RFP 25-10 Valet Parking Services at Public Health Trust.pdf

MIAMI PARKING AUTHORITY

REQUEST FOR PROPOSAL

RFP NO. 25-10

VALET PARKING SERVICES

at the Public Health Trust

SOLICITATION ADVERTISEMENT DATE

OCTOBER 27, 2025

MANDATORY VIRTUAL PRE-PROPOSAL MEETING

NOVEMBER 13, 2025, at 10:00 am EST via

Microsoft Teams Meeting link:

Link: Join the meeting now

Meeting ID: 222 977 940 178 9 Passcode: Xb7Pg94i

QUESTIONS AND REQUESTS FOR CLARIFICATIONS DUE

NOVEMBER 20, 2025, at 10:00 am EST

PROPOSAL SUBMISSION DUE

DECEMBER 12, 2025, by 10:00 am EST

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO

www.BidNetDirect.com

All Proposers must be registered with www.bidnetdirect.com/florida/miamiparking in order to participate in this solicitation. BidNetDirect is a free service. The RFP document and all additional related information published as part of the RFP document may be obtained at: www.BidNetDirect.com BidNetDirect will not allow offers to be submitted after the closing date and time.

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INTRODUCTION

The Miami Parking Authority (MPA), also known as the Department of Off-Street Parking, manages and develops on and off-street parking in the City of Miami, as well as in partnership with Miami-Dade County for several facilities, and also provides parking management services for the Public Health Trust for parking spaces on the Jackson Health System medical campuses.

As such, MPA operates parking garages and lots at various locations throughout the City and the County providing safe and affordable parking to customers.

MPA is seeking proposals from experienced and capable parties who are authorized to do business in the State of Florida, to submit a proposal to provide Valet Parking Services at the Public Health Trust a/k/a Jackson Health System at the sites described herein, and as shown on Exhibits A, B, and C.

This Request for Proposal (“RFP") contains specific information about the scope of services, Proposers’ minimum mandatory submission requirements and selection procedures.

Proposals are due at 10:00 am EST on December 12, 2025, via www.BidNetDirect.com.

Only proposals submitted via BidNetDirect will be considered. MPA’s anticipated schedule for this Solicitation is as follows:

Event Date

Issue Date

October 27, 2025

Mandatory Virtual Pre-Proposal Meeting Accessible at the following Microsoft Teams Meeting link:

Link: Join the meeting now Meeting ID: 222 977 940 178 9 Passcode: Xb7Pg94i

November 13, 2025, at 10:00 am EST

Deadline for Receipt of Written Questions

November 20, 2025, at 10:00 am EST

Proposals Due

December 12, 2025, at 10:00 am EST

All prospective Proposers to this RFP are required to attend the Mandatory Virtual Pre- Proposal Meeting as outlined above to participate in an overview of the RFP’s Scope of Services, Minimum Requirements, Mandatory Submittal Requirements, and Proposal Format. Failure to attend this mandatory pre-proposal meeting shall render Proposer to be deemed not responsive to this Solicitation.

Prospective Proposers are urged to independently inspect the Facilities where Services are to be performed and to satisfy themselves regarding all conditions that may affect their performance of the Scope of Services. In no event shall failure to attend the Mandatory Virtual

Pre-Proposal Meeting or failure to inspect the Facilities constitute grounds for a claim after

Contract Award.

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Any and all questions regarding this Solicitation must be submitted in writing via www.BidNetDirect.com by 10:00 am EST on November 20, 25, 2025. Only questions received via www.BidNetDirect.com by the time and date specified will be answered by addendum and posted on BidNetDirect. All questions submitted are subject to Public Records Laws.

Submissions received past such deadline and/or submitted to any other location or office shall be deemed not responsive and rejected. MPA’s Chief Executive Officer (“CEO”) and/or the MPA’s Board of Directors (“Board”) reserves the right to accept any timely submission deemed to be in the best interest of the MPA, to waive any minor (e.g., not material) technicalities, omissions, or irregularities in any submission and/or reject any or all submissions, and re-advertise, at MPA’s option, for new submissions.

MIAMI PARKING AUTHORITY

Anna Parekh

Procurement Administrator 40 NW 3rd Street, Suite 1103

Miami, Florida 33128

(305) 373-6789 x297

TABLE OF CONTENTS

1.0 GENERAL TERMS AND CONDITIONS

2.0 SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

2.2 ELECTRONIC REPONSES

2.3 DEADLINE FOR REQUEST FOR ADDITIONAL INFORMATION

2.4 PROCEDURE FOR RESPONSE EVALUATION AND SELECTION

2.5 AWARD AND AGREEMENT

2.6 TERM OF AGREEMENT

2.7 COMMENCEMENT OF SERVICES

2.8 COMPLIANCE WITH REGULATIONS

2.9 IDENTIFICATION

2.10 FINANCIAL CAPACITY

2.11 LIVING WAGE

2.12 DEVIATIONS

2.13 PERMITS AND OCCUPATIONAL LICENSE

2.14 Intentionally deleted

2.15 UNAUTHORIZED WORK

2.16 ADDITIONAL SERVICES, FACILITIES, OR ZONES

2.17 CLEAN-UP

2.18 INSPECTIONS

3.0 CONE OF SILENCE

4.0 SCOPE OF SERVICES

5.0 MINIMUM MANDATORY SUBMITTAL AND PROPOSAL REQUIREMENTS

6.0 EVALUATION CRITERIA

REQUIRED FORMS TO BE RETURNED WITH RESPONSE:

