RFP-25-017-RS_Comm._Memo_Approved.pdf

This is a City Commission Memorandum from the City of Altamonte Springs, Florida, documenting a solicitation award for printing and mailing services (RFP-25-017-RS). The city issued a Request for Proposal (RFP) to obtain printing and mailing services for the Revenue Collection Division and other city departments, specifically for utility billing statements, delinquency notices, and other communication materials. On February 19, 2025, the Procurement Division received and opened two proposals, which were evaluated by a committee from the Finance and City Clerk's Departments.

The recommended contract is with InfoSend, Inc. for a total of $300,000 for the initial three-year term, which includes $30,000 per year for printing and e-bill services and an anticipated $70,000 annually for postage (subject to potential rate changes). The contract includes an option to renew for two additional one-year terms, potentially extending the total contract duration to five years. The Evaluation Committee determined that InfoSend, Inc. was the best firm to fulfill the city's requirements, and sufficient funds are available in the budget for this procurement.