RFP 25-19Demoa.pdf

City of South Fulton, Georgia

General Services

REQUEST FOR PROPOSAL(Draft)

FOR

RFP NUMBER: 25-19

Demolition, Landscaping, Carpentry, and Cleanup Services

ISSUED: FRIDAY, October 3, 2025

Bids due no later than 2:00 PM EST Thursday, November 6, 2025

City of South Fulton Procurement Department 4715 Frederick Dr. SW

South Fulton, GA 30336

The City of South Fulton, Georgia

Purchasing Department 4715 Frederick Dr. SW., Atlanta, GA 30336

Phone: 470-809-7700 Website: Procurement Department | South Fulton, GA Procurement Department | South Fulton, GA

City of South Fulton Fire and Rescue Department

REQUEST FOR PROPOSAL

RFP #25-19

DEMOLITION, LANDSCAPING, CARPENTRY, AND CLEANUP SERVICES

SCHEDULE OF EVENTS DATE

Bid Release Date: October 3, 2025

Non-Mandatory Pre-Bid Conference:

The City will hold a Non-Mandatory Pre-Bid Conference virtually. To attend the Pre-Bid Conference, please refer to Information and Instructions to Proposers for details.

October 9, 2025

10:00 A.M.

Deadline for questions:

Questions must be submitted online at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton

October 15, 2025 3:00 P.M.

Answers will be posted by Addendum at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton October 15, 2025

All responses to this RFP must be submitted online at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton. Proposers are required to submit responses to electronically. If you need any assistance registering or using the platform, please call BidNet Direct's Support Team at 800-835-4603 ext. 2 for assistance. To attend the Bid Opening, please refer to Information and Instructions to Proposers for details.

November 6, 2025

2:00 P.M.

Mandatory Interview

TBD

THIS BID SOLICITATION FORM

MUST BE SIGNED AND SUBMITTED WITH BID

COMPANY NAME: DATE:

MAILING ADDRESS: PHONE:

CITY: FAX:

STATE: ZIP: SSN OR FEDERAL TAX ID#:

EMAIL: TITLE OF AUTHORIZED REPRESENTATIVE:

PRINTED NAME: AUTHORIZED SIGNATURE:

IF AWARDED THE PROJECT FOR THIS SOLICITATION, THE CITY WILL SUBMIT THE ATTACHED DRAFT CONTRACT, IN ITS FINAL FORM, TO THE AWARDEE FOR SIGNATURE. PLEASE READ IN ITS ENTIRETY. ANY EXCEPTIONS SHOULD BE NOTED ON THE F6.12 EXCEPTIONS FORM.

https://www.cityofsouthfultonga.gov/2462/Procurement-Department https://www.bidnetdirect.com/georgia/cityofsouthfulton https://www.bidnetdirect.com/georgia/cityofsouthfulton

TABLE OF CONTENTS

INFORMATION AND INSTRUCTIONS TO PROPOSERS

SUBMITTAL CHECKLIST

INTRODUCTION

SCOPE OF SERVICES

EVALUATION PROCESS AND SELECTION CRITERIA……………………………...15

PROPOSAL SUBMISSION REQUIREMENTS

APPENDICES

Appendix A – Scope of Services

ATTACHMENTS

Attachment A – Required Form Submittals……………………………………….….31 Attachment B – Bonding and Insurance Requirements Attachment C – Bid Cost Form

EXHIBITS

Exhibit A – Draft Contract

RFP #25-19 DEMOLITION, LANDSCAPING, CARPENTRY, AND CLEANUP SERVICES

INFORMATION AND INSTRUCTION TO PROPOSERS

1. Invitation to Bids: This Request for Proposal (RFP) is for qualified personnel hereinafter referred to as Proposer (“Proposer” or “Proposers”) for the Demolition, Landscaping, Carpentry, and Cleanup Services Project. The Proposer shall submit a Proposal for the scope of the project as defined in Attachment A: Scope of Services.

2. Solicitation Method: This Solicitation is being conducted in accordance with all applicable provisions of the City of South Fulton Purchasing Policy, codified in Sec.

1-9001 et seq of the City of South Fulton Code of Ordinances. By submitting a Bid in reference to this Solicitation, the Proposer acknowledges that it is familiar with all laws applicable to this Solicitation, including, but not limited to, the City’s Code of Ordinances, which laws are incorporated into this RFP by reference.

3. Minimum Qualifications: Each Proposer and team member shall have the minimum experience set forth in this RFP.

4. Certificate of Authority to Transact Business in Georgia: Each Proposer must submit documentation that demonstrates it is duly authorized to conduct business in the State of Georgia with its Bid. This requirement also applies to Joint Venture (JV) Team Members, Sub-Consultants and Sub-Contractors.

5. Business License: The Proposer must submit a copy of a current, valid business license with their Proposal. If the Proposer is a Georgia corporation, a valid City or local business license must be submitted. If the Proposer is a Joint Venture, each member must provide a valid business license. For non-Georgia corporations, the Proposer must submit a Certificate of Authority to Transact Business in Georgia along with a copy of its current, valid business license from its home jurisdiction.

6. General Contractor’s License: Proposers responding to this RFP must provide a copy of their current Georgia General Contractor’s License as required by O.C.G.A. § 43-41-6, et seq. The Georgia General Contractor’s License must be issued in their name or in the name of their qualifying agent. If a proposed Proposer is relying upon a qualifying agent’s Georgia General Contractor’s License, then the name of the proposed Proposer, must be set forth on the license as an affiliated business organization/dependent licensee. All licenses must be current, valid, and issued in compliance with applicable law. Failure to provide this license with the Bid may result in the proposed Bid being deemed non-responsive.