FORM 7 PRICE AND FEE SCHEDULE

FORM 8 RFP INFORMATION FORM

FORM 9-A or FORM 9-B CERTIFICATE OF AUTHORITY

FORM 10 PROPOSER’S QUALIFICATION STATEMENT

FORM 11 DEBARMENT AND SUSPENSION

FORM 12 CERTIFICATIONS OF NON-COLLUSION AND

NO CONFLICT OF INTEREST

FORM 13 INDEMNIFICATION AND INSURANCE

FORM 14 LIVING WAGE CERTIFICATION

FORM 15 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM

FORM 16 ANTI-HUMAN TRAFFICKING AFFIDAVIT

EXHIBIT A

EXHIBIT B

EXHIBIT C

2.0 SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The MPA intends to issue a multi-year agreement, subject to prior approval by its Board of Directors (“Board” or “BOD”). An award recommendation will be made on behalf of the Responsive and Responsible Proposer whose Proposal is examined and judged to be most beneficial to the MPA, based on the evaluation factors established in Section 6.0. Unless otherwise required by the City of Miami (“City”) Procurement Code (“City Code”), the MPA intends to recommend an award of an agreement to its BOD based on the ranking of the evaluation committee, which will be formed to review and evaluate responsive proposals received pursuant to this RFP (“Evaluation Committee”). If needed, negotiations may be held in good faith with the highest-ranked Proposer. If the MPA and the highest ranked Proposer fail to finalize a mutually acceptable agreement, the MPA may terminate discussions and either initiate negotiations with the next highest ranked Proposer or reject all responses and cancel the solicitation. No Proposer shall have any rights in the subject Services or against MPA arising from such negotiations. The MPA and the awardee will enter into a mutually binding agreement governed by the terms and conditions set forth in this RFP. By submitting a complete Proposal, the Proposer certifies acceptance and agreement to all terms and conditions, procedures, evaluation criteria, and instructions stated in this RFP and the subsequent agreement. All Proposers are encouraged to carefully read and pay attention to all information provided in this RFP, and to submit a Proposal accordingly. Proposers must make the necessary entry in all blanks provided for responses. All documents attached to this RFP constitute the entire RFP. All Proposers must complete/submit/return the RFP package with all information relevant for proper review, in the same order in which it was issued. Notes and comments by Proposer may be rendered as attachments, provided the same format of this RFP is followed.

2.2 ELECTRONIC RESPONSES

The Miami Parking Authority uses an eProcurement system that provides web-based services to the vendor community. The “BidNetDirect” eProcurement system makes it easier to view and respond to solicitations from the Miami Parking Authority. All potential proposers must register online with www.bidnetdirect.com/florida/miamiparking to register in order to receive notifications and complete the solicitation process.

All Proposals shall be submitted via www.BidNetDirect. Proposers must address and respond to each requirement in the RFP. All Proposals and the required documentation must be concise, complete, and clear and must comply with Section 5.0 Minimum Mandatory Submittal Requirements, and Proposal Format.

2.3 DEADLINE FOR REQUEST FOR ADDITIONAL INFORMATION

All questions concerning the Request for Proposal shall be submitted via www.BidNetDirect.com by the date and time specified and will be answered by addendum. All questions submitted shall be held until such time as they are compiled and answered in the form of an addendum, which will be released through www.BidNetDirect.com

The MPA will issue responses to inquiries, and any other corrections or addendum it deems necessary, prior to the Proposal Submission Due Date. Proposers should not rely on any representations, statements, or explanations other than those made in this RFP, or in any written addendum to this RFP. Where there appears to be conflict between the RFP and any Addenda issued, the last addendum issued shall prevail.

http://www.bidnetdirect.com/florida/miamiparking http://www.bidnetdirect/ http://www.bidsync.com/

2.4 PROCEDURE FOR RESPONSE EVALUATION AND SELECTION:

1) Request for Proposal issued.

2) Receipt of responses.

3) Opening and listing of all responses received.

4) An Evaluation Committee (“Committee”) appointed by the CEO, shall meet to evaluate each proposal that has satisfied the minimum requirements in accordance with this RFP and is responsive and responsible. The Evaluation Committee may, prior to deliberating and scoring the proposals, make site visits to the Proposers’ place of business. The Evaluation Committee may choose to invite Proposers to make a presentation and respond to questions from the Committee as part of the evaluation process. Notice of the assigned times of any presentations will be communicated in advance to the Proposers. Proposers may be given a short notice for appearance. If a Proposer is invited to make a presentation, Proposer will be required to attend. Failure to appear at the scheduled presentation time will render the corresponding proposal nonresponsive and no further consideration will be given to the Proposer’s proposal. The Proposer’s presentation may clarify and summarize the content of its Proposal but may not modify or add to the prior written submission. Any communication between the Committee members and the Proposer made during the course of the presentation, are intended primarily for the purposes of providing clarification of the content of the Proposal and are not to be construed as a negotiation of terms by either party.

