RFP _ 24_027_Plumbing Services_LH Williams.pdf

Ladies and Gentlemen:

The Bibb County School District takes this opportunity to announce that we are requesting bids For Plumbing

Services @ L.H. Williams, 325 Pursley Street Macon, GA 31201. All bids should be delivered on

BONFIRE.

Bids will be accepted prior to 02/26/2024 @ 9 am, EST. at which time they will open and reviewed by the

Procurement Office.

All bids will be evaluated as described in the attached document time is of the essence and any bids received after the announced time and date for submittal whether by mail or otherwise, will be rejected. The time of receipt shall be determined by the time clock stamp in the Purchasing Department.

Late bids received will be so noted in the bid file in order that the vendor's name will not be removed from the subject commodity/service list. Late bids will not be considered.

All Vendors Completing this bid should register online as well, please visit the Bibb County School District website, under Department, Procurement, Vendor Registration, and this will take you to vendor registry, where all vendors can register.

If you have any questions concerning this bid, please submit them in writing to Elaine M. Wilson, Elaine.wilson@bcsdk12.net; In addition, all communication relating to this bid solicitation, either before or after the bid opens, must be coordinated through the Purchasing Department to Elaine Wilson, via email

ONLY; Elaine.Wilson@bcsdk12.net.

Your interest and participation in submitting a bid will be appreciated.

Elaine M. Wilson

Procurement Director mailto:Elaine.wilson@bcsdk12.net mailto:Elaine.Wilson@bcsdk12.net

TENTATIVE TIMELINE

RFP # 24-027

RFP TITLE: Plumbing Services – LH Williams – Macon, GA

RFP Schedule - Action Date & Time

RFP Issued 01/22/2024

RFP Pre Bid Meeting 02/13/2024 @ 9 am, EST RFP QUESTION DEADLINE 02/19/2024 @ 8 am, EST RFP Due Date and Time 02/26/2024 @ 9 am, EST via BONFIRE

Proposals must be received by the due date and time. No late proposals will be accepted.

Evaluation of Proposals TBD

Contract Negotiations TBD

RFP Buyer Contact Information Name Elaine M Wilson - Beverly

Phone Number (478) 779-3526

E-Mail Elaine.Wilson@bcsdk12.net;

Any inquiries or requests regarding clarification of this RFP document shall be submitted to the buyer in writing.

Offerors may contact ONLY the buyer regarding the terminology stated in the procurement documents.

RFP Submittal Location

All Submittals are completed Via

BONFIRE:

https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities.

Registration is FREE – A valid account is needed to review the bid opportunity.

RFP Terms One Time Contract.

https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities

January 22nd, 2024

RFP 24-027

Plumbing Services, LH Williams

Background:

The Bibb County School District has over 20,000 students along with 38 Sites, as well as 25 Departments. We are currently seeking a qualified vendor to provide Plumbing Services as needed at LH Williams according to the specification within this RFP.

A. Invitation:

The procurement office, on behalf of the Bibb County School District would like to extend a formal offer to all-qualified contractors according to the specifications indicated within this RFP. Please review carefully all sections of the RFP, including the Optional Pre-Bid Meeting, along with the Closing Date and Time. All questions pertaining to this RFP should be emailed to the Procurement Director, Elaine M. Wilson, Elaine.Wilson@bcsdk12.net, Please make sure that you put the Bid Number in the subject (24-027). All questions and answers will be posted under the purchasing menu, located on the BONFIRE WEBSITE, www.bcsdk12.net, under

Procurement.

B. Specifications:

Review the design and construction administration responsibilities and the submission requirements identified in this Scope of Work with the Project Team members. Items such as: contract deliverables, special sequencing or phased construction requirements, special hours for construction based on Client Agency programs or building occupancy, security needs, delivery dates of critical and long lead items, utility interruptions or shut down constraints for tie-ins, weather restrictions, and coordination with other project construction activities at the site shall be addressed. This information and all general administrative information; including a narrative summary of the work for the proposal, shall be included in the proposal.

Work shall include, but not limited to the provision of total maintenance and repair such as laying out, installing, replacing, repairing, and testing plumbing services and plumbing systems and components.

Systems subject to the work include, but are not limited to domestic water, heating, cooling hot water systems, sanitary sewer, and storm systems as well as all related components required for commercial buildings. Services will include, but not limited to installing and repairing piping, fixtures and maintenance for drains, traps, urinals, toilets, valves, drainpipes, sewers, gas inspections, backflow devices and equipment, as well as additional plumbing related issues as they arise and the services necessary to ensure safe, well maintenance plumbing systems for Bibb County School District (BCSD).

