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LANE COMMUNITY COLLEGE

is issuing this Request for Proposals (RFP) under Bid Number (2023/24-07) for

Integrated Pest Management Inspection, Assessment, and Treatment Services Contract

Date of Issue: JANUARY 12 ,2024

Closing Date and Time: FEBRUARY 12,2024 2:00 PM (local time)

This is an equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

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Table of Contents

1. Summary of Invitation Page 3

2. Background and Scope of Work Pages 4-8

3. Selection Procedure Page 9

4. General Contract Terms and Conditions Pages 10-15

5. Appendix A-Typical Analysis Sheet Page- 16

6. Appendix B-Proposal Form and General Information Pages 17-19

7. Appendix C-Cost Proposal Form Page 20

8. Integrated Pest Management Plan Page 21

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1. SUMMARY OF INVITATION

Lane Community College is seeking proposals from qualified, experienced firms to provide "Integrated Pest Inspection, Assessment, and Application Management" services beginning July 1, 2024 for one year, and possibly renewing based on performance during each of the next 3 consecutive years.

Proposals will be evaluated using the rating system shown in "Appendix A-IPM Inspection, Assessment, Application Services Contract Analysis Sheet."

Lane Community College, a Community College District created within the context of Oregon Revised Statutes, is an Equal Opportunity Employer.

Submitting of Proposal

Interested individuals or firms may submit responses to this invitation by submitting the requested documentation to https://bidlocker.us/a/lanecc/BidLocker not later than: Monday, February 12,2024 2:00 PM (local time)

Delivery is the sole responsibility of the proposer. Proposals not received by the specified time and date will not be considered.

Laura Aung

Director, Contract and Procurement Services Lane Community College

Building 3, Room 101, East 30th Avenue Eugene, Oregon aungl@lanecc.edu

Schedule

Event Date & Time

Issue Request for Proposal Jan 12,2024

Mandatory Site Visit

Location: Building 7, meet at the southwest entry door Jan 23, 2024 2:00 PM

Deadline for submitting requests for scope clarification Jan 29,2024

Answers to Questions / Requests for Clarification Issued (approx.) Feb 2,2024

RFP Protest Period Ends 7 calendar days prior to RFP Opening

Opening (Proposal Due) See RFP cover page

Presentations, Demonstrations, or Interviews (if needed) February, 2024

Issuance of Notice of Intent to Award (approx.) April, 2024

Award Protest Period Ends 7 calendar days after Notice of Intent to Award https://bidlocker.us/a/lanecc/BidLocker mailto:aungl@lanecc.edu

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2. BACKGROUND AND SCOPE OF THE WORK

Scope of the Work Integrated pest management (IPM) is a proactive approach that:

a) Focuses on the long-term prevention or suppression of pest problems through economically sound measures that:

i. Protect the health and safety of students, staff and faculty;

ii. Protect the integrity of campus buildings and grounds;

iii. Maintain a productive learning environment; and

iv. Protect local ecosystem health

b) Focuses on the prevention of pest problems by working to reduce or eliminate conditions of property construction, operation, and mainte nance that promote or allow for the establishme nt, feeding, breeding, and proliferation of pest populations or other conditions that are conducive to pests or that create harborage for pests;

Incorporates the use of sanitation, structural remediation, or habitat manipulation or of mechanical, biological, and chemical pest control measures that present a reduced risk or have a low impact and, for the purpose of mitigating a declared pest emergency, the application of pesticides that are not low-impact pesticide;

c) Includes regular monitoring and inspections to detect pests, pest damage and unsanctioned pesticide usage;

d) Evaluates the need for pest control by identifying acceptable pest population density levels;

e) Monitors and evaluates the effectiveness of pest control measures;

f) Excludes the application of pesticides on a routine schedule for purely preventative purposes, other than applications of pesticides designed to attract or be consumed by pests;

g) Excludes the application of pesticides for purely aesthetic purposes;

h) Includes school staff education about sanitation, monitoring, inspection, and pest control measures;

i) Gives preference to the use of nonchemical pest control measures;

j) Allows the use of low-impact pesticides if nonchemical pest control measures are ineffective; and Allows the application of a pesticide that is not a low-impact pesticide only to mitigate a declared pest emergency or if the application is by, or at the direction or order of, a public health official.

Specification of Work

Conduct integrated pest management inspection, assessment, and treatment services in accordance with Lane's IPM Plan (Appendix D) and the State of Oregon's IPM law ORS 634.700 to ORS 634.750 as outlined below:

k) General

Description of Program: This specification is part of a comprehensive Integrated Pest Management (IPM) Plan for the premises listed herein. IPM is a process for achieving long-term, environmentally sound pest suppression and prevention through the use of a wide variety of technological and management practices. Control strategies in a IPM program include:

• Facility inspections to identify pest harborage and presence of conditions favorable to pests.