7. No Offer by City and Firm Offer by Proposer: This Solicitation does not constitute an offer by the City and cannot be accepted by the Proposer to form a Contract. This Solicitation is only a request for Proposals from interested Proposers, and no offer shall bind the City. A Proposer’s offer is a firm offer and may not be withdrawn except as provided in this RFP, and in the City’s Code of Ordinances and other applicable law.

8. Bid Duration: Bids submitted in response to this RFP must be valid for a period of Ninety (90) calendar days from the Bid Submission Deadline and must be marked as such.

9. Bid Submission Deadline: Responses to this RFP will be accepted online at https://www.bidnetdirect.com/georgia/cityofsouthfulton until November 6, 2025, by 2:00 P.M. Eastern Time (ET).

10. Non-Mandatory Pre-Bid Conference: A Non-Mandatory Pre-Bid Conference has been scheduled for October 9, 2025, at 10:00 A.M., ET., and will be hosted virtually by our staff and responsible person(s). To attend the Pre-Bid Conference, please access Microsoft Teams via the app or on the web by utilizing the information below:

Meeting ID: 257 042 825 371 2 Passcode: U3Nf9CU7 Download Teams | Join on the web Or call in (audio only) +1 929-583-6155,,341812448# United States, New York Phone Conference ID: 341 812 448# Find a local number | Reset PIN

Attendance at the Pre-Bid Conference is non-mandatory for all Proposers responding to this RFP. During the Pre-Bid Conference, the general requirements of the project will be discussed. Any questions during the Pre-Bid Conference will not be authoritative. Each Proposer must be fully informed regarding all existing and expected conditions and matters which might affect the cost or performance of the Services. It shall be emphasized, however, that nothing stating or discussed during this Pre-Bid conference shall be considered to modify, alter, or change the requirement of the Solicitation documents, unless it shall be subsequently incorporated into an Addendum to the Solicitation documents.

11. Solicitation Questions/Prohibited Contacts: Any questions and communications regarding this RFP, shall be submitted in writing by logging into https://www.bidnetdirect.com/georgia/cityofsouthfulton on or before October 15, 2025, by 3:00 P.M. ET. Questions received after the designated period may not be considered. Any response made by the City will be posted online at https://www.bidnetdirect.com/georgia/cityofsouthfulton by Addendum. No Proposer may rely on any verbal response to any question submitted concerning this RFP.

https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting https://dialin.teams.microsoft.com/ba83620b-2648-4bd3-9555-378ecf04647b?id=989159654 https://dialin.teams.microsoft.com/usp/pstnconferencing

12. All Prospers, and/or their representatives, seeking an award of a City of South Fulton Contract, may not initiate or continue any verbal or written communications regarding a Solicitation with any City Officer, Elected Official, Employee or other City representative other than the Procurement Department employee named in the Solicitation, between the date of the issuance of the Solicitation and the date of the final Contract award by City Council, unless specified otherwise herein.

Attempting to influence the outcome of any given Contract before a recommendation of award to the City Council is strictly prohibited. The Director of Procurement will review alleged violations of this prohibition. If the Director of Procurement, determines that such communication has compromised the competitive process, the Bid submitted by that Proposer may be disqualified from consideration for award, and they may, among other things, be placed on the ineligible source list. Violations of this prohibition may also be subject to prosecution under Federal, State, or Local Laws. The City of South Fulton Employees, Officials, and their family members are prohibited from seeking, requesting, or receiving any material payment, gift, job offer, security, promise of future benefit, or any other tangible or intangible thing of value when such receipt has the potential to influence a procurement decision or to gain unfair advantage in a procurement competition, and as outlined in Sec. 1- 9004 (d) of the City of South Fulton Code of Ordinances and all other applicable policies.

13. Ownership of Bids: Each Bid submitted to the City will become the property of the City, without compensation to a Proposer, for the City’s use in its discretion. The City shall not be liable for any Bid preparation costs incurred by Proposers.

14. Georgia Open Records Act: Information provided to the City is subject to disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq.

Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an Affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]”.

15. Bonding and Insurance Requirements: The Bonding and Insurance requirements for any Contract that may be awarded pursuant to this RFP are set forth in Attachment B: Bonding and Insurance Requirements. Proposer must provide a copy of their current Certificate of Insurance, evidencing any existing Commercial General Liability policies issued for them, if any. For purposes of this section, “Proposer” shall mean an individual, Corporation or other Corporate Entity submitting a Bid in connection with this Solicitation, including each Joint Venture partner if Proposer is a Joint Venture.

16. Sub-Consultants and Manufacturers: Proposers are required to submit, in writing, the addresses of any proposed Sub-Consultants or equipment manufacturers listed in the Bid and may be required to submit other material information relative to proposed Sub-Consultants. The City reserves the right to disapprove any proposed Sub-Consultants whose technical or financial ability, or resources, or experience, are deemed inadequate.

17. Examination of Bid Documents:

17.1 Each Proposer is responsible for examining with appropriate care the complete RFP and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Proposer, who is deemed to have included all costs for performance of the Services in its Bid.

