RFP 24 25-67 Q_A.pdf

No. Questions

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Are you looking to assess a candidates ability to be bi-lingual? If yes, what is the volume expected to be assessed/tested?

Yes. The actual number of bi-lingual candidates varies. The Department is unable to predict future volumes.

2 Are any additional languages (besides US English) required for the assessments No

3 Do you need to measure cognitive ability with these assessments? No

Does FDOR have an applicant tracking system? If Yes, what is it? Is integration in scope for this RFP?

NA NA NA NA

Yes. We use a SAP application to collect and process the applications and document our hiring decisions. This system could also be used to track applicants for each position. Integration is not a part of the scope for this RFP.

In the event that certain terms and conditions require negotiation, can we provide a redlined or commented version of the agreement for your review and further discussion? Additionally, is it mandatory to submit the signed acknowledgement form accepting the terms of the RFP?

4.2 VENDOR CERTIFICATIONS 23

By signature on the

Contractual Services:

Acknowledgement Form, Proposers certify that they comply with:

The Department puts its standard contract template in each procurement to give potential vendors the opportunity to see what they will largely need to agree to when contracting with the Department. Many of the requirements are required by Florida

Statutes or are preferred by the

Department. While the Department is receptive to feedback on the template and will make appropriate changes in individual circumstances, it will not make wholesale changes to the contract. The Department must maintain consistency with the hundreds of contracts, agreements, MOUs, etc. it executes. Additionally, it is mandatory to sign the acknowledgement form accepting the terms of the RFP.

Are we able to use our order form/MSA documents, or does the sample contract template to be used? If so, will that template be provided in Word?

5.17

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A sample contract has been provided as Procurement

Exhibit 1: The Department

Standard Contract for

Proposer’s reference. The

Department will execute, and the successful Proposer will be required to execute a Contract similar to the one provided.

The Department's Sample Contract template will be used. The Department will edit accordingly and forward to the vendor for review. Your Order

Form/MSA document can be incorporated either as an attachment, if there are no conflicts with our standard contract, or by reference in the

Attachment B Order of Precedence.

Do we need to perform any action item on "Sample Contract " as part of the submission on 16th May ? Can we share back the redlined version of the template ?

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No action on the Sample Contract is requested or required. The sample contract is provided for informational purposes only, no change or modification will be considered during the procurement stage of the process.

What are aspects of current selection processes you would like to improve and/or enhance?

The requirements of the desired system and services are as specified in the RFP.

Do you currently support a Competency Model? If so - is this well embedded and used? Are you able to share the model with prospective vendors prior to RFP No

What is the anticipated volume of assessments annually, as they've fluctuated annually based on numbers provided for previous years, that should be used?

Section 6.1.2 Background is where it refers to different annual volumes

6.1.2 Format, Content, Quantity, Media 32

Since 2021, the Program has purchased contractual services for online pre-employment skills assessments. The number of assessments provided by

State Fiscal Year is as follows:

• SFY 2022-2023 – 4,384

• SFY 2023-2024 – 3,813

• SFY 2024-2025 – 2,160

(Jun.– Dec.)

A need for approximately 4,000 assessment for the initial 12 month period of the contract is anticipated. The actual need and number of assessment purchased may vary from the anticipated need.

If assessment usage exceeds contractually agreed volumes, what is the process for additional usage/costs?

7.5.3 Format, Content, Quantity, Media 44

There are no contractually agreed upon volumes. Vendor compensation is governed by Section 5.8 of the RFP.

13 Can you elaborate on what the cost opening on June 3rd is? 3.2 Procurement Schedule 16

Cost proposals and technical proposals are opened separately and, as such, should be submitted separately. Cost is opened after the technical evaluation is complete so as not to, in any way, influence the evaluators.

14 what is the exact volume expected for costs and pricing proposal? 7.5.3 Volume Three: Cost Data

A need for approximately 4,000 assessments for the initial 12-month period of the contract is anticipated. The actual need and number of assessments purchased may vary from the anticipated need. The Department is unable to predict future volumes.