5) The Evaluation Committee shall forward its recommendation to the CEO who will make a recommendation to the Board, if required to do so by the City Code.

2.5 AWARD AND AGREEMENT

An agreement will be awarded to the selected Proposer by the BOD and executed by the MPA CEO, based upon the qualification requirements stated herein. MPA reserves the right to execute or not execute, as applicable, an agreement with the selected Proposer, as may be deemed in the MPA’s best interest.

If MPA and the selected Proposer cannot negotiate a mutually acceptable agreement, MPA may terminate the negotiations and begin negotiations with the second-ranked Proposer, cancel the RFP, or reject all proposals and re-issue the RFP. No Proposer shall have any rights to the Services, or against the MPA arising from such negotiations, or failure thereof. The agreement will be furnished by the MPA and shall contain certain terms as may be deemed in the MPA’s best interest.

2.6 TERM OF AGREEMENT

An agreement shall be negotiated and executed following approval by the Board of Directors or its designee, unless otherwise stipulated in a Notice of Award Letter, which may be distributed by the MPA’s Procurement Administrator; and is contingent upon the completion and submittal of all required RFP documents. The initial Term of agreement may be for a period of three (3) years. At the end of the initial Term, MPA and representatives of the Public Health Trust shall review and have the option to renegotiate or extend the terms of the Agreement for up to two (2) subsequent one-year extension options or terminate the Agreement.

2.7 COMMENCEMENT OF SERVICES

An accurate and timely completion schedule for the Services, as further described in Section 4.0 shall be provided and followed. Selected Proposer shall begin Services as described in Section

4.0 within ninety (90) days of the execution date of the agreement, which must be signed by all relevant parties.

2.8 COMPLIANCE WITH REGULATIONS

Precautions shall be exercised at all times for the protection of persons and property. Contract or performing Services under the agreement shall conform to all relevant Federal, State, County, and City regulations during the course of such effort. Any fines levied by the abovementioned authorities for failure to comply with these requirements shall be borne solely by the successful Proposer.

2.9 IDENTIFICATION

All personnel performing Valet Parking Services under this agreement must carry valid government issued photo identification such as a driver’s license. All personnel shall wear a uniform shirt (or T-shirt) clearly displaying the awarded Proposer’s company name/logo.

2.10 FINANCIAL CAPACITY

Proposers are required to submit documentation demonstrating sufficient financial capacity and assets in order to provide the Scope of Services. Therefore, the following must be submitted with responses to this RFP:

Proposer’s last two (2) years’ annual reviewed/audited financial statements with the auditor’s notes and signatures. Such statements must include, at a minimum, balance sheets of financial positions and statements of profits and loss of net income, together with a statement in writing, signed by a duly authorized representative, that the present financial condition is materially the same as shown on the most recent balance sheet and income statement submitted, or with an explanation of a material change in the financial condition. A copy of the last two (2) years’ business income tax returns will be accepted if certified financial statements are unavailable.

2.11 LIVING WAGE

In accordance with Section 18-557 of the City Code, Contractors shall pay to all its employees who provide Services a living wage of no less than $15.00 per hour without health benefits; or a wage of no less than $13.19 an hour with health benefits, as may be amended from time to time, as defined in the City Code, unless otherwise excluded.

For more information on the Living Wage or a copy of the Ordinance, refer to the City of Miami Code of Ordinances. Any and all agreements for the Services described in this RFP are subject to this Code Section and prior to entering into any agreement with the City and/or the MPA, the Services provider must certify to the City and/or the MPA that it will pay each of its covered employees no less than the living wage.

Every covered employee shall be paid without subsequent deduction or rebate on any account (except as such payroll deductions are directed or permitted by law or a collective bargaining agreement). The selected Proposer shall pay covered employees wage rates in accordance with federal and all other applicable laws such as overtime and similar wage laws.

A copy of the living wage rate shall be kept posted by the selected Proposer subject to this Code Section, at the site of work in a prominent place where it can easily be seen and read by the covered employees and shall be supplied to such employees within a reasonable time after a request to do so. Additionally, the selected Proposer subject to this Code shall furnish a copy of the requirements of this Code Section to any entity submitting a bid/proposal for a subcontractor on any service contract subject to this article.

2.12 DEVIATIONS

Deviations from the described Scope of Services in this RFP are not accepted, unless otherwise stated. Oral discussions, questions, etc., that may arise before, during or after the site visit/pre-proposal meeting, do not change the Scope of Services or this RFP. Any changes or corrections must be made by written addendum and publicly available. In the case of apparent or evident conflict between the base RFP and any Addenda issued, the last addendum document issued shall prevail.

2.13 PERMITS AND OCCUPATIONAL LICENSE

Without additional cost to the MPA, the selected Proposer must have or timely obtain all permits, licenses, and appointments required to perform Services. All Proposers with a business location in the City of Miami, who submits a Proposal under this RFP, must meet the City's Occupational License Tax (Business Tax) requirements in accordance with Chapter 31, Article II of the City of Miami Code. Proposer with a business location outside the City must meet their local Occupational License Tax requirements.

2.14 Intentionally deleted.

2.15 UNAUTHORIZED WORK

The selected Proposer nor any of his/her employees shall perform any work unless authorized in writing by the MPA. Unauthorized work may not be compensated. Only the MPA CEO or his or her designee are authorized to change, by written Amendment, any of the terms and conditions of the agreement.