17.2 Each Proposer shall promptly notify the City in writing should they find discrepancies, errors, ambiguities, or omissions in the Solicitation documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the RFP. Replies to such notices may be made in the form of an Addendum to the RFP, which will be issued simultaneously to all potential Proposers. No oral responses are binding on the City.

17.3 The City may in accordance with applicable law, by Addendum, modify any provision or part of the RFP at any time prior to the Bid due date and time.

17.4 Each Proposer must confirm all Addenda has been received and acknowledge receipt by executing the Acknowledgment of Addenda form provided with each Addendum.

17.5 The City may waive any technicalities and formalities in this Solicitation.

Additionally, the City reserves the right to cancel the RFP in its entirety.

17.6 The City of South Fulton may disqualify Bids as a result of, but not necessarily limited to, the following reasons:

17.6.1 Failure to follow the City of South Fulton’s Bid schedule.

17.6.2 Failure to return applicable compliance and/or specification sheets.

17.6.3 Failure to return applicable Addenda.

17.6.4 Failure to provide information on alternates or equivalents, when allowed.

17.6.5 Failure to provide Bid Bond when specifically stated will result in automatic rejection.

17.6.6 Failure of Proposer to sign all requested documents.

17.6.7 Failure to submit Bid by deadline.

17.6.8 Failure of Contractor to extend prices.

17.6.9 Failure to hold firm pricing.

17.6.10 Failure to meet specified delivery requirements.

17.6.11 Prices for Services or items that exceed the Department's budgeted amount allowed for those items.

17.6.12 A Bid submitted by a Person on the Ineligible Source List.

17.6.13 A Bid which is non-responsive; and/or

17.6.14 A Bid submitted by a Person who has litigation pending against the City, or anyone representing a firm or business in litigation against the City, not arising out of the procurement process.

18. Award and Execution of Contract: In the event the City awards a Contract pursuant to this Solicitation, the City shall prepare and transmit to the Proposer an unsigned Contract for execution, which shall be substantially in the form of the Draft Contract included in this Request For Proposal (RFP). The City reserves the right to modify the Contract to incorporate the Proposer’s Bid, Scope of Services, and Cost Bid Forms. It is highly recommended that all Proposers conduct a thorough review of the Draft Contract prior to the submission of a Bid. All proposed revisions to the Draft Contract must be submitted in writing alongside the Proposer’s Bid response. The City retains sole discretion to reject any Bid if the proposed revisions are deemed unacceptable. Proposers are strongly encouraged to consult with an Authorized Representative possessing full authority to execute the Contract on behalf of the Proposer regarding any such revisions. Upon receiving approval for the award from the City of South Fulton City Council, the City, will provide the Proposer with an unsigned Contract via Adobe Sign or another City-approved electronic signature platform. The Proposer must execute and return the Contract, along with the required Insurance Certificates and any other documentation specified in this RFP or requested by the City, within ten (10) calendar days of receipt. Noncompliance may result in withdrawal of the award, forfeiture of Bid security (if applicable), and awarding the Contract to the next lowest responsive and responsible Proposer.

19. Illegal Immigration Reform and Enforcement Act: This RFP is subject to the Illegal Immigration Reform and Enforcement Act of 2011 (Act), formerly known as the Georgia Security and Immigration Compliance Act. Pursuant to Act, the Proposer must provide with its Bid proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. Completed Contractor Affidavit, Illegal Immigration Reform and Enforcement Act Forms attached herein as Form F6.6 and F6.7, Attachment B: Required Form Submittals must be submitted with the Bid at the time of submission. Under State Law, the City cannot consider any Bid which does not include the completed F6.6 form. Where the business structure of a Proposer is such that they are required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, The Proposer, must complete the Contractor Affidavit on behalf of, and provide a Federal Work Authorization User ID Number issued to, the Proposer itself. Where the business structure of a Proposer does not require them to obtain an EIN, each entity comprising the Corporate entity must submit a separate Contractor Affidavit. It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Proposers intending to do business with the City are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on City Solicitations and their participation in those Solicitations. For additional information on the E-Verify program or to enroll in the program, go to:

https://e-verify.uscis.gov/enroll. Additional information on completing and submitting the Contractor Affidavit can be found preceding this form in this RFP.

20. Joint Ventures: Each party to a Joint Venture will be required to fully complete and submit the Required Submittal Forms unless otherwise indicated in this RFP.

21. Conflict of Interest: Proposers are advised to read and familiarize themselves with the conflict-of-interest provisions of this RFP. The City reserves the right to issue RFPs for specific projects that are independent of RFP# 25-19 Demolition, Landscaping, Carpentry, and Cleanup Services. Except as stated in this RFP, these Instructions, and the Notice to Proposers concerning Conflicts of Interests, successful Proposers under this RFP are not precluded from responding to such Solicitations.

22. Tax Exemption Status: The City is exempt from Federal Excise Tax or Georgia Sales Tax with regards to goods and Services purchased directly by the City of South Fulton. Exemption certificates furnished upon request.

23. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for inspections, licenses, and costs incurred for the same shall be the sole responsibility of the successful Proposer. All materials, labor and construction must comply with all applicable rules and regulations of local State and/or National Codes, Laws and Ordinances of all authorities having jurisdiction over the project, which shall apply to the Contract throughout and will be deemed to be included in the Contract the same as though written out in full.

