RFP 23782222377 Addenda 1.pdf

Procurement Services City Operations City of Portland, Oregon

@PortlandGov portlandgov

PortlandORGov

September 30, 2026

ADDENDUM NO. #1

RFP No. 2378222377

FOR

VENUE OPERATOR FOR PORTLAND’5 CENTERS FOR THE ARTS

Proposals Due: OCTOBER 14, 2026 By: 3 PM (PACIFIC STANDARD TIME)

This Addendum provides changes to the specifications for the above-entitled project to be considered by each respondent. This Addendum shall be included within the proposal. Any changes made by this Addendum to said specifications offset only the portion of the words or paragraphs specifically mentioned herein, and the balance of the specifications remain in full force. It is the responsibility of all respondents to conform to this addendum.

This Addendum shall provide an updated Organizational Chart (attached in ARIBA), replace/update language in the RFP, and attach Excel format of Exhibits in ARIBA.

1. The following Exhibits are formatted from PDF to Microsoft Excel and attached via ARIBA:

4. Venue Attendance and Usage

a. Attendance by event, FY24, FY25

b. Attendance by event, FY26

c. Venue usage, FY24, FY25, FY26

2. The following Exhibit is updated and replaced and attached below and via the link - The City of Portland Request for Proposals - Portland'5 Documentation | Portland'5:

2. Personnel

a. Organizational chart

3. The following highlighted and in italics addition is added to the following areas:

• RFP Info Packet – Section 3: Scope of Work; Subsection 2. Staffing (starting on page 17)

• Sample Service Agreement – Section 10: Scope of Work; Subsection 2. Staffing (page 38), insert between items f. and g. as item g. and replace all subsequent item letters in sequence below.

Sylvester Donelson, Jr. Tracy Warren Raymond C. Lee III Chief Procurement Officer Interim Deputy City Administrator City Administrator https://twitter.com/PortlandGov https://www.instagram.com/PortlandGov/ https://www.facebook.com/PortlandORGov https://www.portland5.com/city-portland-request-proposals-portland5-documentation https://www.portland5.com/city-portland-request-proposals-portland5-documentation

Added Text: Operator that is not a “public employer” within the meaning of ORS 236.605(2) must provide current non-represented Portland'5 employees fair and serious consideration for hire.

4. The following attendees lists are attached:

• On-site Venue Tour Attendees

• Virtual Pre-Proposal Meeting Attendees

Please direct all questions and concerns to Xylia Guzman Torres, Senior Procurement Specialist at Xylia.GuzmanTorres@portlandoregon.gov.

END OF MEMORANDIUM

mailto:Xylia.GuzmanTorres@portlandoregon.gov

City of Portland, Oregon

@PortlandGov portlandgov

PortlandORGov

September 30, 2026

NOTICE OF PRE-PROPOSAL MEETING ATTENDEES UPDATED

RFP No. 2378222377

FOR

VENUE OPERATOR FOR PORTLAND’5 CENTERS FOR THE ARTS

Proposals Due: OCTOBER 14, 2026 By: 3 PM (PACIFIC STANDARD TIME)

The following is a list of the attendees for the virtual pre-proposal meeting for RFP 2378222377 on September 17th, 2026, at 10 AM in no order:

Jim Sheeley, Broadway Across America Rich Jaffe, Broadway Across America Julie Bunker, Milestone Initiatives, Inc.

Steve Peters, VenuWorks Jean Clancy, VenuWorks Rose Etta Venetucci, IATSE Local 28 Liz Joffe, IATSE Local 28 Oriana Sampson, ATG Entertainment John Rogers, ATG Entertainment Tracy Wenckus, Portland Opera Alfrelynn Roberts, Portland Opera Ruth Wikler, Clark College Josh Wong, Papertrees Creative Amie Danielewicz, Papertrees Creative Alan Chille, Providence Performing Arts Center Rhiannon Bates Adrienne Wagner Jerry Tischleder, Oregon Community Foundation Alan Yoder, City of Portland Soo Pak, City of Portland Xylia Guzman Torres, City of Portland Manh Homsombath, City of Portland Rachael Lembo, Portland’5 Heather Wilton, Portland’5 Jeff Weinkauf, Portland’5 Ruby White, Portland’5

City of Portland, Oregon

@PortlandGov portlandgov

PortlandORGov

September 30, 2026

NOTICE OF ONSITE VENUE TOURS UPDATED

RFP No. 2378222377

FOR

VENUE OPERATOR FOR PORTLAND’5 CENTERS FOR THE ARTS

Proposals Due: OCTOBER 14, 2026 By: 3 PM (PACIFIC STANDARD TIME)

The following is a list of the attendees for the on-site venue tour for RFP 2378222377 in no particular order:

Jim Sheeley, Broadway Across America Liz Bonnett, Broadway Across America Will Preston, Oregon Symphony Nobert Mongeon, Professional Facilities Management, Inc.

John Rogers, ATG Entertainment Jamie Budgett, ATG Entertainment Noel Mirhadi, Oak View Group Stacia Winter, Oak View Group Anna Richter Taylor, ART Public Affairs Tracy Wenckus, Portland Opera Donald V Forsythe, Portland State University Alan Yoder, City of Portland Soo Pak, City of Portland Manh Homsombath, City of Portland Jess Cline City of Portland Rachael Lembo, Portland’5 Heather Wilton, Portland’5 Stephanie Torres De Los Santos, Portland’5 Jeff Weinkauf, Portland’5 Ruby White, Portland’5

Executive Director (non-rep)

Director, Event Services (non-rep)

Director, Culture & Community (non-rep) Director of Programming & Client Services

(non-rep)

Event Services Manager (non-rep)

Event Set Up & Custodial

Supervisor (non-rep)

Culture & Community Program Assistant

(AFSCME 3580)

(1)

Admissions Manager (non-rep)

Facilities Manager (non-rep)

Part-Time Engineers

(IUOE 701)

(12)

Booking Coordinators

(non-rep) (2)

Marketing Coordinators

(AFSCME 3580)

(2)

EC Utility Leads

(IUOE 701-1)

(3)

Director, Operations & Production Services (non-rep)

Volunteers (300)

Part-Time Ticket Supervisors

(non-rep) (9)

Volunteer Manager

(AFSCME 3580)

(1)

Part-Time Admissions Staff

(IATSE B-20)

(108)

Full-Time Event Custodians

(IUOE 701-1)

(5)

Front of House Program Assistant

(AFSCME 3580)

(1)

Production Managers (non-rep)

(3)

Department Heads

(IATSE 28)

Arlene Schnitzer Concert Hall (5)

Keller Auditorium (5)

Hatfield Hall (5)

Program Assistants

(AFSCME 3580)

Operations (1)

Production (1)

Ticketing Manager (non-rep)

Food & Beverage Manager

Part-Time Event Custodians

(IUOE 701-1)

(17)

Part-Time House Managers (non-rep)

(8)

Operating Engineer 1

(IUOE 701)

(2)

Operating Engineer 2

(IUOE 701)

(2)

Part-Time Extra Stage Labor/Relief Heads

(IATSE 28)

(260)

Full-Time Ticket Supervisors

(non-rep) (2)

Part-Time Ticket Sellers

(IATSE B-20)

(9)

Public Safety Supervisor

(non-rep)

Facility Security Agents

(ILWU 28)

(5)

Part-Time Relief Facility Security Agents

(ILWU 28)

(9)

Part-Time Stage Door Attendants

(IATSE B-20)

(12)

ORGANIZATIONAL CHART