2.16 ADDITIONAL SERVICES, FACILITIES, OR ZONES

Although this RFP identifies locations where Services are to be rendered, it is hereby agreed and understood that the MPA, at its sole discretion, may add any additional MPA facilities to be serviced thereafter the commencement of an agreement.

2.17 CLEAN-UP

All materials and debris shall be removed from the premises at the end of each Service and disposed of in an appropriate manner.

2.18 INSPECTIONS

Contractor is responsible for the supervision of its employees and for establishing a quality control program that will ensure Services are completed according to the specifications specified herein.

Any delays or rejected Services resulting from the Contractor’s incomplete or unsatisfactory performance will be the sole responsibility of the Contractor. The MPA shall perform inspections to ensure that the work has been completed conforming to the requirements specified herein.

3.0 CONE OF SILENCE

Pursuant to Section 18-74 of the City Code, all Solicitations, once advertised and until an award recommendation has been forwarded to the appropriate authority, are under the “Cone of

Silence.”

4.0 SCOPE OF SERVICES

The Miami Parking Authority is seeking proposals from experienced and capable parties to provide Valet Parking Services at the Public Health Trust a/k/a Jackson Health System’s Diagnostic Treatment Center, the Christine E Lynn Rehabilitation Center, and the Emergency Room Entrance which is currently under construction.

The selected Operator shall manage the valet services, collect, and retain all revenues, pay all its operating expenses, including all applicable taxes, assessments, impositions, and surcharges.

Prices offered shall include all labor, supervision, equipment, and materials necessary to complete the work in this Proposal. Operator shall pay MPA an Annual Fee for the use of the parking spaces at each Site.

4.1 DEFINITIONS The following words and expressions used in this Solicitation shall be construed as follows, except when it is clear from the context that another meaning is intended:

Agreement or Contract – a fully executed agreement entered into by the Miami Parking Authority and the selected Proposer which establishes the terms, specifications, and conditions which govern the Valet Parking Services at the Public Health Trust a/k/a Jackson Health System (“PHT”), and which specifies the respective obligations and responsibilities of the parties to the Agreement to accomplish the Scope of Services.

Contractor or Operator – the person, firm, or corporation selected to provide the services described in this RFP who has executed an Agreement with MPA and who will be responsible for the acceptable performance of any Scope of Work and/or Services.

Patrons/Customers- the persons utilizing the Services identified in the RFP.

Services or Valet Parking Services – as outlined below.

Site - The three (3) sites delineated in the attached exhibits are for exclusive use of Valet Services at the PUBLIC HEALTH TRUST a/k/a JACKSON HEALTH SYSTEM, and are located at:

4.2 SITE DESCRIPTION - Proposers must provide specifications for use and operation of the three (3) valet ramp locations defined in this RFP and delineated in Exhibits A, B, and C, which are for exclusive use of Valet Services at the Public Health Trust a/k/a Jackson Health System.

1) Exhibit A Jackson Memorial Medical Campus / Diagnostic Treatment Center 1611 NW 12 Avenue, Miami, FL;

Lot – 37 spaces

2) Exhibit B

Jackson Memorial Medical Campus / Christine E Lynn Rehabilitation Center 1611 NW 12 Avenue, Miami, FL;

Lot – 20 spaces

3) Exhibit C

Jackson Memorial Medical Campus (currently under construction, expected completion in April 2026) Emergency Room Entrance

NW 19 Street and 10th Avenue Lot – 24 Valet spaces

Other areas may be subsequently added by mutual amendment to the Agreement between the MPA and Operator. If the property is not owned by the MPA, then consent of the property owner is required prior to the execution of the Agreement.

4.3 OPERATIONAL REQUIREMENTS – the Contractor shall:

1) Provide at its own expense any signage, supplies and equipment necessary to operate the Services;

2) Maintain any and all structures, facilities, improvements, and equipment on the Sites in good operating order and repair at the Contractor’s sole cost and expense, during the entire term of the Agreement;

3) Agree at its own cost and expense, to maintain and operate the Services in a clean, safe, wholesome, and sanitary condition free of trash, garbage, or obstructions of any kind and in compliance with any and all present and future laws, rules, or regulations of any governmental authority now or in the future having jurisdiction over the Services.

Contractor shall remedy without delay any defective, dangerous, or unsanitary conditions.

4) Charge rates to the Patrons/Customers which must first be approved by Public Health Trust a/k/a Jackson Health System.

5) Contractor shall accept the following methods of payment:

a) Cash

b) Credit/Debit Card

c) Near Field Communication Payment Technology

d) Validation Program should be offered

6) Contractor shall implement technology such as ticketless valet technology and a “text for car” system so that customers may make payments via link upon arrival.

Note: No service or convenience fees can be added to the flat rate price when paying by cash, credit card or any other form of payment.

7) Contractor shall be aware that:

a) Any vehicle parked in spaces reserved for valet will be towed at the owner’s expense.

b) Valet personnel shall report to MPA the make, model, color, and tag number of the illegally parked vehicle.

c) Customer is responsible to pay the towing company approved by Public Health Trust a/k/a Jackson Health System for retrieval of their vehicle.

d) An attendant must be present at valet stand during hours of operations.

e) At no time shall the valet ramp be left unattended for over five (5) minutes at a time.