24. TITLE VI SOLICITATION NOTICE - The City of South Fulton, GA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations (28 CFR Part 42), hereby notifies all Proposers or Offerors, that it will affirmatively ensure that for any Contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded a full and fair opportunity to submit Bids in response to this invitation and will not be, on the grounds of race, color, or national origin, excluded from participation in, denied the benefits of, or subject to discrimination in consideration for an award for any program or activity that receives Federal funds or other Federal financial assistance.

25. Electronic Submission Option: In addition to hard copies, the City will accept electronic Proposal Submissions via secure email or electronic procurement portal. Electronic submissions must be received by the stated deadline.

26. Payment Terms Favorable to Small Businesses: To improve cash flow for small Vendors, the City will provide payment within 20 calendar days of receipt of an undisputed invoice. Milestone or phased billing will be permitted when deliverables are clearly defined.

27. Flexible Experience Requirements: Firms may demonstrate equivalent relevant experience listed in the minimum requirements, provided the proposer can show clear relevance to the Scope of Work.

28. Encouragement of Partnerships: Small firms are encouraged to form Joint Ventures, Sub-Contracting arrangements, or consortia to meet the requirements of this RFP. Prime Contractors are encouraged to include small businesses in their teams.

29. Scoring Adjustments for Small Business Participation: Evaluation criteria will award up to five (5) additional points for certified small businesses or Proposals that demonstrate at least 25% of the contract value being Sub-Contracted to certified small businesses, where allowable by law.

30. Electronic Signature Acknowledgement: The City of South Fulton utilizes

Adobe Sign, or another City-approved electronic signature platform, for the official execution of Contracts. By submitting a Bid and, if awarded, executing a Contract with the City, the Proposer acknowledges and agrees to the following:

1. Legally Binding: An electronic signature executed through Adobe Sign shall possess the same legal force and effect as a handwritten signature, in accordance with the Georgia Uniform Electronic Transactions Act (O.C.G.A. § 10-12-1 et seq.), the Federal Electronic Signatures in Global and National Commerce Act (15 U.S.C.

§ 7001 et seq.), and any other applicable law.

2. Authority to Sign: The individual executing the Contract electronically on behalf of the Proposer affirms their authority to bind the Proposer to the terms of the Contract.

3. Official Record: The fully executed Contract, as maintained in Adobe Sign by the City, shall serve as the official and binding version of the Contract for all purposes.

4. No Requirement for Paper Originals: Unless specifically requested by the City, no paper copies or handwritten signatures shall be necessary for the validity or enforceability of the Contract.

31. Electronic Communications: All communications pertaining to this Solicitation and any resulting Contract, including but not limited to Addenda, Notices of Award, Contract amendments, and other official correspondence, may be transmitted electronically by the City of South Fulton. The Proposer agrees to the following terms:

1. Official Delivery: Communications sent by the City via email or through Adobe

Sign (or another City-approved electronic platform) shall be considered officially delivered on the date and time transmitted, unless the City encounters an error message indicating unsuccessful transmission.

2. Responsibility to Monitor: Proposers are responsible for actively monitoring the email address and/or electronic platform designated in their Bid submission for communications from the City. Failure to receive or review electronic communications shall not exempt the Proposer from any obligations under this RFP or any resulting Contract.

3. Legal Effect: Electronic communications issued in accordance with this section shall carry the same legal force and effect as if provided in hard copy.

4. Record Retention: The City’s electronic records of such communications shall constitute the official record for all Procurement and Contract administration purposes.

SPACE LEFT BLANK INTENTIONALLY

RFP# 25-19 DEMOLITION, LANDSCAPING, CARPENTRY, AND CLEANUP SERVICES

SUBMITTAL CHECKLIST

1. Please use the following checklist to verify that all required information is included in your Bid.

2. It is the sole responsibility of each Proposer to ensure that their Bid is inclusive of all Submittals outlined below or elsewhere in this RFP.

3. Failure to submit any of the items below may cause rejection of the Bid.

4. Proposers are required to submit responses to Solicitations electronically online at https://www.bidnetdirect.com/georgia/cityofsouthfulton. The City will not consider any Bid that does not include completed Illegal Immigration Reform and Enforcement Act Affidavit Form(s).

REQUIRED DOCUMENTATION INITIAL IF INCLUDED

1. BID SOLICITATION FORM

2. ENTIRE BID ___________________

3. SUBMITTAL CHECKLIST (THIS FORM)

4. ADDENDA (IF APPLICABLE)

5. BID COST (ATTACHMENT B) ___________________

6. REQUIRED FORM SUBMITTALS (APPENDIX B)

F6.1 W-9 FORM

F6.2 NON-CONFLICT OF INTEREST

F6.3 NON-COLLUSION AFFIDAVIT

F6.4 BUSINESS ENTITY CERTIFICATE

F6.5 CERTIFICATE OF AUTHORITY-JOINT VENTURE

F6.6 ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT – CONTRACTOR AFFIDAVIT

F6.7 ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT- SUB-CONTRACTOR

AFFIDAVIT F6.8 SUB-CONTRACTOR INFORMATION FORM

F6.9 ACKNOWLEDGEMENT OF PROPOSER

F6.10 REFERENCE AND RELEASE FORM

F6.11 ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS

F6.12 EXCEPTIONS FORM

F6.13 CERTIFICATION OF ABSENCE OF CONFLICT OF INTEREST

FOR DEVELOPMENT OF SPECIFICATIONS OF SCOPE OF WORK

F6.14 DEBARMENT FORM

7. BUSINESS LICENSE

8. PROFESSIONAL LICENSE

9. BID BOND (IF APPLICABLE)

10. ISRAEL BOYCOTT CERTIFICATION _______________

11. DRUG FREE WORKPLACE CERTIFICATION _______________

By signing below, the undersigned certifies that they have read and understood this Request For Proposal (RFP), that they are authorized to bind the Company, and that the Proposal Submitted complies with all requirements of this Solicitation.