Contractor duties may include, but are not limited to, digging, backfilling, jetting, tamping, demolition, clean up and disposal of waste in accordance with the most recent plumbing codes.

http://www.bcsdk12.net/

RFP 24-027

Plumbing Services, LH Williams

All work will be provided in accordance with the highest standards of the industry, skill, workmanship, applicable trade practices, and regulations.

1. REQUIRMENTS:

Successful Proposer will

a. Replaced collapsed sewer lines from rear restroom to main sewer lines located in hallway.

b. Replace flooring in rear hallway to match existing VCT or approved color by BCSD.

c. Perform planned and unplanned services and repairs to the school plumbing systems.

d. Maintain a current Georgia Business License.

e. Maintain a minimum of three full-time employees who are either

Apprentice or Journeyman Plumbers and who have current, valid Plumber Licenses to work in Georgia.

f. Maintain a minimum of one full-time employee who is a Master Plumber and has a current, valid Plumber License to work in State of Georgia.

g. Secure all permits and arrange for plumbing inspection, as required by City/State Codes.

h. Only use parts and materials that are first grade products from a reputable manufacturer.

2. EXCEPTIONS:

Non-routine repairs that will cost outside of the bid amount must be approved by BCSD before any service is performed. Payment will not be made under this contract for such services unless prior approval is obtained. If BCSD decides to approve such services, the cost of the initial call and services will be included in the price and not as a separate invoice.

3. WORK INSPECTION:

Upon notification of successful proposer, BCSD will inspect the work BCSD will notify successful proposer of any work found to be deficient. Upon notice, successful proposer will have a specified time, to be determined by BCSD, to correct all deficiencies.

4. PROPOSAL RESPONSE REQUIREMENTS

Submit a detailed narrative description documenting Proposer's overall background and experience to include, but not limited to the following:

a. Details of proposer's company to include years in business and any experience in plumbing maintain and repair services.

b. Number of employees.

RFP 24-027

Plumbing Services, LH Williams

c. Details of any municipality or other government contracts.

d. Describe or provide examples of a minimum of three previous plumbing service projects that demonstrate Proposer's experience in the plumbing and repair services required in this RFP.

e. Awards, ce1iifications, or other plumbing-related recognition.

f. Detail of Proposer's specific experience including but not limited to background in, knowledge of, and experience in routine plumbing maintenance, commercial plumbing systems and normal and emergency plumbing repairs.

g. Detailed information and narrative descriptions documenting experience of the key personnel identified by Proposer.

h. Client references for whom they have provided plumbing repair and maintenance services in the past five years.

5. CAPACITY AND APPROACH

Provide a detailed narrative description of the proposed approach and methodology for engaging with BCSD representatives while performing the duties, including but not limited to:

a. The overall approach to delivering the scope of services and any strategies Proposer proposes to implement.

b. Current number of clients that the Proposer is under contract with to provide plumbing services.

c. Narrative that demonstrates working knowledge and understanding of the requirements of the scope of services.

d. Details of any subcontractors proposed and the work to be performed by each.

e. Describe the process that will be utilized to supervise, oversee, and ensure quality work is performed.

f. Proposer will thoroughly explain its accessibility in the areas of availability for general communications, coordination, and supervision.

Proposer will thoroughly explain the plan to ensure accessibility and availability during the term of the agreement.

C. Specific Requirements:

The Bibb County School District is accepting RFP 24-027 documentation from potential contractors in accordance to the need of supplying a full bid package with all specified forms, and bid proposal tabulation sheet.

The contract, if awarded, will be awarded to the responsible bidder. Product quality, service issues and other factors stipulated above must be met to the satisfaction of the Board for a bid to be considered responsive.

Moreover, the Board will award the contract to the next most qualified bidder. Consequently, if the selected bidder is unable to execute a contract and provide delivery within the time parameters specified in this RFP.

D. INTERPRETATION/ADDENDA:

If any questions should arise pertaining to the RFP Documents, the bidders may email the Director of

Procurement, Elaine M. Wilson, elaine.wilson@bcsdk12.net please include the RFP number in the Subject line, in order to guarantee a response to the question submitted. The questions should be received prior to the deadline within the TENTATIVE TIMELINE.

E. ADDITIONAL INFORMATION:

We have provided documentation to be reviewed for these appraisals we asked that if you have any other questions, or concerns.

