RFP 24_037 Speech and Language Therapy.pdf

Ladies and Gentlemen:

The Bibb County School District takes this opportunity to announce that we are requesting bids for Speech and Language Pathology Services; All bids should be delivered to the Bibb County School District

Purchasing Department 4580 Cavalier Drive, Macon GA 31220.

Bids will be accepted prior to the closing date desired (Contact Procurement to determine how long the bid must be advertised). At this time, they will be reviewed by the Procurement Office.

All bids will be evaluated as described in the attached document time is of the essence and any bids received after the announced time and date for submittal whether by mail or otherwise, will be rejected.

The time of receipt shall be determined by the time clock stamp in the Purchasing Department.

Late bids received will be noted in the bid file in order that the vendor's name will not be removed from the subject commodity/service list. Late bids will not be considered.

All Vendors Completing this bid should register online as well, please visit the Bibb County School

District website, under Department, Procurement, and Vendor Registration. www.bcsdk12.net.

If you have any questions concerning this bid, please submit them in writing to Elaine M. Wilson, Elaine.Wilson@bcsdk12.net. In addition, all communication relating to this bid solicitation, either before or after the bid opens, must be coordinated through the Purchasing Department to Elaine Wilson, via email

ONLY at Elaine.Wilson@bcsdk12.net.

Your interest and participation in submitting a bid will be appreciated.

Elaine M. Wilson

Procurement Director http://www.bcsdk12.net/ mailto:Elaine.Wilson@bcsdk12.net

TENTATIVE TIMELINE

RFP NUMBER: BID NUMBER: RFP 24-037

BID RELEASE DATE: 04/12/2024

RFP Pre Bid Information 04/22/2024 10 AM, EST

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 295 499 231 543

Passcode: VVwvZK

Dial-in by phone

+1 478-239-0720,,91899877# United States, Macon

Find a local number

Phone conference ID: 918 998 77#

For organizers: Meeting options | Reset dial-in PIN

RFP DUE DATE: 05/13/2024 @ 10 AM. EST

LOCATION AND TIME DUE: BONFIRE ONLY

PRESENTED TO THE BOARD: Tentative June 2024 https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjE1MjQ5MDgtMjE0MS00NTg5LThlZGQtMzI3MWMwMWMyNjgz%40thread.v2/0?context=%7b%22Tid%22%3a%220d0a7594-d3a6-4513-bdd4-983a2775d3bb%22%2c%22Oid%22%3a%228b2a0e2b-09f4-4e72-985c-b25960b92251%22%7d tel:+14782390720,,91899877 https://dialin.teams.microsoft.com/78b1b9cf-a022-461f-bc8d-83cdf113297d?id=91899877 https://teams.microsoft.com/meetingOptions/?organizerId=8b2a0e2b-09f4-4e72-985c-b25960b92251&tenantId=0d0a7594-d3a6-4513-bdd4-983a2775d3bb&threadId=19_meeting_YjE1MjQ5MDgtMjE0MS00NTg5LThlZGQtMzI3MWMwMWMyNjgz@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing

GENERAL TERMS AND CONDITIONS

1.0 PREPARATION OF PROPOSALS

1.1 Proposals must be on Forms furnished with this Request for Proposal. They must be submitted in a sealed envelope marked with your company name and “24-037 Speech Language Pathology Services”.

1.2 Each vendor is responsible for having knowledge and understanding of any applicable State of

Georgia Code and BCSD regulations or policies pertaining to BCSD procurement.

1.3 BCSDS Purchasing Regulations are hereby acknowledged, understood, and agreed to by the both parties and are hereby fully incorporated into the RFP and Proposal Contract.

1.4 Conditional RFP’s- Proposals that in any way qualify or vary the terms and conditions and specifications of this

RFP may be considered non-responsive and disqualified.