8) Contractor’s After-Hours Vehicle Procedures:

a) Vehicles are prohibited from being left on the ramp. Therefore, Contractor shall adhere to the following operation plan for after-hours vehicle retrieval:

i. Any keys left overnight must be turned into Parking Services (MPA) along with end-of-day reporting

ii. Customers who want to retrieve vehicles after hours must pick up keys at Parking Services (MPA) office located at Park Plaza West Suite G207.

iii. Before commencement of next business day, valet attendant must check with Parking Services for keys that were not retrieved overnight and any collected fees.

9) Contractor shall incur all operational costs for signage, equipment, and uniforms, including, but not limited to:

a) Uniforms

b) Stands

c) Approved signage

d) Key boxes

e) Umbrellas

f) All costs associated with claims

g) All costs associated with equipment

10) MPA and PHT shall approve all signage and equipment items listed in the foregoing section prior to the installation and purchase of these items. MPA and PHT shall approve the uniforms (including name tag) of the Contractor and associated staff. The uniform policy and code shall be adhered to throughout the entire shift. This includes valet ramps, drivers, and employees at the storage location.

11) AUDITING – Contractor shall provide all reports and tickets to MPA for periodic auditing, as requested. Upon reviewal, MPA shall return the reports and tickets back to the valet company.

12) VALET AUDITING EQUIPMENT - Contractor shall use an automated device to run the daily valet operation. The device shall be handheld with capabilities to accept and process credit cards in real time. When dispensed, the receipt shall have the following information visible:

a) Transaction Number

b) Rate

c) Time

d) Date

e) Facility Name

f) Tax

g) Equipment shall have the ability to read barcode tickets and calculate fees at the valet computer kiosk, and the handheld device.

h) Device shall be able to input data about the vehicle such as damage, color, make, and model.

i) Device must allow a customer to use a Valet APP that allows the said customer to call for their car ahead of time.

j) Device shall withstand harsh weather, have the capability to communicate to the head end.

k) Equipment shall be able to interface with a management computer, server, or cloud base program.

l) The backend must be able to run reports including but not limited to revenue, occupancy, length of stay and other audit reports.

4.4 HOURS OF OPERATIONS AND STAFFING REQUIREMENTS

Jackson Memorial Medical Campus/Diagnostic Treatment Center Monday thru Friday from 6:00am-8:00pm – TWO ATTENDANTS

Jackson Memorial Medical Campus/Christine E. Lynn Rehabilitation Center Monday thru Friday from 7:00am-7:00pm -– ONE ATTENDANT

Jackson Memorial Medical Campus/ Emergency Room Entrance Monday thru Friday from 6:00am-8:00pm – TWO ATTENDANTS

At no point shall any valet ramp be unattended for over five (5) minutes at a time.

A minimum of one valet attendant/runner must be assigned and posted at each valet location during hours of operations.

The valet parking services will be closed on all holidays observed by PHT:

4.5 VEHICLE STORAGE - All vehicle storage spaces are provided by PHT:

a) Diagnostic Treatment Center lot has 37 spaces

b) Christine E. Lynn Rehabilitation Center lot has 20 spaces

c) Emergency Room lot will have 24 spaces for valet.

5.0 MINIMUM MANDATORY SUBMITTAL AND PROPOSAL REQUIREMENTS

Each Proposer interested in responding to this Request for Proposals must demonstrate its organizational capacity, experience, past performance, and staffing resources to provide the Scope of Services. Therefore, each proposal must meet the following Minimum Requirements and provide legible copies of all the information and documentation listed below. Failure to establish the Minimum Requirement shall be grounds for the MPA to establish that Proposer in non-responsive and no further consideration will be given.

5.1 Attendance at Mandatory Virtual Pre-Proposal Meeting

Each Proposer must have attended the Mandatory Pre-Proposal Meeting to participate in an overview of the RFP’s Scope of Services, Minimum Requirements, Mandatory Submittal Requirements, and Proposal Format.

5.2 Cover and Table of Contents

Proposers must create and include a cover page and a Table of Contents. The Table of Contents must outline, in sequential order, each required submittal and the supporting documents, as labeled below.

5.3 Qualifications, Experience, References, and Finances

a) Qualifications and Corporate Entity Information - Proposer must be an entity which has been established for a minimum of three (3) years and is authorized to do business in the State of Florida. Proposals must include the full corporate name and evidence of incorporation in the State of Florida, such as a certification from the Secretary of State, of a copy of the entity’s Articles of Incorporation;

b) Experience - Proposing entities must have been in existence for a minimum of three

(3) years providing Valet Parking Services to the public. The response to this RFP must include a narrative explanation of the years the Proposer has been providing relevant services, general history, and experience providing comparable services;

c) Local business tax receipts and/or Occupational Licenses – copies must be included in your proposal;

d) Reference letters - Three (3) reference letters must be provided from clients to which Proposer is providing or has provided Valet Parking Services. Such references should be representative of services performed within the last three (3) years and be written within the past six (6) months. The three letters must contain:

• The date the letter was written

• Company name and logo

• Contact person’s name, address, and phone number

• Description of services or work performed

• Dates the services were performed

• Signature by a company representative

e) Financial Capacity - Submit the following information to demonstrate financial capacity: Your company’s last two years’ annual reviewed/audited financial statements with the auditor’s notes and signatures. Such statements must include, at a minimum, balance sheets of financial positions and statements of profits and loss of net income, together with a statement in writing, signed by a duly authorized representative, that the present financial condition is materially the same as shown on the most recent balance sheet and income statement submitted, or with an explanation of a material change in the financial condition. A copy of the last two years’ business income tax returns will be accepted if certified financial statements are unavailable.