Printed Name Title Date

Signature Firm Name

Email Address Phone Number

RFP# 25-19 DEMOLITION, LANDSCAPING, CARPENTRY, AND CLEANUP SERVICES

1. INTRODUCTION

The City is soliciting Bids from interested and qualified firm(s) to provide demolition, landscaping, carpentry, and cleanup Services for the City.

1.1 INTENT TO AWARD

The City intends to award the responsible and responsive Proposer whose Bid represents the best value to the City for RFP# 25-19 DEMOLITION, LANDSCAPING, CARPENTRY, AND CLEANUP SERVICES. Additionally, the City reserves the right to cancel the Solicitation.

1.1.1 Responsibility - The determination of the Proposer’s responsibility will be made by the City, based on whether the Proposer meets the following minimum standard requirements:

1.2.1.1 Has the appropriate and adequate technical experience required.

1.2.1.2 Has adequate personnel and equipment to perform the work expeditiously.

1.2.1.3 Ability to comply with the required or proposed delivery and installation schedule.

1.2.1.4 Has a satisfactory record of performance.

1.2.1.5 The ability of Proposer to provide future maintenance and/or service.

1.2.1.6 Has adequate financial means to meet obligations incidental to the work; and

1.2.1.7 Such other factors the City deems to be pertinent to either the

Bid or the Contract.

1.2.2 Responsiveness - The determination of the Proposer’s responsiveness will be made by the City based on a consideration of whether the Proposer has submitted complete Bid documents, that meets the RFP requirements, without irregularities, exclusions, special conditions, or alternative Bids for any item unless specifically requested in the RFP.

1.2 TERM OF CONTRACT

The Services to be performed under this Contract shall start on the effective date of this agreement and will end automatically, without further obligation from the City at the conclusion of the last property demolition cleanup unless terminated earlier in accordance with this Contract’s termination provisions.

1.3 SUB-CONSULTANTS AND SUB-CONTRACTORS

1.3.1 The Proposer must ensure the responsibility standards for each of its Sub- Consultants and Sub-Contractors, as listed below and in each and every part of this RFP are met. Verification must include documentation that each Sub- Consultant or Sub-Contractor meets the responsibility criteria required to perform the work including any Professional License, Certification, Insurance requirements of this RFP, any governmental agency having jurisdiction over the matter, or any law or regulation pertaining to the work or requirements. The Proposer must not furnish any statement, representation, or certification in connection with Sub-Consultants or Sub-Contractors that is materially false, deceptive, incorrect, or incomplete. Failure of the Proposer to provide information concerning the responsibility of any Sub-Consultant or Sub- Contractor may result in a finding that the Proposer is not responsible.

1.3.2 All proposed Sub-Consultants and Sub-Contractors must be listed in the Proposer’s response. The Proposer must ensure that all proposed Sub- Contractors have adequate personnel, past experience, adequate facilities, finances, and business systems to perform the scope of Services. The City reserves the right to approve all Sub-Contractors and Sub-Consultants.

1.3.3 The Proposer must have the responsibility of verifying the existence, authenticity, and dates of expiration of all licenses required by all Sub- Consultants and Sub-Contractors engaged in the work of this RFP. The lack of a valid license from the Proposer or any Sub-Consultant or Sub-contractor, shall be grounds for default, and for immediate termination for cause with prejudice as it relates to the Proposer, and the removal of any unlicensed entity from the project. In the event the Proposer, the Sub-Consultant or Sub-Contractor is required to be licensed or certified as a condition precedent to providing goods or Services under this RFP, the revocation or loss of such license or certification may result in immediate termination of the Proposer’s Contract effective as of the date on which the license or certification is no longer in effect.

1.3.4 All Sub-Consultants and Sub-Contractors must be approved by the City prior to performing. The Proposer must receive written permission to add Sub- Consultants or Sub-Contractors, not initially submitted with Proposer’s response. Sub-Consultants and Sub-Contractors shall not Sub-Contract any portion of their work pursuant to this RFP without the written consent of the City.

Failure of the Proposer to obtain from the City prior approval of each Sub- Consultant or Sub-Contractor performing work on the project may result in suspension of work by that Sub-Contractor, removal of work performed by unapproved Sub-Contractor(s) and all permissible sanctions against the Proposer.

2. SCOPE OF SERVICES

The City of South Fulton Code Enforcement and General Services Departments are seeking qualified Contractors to provide demolition, landscaping, carpentry, and cleanup Services. The Proposer will provide a Bid for the scope of the project as defined in Appendix A, Scope of Services.

3. EVALUATION PROCESS AND SELECTION CRITERIA

The following criteria will be used to evaluate Proposals:

The City desires to select the Proponent whose Proposal is determined to be the most advantageous to the City considering the technical and price evaluation criteria listed below.

The Evaluation Committee (EC) will be responsible for ranking and recommending the most qualified firms(s) to City Council for award. The process for this procurement may proceed in the following manner: The Purchasing Director delivers the RFP Submittals to Agency Staff for summarization for the Evaluation Committee members. The appropriate Department will review the litigation history and the Purchasing Department, will review the financial portion of the Submittals.