"Responsive" Bidder Criteria

• Capability of providing report as indicated

• Warranties /Guarantees

• Ability to meet specifications/bid documents as indicated.

• Service and Support Capability

• Documented licensed as required by the State of Georgia

• Applicable Bond Information as needed

• Responsible Award Amount for the Bibb County School District

Proposal Must Include: Price Proposal Form; Proposer Information Form; Background Check

Certification; & References Request Form

F. Cancellation/Default of Contract

In the event the successful bidder, through any cause, should fail to fulfill the agreed upon obligations in an effective and timely manner, the Board shall have the right to terminate its contract by specifying the date of termination in a written notice to the selected vendor at least thirty (30) days before that termination date.

The Board also reserves the right to procure the articles or services from other sources and hold the defaulting vendor responsible for any excess cost incurred.

G. Indemnity Provisions

Qualifications 150 Points

Pricing 300 Points

Business Stability 125 Points

References: 25 Points mailto:elaine.wilson@bcsdk12.net

RFP 24-027

Plumbing Services, LH Williams

Where bidder is required to enter or go onto property to provide services or gather information, the bidder shall be liable for any injury (including death), damage or loss occasioned by negligence of the bidder, his agent, or any person the bidder has designated to visit Board property and shall indemnify and hold harmless the Board, its officers, employees, agents and volunteers from any liability arising offerors should not include an indemnity or hold harmless agreement from the Board in any proposal. The Board will not be bound by any such agreement. Board Policy provides in part: No contract, provision, agreement or term of any procurement, contract or agreement with the Board shall obligate the Board or System to indemnify, save or hold harmless any vendor for any future claim, loss, expense, or liability.

H. Errors in Bids

Bidders or their authorized representatives are expected to fully inform themselves as to conditions, requirements, and specifications before submitting bid proposals. Failure to do so will be at the bidder's own risk. The bidder may withdraw a bid prior to the bid opening date and time by requesting to do so in writing.

I. Standards of Acceptance of Bid Proposal for Contract Award

The Board reserve the right to reject all bids and to waive any irregularities or technicalities in proposals received whenever such rejection or waiver is in the best interest of the Board. The Board has the right to disqualify a bid of any bidder as being unresponsive when such bidder cannot document its ability to deliver requested services or when investigation shows it is not able to perform the contract.

J. Compliance with Laws

The bidder shall obtain and maintain all licenses, permits, liability insurance, worker's compensation insurance and comply with any and all other standards or regulations required by Federal, State, or County statutes, ordinances and rules during the performance of any contract between the Board and the bidder. Any such requirement specifically set forth in any contract document between the bidder and the Board shall be supplementary to this section and not in substitution thereof.

K. Qualifications, Service Provider

L. Permits, Codes and Inspections

Implement All Permits and Codes that are desired and must be approved by .

M. Company Background and Experience

Offeror will describe their background, relevant experience and qualifications including, but not limited to the following:

a. Company Structure

The Offeror will include in the proposal the legal form of their business organization, the state in which incorporated (if a corporation), the types of business ventures in which the organization is involved, the office location that will be the point of contact during the term of any resulting contract, and a chart of the organization structure, including the reporting relationships, as they relate to this RFP.

b. Experience

The Offeror must include the total number of full consecutive years’ experience as current business.

The Offeror will provide a list of all clients for whom similar services, as detailed in this

RFP, have been provided during the past three years. The list must include:

• dates of service

• name of contact person

• title of contact person

• phone number of contact person

N. PREPARATION OF PROPOSAL:

Each proposal should be prepared as best as possible, however only content related to the specifications of this project should be addressed.

O. PACKAGING OF PROPOSAL

This BID IS ONLINE ONLY Via BONFIRE, we are seeking a BID TAB for the entire project. We request that you have a PDF file indicating your qualifications, Technical Responses, and Financial Response.

The contents of each package will include:

1. Technical Submission

✓ Proposal Certification

✓ Certificate Regarding Debarment, Suspension, Ineligibility

✓ E-Rate Certification (Appendix C)

✓ Vendor Affidavit

Technical Proposal

✓ Do not include cost information in the Technical Proposal

2. Financial Proposal

✓ The Offeror must use the Bid Tabulation

P. EVALUATION PROCESS

The evaluation of proposals received on or before the due date and time will be conducted in the following phases.