COMMUNICATIONS WITH BCSD STAFF

2.0 All communications concerning this RFP must be submitted in writing to the BCSDS Purchasing Department.

Email to Elaine.Wilson@bcsdk12.net is the preferred method of communication. Only written questions submitted via email will be accepted. No response other than written, distributed by the Purchasing Department will be binding upon

BCSDS. User departments may be called upon for clarification in their area of expertise at the discretion of the

Purchasing Department. Questions must be received by 04/25/2024 @ 8 AM, EST. Answers will be provided in writing and posted on BCSD Bonfire Portal.

2.1 From the issue date of this Proposal until the completion of the selection process and the award notification is announced, vendors are not allowed to communicate with school system employees and/or contracted agents related to this RFP for any reason except as authorized by the Purchasing Department. Violation of this provision may result in rejection of the response.

2.2 It is the vendor’s responsibility to check the BCSD Current Solicitations website for any addenda, responses to vendor questions, or other communications, which may be necessary during the solicitation period.

SUBMISSION OF PROPOSALS

3.0 Any proposal received after the designated time will be deemed late and will not be considered by the BCSD.

Telephone or fax quotations in lieu of RFP Form will not be accepted. BCSD cannot be responsible for lateness of receipt due to delivery delays unless extraordinary circumstances such an acts of God or similar.

3.1 Verify your quotation before submission as it cannot be withdrawn, corrected, or altered after submission. A responsible officer or employee must sign, and all obligations assumed by such signature must be fulfilled.

SPECIFICATIONS

4.0 Any deviation from the specifications must be clearly identified in a letter accompanying the RFP. The furnishing of cuts, catalogs or printed descriptions will not relieve the vendor of this requirement. BCSD shall determine in its sole discretion whether substitutions or modifications of the requested specifications are comparable to those contained within the Request for Proposal. If BCSD determines that the modifications or deviations from the specifications are not in compliance, the offer may be rejected.

4.1 A vendor’s failure to deliver any items/services according to specifications set forth in their RFP may result in cancellation of the purchase and permanent removal from the vendor’s list. If any items do not meet these specifications, the items will be picked up at vendor’s expense and removed from BCSD property at the sole cost of the vendor.

4.2 For Goods: Manufacturers listed, as “Model Equivalence” in the RFP is to establish the general quality required. Items of other manufacturers of equal or better specifications may be considered. BCSD will be the sole determiner as to whether the substituted item is of equal or better specification.

4.3 If an awarded brand/model is discontinued during the award period, the awarded vendor may offer a replacement item. The replacement brand/model must meet or exceed minimum specifications listed in RFP document as well as current industry standards. Replacement units must be made available to BCSD for review and approved prior to the end of life of the awarded model. BCSD reserves the right to accept or reject the replacement item.

4.4 All products and materials furnished must comply with all applicable federal, state, and local laws, codes and regulations.

PRICES QUOTED – If Applicable

5.0 Prices must remain firm for a period of one year from the award date unless specified otherwise in the Special

Terms and Conditions. The Bibb County School District School System reserves the option to renew the RFP annually if agreeable to both the successful vendor and the Bibb County School District School System. RFP may be renewed up to four times annually.

5.1 Quantities/amounts shown on the Request for Proposal are estimates. Vendors are advised that the actual number purchased/required may vary from those on the proposal, depending upon the needs of the BCSD and the availability of funds.

5.2 Proposals that contain minimum order amounts will not be accepted unless called for in the

Special Terms and Conditions.

5.3 Pricing must be submitted on Proposal Form as requested without conditions unless called for in

Special Terms & Conditions.

5.4 For Goods: RFP’s must include all delivery and/or installation charges. Delivery and/or installation requirements will be as specified in the Special Terms and Conditions.

AWARDS – If Applicable

• BCSD reserves the right to accept or reject any part of a submitted proposal, to accept the entire proposal from one vendor, to accept portions of the proposal from several vendors, or to reject all proposals submitted or waive any minor irregularity.

• BCSD reserves the right to award by line item to more than one vendor and/or to award by group or any combination thereof.

• Award will be made to the responsive and responsible vendor based on price, availability, past vendor experience, references, and compliance with the proposal specifications and requirements as outlined in the evaluation criteria included in this solicitation. Award of proposal will be made in the best interest of BCSD.