The Staff will also identify any incomplete responses. The Purchasing Director of Procurement will review the information and will make a recommendation to the Evaluation Committee as to each firm’s responsiveness to the requirements of the RFP.

The final determination of responsiveness rests solely on the decision of the Evaluation Committee.

All firms that are found to be both responsive and responsible to the requirements of the RFP, may have an opportunity to make an oral presentation to the EC and discuss their Proposal to illustrate to the EC, their approach to the Scope of Work. If interviews are requested by the City, Staff may provide a list of subject matter for the discussion and each firm will be given equal time to present, but the question and answer may vary.

The final determination of responsiveness rests solely on the decision of the Evaluation Committee.

All Proposals will be evaluated using the Evaluation Criteria listed in the Solicitation. All Proposals will be evaluated by an EC in accordance with the City’s Code of Ordinances and the criteria specified in this RFP.

3.1 PRESENTATIONS / DEMONSTRATIONS / INTERVIEWS

The City reserves the right to negotiate the fee and/or Scope of Services with the highest ranked

Proposer. If negotiations cannot be completed successfully, then the City reserves the right to negotiate with the second highest ranked Contractor. Recommendations for an award will be the Proposer with whom potential Contract negotiations were successful.

The Evaluation Committee may provide a list of subject matter for discussion. The Individuals / Firms will have equal time to present, but the question-and-answer time may vary. Proposers / Providers may be requested to demonstrate the nature of their offered solution to the EC. After receipt of submittals, all firms will receive a description of, and arrangements for, the desired demonstration.

A copy of the demonstration (hard copy, DVD, CD or a combination of both) should be given to the Purchasing Agent at the meeting to remain in the Purchasing files.

PROPOSAL EVALUATION – SELECTION CRITERIA

City's selection of a Firm shall be based upon the demonstrated competence and qualifications of the Firms to provide the type of service required. Each Proposal will be evaluated and scored through a process by the City's staff. The Proposer’s Submittal must fully address the requirements listed in this Solicitation and the Firm's degree of experience, knowledge, and ability to provide experienced and qualified support Staff. The Proposal is not to have any exclusions, conditions or provisions applied to the aforementioned request. It is the City's intention to select a Firm which is the most qualified to meet the City's needs. The award shall be based on but not limited to the following factors:

PROPOSAL EVALUATION CRITERIA MAXIMUM

POINTS

Price:

Competitiveness and clarity of the proposed unit pricing and overall cost, including flexibility for prioritized phases and cost options.

Experience with Similar Projects:

Demonstrated track record of successful completion of similar demolition, landscaping, carpentry, and cleanup projects, particularly for municipal or governmental clients.

Capacity and Resources:

Contractor’s ability to mobilize adequate personnel, equipment, and financial resources to respond quickly and efficiently to multiple projects concurrently.

Timeline for Completion:

Realism and efficiency of proposed response times and milestone schedules.

Indicate your Company’s commitment and plan to meet any applicable local business or workforce participation targets, in accordance with the City of South Fulton or Georgia procurement policies. If no specific targets are required, describe your approach to local hiring or partnerships.

Safety and Environmental Compliance Record:

Contractor’s safety record – EMR rating (Experience Modification Rate) safety and risk performance of Company or Contractor that determines insurance premiums and understanding the Company’s commitment to worker safety and injury prevention.

Environmental Compliance History / Proposed safety and environmental protection plans.

Past Performance/References:

Provide a minimum of three (3) past performance references that are comparable in scope, size, and clients within the last five (5) years. Government/Public entities are preferred.

Local Vendor Preference (Optional) Proposers with a physical office located within the City of South Fulton limits may receive up to 5 additional points in the evaluation scoring.

MAXIMUM SCORING POINTS TOTAL 100

Please note that prices may be negotiated in the best interest of the City after the scoring is completed.

*Total points awarded for price will be determined by applying the following formula: (Lowest Overall Cost /Proposer’s Price) x 25 (Cost Bid Form) = Price Score

Please note that prices may be negotiated in the best interest of the City after the scoring is completed.

The City of South Fulton reserves the right, in its sole discretion, to reject or accept any submittal it considers to be non-responsive. Should the City of South Fulton fail to reach agreement with any Firm or teams initially selected, the City reserves the right to commence negotiations with the next highest ranked firm or team.

Additional Compliance Requirements

1. Iran Divestment Certification

Proposer certifies that they are not included on the Iran Divestment List created under O.C.G.A 50-5-85 and do not participate in investment activities in Iran’s energy sector.

2. Certification Regarding Boycotts of Israel Proposer certifies that they are not currently engaged in and agree for the duration of the contract not to engage in a boycott of Israel as defined in O.C.G.A and 50-5-85.1.

3. Debarment and Suspension Certification Proposer affirms that neither it nor any of its principals is currently debarred, suspended, proposed for debarment, or declared ineligible for contracts by any federal or state agency.

4. Records Retention Contractor must maintain all records, books, and documents pertinent to this Agreement for at least five (5) years after completing the services and must make them available for inspection upon reasonable request by the City or its auditors. Address below:

PURCHASING DEPARTMENT, 4715 Frederick Dr. SW, Atlanta, GA 30336.

5. Georgia Open Records Act Proposals submitted in response to this RFP are subject to the Georgia Open Records Act. The City cannot guarantee the confidentiality of information marked “confidential” by a Proposer if such information is required to be disclosed under the Act.

