last five

(5) years as a consultant or contractor by any government body or

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c. Project References

i. Provide a list of at least three (3) clients within the past five (5) years for whom Proposer has provided the same or similar products and the length of time the product has been provided along with contact information including name, phone and email address.

2. Required Forms

The following forms must be COMPLETED and submitted via BidNet Direct, with your Technical Proposal or your proposal will be considered nonresponsive:

a. FORM 1 – PROPOSER’S CONTACT INFORMATION AND CERTIFICATION

b. FORM 2 – NOTICE OF CONFLICT OF INTEREST

c. FORM 3 – NON-COLLUSION CERTIFICATION

d. FORM 4 – STATEMENT OF NO INVLOVEMENT

e. FORM 5 – ADDENDA ACKNOLWEDGEMENT FORM

3. Appendices

Information considered by Proposer to be pertinent to this RFP and which has not been specifically solicited in any of the aforementioned sections may be placed in a separate appendix section.

Proposers are cautioned, however, that this does not constitute an invitation to submit large amounts of extraneous materials. Appendices shall be relevant and brief.

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III. SPECIFICATION AND SCOPE OF WORK

A. SPECFICATIONS AND SCOPE OF WORK

The Vendor(s) shall provide the installation of all equipment and labor to supplement the College’s need for IRSC RFP # 25/26 - 01 Custom Food Truck as described herein.

Please include total price for all equipment and labor.

18ft. food trailer (FL and county approved):

• Min. Total Capacity: 7,000 lb GVW, electric brakes on each axle w/breakaway cable & battery - 2 5/16" ball coupler hitch, 5,000 lb heavy duty lift jack, 12v. 7 blade trailer plug connector, 7’ interior height, exterior grade 3⁄ 4” plywood subfloor.

• Interior: Trailer fully insulated, Stainless Steel interior walls.

• Flooring: bright diamond plated, exterior grade 3⁄ 4” plywood subfloor.

• 14’ powered awning

• 60" x 36" RO (cut-out size), 2-sash horizontal sliders, 1/8" clear tempered glass, sash locks on windows, sliding screens, finished frames.

• Air Conditioner System - Manual - 15,000 BTU, with make-up air fan.

• Outdoor Bluetooth Speakers Waterproof Wall Mounted Sound System, (4) speakers, min 800W.

• Aluminum TV Display Window with 32" Smart TV.

• Self-closing rear door.

Kitchen Equipment (minimum 1 year warranty):

• 24"- (4) 30,000 BTU Restaurant Range - natural gas, open top burners, removable grates, minimum (2) racks per oven, back riser with shelf, pull out crumb tray, stainless steel front & back riser, adjustable legs, cETLus, and ETL-Sanitation (with LP conversion kit). NSF Approved.

• 16" Fryer - LP gas, floor model, 35-40 lb oil capacity, (3) 30,000 BTU tubes, easy start continuous pilot, double rod basket hanger, minimum 200° - 400°F temperature range, adjustable thermostat, cold zone, 450° F Hi-limiter, 1-1/4" full-port drain, stainless steel construction, adjustable legs, cETLus, and ETL-Sanitation. NSF Approved

• 48" Griddle - 120,000 BTU gas, countertop, minimum 3/4" thick griddle plate, (4) U-shaped stainless steel burners, manual control, standby pilot, welded stainless steel backsplash, removable stainless steel drip tray, stainless steel front, sides & adjustable legs, cETLus, ETL-Sanitation (natural gas w/ LP conversion kit). NSF Approved

• 12" Countertop 16,000 btu Gas Radiant Charbroiler - Standard with reversible & removable cast iron grates, 12"W countertop, (1) 16,000 btu burner, reversible & removable cast iron grates, cast iron angled radiants, manual controls, full width drip tray, pressure regulator, stainless steel burners, front sides & landing ledge, adjustable feet, cETLus, ISO 9001. NSF Approved

• Stainless steel extraction hood with stainless steel filters

• (2) - High speed direct drive exhaust fan, minimum 2200 CFM, 1608 RPM, 1 PH w/ Var.

Speed Control, 1/2 HP, 1 Phase, 115 V, 700 DEG TEMP, 5.6 AMPS.

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• Fire Suppression system - Minimum 4.6 Gallons + Extinguisher class K and 10 B or C + Valve (CERTIFIED).

• Countertop double door quadruple deck pizza oven, stainless steel front, large capacity (min. eight (8) 18” pizzas), standard pizza decks, full Range Thermostat 300°F - 650°F (149°C - 343°C), Power - Gas - LP or NAT.