• A determination of competitive range may be made after initial submission of proposal and after any additional revisions. Offerors not in the competitive range of being selected for award shall be eliminated from further discussion.

• During the evaluation phase, discussions may be conducted with offerors who submit proposals determined to be reasonably likely to be selected for award. These discussions are for the purpose of negotiations, clarification, and to assure full understanding of and responsiveness to the solicitation requirements. Offerors will be accorded fair and equal treatment with respect to an opportunity for discussion and revision of proposals. BCSD Purchasing may permit revisions, after submission and prior to award, for the purpose of obtaining best and final offers. In all events, BCSD reserves the right to re-solicit the item(s) involved.

• Purchases by the BCSD are not subject to Federal Excise Tax or State and Local Sales Tax. No taxes should be included in this RFP.

CONTRACT

8.0 THE CONTRACT AGREEMENT MUST BE COMPLETED BY THE VENDOR AND RETURNED WITH

THIS PROPOSAL IN ITS ENTIRETY.

8.1 It is understood and expressly agreed that, upon proper acceptance of any or all items by the

Purchasing Department, a contract shall hereby be created.

8.2 Failure to observe any of the general or special terms of this contract may constitute for rejection of award and removal from bidders list.

8.3 Unless otherwise stated in the Special Terms and Condition, BCSD requires that all prices quoted will be firm for 12 months from award of contract.

8.4 By signing of contract, vendor confirms responsibility as an authorized agent to sell, distribute all products and services as proposed. In addition, vendor confirms ability and responsibility to provide all manufacturer warranties for the items proposed. This includes additional warranty items that may be included in the Special T&C.

8.5 Choice of Law and Venue-The Laws of the State of Georgia shall govern this contract in all respects. Any lawsuit or other action based on claims arising from this contract shall be brought in a court or other forum of competent jurisdiction in Bibb County School District, Georgia.

8.6 Entirety of Contract- All documents submitted in response to the RFP, including any attachments and appendices are incorporated into the contract between BCSD and the Vendor and contain the entire agreement between the parties and supersedes all prior oral and written agreements and understandings between the parties with respect to the subject matter hereof. If any language of the RFP Response by the Vendor conflicts with the language of the RFP, the language of the RFP shall govern and control for all purposes, unless consented and agreed to by BCSD in writing.

INVOICING

1. Payment will be made by BCSD after final delivery and acceptance of all items/services. However, final acceptance will not be made until after inspection and approval by BCSD authorized representative.

2. All accounts are paid on a current basis. It is preferred that cash discounts be part of the unit quotation. When a cash discount for an order is shown, it will apply to the date of the last invoice. Discount periods of less than 30 days will not be considered in the award process. All discounts offered will be taken. Time will be computed from the date of delivery at destination or from the date, a correct invoice is received, if later than the date of delivery.

3. Invoicing Procedure- Invoices must be original. Copies or facsimiles are not acceptable. Invoices must not be altered in any way from the original by handwriting or by machine. Invoices will be paid within 30 days of receipt of invoice and within 30 days of notification receipt of goods or services by receipt. Computer-produced invoices are preferred. Invoices must contain the company name, the remit to address, and BCSD purchase order number.

ASSIGNMENT, DELEGATION, OR SUBCONTRACT

Except as may be specifically permitted by the RFP, Vendor shall not delegate, subcontract, assign, or otherwisepermit anyone other than the Vendor personnel to perform any of the work required under this Contract, or assign any of its rights or obligations hereunder, without written consent of BCSD, which consent may be withheld at its sole discretion.

INDEMNIFICATION

1. The successful Vendor shall be liable for any injury, damage or loss occasioned by negligence of the successful

Vendor, its agents, or any other person the successful Vendor has designated to visit BCSD property and shall indemnifyand hold harmless the Board, its officers, employees, agents, volunteers from any liability arising in the performance of this contract. Vendor’s obligation under this section shall not extend to any liability caused by the sole negligence of the BCSD, or its employees.