✓ Administrative Review

The proposals will be reviewed by the Issuing Officer for the following administrative requirements:

A. Submitted by deadline.

B. Separately sealed Technical Submission and Financial Proposal

C. All required documents have been completed and submitted.

D. Technical Submission does not include any information from the Financial Proposal

E. All documents requiring an original signature have been signed and are included.

Q. MANDATORY REVIEW REQUIREMENTS

Proposals which pass the administrative review will then be reviewed by the Technical Evaluation Team to ensure all requirements are satisfied as requested.

R. PROPOSAL EVALUATION

Proposals which pass the Mandatory Requirements Review will be reviewed by the Technical Evaluation Team for quality and completeness.

S. FINANCIAL PROPOSAL EVALUATION

Offerors will use only the Bid Tabulation Form provided with the RFP

T. IDENTIFICATION OF APPARENT SUCCESSFUL OFFEROR

RFP 24-027

Plumbing Services, LH Williams

The resulting Financial Proposal scores will be combined with the Technical Proposal score. The Offeror with the highest combined technical and financial score will be identified as the apparent successful Offeror.

U. REJECTION OF PROPOSALS/CANCELLATION OF RFP

The Board reserves the right to reject any or all proposals, to waive any irregularity or informality in a proposal, and to accept or reject any item or combination of items, when to do so would be to the advantage of the Board. It is also within the right of the Board to reject proposals that do not contain all elements and information requested in this document. The Board reserves the right to cancel this RFP at any time. The Board will not be liable for any cost/losses incurred by the Offerors throughout this process.

RFP 24-027

Plumbing Services, LH Williams

ADDITIONAL INFORMATION

All bids shall be:

• Typewritten and signed by an authorized representative, with all erasures or corrections initialed and dated by the official signing the proposal. ALL SIGNATURE SPACES MUST BE SIGNED.

Facsimile, printed, copied or typewritten signatures are not acceptable.

• Late bids will be marked late, and implemented in the bid file, with the time of receipt.

• Bids submitted by facsimile transmission will not be accepted.

• Considered an irrevocable offer for a period of sixty (60) days from the date of Bid closing.

• Proposals shall be submitted in two separate parts, Technical Proposal and Financial Proposal.

• The Offeror must submit the Proposal Certification with original signature.

• The Offeror must submit a completed and notarized Certificate Regarding Debarment, Suspension, and Ineligibility Form.

BCSD NONDISCRIMINATION

The contractor, by the submission of a proposal or the acceptance of a contract, does agree that he will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor shall take appropriate action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, rates of pay or other forms of compensation and training. In the event of the contractor’s noncompliance with the nondiscrimination policy of the BCSD, any contract or purchase order may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible to transact further.

UTILIZATION OF MINORITY AND SMALL BUSINESS ENTERPRISES AND LOCAL AND

MINORITY LABORERS

Minority and Small Business Subcontractors. The Owner has adopted a policy indicating its desire to increase the opportunity for participation by minority business enterprises and small business concerns in all its construction projects. The Contractor acknowledges this policy and agrees that it will actively solicit and encourage bids from qualified subcontractors identified by the Minority Assistance Corporation or other agencies as minority business enterprises. The Contractor shall also actively encourage and solicit bids from subcontractors who qualify as small business concerns.

Utilization of Minority and Local Labor. It is the policy of the Owner that the contractor and all subcontractors shall, consistent with efficient contract performance, utilize to the maximum extent possible minority and local laborers and mechanics as on-site employees. The Contractor acknowledges this policy and agrees that the on-site labor force of contractors and all subcontractors shall include a meaningful representation of skilled and unskilled local and minority laborers and mechanics, consistent with the efficient performance of this contract. Meaningful representation for minorities means the employment of minority laborers and mechanics in at least the same proportion that minorities are represented in a discrete construction skill or craft in Bibb County and all adjacent counties, provided such individuals are available at the time of need. Meaningful representation of local laborers and mechanics means that at least 75% of the on-site work force of contractor and all subcontractors, taken as a whole, shall reside in the Bibb County and surrounding counties, provided such individuals are available at the time of need.

DRUG-FREE WORKPLACE

RFP 24-027

Plumbing Services, LH Williams

By submission of a proposal, the Offeror certifies that he/she will not engage in the unlawful manufacture, sale distribution, dispensation, possession, or use of a controlled substance or drug during the performance of the contract and that a drug-free workplace will be provided for the contractor’s employees during the performance of the contract. The Offeror also certifies that he will secure from any subcontractor who works on the contract, written certification of the same drug free workplace requirements. False certification or violation by failing to carry out requirements of O.C.G.A. 50-24-3 may cause suspension, termination of contract, or debarment of such

Offeror.