6. Cost-Plus Prohibition The City must not accept cost-plus-a-percentage-of-cost proposals or contracts. Any such pricing submitted must be considered non-responsive.

7. Non-Discrimination Contractor agrees not to discriminate against any person based on race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity in performing this Agreement.

8. Liquidated Damages If the Contractor fails to deliver Services or Work products on time as specified in individual task orders, and the delay is not caused by factors beyond the Contractor’s control, the City may impose liquidated damages of $250 for each calendar day of delay until the Services are completed.

These damages are not a penalty but serve as compensation to the City for administrative costs and potential project impacts. The City also reserves the right to deduct these damages from any payments due to the Contractor.

9. Electronic Signatures This Agreement and any Task Orders issued under it may be executed electronically. Electronic signatures shall be valid and enforceable as original signatures. Signing through Adobe Sign or any other City-approved electronic signature platform shall carry the same legal force and effect as a handwritten signature.

10. Confidentiality/Data Security Contractor agrees to maintain the confidentiality of all documents, data, records, and other information developed or obtained in connection with this Agreement. Contractors must implement commercially reasonable measures to protect electronic data and must not disclose City information to Third Parties without prior written authorization from the City.

PROPOSAL SUBMISSION REQUIREMENTS

Specific Instructions and Requirements for Proposal Submission: A mandatory Pre-Bid meeting will be held, and a submission checklist of required documents (Licenses, Insurance Certificates, References, Pricing template, etc.) must accompany each proposal. Incomplete submissions will be deemed non-responsive.

To strengthen this RFP and reduce potential risk for the City, the following specific instructions and requirements must be addressed within your Proposal:

1. Budget vs. Scope Misalignment: Additionally, Proposers must submit cash flow projections and milestone billing schedules to demonstrate financial feasibility and alignment of available funding with phased project execution. Given the current budgetary shortfall, Proposers are required to submit their Proposals with flexibility to address potential partial funding. Your Proposal must include:

1.1 Proposals with Prioritized Phases: Clearly delineate your proposed Services into distinct, prioritized phases. For each phase, provide a detailed Scope of Work and associated costs, indicating which Services or Properties would be covered under each phase. This will allow the City to consider partial funding scenarios.

1.2 Costed Options (Base Bid Plus Alternates): In addition to your comprehensive Bid, provide costed options or "alternates" for specific Services or Property types that could be added or removed based on available funding. Clearly label these as base Bid and alternates.

1.3 Potential Value-Engineering Suggestions: Propose any innovative or cost-saving approaches (value-engineering suggestions) that could achieve similar or improved outcomes at a lower cost, without compromising quality or safety. Clearly describe the suggestion, its impact on scope and quality, and the estimated cost savings.

2. Unit Pricing Details (Detailed Pricing Schedule) Proposers must provide a comprehensive and granular unit pricing schedule. Expand by specifying how unit pricing is broken down for:

2.1 Different Structure Sizes: Provide unit pricing based on square footage or classification (e.g., small, medium, and large) for demolition of single-family homes, multi-unit structures, and other building types.

2.2 Debris Types: Separate unit pricing must be provided for the haul-off and disposal of distinct debris types:

2.3 Construction and Demolition (C&D) Debris (e.g., concrete, wood, metal)

2.4 Vegetative Debris (e.g., trees, brush, stumps)

2.5 Miscellaneous Waste and Junk (e.g., household items, general trash) 3 Hazardous Materials: Separate and distinct pricing is required for the handling, removal, transport, and proper disposal of hazardous materials, such as asbestos, lead-based paint, regulated waste, or other environmental contaminants encountered during demolition or cleanup. The Prospers must outline their qualifications and procedures for handling such materials in accordance with Georgia EPD regulations and OSHA standards.

4. Vehicle Removals: Provide a clear unit cost for vehicle removal. This unit cost must explicitly state whether tow fees, disposal fees, and any associated environmental fees are included in the Bid price.

5. Attachment C: Bid Cost Form (Proposers should create a table in their response if the City offers no formal attachment).

6. Performance Requirements and Timelines: Proposers must also describe their contingency strategies for unforeseen conditions, such as asbestos discovery, underground obstructions, or hazardous debris, to reduce the risk of costly change orders.

The Proposer must include a detailed plan addressing performance expectations and timelines:

6.1 Maximum Response Time: State your maximum guaranteed response time to begin work after receiving a formal Notice to Proceed (NTP) from the City. This should be expressed in business days.

6.2 Milestone Schedules: Provide proposed milestone schedules for typical project types (e.g., single-family demolition, multi-unit demolition, general cleanup, securing a Property).

These schedules should outline key phases, durations, and dependencies.

6.3 Penalties or Liquidated Damages: Proposers should acknowledge and agree to potential penalties or liquidated damages for failure to meet agreed-upon timelines or performance metrics, as may be stipulated in the final Contract in accordance with Georgia Contract Law.

The City reserves the right to include such clauses to ensure timely project completion.

7. Permitting, Regulatory Compliance, and Environmental Requirements

Your Proposal must clearly outline your approach to permitting and regulatory compliance:

7.1 Responsibility for Obtaining Permits: Clearly state who will be responsible for obtaining all necessary permits for demolition, waste disposal, environmental remediation, and any other required activities from federal, state (e.g., Georgia EPD), and local authorities (e.g., City of South Fulton Planning & Zoning, Building Department).

7.2 Reimbursable Costs for Permit Fees: Clearly identify if permit fees are included in your unit pricing or if they will be treated as separate reimbursable costs. If reimbursable, outline the process for City approval and documentation.