INSURANCE

13.0 Before performing any work on the awarded contract, the successful vendor shall procure and maintain, during the life of said contract, insurance coverage as listed below. The policies of insurance shall be primary and written on forms acceptable to the Board and placed with insurance carriers approved and licensed by the Insurance Department in the State of Georgia. Proof of insurance must be available at the request of BCSD at any point of the evaluation process or during the life of the contract.

1. Worker's Compensation Insurance: In accordance with Georgia Code.

2. Commercial General Liability: Including but not limited to bodily injury, property damage, contractual and personal injury with limits of not less than $100,000 combined single limit per occurrence, $500,000 per project aggregate covering all work performed under this contract.

3. Automobile liability: Bodily injury and property damage including all vehicles owned, leased, hired and non-owned with limits of not less than $1,000,000 combined single limit covering all Work performed under the contract. The successful vendor shall be required to list the Board as additionally insured.

4. The Board, its officers and/or officials, employees and volunteers shall be named as insured under awarded Vendor’s insurance policy for the duration of this contract.

TERMINATION

14.0 Termination-If BCSD or the successful vendor(s) wish to cancel this contract, written notice thirty (30) days in advance will be required of either party. In addition, either party may terminate the contract in the event the other party breaches any of its duties and obligations under this contract and fails to cure such breach within thirty (30) days after receiving notice specifying the breach. BCSD reserves the right to terminate without warning in the event of critical and/or material breach of contract.

ADDENDUM

15.0 Addendum(s) issued in writing during the time of solicitation will be incorporated in the subsequent contract. Vendor is responsible for checking the webpage frequently during solicitation period for any potential addendums.

SPECIAL TERMS AND CONDITIONS

16.0 Should the General Terms, Conditions be in conflict with the attached Special Terms and

Conditions, the Special Terms and Conditions will control.

SPECIAL TERMS AND CONDITIONS

PURPOSE AND OBJECTIVE:

Bibb County School District (BCSD) is seeking proposals for firms and/or individuals to provide experienced Speech Language

Pathology Services for qualified students. To be considered your firm must demonstrate the ability to supply individual providers in accordance with all specifications, terms and conditions of this agreements, any applicable codes or statutes, and industry best practices.

It is the intent of BCSD to establish a qualified pool of contractors who provide these services. This pool will consist of companies and/or individuals that meet the minimum mandatory requirements and who best demonstrate the ability to supply experienced and effective individuals on an as-needed basis. The selection process will consider relevant experiences, depth of resources, references, part/current work with BCSD, and will be based upon firm fixed pricing.

BCSD currently contracts with 7 individual SLPs through multiple providers although that number is fluid and subject to change throughout the contract term. Estimated SLPs for 2024-2025 is not to exceed 10.

BCSD will be the sole determinant regarding the number of companies selected for the pool as that has not been determined but will be dependent upon the results of this RFP. Inclusion into the pool does not guarantee work but creates opportunities to present candidates for evaluation and consideration. BCSD Special Education Department will make final decisions in this regard. BCSD reserves the right to continue relationships with existing providers as long as they are either under contract currently and/or agree to this agreement. In rare and/or special cases, BCSD reserves the right to contract directly with individuals should extenuating circumstances (prior relationship, special medical, or other) be deemed in the best interest of the student or related stakeholders.

BASIC RFP AND CONTRACT GUIDELINES AND REQUIREMENTS

2.0 Evaluation- Award will be made based upon the evaluation criteria published in this RFP. It is also known that BCSD may use information from any corresponding meeting with specific vendors’ pre-proposal or during the evaluation as it relates to the published evaluation criteria.

2.1 Award Period- Awarded contract will be valid for one year from the date of award with options to renew annually up to four additional years. Renewals will be based on mutual interest from both parties and cannot materially alter the original operating agreement.

2.2 Price Modification-Prices must remain firm for entire contract period (12 months). Vendor can request a price modification at the beginning of each new contract period but it must be accompanied by documentation supporting the increase (Ex: CPI). BCSD reserves the right to accept, negotiate, or deny and re-solicit any request for price escalation. BCSD will not accept the addition of surcharges such as fuel or any other related costs or fees that would alter the contract price.

