RFP 24-022 RNG Revenue - Addendum 1 Final~1.pdf

RFP 24-022 RNG Revenue - Addendum 1 Final Page 1 of 3

SALEM AREA MASS TRANSIT DISTRICT

REQUEST FOR PROPOSAL

RFP 24-022

RENEWABLE NATURAL GAS REVENUE

ADDENDUM #1

Salem Area Mass Transit District is providing information and making changes / additions / modifications / revisions as an Addendum to RFP 24-022.

The following changes, clarifications and SAMTD responses to questions posed to date are hereby provided to all proposers:

1. Question: Part 3.C “Minimum Proposer Qualifications” of the Instructions to Proposer document, the first bullet reads “A minimum of three (3) years in providing RNG to Oregon Municipal or Transit Agencies.”

• Can you please explain/define Oregon Municipal or Transit Agencies?

• Can this be any private/public station in the state of Oregon that has flowed Renewable

Natural Gas for the last 3 years?

• Can this be a private company that has operated a Renewable Natural Gas station in

Oregon for over 3 years?

• We currently supply RNG to several entities across the United States, including a municipality in the Pacific Northwest. Will this meet the minimum requirement listed above?

Response: After review and discussion with project staff, SAMTD is striking the first bullet language and replacing it with the below:

• A minimum of three (3) years in providing RNG.

2. Question: Who is your current RNG supplier?

Response: US Gain, a division of US Venture Inc.

3. Question: What is the current value/RIN share of your current RNG contract?

Response:

• Contracted Price per therm of CNG dispensed = $0.40

RFP 24-022 RNG Revenue - Addendum 1 Final Page 2

• Floor price per therm is $0.20 with 100% share of Brown Gas CFP Credits

• Incremental CFP Credit Revenue share of 75% for use of RNG

• CFP Credit Revenue is calculated using a fixed CI score of 46.5.

4. Question: What was the most recent value/RIN share of your previous RNG contract?

Response: See above response. There has been no change to the calculation of the share during the term of this contract.

5. Question: For General Liability and Automobile Liability, would SAMTD accept endorsements that offer coverage equal to or better than the forms referenced in the RFP (which are ISO forms – some carriers do not use ISO forms.)

Response: After discussion, SAMTD is removing Automobile Liability from the Insurance requirements outlined in Appendix A – General Terms and Conditions.

6. Question: Would SAMTD accept excess liability in addition to primary automobile liability limits to meet the $2 million per accident limit required in the RFP?

7. Question: The requirements of this RFP will not require driving any vehicle, hired, non-owned or owned on company business to the SAMTD facility. We are requesting any automobility lability requirements be removed from this RFP.

8. Question: Can you please provide copies of Exhibits 1-9 listed on page 2 of the Revenue

Instructions to Proposers document.

Response: Exhibits are available for download from the OregonBuys website under the solicitation referenced below.

9. Question: Just noting that the contract start date in the Appendix B Sample Contract is listed as July 1, 2024; which differs from the start date of Sept 1, 2024 which is listed in the Revenue Instructions to Proposers document. Can you confirm that Sept 1st is the appropriate start date for this contract?

Response: Appendix B is listed as a “Sample” with a “Draft” watermark and will be updated to a final copy with the awarded proposer.

10. Some reminders

• The OregonBuys solicitation number is S-KS2410-00010832.

• Exhibits 1 – 5 are required to be completed as part of the proposal and are posted to Oregon Buys. Refer to the RFP Part 3.E “Submission Packages” for more information. (It was mentioned in the Pre-Proposal that there may be up to 9 exhibits, however, there is only 5 for this solicitation)

• Insurance requirements are found on Appendix A – General Terms and Conditions.

RFP 24-022 RNG Revenue - Addendum 1 Final Page 3

• Terms and Conditions and the Sample Contract are attached in OregonBuys and will be incorporated as part of the final Contract.

• Questions are due no later than July 17 by 4:00 PM PST per the Procurement Schedule.

• This addenda is SAMTD’s formal response to all questions and will be incorporated in the final Contract.

• Request for Proposal documents and the addenda are posted to Oregon buys. If you are not listed on organized SAMTD encourages you to sign up so you will automatically receive any additional documents that may be posted to this solicitation. If you were sent a direct solicitation from Charleen, she will try to remember to send the addendums to you, but proposers are responsible for ensuring they have all of the official documents as posted on the OregonBuys website. And any addendums need to be acknowledged on Exhibit 1.

11. In order for your proposal to be considered responsive, Proposers are reminded to acknowledge this addenda on Exhibit #1 of the proposal forms.

12. The Agenda for Pre-Proposal Conference that was held on 07/10/2024 is attached as Exhibit “A” to this Addendum.

13. The Transcript for the Pre-Proposal Conference that was held on 07/10/2024 is attached as Exhibit “B” to this Addendum.

All other specifications and terms and conditions remain unchanged.

By: Charleen McCurdy, Procurement & Contracts Analyst

Salem Area Mass Transit District 555 Court Street NE, Suite 5230 Salem, Oregon 97301 July 19, 2024

ADDENDA #1 – EXHIBIT #1

2024 RNG REVENUE CONTRACT

PRE-PROPOSAL MEETING AGENDA

SAMTD RFP No. 24-022

Project Name: RNG Revenue Contract Wednesday, July 10, 2024 at 10:00 AM

SAMTD Administrative Offices, 555 Court Street NE, Salem, OR 97301 (Via Teleconference)

A. WELCOME

Please Note: This Pre-Proposal Conference is recorded for attendance and notes.