7.3 Required Compliance Documentation: Describe the documentation you will provide to ensure compliance, including but not limited to:

Waste manifests and disposal records.

Dust control measures and monitoring plans.

Stormwater pollution prevention plans (SWPPP) and erosion control measures, as required by Georgia EPD and local ordinances.

Asbestos and lead-based paint abatement plans and certifications, if applicable.

Safety plans (e.g., OSHA compliance, site-specific safety plans).

APPENDIX A

SCOPE OF SERVICES

APPENDIX A

SCOPE OF WORK

RFP #25-19

DEMOLITION, LANDSCAPING, CARPENTRY, AND CLEANUP SERVICES

The selected Contractor(s) will be responsible for providing comprehensive Services, including but not limited to the items listed below, and must clearly demonstrate their ability to perform all aspects of the requested Services.

Demolition Services:

1. Demolish and remove structures, foundations, and debris, and haul off and properly dispose of all demolition materials in accordance with Local, State, and Federal regulations, including those specific to the Georgia Environmental Protection Division (EPD) and local ordinances.

2. Site grading and backfill to a safe and stable condition post-demolition.

3. Adherence to all safety protocols and obtaining necessary permits.

Landscaping Services (Post-Demolition and Cleanup):

1. Site clearing and debris removal (including vegetation, overgrowth, and miscellaneous waste).

2. Rough grading and final grading of cleared lots.

3. Seeding, sodding, or other appropriate ground cover application to prevent erosion and improve aesthetics, in compliance with the requirements of the Georgia Erosion and Sedimentation Control Act.

4. Removal of trees, shrubs, and other vegetation as required.

Carpentry Services (Maintenance & Security):

1. Board-up and securing of vacant or unsafe structures.

2. Minor structural repairs to secure properties (e.g., reinforcing doors, windows, and weak points).

3. Installation of temporary fencing or barriers as needed.

Cleanup Services:

1. Removal of interior and exterior debris, including trash, junk, abandoned items, and hazardous materials (e.g., tires, appliances).

2. General site cleanup and restoration to a safe and presentable condition.

3. Vehicle removal (as identified, e.g., 3423 Demooney Rd).

Project Details and Estimated Quantities - Remainder of 2025 Fiscal Year

The following is a breakdown of anticipated work. Specific locations and quantities may be subject to change based on court orders and operational needs. Proposers should note that these estimates are for planning purposes and do not guarantee minimum or maximum work volumes.

Single-Family Homes (13 properties):

1. Granted (Demo): 195 Fairburn Chase, 6080 Koweta Rd.

2. Anticipated (Demo): 3023 Demooney Rd, 2224 Bethsaida Rd, 2234 Bethsaida Rd, 6650 Cedar Hurst Trl, 4335 Roosevelt Hwy, 3750 Pebble Beach Drive, 5920 Old Carraige Ln, 6355 Kimberly Mill Rd, 2430 Cheryl Ln, Cascade Rd (Tax Parcel #14F-0109- LL-316-6., 3805 Flat Shoals (small car wash building) Multi-Unit and Complex Structures (2 properties):

1. Granted (Demolition and Secure): Building 9 Camelot Condos

2. Anticipated (Demolition): 5401 Old National Building 7 “Beacon Ridge”

Maintenance & Secure (4 properties estimated):

Maintenance (4 properties):

1.Granted (Maintenance): 7789 Cedar Grove, 3215 Cadiz Cir

2. Anticipated (Maintenance): 6310 Cedar Hurst Trl, 3423 Demooney Rd

Securing (1 property):

1. Granted (Secure): 7789 Cedar Grove

Vehicle Removal

Vehicle removal at 3423 Demooney Rd is not included in this estimate.

**An additional line item with the cost of car removal is to be added to the Bid, labeled as a potential service to be added for consideration.

Residential Properties (Note: The properties are gated, so arrangements must be made to inspect them before your Bid submission. Prospective Contractors will be notified of inspection dates ahead of time).

1. 6161 Campbellton Road SW

2. 2855 West Road

3. 3450 Butler Road

The Contractor shall furnish all labor, equipment, permits, disposal fees, and materials necessary to demolish the identified residential structures. Work includes, but is not limited to:

• Pre-Demolition Requirements:

- Obtain and post all required permits, including pre-demolition pest inspection.

- Ensure all utilities (electric, gas, water, sewer, cable, etc.) are shut off and verified before demolition.

- Perform asbestos abatement in accordance with state law, where applicable.

The COSF will provide Vendors with asbestos reports and arrange post-abatement clearance testing following abatement.

- Implement erosion and sedimentation controls in accordance with state law.

• Demolition Activities:

- Contractors shall provide two Bid options for each property:

- Option A: Full Demolition—This involves removing all structure(s), foundations, driveways, slabs, and concrete, backfilling, grading, and stabilizing the site.

- Option B: Partial Demolition – Demolish the above-grade structure(s) only, leaving the foundations and driveways in place.

• Site Restoration:

- Leave the site in a clean, safe, and stabilized condition.

- Ensure positive drainage of disturbed areas away from adjoining properties.

Deliverables

• Demolition completion for each Property, including photographs of before, during, and after work.

• Copies of all permits, disposal manifests, rodent letters, and utility disconnect confirmations.

• Site inspection approval by the City of South Fulton upon completion.

Contractor Qualifications

Prospective Contractors must demonstrate proven…