• 30" x 60" Work Table - Minimum 18/430 Stainless Steel, 18 GA galvanized undershelf, 16 GA galvanized legs with 1" adjustable plastic bullet feet. NSF Certified

Refrigeration Equipment (minimum 3 year parts & labor / 5 year compressor):

• Sandwich/Salad Prep table, two-section, minimum 48-1/5"W x 30"D x 43-1/5"H, 12 cu. ft.

capacity, (2) doors, full length handles, (2) epoxy coated shelves, includes: 1/6 pans & cutting board, electronic thermostat, LED digital display, auto defrosting & evaporation, stainless steel exterior, ABS interior with stainless steel floor, (4) casters (2 braked), cULus Classified, UL EPH Classified, CE. NSF APPROVED

• Reach-In Refrigerator, two-section, minimum 54"W x 32.7"D x 82.3"H, 49 cu. ft. capacity,

(2) hinged self-closing & lockable solid doors, full length handles, (3) adjustable epoxy coated shelves per door, electronic thermostat, LED digital display, 430 stainless steel exterior, stainless steel interior, (4) casters (2 braked), CE, UL EPH Classifed, cULus. NSF

APPROVED

• Reach-In Freezer, one-section, minimum 26.8"W x 25.6"D x 82.3"H, 19 cu. ft. capacity,

(1) hinged self-closing & lockable solid door, full length handle, (3) adjustable epoxy coated shelves, auto defrost, electronic thermostat, LED digital display, painted aluminum interior with 304 stainless steel floor, 430 stainless steel door & front panel, (4) casters (2 braked), UL- Energy Verified, CE, UL EPH Classified, cULus. NSF APPROVED

Complete Plumbing system (with labels for sinks, 12" x 36" wall shelf on 3 compartment top, doors and storage underneath):

• 48" Full Size Customized Plumbing Counter - stainless steel countertop, with stainless steel door and locks.

• 12" Hand Sink + Faucet - with Splash Guards on sides and rear. NSF Certified Materials

• 36" Three compartment Drop-in Sinks + Faucet. NSF Certified Materials

• 36" W X 12" D Shelf W (2) Wall brackets (dish rack) and stainless steel towel dispenser.

• 30-Gallon Clear Water Tank, Fresh / Drinking Water Safe, BPA FREE, NSF Certified Materials. Minimum UV-8 Stabilization and U.S. FDA 21 CFR 177.1520 (c)3.1a compliant.

• 40-Gallon seamless Black Water Holding Tank, resistant to; stain, corrosion and rust.

• 110V Water pump, minimum 3.0 GPM, with filter.

• Minimum 2.5-Gal Water Heater, ETL certified, heating capacity 1440 Watts, hot and cold water feed, adjustable temperature range 50F to 140F, Voltage 110/120, 12 AMPS, single phase, standard 1/2" NPT connections, and water inlet valve.

Complete Electrical Power / Gas Systems to support all installed equipment:

Minimum:

• Electrical and Gas System to support all installed equipment

• External 110v link to plug trailer into wall power

• Outlets for all equipment, plus extra.

• 12/2 cabling

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• 20 Amp GFCIs for sink area

• LED tube lighting - interior

• LED flood 100w - exterior

• 11,000-Watt Electric Start Generator (Gasoline and Propane Inverter)

Indian River State College wants to ensure all potential vendors are provided the same information regarding this RFP. To that end, all questions and concerns relating to this RFP should be directed to Kyle Wilson, Senior Procurement Agent via BidNet Direct.

Any substantive communication regarding this RFP between a vendor and any other Indian River

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State College employee may be considered grounds for disqualification from further participation in the RFP process.

B. DETAILED REQUIREMENTS

The statement of work and technical specifications of this RFP are stated in Section III.

IV. REQUIRED INFORMATION

The following information shall be provided in each proposal in the order listed below. Failure to respond to any request for information within this proposal may result in rejection of the proposal at the sole discretion of the State.

A. Minimum Requirements

1. Provide Florida license(s) and/or certification(s) necessary to perform services as identified in the scope of work.

2. Prior to the execution of an award document, the successful Vendor shall either furnish the College with proof of State of Florida Business Licensure or initiate the process of application where required.

3. Vendor shall provide responses to the Request for Proposal (RFP) scope of work and clearly identify capabilities as presented in the General Evaluation Requirements below.

4. Complete all appropriate attachments and forms as identified within the RFP.

5. Proof of insurance and amount of insurance shall be furnished to the College prior to the start of the contract period and shall be no less than as identified in the bid solicitation.

V. SELECTION PROCESS

College Requirements for Proposals: In addition to the information required by the terms of this RFP, the following information shall be provided in each proposal in the order listed below. Failure to respond to any request for information within this proposal may result in rejection of the proposal at the sole discretion of the College.

The following information is required for each proposal:

A. Functional Requirements:

1. This section identifies key functional requirements as well as desired functionality. This list should not be viewed as all-inclusive and the RFP decision may include criteria not explicitly defined in this section.

2. Provide information on how your proposed solution meets the following needs: SEE

SECTION III- SPECIFICATIONS AND SCOPE OF WORK.