2.3 Clarification- Vendor is responsible to provide information to the best of their ability within the format and time parameters provided by evaluation committee if requested during evaluation.

2.4 Presentation/Meetings/Demonstrations- BCSD may, at the sole discretion of the evaluation committee elect to invite one or more organizations in for a demonstration/presentation. If selected, your organization must make reasonable efforts to meet within the times/dates offered.

The meeting agenda will be provided beforehand. Information gathered from these meetings will be used in the overall evaluation scoring system.

2.5 Best and Final Offer (BAFO) - BCSD may request a best and final offer if applicable.

2.6 Terms and Conditions- BCSD expects the terms and conditions of this RFP, and all BCSD related documents, to be the prevailing contract agreement. BCSD will not sign any contract document that forfeits control or supersedes this contract.

If you request different or supplemental contract language to be incorporated into this contract, please provide with your initial submission. BCSD will consider all reasonable requests and will attempt to negotiate in good faith to provisions offered in good faith. However, if mutually accepted language cannot be reached, BCSD may deem your offer non-responsive. In addition, any document that materially alters the terms and conditions of this agreement or placed undue burden on BCSD may be deemed non-responsive and removed from consideration.

2.6.1 Any contract language that you request MUST be provided with initial response, as it will not be possible to supplement contract language later. If you submit supplemental contract language, it is the responsibility of the vendor to detail differences in contractual language at the time of response.

2.6.2 Preference may be given to an organization whose offer complies with all BCSDS terms and conditions herein.

2.6.3 The provisions made for negotiation herein deal with contractual language governing the legal elements of this contract. It does not pertain to mandatory contract specifications such as scope of work, cost, delivery, customer service etc.

2.7 Vendor Questionnaire- The vendor questionnaire is included with this solicitation and mandatory for award consideration. BCSD reserves the right to utilize any information from this form in any evaluative portion of this RFP.

2.8 Short List- BCSD may, at the sole discretion of the evaluation committee elect to “short list” the field for more in-depth analysis and/or negotiations. The short list would be comprised of any offer that demonstrates the ability to best meet the need as described in this document, that is cost feasible, and from a company that proves to be both responsible and responsive.

2.13 Georgia Security and Immigration Compliance Act (O.C.G.A 13-10-91)- Contractor must comply with all relevant codes pertaining to O.C.G.A 13-10-91 including the submission of

Contractor Affidavit(s) as included in this solicitation.

QUALIFICATIONS

This section stipulates the elements of the RFP under evaluation. Please remember that your solution will be evaluated for content, thoroughness, and clarity of response to all criteria requested in this proposal. Respond precisely and concisely to each and all specific questions and/or topics by providing the requested information on separate pages, clearly labeled in your response (IE 3.3 Labor/Staff). Note: Red text are bidder instructions

3.0 In addition to the information requested below, Contractor must submit the document entitled

“Vendor Questionnaire”. Information included in this document will be evaluated and utilized in award considerations.

3.1 Firm Data and History- Describe the history of your firm, including current structure specifically as it relates to the work to be performed under this contract. Information should highlight experience and competency to perform work herein. Tab and label with response

3.2 Labor/Staff- Contractor shall submit a statement pertaining to the labor/staff that will be utilized in the performance of this contract. This statement should include resumes of pertinent staff or verbiage expounding upon experience, qualifications, training, etc. Please detail which staff, if any, were involved on the references that you submit with this proposal.

Tab and label with response

3.3 Single Point of Contact- Please identify and detail qualifications of the Single Point of Contact from your company for this contract. While BCSD may interact with multiple layers of staff, contractors must provide one point of accountability for all material aspects of the contract include installation, warranty, service, etc. Tab and label with response

3.4 References- Please provide a minimum of two (2), with preference for three (3) References where similar (size and scope) services were provided. (Size must exceed 10K student population to be considered similar)

BCSD does not require, but prefers references within the State of Georgia

Reference must include:

Name of Entity (City and State)

Name of Main Contact(s) (Including phone number and email address)

Dates of Engagement

Macro-level review of work performed including unique challenges and accomplishments

REQUIREMENTS AND SPECIFICATIONS Note: Red text are bidder instructions

4.0 Contract Term and Renewal- The effective commencement shall be July 1, 2024 and shall proceed for 12 consecutive months. Opportunities to renew up to 4 additional 12 month terms if mutually agreeable to both parties and compliant with applicable terms herein. At renewal, BCSD reserves the right to renew with one, some, or all vendors and will make that decision based upon Vendor Performance.