5.4 Price and Fee Schedule – The complete signed FORM 7 must be returned with your proposal.

5.5 Staffing and Operational Plan - Provide the following information:

a) Identify the staff person who will serve as the key contact or liaison to the MPA on the Agreement;

b) Outline responsibilities of management and staff that will perform the services;

c) Identify technology to be utilized in Operations;

d) Explain if your company has policies and procedures that will be utilized to ensure safety, prompt service, and excellent customer service;

e) Explain Proposer’s policy and procedures for recruiting personnel, including conducting background investigations, verification of criminal and civil background checks, etc.;

f) Provide information concerning any prior litigation, either civil or criminal involving a governmental agency, or which may affect the performance of the Services to be rendered herein, in which the Proposer or any of the Proposer’s employees is or have been involved within the last five years.

5.6 Required Forms

The following blank forms are contained in this RFP and must all be completed, signed, dated, and returned with responses to this RFP:

FORM 7.0 PRICE AND FEE SCHEDULE

FORM 8.0 RFP INFORMATION FORM

FORM 9-A or FORM 9-B CERTIFICATE OF AUTHORITY

FORM 10.0 PROPOSER’S QUALIFICATION STATEMENT

FORM 11.0 DEBARMENT AND SUSPENSION

FORM 12.0 CERTIFICATIONS OF NON-COLLUSION AND NO CONFLICT OF

INTEREST

FORM 13.0 INDEMNIFICATION AND INSURANCE

FORM 14.0 LIVING WAGE CERTIFICATION

FORM 15.0 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM

FORM 16.0 ANTI-HUMAN TRAFFICKING AFFIDAVIT

6.0 EVALUATION CRITERIA

The Evaluation Committee will review Proposals which have complied with the Minimum Requirements to determine compliance with the terms of the RFP and rank each Proposal applying the criteria as indicated stated below. The MPA may reject as unacceptable any Proposals that do not conform to the Solicitation requirements. The MPA will Award a Contract resulting from this RFP to a Responsive and Responsible Proposer that meets or exceeds the qualification requirements and is within Competitive Range. The evaluation process allows a total of 100 possible points by assessing the following:

a. Qualifications, Experience, References, and Finances (50 Points) Proposer’s relevant qualifications, experience, references, and finances, along with all pertinent information included in the Proposal. Hospital valet experience is preferred and will be scored accordingly. The MPA reserves the right to conduct unannounced visits to any Proposer’s office/facilities/grounds if there is a need.

b. Staffing and Operational Plan (50 Points)

Proposer’s approach to the staffing, operations and management of proposed Services, including Proposer’s approach and commitment to implementing ticketless valet technology and a “text for car” system.

FORM 7 PRICE AND FEE SCHEDULE

7.1 PRICE/RATE PROPOSAL - Operator may charge a maximum of the fees listed below, which are all-inclusive hourly and daily rates to valet park vehicles. No rates may be changed without the express, written permission of MPA and PUBLIC HEALTH TRUST a/k/a JACKSON HEALTH SYSTEM. The current/maximum rates are:

PUBLIC HEALTH TRUST a/k/a JACKSON HEALTH SYSTEM Locations 0 - 2 Hours…………..…$5.00 2 - 4 Hours………….....$8.00 4 - 8 Hours……..…….$12.00 8 – 24 Hours….…..….$20.00

Prospective Operators may propose lower fees, however, are not required to do so. Note that valet rates must include any credit card, service, or convenience fees. The price is all inclusive and per hour. Patrons/customers may not be charged any additional fees.

I hereby certify that I am authorized to act on behalf of the Proposer, Individual Partnership, Corporation or Association making this Proposal and that all statements made in this document are true and correct to the best of my knowledge. I agree to hold this offer open for a period of ninety (90) days from the deadline for receipt of Proposals; or if I am selected as the Top-Ranked Offeror, for such further period as is necessary for obtaining Contract signature and approval.

I understand and agree to be bound by the Conditions contained in the Request for Proposal and shall conform to all requirements of the Request for Proposal.

Company Name: _____________________________________________________________

Principal Business Address: _____________________________________________________

Office Phone Number: _____________________________ Fax: _______________________

Authorized Signature: __________________________________________________________

Print Name: __________________________________ Title: __________________________

E-mail address: _______________________@______________

Mobile Phone Number: _________________________________

Date: ____________________________

FORM 8 RFP INFORMATION FORM

I certify that any and all information contained in this RFP is true; and I further certify that this RFP is made without prior understanding, agreement, or connections with any corporation, firm or person submitting an RFP for the same materials, supplies, equipment, or Services and is in all respects fair and without collusion or fraud.