1. Sign-in sheet: Please enter your information on the chat. Those that have called in, please remain on the line after the question and answer period, so we can gather your information.

2. Introductions

a. Procurement Contact: Charleen McCurdy, Procurement and Contracts Analyst

b. Project Advisor: Zach Leeth, Maintenance Manager

c. Project Sponsor: Tom Dietz, Chief Operations Officer

B. PROJECT DESCRIPTION, DELIVERY METHOD & SCHEDULE

Description: SAMTD is soliciting proposals from qualified firms or producers of Renewable Natural Gas (RNG) to provide revenue shares for SAMTD’s revenue fleet.

Project Description and Scope of Work, can be found in Section 2 of the RFP

C. PROPOSAL PROCESS AND PROPOSER INSTRUCTIONS

1. Request for Proposal, Plans, Specifications, Addenda, and other related documents for this project are available on the procurement page of the State of Oregon OregonBuys website.www.oregonbuys.gov Notice #S-KS2410-00010832

2. Required Proposal Submittals — See required items on Salem Area Mass Transit District

“Instructions For Proposers” and “Exhibits” included in the Request For Proposal.

3. Procurement Schedule is found Part 3 3.A

D. INSURANCE

Requirements as identified in RFP 24-022 Appendix A.

E. SCOPE OVERVIEW BY SAMTD PROJECT ADVISOR – Zach Leeth/Tom Dietz (Please let me know)

F. QUESTION & ANSWER PERIOD – You may submit your question in the chat box or ask verbally http://www.oregonbuys.gov/

ADDENDA #1 – EXHIBIT #2

Pre-Proposal Conference - RFP 24-022 Renewable NG (2024- 07-10 10:03 GMT-7) – Transcript

Attendees

Charleen McCurdy, Clean Energy, J oe Cooney, J os hua Thome, Kurt Batenhors t, Magan Walta ri, Marten Mills , Melis s a Kidd, Tyler Burgett, Zachery Leeth

Transcript This editable transcript was computer generated. SAMTD provided basic edits for clarity only.

Charleen McCurdy: Okay. This conference is going to be recorded jus t for your information. If you have any objections , let us know. Okay, s o we'd like to introduce the project advis or, Zach Leeth. He'll be the project advis or for this . And is Tom on the line today, too?

Tyler Burgett: Tom is not the line quite yet, but he s hould be s hortly.

Charleen McCurdy: Okay. We are here for the RNG Revenue contract. In this s olicita tion, SAMTD is s oliciting propos als from qualified firms or producers of renewable natural gas to provide Revenue s hares for SAMTD’s Revenue Fleet. I'm jus t going to go over the bas ics of our s olicita tion documents and then we'll head into any ques tions . The s olicita tion documents are pos ted on OregBn buys . The notice number is KS2410-0010832.

If you have any is s ues or ques tions on that, pleas e note that hes ita te to s end your ques tions to procurement@cherriots .org. There are required propos al s ubmittals they are under Ins truction For Propos ers and the required exhibits 1 through 9 I believe. Tthe procurement s chedule is found on part 3.3 A. Ins urance is required for this [contract] and the requirements are found on Appendix A. Zack will go over the general overview of the s olicita tion and we'll head into s ome ques tions . Go ahead Zach.

Zachery Leeth: Actua lly Melis s a take over s he's been more involved in this than me.

Melissa Kidd: Abs olutely. Yes .

Zachery Leeth: Thank you, Melis s a.

Melissa Kidd: Abs olutely. Hello. My name is Melis s a Kidd and I am the Capital and Project Control Manager here at Cherriots . So a very high overview of this RNG contract. We are s eeking qualified firms to provide Revenue s hares of RNG production bas ed upon our offtake cons umption. It's us ed to fuel a fleet of 34 heavy-duty fixed-up coaches and s even (7) light to medium duty Paratrans it cutaway Vehicles , which are new to our Fleet. We're very excited to have them. So the s elected propos er will provide delivery of RNG only. Cherriots will procure the fos s il natural gas from the utility and Northwes t Natural.

So we're going to be looking for the contractor to be res pons ible for a ll regula tory as pects of regis tering Cherriots fueling s ta tion. And that's kind of the high level overview and I think Charleen if you're open we can s ta rt the ques tion and ans wer time.

Charleen McCurdy: That would be great.

Melissa Kidd: Great. Are there any ques tions ?

Melissa Kidd: I s ee that we have a couple of people on the line that haven't put their information yet into the chat. If you are able we would greatly appreciate you to put your name, your agency name, telephone number and your email addres s . That would be lovely for our ros ter. And we'll continue to keep it open for any ques tions tha t you may have.

Charleen McCurdy: Anybody have any ques tions or comments , concerns , s olicita tion ques tions ?

Melissa Kidd: Charlene we have the s chedule that is pos ted. Correct.

Charleen McCurdy: Yes , I was jus t confirming that right here. I was jus t about to remind everyone tha t any additional ques tions that you can think of are due by J uly 17th and our res pons es will be pos ted by J uly 19th. The Propos al clos es on J uly 31s t. So we look forward to s eeing all of your propos a ls .

Melissa Kidd: And they can s ubmit ques tions anytime via email. Pleas e contact procurement and we will abs olutely get an ans wer to them and pos t it.

Melissa Kidd: Otherwis e, I would jus t like to s ay a huge thank you for s howing up to the pre-propos al conference and for your interes t and our lovely s olicita tion and we look forward to reading all the propos a ls .

Charleen McCurdy: Thank you.