4.1 SLPs will provide services to students who meet eligibility requirements for Speech impaired and will communicate with applicable professionals and parents/guardians regarding integration of speech and language goals into the classroom. SLPs shall evaluate initial communication skills and diagnose speech and/or language disorders. Correspondingly, SLPs will prepare evaluation reports, eligibility reports and IEPs, participate and/or conduct IEP meeting according to guidelines established by BCSD, as well as, prepare district, Medicaid, state, and federal reports as requested.

4.2 Qualifications- At a minimum, only individuals licensed by the State of Georgia for Speech-

Language Pathology issued by the State Board of Examiners for Speech Language Pathology and

Audiology AND/OR the Paid Clinical Experience (PCE) temporary license issued by the State

Board of Examiners for Speech Language Pathology and Audiology

4.3 Candidate Selection- The decision to contract with a particular vendor and/or individual SLP will be based upon the best academic interest of the student(s) involved as determined by BCSD

Department of Special Education and/or BCSD Department of Human Resources. Awarded vendor must provide a copy of current state license for each contracted employee and must provide a copy at applicable license renewal periods.

4.4 Background Checks- Vendor must have a current protocol for background checks on all SLP’s assigned to BCSD under this contract. In addition, BCSD reserves the right to complete its own internal background check including fingerprinting before employment date. Please discuss background check methodology for your organization (tab and label with response). Please

NOTE all employees will be responsible for completing BCSD Background checks, which cost $50.00 per person, and is the responsibility of the bidder.

4.5 Selection Process- As request of BCSD, Vendor shall present a candidate meeting conditions herein for an interview with building level Principal. Related Notes:

a) BCSD reserves the right to interview candidates from multiple agencies to ensure most appropriate fit as determined by BCSD Principal and/or Special Education/HR.

Vendor may submit multiple candidates for consideration.

b) BCSD reserves the right to refuse any candidate at its sole discretion.

c) BCSD may offer a renewal of current agency contracted SLP upon Principal’s recommendation and after all BCSD employed SLP’s in good standing are placed.

d) Exceptions to Candidate Selection from Vendor Pool- It is the intention of BCSD to utilize the Vendor Pool as established by the RFP for the majority of SLPs contracted.

However, there may be cases where it is in the best interest of the student, or the District to employ an alternate selection such as, but not limited to:

dor

4.6

Existing SLP/Student relationship where BCSD, health professional, and/or the

Parent/Guardian deems it in the best interest to continue the relationship

Unique Student- where BCSD, health professional, and/or the Parent/Guardian determine that it is in the best interest of the student to search for, evaluate, and select an

SLP who demonstrates a particular aptitude in a specific sub-discipline and/or who best

“fits” the needs of the student.

e) SLP Duties and Responsibilities-

Shall be consistent with other SLP assignments in the district. In addition, SLPs are expected to collaborate with school-based staff to ensure the appropriate implementation and appropriate services for students.

SLPs shall work 37.5 hours per week or employed percentage and are responsible for maintaining a daily log of services and hours worked.

Shall maintain progress monitoring on all caseload students.

Shall maintain 90% Medicaid compliance using on-line platform.

Shall sign-in and sign-out daily using designated platform or procedure.

Shall adhere to all BCSD policies, procedures and Code of Conduct

Shall attend all required meetings.

Shall maintain confidentiality as required by Federal and State law, as well as, BCSD policy

Poor SLP Performance- Upon a Principal’s or Zone Coordinator's recommendation to the Director of Special Education and/or his/her designee (either in writing or electronic), the

Vendor shall replace and unsatisfactory SLP within 15 school days from notification. If a suitable replacement cannot be submitted and approved by the Principal, then BCSD reserves the right to fill the slot with another SLP by other means.