I certify that there are no records of judgments, bankruptcy, pending lawsuits against the City, or pending civil or criminal actions involving moral turpitude such as theft, fraud, embezzlement, conversion, civil theft or the like or that our company has been placed on the debarred vendors list under Section 287.133, Florida Statutes, as amended, or been otherwise debarred or suspended by any public agency and that we have not filed for bankruptcy within the last five (5) years. I also certify that there are no conflicts of interests that have not been waived.

I certify that neither Proposer nor any principal, officer, owner, or stockholder is in arrears or in default of any debt or agreement involving the City, (as a party to an agreement, or otherwise);

nor has failed to perform faithfully on any previous agreement with the City.

I agree to abide by all terms and conditions of the RFP and certify that I am authorized to sign for the Proposer firm.

I acknowledge that the MPA shall have the sole right to reject any or all Submittals submitted in response to this RFP; to cancel this solicitation; to request clarification or additional information pertaining to any submittals; and to award an agreement to any party (or to award no agreement at all) solely in the MPA’s best interest and in the MPA’s sole discretion.

Company Name: _____________________________________________________________

Principal Business Address: _____________________________________________________

Office Phone Number: _____________________________ Fax: _______________________

Authorized Signature: __________________________________________________________

Print Name: __________________________________ Title: __________________________

E-mail address: _______________________@______________

Mobile Phone Number: _________________________________

Date: ____________________________

FORM 9–A CERTIFICATE OF AUTHORITY FOR INDIVIDUAL

IF PROPOSER IS AN INDIVIDUAL, THIS FORM 9-A MUST

BE COMPLETED, SIGNED, NOTARIZED, AND SUBMITTED WITH PROPOSAL

OR

IF PROPOSER IS A CORPORATION OR PARTNERSHIP, SKIP THIS PAGE

AND COMPLETE AND SUBMIT 9-B CERTIFICATE OF AUTHORITY FOR

CORPORATION OR PARTNERSHIP

STATE OF )

) SS:

COUNTY OF )

I _____________________________________________ (name of individual) hereby certify that as a d/b/a (doing business as) _________________________________(name of business if applicable), exists under the laws of the State of Florida.

Be it resolved that, I as an individual and/or d/b/a (if applicable), am hereby authorized to execute the Proposal dated, ______________________________, 20_____, to the Miami

Parking Authority as an individual and/or d/b/a (if applicable) and that my execution thereof, attested by a Notary Public of the State, shall be the official act and deed of this attestation."

I further certify that said resolution is now in full force and effect.

Signature of Proposer

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Notary Public this _______, day of ______________, 20____.

NOTARY PUBLIC: ______________________

Commission No.:_______________________

FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR

RESPONSE

FORM 9–B CERTIFICATE OF AUTHORITY FOR CORPORATION OR PARTNERSHIP

STATE OF )

) SS:

COUNTY OF )

I HEREBY CERTIFY that a meeting of the Board of Directors of the following entity:

_____________________________________________________________, a corporation or partnership existing under the laws of the State of ___________________ , was held on

________________, 20____ , and the following resolution was duly passed and adopted:

"RESOLVED, that __________________________________________________, as

President of __________________________________________, Corporation/Partnership, be and is hereby authorized to execute the Proposal dated, _________________, 20___, to the Miami Parking Authority, and this corporation/partnership and its execution thereof, attested by the Secretary of the Corporation/Partnership, and with the Corporate Seal affixed, shall be the official act and deed of this Corporation/Partnership."

I further certify that said resolution is now in full force and effect.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this _______ , day of ______________ , 20____

Secretary: _____________________________________

(SEAL)

FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE

FORM 10 PROPOSER’S QUALIFICATION STATEMENT

Do not leave any questions unanswered. When the question does not apply, write the word(s) “None”, or “Not Applicable”, as appropriate.

COMPANY NAME: ______________________________________________________

COMPANY OFFICERS:

President: ____________________________________________

Vice President: ________________________________________

Secretary: ____________________________________________

Treasurer: ____________________________________________

PERCENTAGES OF OWNERSHIP, BY OFFICERS OR INDIVIDUALS:

________________________________________________ ________% of ownership

________________________________________________ ________% of ownership

Company Name: _______________________________ Signature: ___________________________________________

Date: _______________________________________ Title: ___________________________________________

FORM 11 DEBARMENT AND SUSPENSION

(a) Authority and requirement to debar and suspend:

After reasonable notice to an actual or prospective Proposing party, and after reasonable opportunity to such party to be heard, the CEO, after consultation with the Chief Procurement Officer (“CPO”), and the City Attorney, shall have the authority to debar a Proposing party for the causes listed below from consideration for award of MPA agreements. The debarment shall be for a period of not fewer than three (3) years. The CEO shall also have the authority to suspend a Proposer from consideration for award of MPA agreements if there is probable cause for debarment. Pending the debarment determination, the authority to debar and suspend Proposers shall be exercised in accordance with regulations which shall be issued by the CPO after approval by the Chief Executive Officer, the City Attorney, and the Board.