CERTIFICATION OF NONCOLLUSION

By submitting a proposal the Offeror certifies: “that this proposal is made without prior understanding, agreement, or connection with any corporation firm, or person submitting a proposal for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. That collusive pricing is understood to be a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.”

IMMIGRATION REFORM AND CONTROL ACT

Offerors must abide by all federally mandated laws enforced by United States Department of Homeland Security which are established to verify information of newly hired employees, pursuant to the Immigration Reform and

Control Act of 1986 (IRCA) P.L. 99-603), in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

AUTHORIZED OFFICIAL

It is agreed that all conditions of the proposal shall be abided and that the person signing this proposal is authorized to sign the proposal for the Offeror.

SOLICITATION TERMINATION

In any event in which this solicitation is terminated or cancelled, in whole or in part, or all proposals are rejected, there shall be no liability on the part of BCSD for any costs incurred by Offerors or potential Offerors in relation to the solicitation.

RIGHTS AND REMEDIES

The rights and remedies of BCSD provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

INSURANCE

When the selected contractor has been identified, he will be notified of the necessity to provide required insurance.

Proof of insurance shall be provided within 15 days of the date of written notification to the contractor.

Worker’s Compensation and Employer’s Liability Insurance

The contractor shall procure and maintain Worker’s Compensation and Employer’s Liability Insurance in the following limits. Such insurance is to cover each and every employee who is or may be engaged in work under the contract.

Worker’s Compensation Limits: Statutory

Employer’s Liability Limits:

Bodily Injury by Accident $ 100,000 each accident

Bodily Injury by Disease $ 100,000 each employee

Bodily Injury by Disease $ 100,000 policy limit

Contractor waives all rights against Owner and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the workers compensation and employer’s liability or commercial umbrella liability insurance obtained by Contractor pursuant to this agreement. The Waiver of Our Right to Recover from Others Endorsement, ISO Form SC 00 03 13 shall be attached to the policy showing the Owner listed in the

Schedule.

Commercial General and Umbrella Liability Insurance

The Contractor shall procure and shall maintain commercial general liability (CGL) and if necessary, commercial umbrella insurance with a limit of not less than $250,000 each occurrence, as shall protect him and any

Subcontractor performing Work covered by this Contract from claims for damages for bodily injury, including accidental death, as well as from claims for property damages, which may arise from operations under the Contract

Agreement, whether such operations are by himself or by any Subcontractor or by anyone directly or indirectly employed by either of them.

(1) Comprehensive Form

(2) Contractual Insurance

(3) Personal Injury

(4) Broad Form Property Damage

(5) Premises - Operations

(6) Completed Operations

This coverage shall cover the use of all equipment, hoists, and vehicles on the site(s) not covered by Automobile

Liability under the contract. Policy coverage must be on an occurrence basis.

***Bidders shall provide two (2) copies of submitted bid proposals containing all pertinent documentation.

The Board assumes no responsibility or obligation to respondents and will make no payment for any costs associated with the preparation or submission of the bid proposal. Bidders are encouraged to review carefully all provisions and attachments of this document prior to submission. Each bid proposal constitutes an offer and may not be withdrawn except as provided herein. ***

RFP 24-027

Plumbing Services, LH Williams

APPENDIX I

BID TABULATION PAGE

Bid Form and Acknowledgement

BIBB COUNTY SCHOOL DISTRICT BID FORM

1. Total Project Price

2.

3.

RFP 24-027

Plumbing Services, LH Williams

APPENDIX V

Certificate Regarding Debarment, Suspension, Ineligibility

(Form must be completed and returned with bid.)

The Bibb County School District is a recipient of Federal monies. As such we require that participating vendors not be debarred, suspended, ineligible or excluded from doing business with the Federal government or any agency thereof.

The prospective participant certifies, by submission of the bid, that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or excluded from participation in this transaction by any Federal department or agency.

Organization Name

Name(s) and Title(s) of Authorized Representative(s)

Signature(s) Date

APPENDIX VI

Vendor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned Vendor verifies its compliance with O.C.G.A. § 13-

10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Bibb County School District has registered with, is authorized to use and uses the federal work authorization program commonly known as E-

Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned Vendor will continue to use the federal work authorization program throughout the contract period and the undersigned Vendor will contract for services in satisfaction of such contract only with sub

Vendors who present an affidavit to the Vendor with the information required by O.C.G.A. §

13-10-91(b). Vendor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Vendor Name of Project

Bibb County School District

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 201__ in ____________________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF

______________,201__.

NOTARY PUBLIC

My Commission Expires:________________________________