4.8 Non-Compete Clause- Vendor must agree to a mutual and reciprocal “non-compete” clause for a minimum period of at least two years from initial engagement. After three years of successful employment with satisfactory evaluation, the agency SLP candidate may apply for hire with BCSD. Please discuss and Tab and Label with response

4.9 An SLP intern placed by a college or university and/or an SLP intern who completes his/her fellowship with BCSD may not enter into a contract with an Agency and then be placed in an

BCSD school for a period of three years.

4.10 Contract Buy-out- In addition to the 2-year non-compete as discussed in Section 4.9, BCSD is interested in other options to “buy-out” at some prorated proportion personnel for permanent

BCSD employment. While this is not a requirement, this preference may be reflected in evaluation scoring and/or vendor selection from qualified pool.

Please discuss and Tab and Label with response

5.0 CAPABILITIES Note: Red text are bidder instructions

5.1 Describe you protocol for hiring qualified SLPs including all of the material steps in the process including, but not limited to, recruiting process, interview process, vetting and verification, training, follow-up. Tab and label with response

5.2 Describe the protocol that you would employ with BCSD to supply candidates once a need has been determined and/or a request made. Tab and label with response

5.3 Provide information regarding the number of contracted SLPs you 1) have placed in similar K-12 work, and 2) have available for interviews at any given time. An estimate or average is acceptable, but should be verifiable. Tab and label with response

5.4 Describe your interaction with placed SLPs once they are established and “on the job” with BCSD.

Do you provide training or continuing education? Tab and label with response

5.5 Describe your plan for periodic meeting with BCSD representative(s) to discuss contractual matter.

5.6 Describe your procedures for substitutes, especially in the event of maternity or extended absences. How do you communicate with the customer? Tab and label with response

5.7 Describe in detail your protocol for addressing customer questions and issues which may arise from SLP performance. Tab and label with response

5.8 Describe your company policies regarding confidentiality and maintenance of records/documents, as well as, security of the vital information. Tab and label with response

5.9 Professional Liability- Please discuss and provide in detail how your company handles professional liability; both as a company and as required from your contract employees. Please do not include any language suggesting BCSD’ responsibility to indemnify as it has been established by Georgia Case law that State, Municipal, and Local govt. entities cannot indemnify. Therefore, BCSD will not enter into any agreement that violates this State Law.

Tab and label with response

COST/BID FORM

6.0 All cost considerations must be included with your response. BCSD will not consider any costs not disclosed and agreed upon at Award. All cost shall be label “6.0 Cost”, tabbed, and included in your RFP response. Tab and label with response

Item #

Description

Hourly Rate

1. Hourly Rate for Speech-Language Pathologist

2. Hourly Rate for Speech-Language Pathologist with a PCE license in the Clinical Fellowship Process

3. In the space provided below list any additional services not included in the solicitation and provide associated fee structure.

Supplier’s Name:

THE CONTRACT AGREEMENT MUST BE COMPLETED BY THE OFFEROR AND

RETURNED WITH THE PROPOSAL PACKAGE.

CONTRACT AGREEMENT

We have carefully examined and fully understand the General and Special Terms and Conditions and related documents in providing a Speech Language Pathology Services (P22*030) to the Bibb

County School System and do agree to all terms and conditions by so signing this document.

Withdrawals, cancellations, etc., will not be accepted unless the Purchasing Director gives authorization.

In the event vendors fail to comply, they may be removed from the vendors’ list.

Company Name Representative’s Signature

(Must be signed in ink)

Address Representative’s Name

(Please type or print)

City, State, and Zip Code E-Mail Address

Date Telephone Number and Extension

Terms (If payment terms are not indicated, Fax Number will be determined to be net 30 days).

PLEASE INDICATE YOUR LEAD TIME UPON RECEIPT OF PURCHASE ORDER:

Signing the Contract Agreement affirms that the original RFP document has not been altered in any way.

Upon notice of Award, this page will become the prevailing Contract Agreement between your organization and the BCSD