(b) Causes for debarment or suspension include the following:

1. Conviction for commission of a criminal offense incident to obtain or attempt to obtain a public or private agreement or subcontractor or incident to the performance of such agreement or subcontractor;

2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification, or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty;

3. Conviction under state or federal antitrust statutes arising out of the submission of bids or Responses;

4. Violation of agreement provisions, which is regarded by the CPO to be indicative of non-responsibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of an agreement or to perform within the time limits provided in an agreement, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension;

5. Debarment or suspension of the Proposing party by any federal, state, or other governmental entity;

6. False certification pursuant to paragraph (c) below; or

7. Any other cause judged by the CEO to be so serious and compelling as to affect the responsibility of the Proposing party performing MPA agreements.

(c) Certification:

All agreements for goods and services, sales, and leases by the MPA shall contain a certification that neither the Proposing party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).

The undersigned hereby certifies that neither the Proposing party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).

Company Name: _______________________________ Signature: ___________________________________________

Date: _______________________________________ Title: ___________________________________________

FORM 12 CERTIFICATIONS OF NON-COLLUSION AND NO CONFLICT OF INTEREST

CERTIFICATION OF NON-COLLUSION

Please sign and return the signed original and retain a copy of this form for your files. Prices quoted in your response to th is sol ic itat ion should include all costs, including transportation to the destination. The MPA reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum of 180 days following the time set for closing of the submissions. In the event of error(s) in extension of totals, the unit prices shall govern in determining the quoted prices.

We (I) certify that we have read your solicitation, completed the necessary documents, and propose to furnish/deliver FOB DESTINATION, when applicable, the items or services specified herein. The undersigned hereby certifies that neither the Proposing party nor any of its principal owners o r personnel have been convicted of any of the violations, debarred or suspended as set in Section 18- 107, City of Miami Code. All exceptions to this submission have been documented in the section below.

EXCEPTIONS:_____________________________________________________________________________________

We (I) certify that any and all information contained in this submission is true and we (I) further certify that it is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this solicitation and certify that I am authorized to sign this offer on behalf of the submitter. Please print the following and sign your name.

Company Name: _______________________________ Signature: _________________________________________

Telephone No.: _______________________________ Title: _________________________________________

Email Address: _______________________________ Date: ________________________________________

CERTIFICATION OF NO CONFLICT OF INTEREST

The undersigned, as Proposer, declares that the only persons interested in this RFP are named herein; that no other person has any interest in this RFP or in the agreement to which this RFP pertains; that this response is made without connection or arrangement with any other person; and that this response is in every respect fair and made in good faith, without collusion or fraud. The Proposer agrees if this response/submission is accepted, to execute an appropriate MPA document for the purpose of establishing a formal contractual relationship between the Proposer and the MPA, for the performance of all requirements to which the Response/submission pertains. The full names and residences of persons and firms interested in the foregoing bid/proposal, as principals, are as follows:

Name Street Address City State Zip

The Proposer further certifies that this response/submission complies with Chapter 2 of the Code, that, to the best of its knowledge and belief, no Commissioner, Mayor, or other officer or employee of the MPA has an interest directly or indirectly in the profits or emoluments of the agreement, job, work, or service to which the response/submission pertains.

Company Name: _______________________________ Signature: ___________________________________________

Date: _______________________________________ Title: ___________________________________________

FORM 13 INDEMNIFICATION AND INSURANCE

INDEMNIFICATION

The selected Proposer shall bear the risk of loss in connection with the provision of RFP 25-10 Valet Parking Services Public Health Trust.

Selected Proposer shall indemnify, defend, save and hold harmless the MPA, the City, and their respective officials, employees and agents (collectively referred to as “Indemnitees”) and each of them from and against all loss, costs, penalties, fines, damages, judgments or decrees, actions, debts, claims, expenses (including attorney’s fees) or liabilities (collectively referred to as “Liabilities”) by reason of any injury to or death of any person or damage to or destruction or loss of any property, business relations, proprietary or business interests arising out of, resulting from, or in connection with (i) the performance or non-performance of the Services contemplated by the agreement which is or is alleged to be directly or indirectly caused, in whole or in part, by any act, omission, default or negligence (whether active or passive) of selected Proposer or its employees, agents, or subcontractors (collectively referred to as “Proposer”), regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent, or contributing) by any act, omission, default or negligence (whether active or passive) of the Indemnitees, or any of them; or (ii) the failure of the Proposer to conform to statutes, ordinances, resolutions, rules, or other regulations or requirements of any governmental authority, local, federal or state, conditions or requirements; or currently prevailing standards of care, normal protocols, and best practices in connection with the performance of the agreement; or (iii) Proposer further expressly agrees to indemnify and hold harmless the Indemnities, or any of them, from and against all liabilities which may be asserted by an employee or former employee of Proposer, or any of its subcontractors, as provided above, for which the Proposer’s liability to such employee or former employee would otherwise be limited to payments under State Workers’ Compensation or similar laws; or (iv) a breach or a failure to comply with any terms and conditions of this agreement, as amended, by the Proposer, including actions or omissions of Proposer, its representatives and assigns; or (v) any and all claims, and/or suits for labor and materials furnished by the Proposer or utilized in the performance of the agreement or otherwise. The foregoing indemnity shall also include liability imposed by any doctrine of strict liability; and the Proposer shall hold harmless and indemnify the MPA and the City for any errors in the provision of Services and for any fines which may result from the fault of the Proposer.

These indemnifications shall survive the term or cancellation of this…