RFP 23-26 Carpet Tile Installation Pre Bid Slide Deck.pdf

RFP 23-26

Carpet Tile Installation

COMMBUYS # BD-26-1206-40000-40000-125636

Pre-Bid Conference

March 3, 2026

Project Team / Introductions

Procurement Manager: Katie Kroeger

MBTA Project Lead: Anthony Fontes

Nothing stated at this Bidders’ conference will modify this RFP or any other part of the RFP unless it is incorporated in an addendum.

Questions and clarification requests submitted by Bidders will, together with MBTA’s responses, be made available to all Bidders via COMMBUYS.

This RFP is being conducted via MBTA’s bid platform - COMMBUYS. Bidders must have an active registration on COMMBUYS to participate in this RFP.

Instructions for log-in and use of COMMBUYS are described in the RFP. Bidders may also contact the COMMBUYS Helpdesk at COMMBUYS@state.ma.us or the COMMBUYS Helpline at 1-888-MA- STATE. The Helpline is staffed from 8:00 a.m. to 5:00 p.m. Monday through Friday (Eastern Time), except on federal, state, and Suffolk county holidays.

The list of Bidders having submitted a bid will be posted on COMMBUYS after bid opening.

The name of the awarded Bidder and results will not be posted until bids have been examined for submission responsiveness.

mailto:COMMBUYS@state.ma.us

Scope of Work – General Refer to RFP bid document for complete SOW

The Massachusetts Bay Transportation Authority (“MBTA” or “Authority”) seeks the installation of commercial grade carpet tiles for 27,000 square foot area on the 5th floor of 10 Park Plaza Site.

**Bidder walk through (attendance strongly recommended) is scheduled for 3/5/26 10:00 AM meet at 10 Park Plaza Information desk on 2nd floor**

Bidder RFP response including:

• Enclosure 1 – Bid Cover Letter

• Form A: Authorized Signatory

• Form B: Pre-Award Bidder Evaluation Form

• Form C: Pricing (Response) Form – Excel spreadsheet attached to RFP

• Signed Section 9.4 Massachusetts Bay Transportation Authority Standard Terms & Conditions

• Bond Requirements:

Bid Deposit 5%, (bond or check) and Payment Bond 50%, submit letter from surety that bonding is obtainable

• Proof of Insurance COI must meet our minimum requirements

Procurement Method

2. Procurement Method

This procurement is conducted to pursuant to applicable state and federal laws including, but not limited to, Massachusetts General Laws c. 30 section 39M (public works contracts for construction, alteration, remodeling or repair). Prevailing Wage applies.

1. As applicable Trade Names and Alternatives – Or Equal, an item shall be considered equal to the item so named or described if, in the opinion of the MBTA: (1) it is at least equal in quality, durability, appearance, strength and design, (2) it will perform at least equally the function imposed by the general design for the public work being contracted for or the material being purchased, and (3) it conforms substantially, even with deviations, to the detailed requirements for the item in the specifications.

Bidder shall be responsible for making itself fully aware of, complying with, and in its Response addressing the impact of and compliance with all applicable laws, construction codes and regulations.

Award will be made to the lowest priced responsive Bid and eligible Bidder. The MBTA reserves the right, in its sole discretion, to determine if a Bid is lowest responsible and eligible bidder. In determining whether a Bidder has the ability to perform successfully under the terms and conditions of the proposed procurement, the MBTA will consider such matters as the Bidder’s integrity, compliance with public policy (e.g., EEO record, debarment status, etc.), record of past performance, specific minimum requirements detailed in the RFP (if any), and financial and technical resources. Bidder is required to complete Form B: Pre- Award Bidder Evaluation Data Form.

The MBTA may also exclude from consideration any Bidder whose Response contains a material misrepresentation.

• This presentation in part or in whole is not meant to take precedence over the RFP documents in RFP 23-26 as posted on COMMBUYS, please refer to COMMBUYS for the most accurate information.

• RFP Schedule and any dates mentioned are subject to change at the discretion of the MBTA. Please refer to COMMBUYS for the most accurate information.

• Any and all communication during the non-mandatory Bidders’ Conference represents no favor to attendees. All Bidders’ responses will be treated equally regardless of attendance.

Bidder Questions

Thank you for your interest in partnering with the MBTA