B. Security:

1. This section should provide an overall description of the systems and organization’s information security program. Include how the College’s data is protected on premise, in the cloud, and during transport. Include what security protocols are used, physical security

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VI. EVALUATION CRITERIA and WEIGHTS

Proposals must be in compliance with the requirements of this RFP. Selection will be based on the quality and value of the proposal, including comprehensiveness and responsiveness to the requirements outlined in this RFP. The proposals will be evaluated based on the following criteria:

EVALUATION CRITERIA

PERCENTAGE POINTS

1. Qualifications 30% 30

2. Past Projects 30% 30

3. Responsiveness 20% 20

4. Competitive Pricing 20% 20

TOTAL

SCORE

100% 100

Vendors are encouraged to review the evaluation criteria and to provide a response that addresses each of the scored items. Evaluators will not be able to make assumptions about a vendor’s capabilities so the responding vendor should be detailed in their proposal responses.

A. Proposal Clarification

The Evaluation Team may contact any vendor in order to clarify uncertainties or eliminate confusion concerning the contents of a proposal. Proposals may not be modified as a result of any such clarification request.

B. References

The Evaluation Team may contact any customer of the vendor, whether or not included in the vendor’s reference list, and use such information in the evaluation process. Additionally, the College may choose to visit existing installations of comparable systems, which may or may not include vendor personnel. If the vendor is involved in such site visits, the College will pay travel costs only for college personnel for these visits.

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PROVISIONS REQUIRED BY LAW DEEMED INSERTED:

Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to be inserted herein, and the contract shall be read and enforced as though it were included herein. If through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon application of either party, the contract shall forthwith be physically amended to make such insertion or correction.

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FORM 1 – PROPOSER’S CONTACT INFORMATION AND CERTIFICATION

This is to certify that I (authorized representative) have read and understood the terms, conditions, specifications and other instructions contained in this Request For Proposal (RFP); and further, that the items of materials and/or services to be rendered by my company do meet the minimum specifications as set forth in this RFP.

I further certify that this proposal is made without prior understanding, agreement, or connection with any corporation, company, or persons submitting a proposal for the same materials, supplies, equipment, or services and is in all respect fair and without collusion or fraud. I agree to abide by all conditions of this RFP and certify that I am authorized to sign this document.

Authorized Representative’s Signature

Printed Name

Title

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FORM 2 - NOTICE OF CONFLICT OF INTEREST

Company or Entity Name

Provide in this section a statement disclosing any past, ongoing or potential conflicts of interest that your firm, proposed staff, or any subcontractors may have as a result of performing this work.

If there is no conflict of interest then provide such statement in this section.

If there is a real or perceived conflict of interest that exists with the submission of a proposal, or would exist if the Proposer entered into an Agreement with the Indian River State College in this proposal, full details should be provided in this section. Detail a plan to manage the conflict of interest.

Name of Proposer’s Organization Signature of Authorized Representative and Date

Print Name

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FORM 3 - NON-COLLUSION CERTIFICATION

STATE OF

COUNTY OF

I state that I of , (Name and Title) (Name of Firm) am authorized to make this affidavit on behalf of my firm and its owner, directors and officers. I am the person responsible in my firm for the price(s) and amount(s) of this Response, and the preparation of the Response. I state that:

1. The price(s) and amount(s) of this Response have been arrived at independently and without consultation, communication or agreement with any other Provider, potential provider, Proposal, or potential Proposal.

2. Neither the price(s) nor the amount(s) of this Response, and neither the approximate price(s) nor approximate amount(s) of this Response, have been disclosed to any other firm or person who is a Provider, potential Provider, Proposal, or potential Proposal, and they will not be disclosed before Proposal opening.

3. No attempt has been made or will be made to induce any firm or persons to refrain from submitting a Response for this contract, or to submit a price(s) higher that the prices in this Response, or to submit any intentionally high or noncompetitive price(s) or other form of complementary Response.

4. The Response of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive Response.

5. , its affiliates, subsidiaries, officers, director, and employees

(Name of Firm) are not currently under investigation, by any governmental agency and have not in the last three years been convicted or found liable for any act prohibited by state or federal law in any jurisdiction, involving conspiracy or collusion with respect to Proposal, on any public contract, except as follows:

I state that I and the named firm understand and acknowledge that the above representations are material and important, and will be relied on by the State of Florida for which this Response is submitted. I understand and my firm understands that any misstatement in this affidavit is, and shall be treated as, fraudulent concealment from the State of Florida of the true facts relating to the submission of responses for this contract.

Dated this day of 2023.

Name of Organization:

Signed by:

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FORM 4 - STATEMENT OF NO INVOLVEMENT

I, , as an authorized representative of the aforementioned company, certify that no member of this firm nor any person having any interest in this firm has been involved with the College to assist it in:

1. Developing this solicitation; or,

2. Performing a feasibility study concerning the scope of work, if applicable.

Name of Proposer’s Organization Signature of Authorized Representative and

Date

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FORM 5 – ADDENDA ACKNOWLEDGEMENT FORM

This acknowledgment form serves to confirm that the Proposer has reviewed, complied with and/or accepted all Addenda to the solicitation.

Please list all Addenda below.

Name of Proposer’s Organization Signature of Authorized Representative and

Date