• Proper identification of pests and an understanding of pest biology and behavior.

• Structural and procedural changes to reduce food, water, harborage, and access used by pests.

• A preference for non-pesticide technologies such as trapping and monitoring devices.

• Use of low-risk pesticide compounds, formulations, and selection of application methods that present a reduced potential hazard to humans and the environme nt.

Contractor Service Requirements: The Contractor shall furnish all supervision, labor, materials, and equipme nt (excluding insect light traps, air curtains, and other major expense items unless requested by the contract administrator ) necessary to accomplish the inspection, monitor ing, trapping, pest manage me nt (including

5 | P a g e pesticide application if needed, but excluding sanitation and building maintenance), and pest removal components of the IPM Plan. The Contractor shall also provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention.

l) Initial inspection: Complete a thorough, initial inspection of each building by May 1,2024 to evaluate IPM needs at all locations and to identify an IPM strategy for controlling pests using sanitation, structural remediation, habitat manipulation, or biological and chemical pest control measures that present a reduced risk or have a low impact. Access to building space shall be coordinated with the college IPM coordinator or designee. Using building floor plans as a permanent record, describe site specific solutions for pest elimination. Lane will submit these floor plans to IPM Contractor by May 15, 2024. Campus addresses and lists of buildings at each location are provided in "Appendix C-Campus and Building Locations."

m) Routine inspections and services: Conduct a minimum of quarterly inspections and IPM services for all buildings.

The following locations shall be on at least a monthly service frequency:

i. Main Campus Locations: Center Building First Floor, building 19 First Floor kitchen area, Child Care Buildings 24, 25, 26, and 27, and Building 31.

ii. Downtown Campus First Floor

n) Inspection Reports: Provide monthly service reports within five (5) days following the end of each month. The service reports shall include:

i. Location, labor hours, and work description of routine and additional services.

ii. A written stateme nt of pest findings and recommended sanitation, structural remediation, habitat manipulations.

o) Applicat ion of low-impact pesticides: If nonchemical pest control measures have proven ineffective, t h e Contractor may recommend the application of a low-impact pesticide to the IPM Coordinator . The recomme ndation shall be in writing and shall include:

i. Name of pesticide

ii. Registration number of pesticide product

iii. Reentry time on pesticide label

iv. The expected area of application

v. The expected date and time of application

vi. Reason for application

The expected date and time must be at least 48 hours after the date that this recomme ndation is provided unless contractor believes the situation to be pest emergenc y. If the Contrac tor believes that the situation is an emergency, the Contractor shall provide all of the same information as outlined above with the recomme ndation labeled "emergenc y" and a recommende d application date with less than 48 hours advanced notice is allowed.

p) Pesticide Application Record: When low-impact pesticides are applied, the record shall include all information required by federal and state regulations, specifically ORS 634.750. A sample record that meets these requirements is on page 21 of Lane's IPM Plan which is in Appendix D.

q) College-owned fly light use and service: Contractor shall service and change bulbs and boards in thirteen college-owned fly lights. One is located in the Center Building and twelve are located in Building 8. Lane also owns two portable fly lights that Contractor may place and service upon request. If the Contractor places these fly lights in new areas to, t h e Contractor will be expected to also service and change bulbs on the additional equipment.

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r) Pests included and excluded

PESTS INCLUDED: The Contractor shall adequately suppress the following pests:

i. Indoor populations of rodents, insects, arachnids, and other arthropods. For the purposes of this contract, rodents include Norway rats, roof rats and house mice.

ii. Outdoor populations of potentially indoor-infesting species that are within the property boundaries within 10 yards of the specified buildings.

iii. Nests of stinging insects within the property boundaries of the specified buildings.

iv. Individuals of all excluded pest populations that are incidental invaders inside the specified buildings.

v. Populations (or individual animals) of vertebrates (other than rodents), including birds and bats. For vertebrate pests, contractor should have a qualified person on staff to control them or recommend a qualified wildlife damage control agent.

PESTS EXCLUDED: The following pests are excluded from this contract:

i. Mosquitoes.

ii. Pests that feed on outdoor vegetation

s) Licenses and certificates: Prior to commencing work, the selected vendor shall submit copies of their pest control license and dated pesticide applicator certificates for every employee who will be performing on site services.

t) Product approval: All pesticides used by the contractor shall meet the definition of a low-impact pesticide per

ORS634.700(4) and be on this list ( Low Impact Pesticide List C:\Users\DaviesGM\Downloads\2021 RFP Pest Control ) . Submit the SDS and labeling information for all low-impact pesticides that may be used for pest control as part of this contract by May 15,2024. Lane's IPM Coordinator will review the products and notify the contractor if any products are not approved for use at Lane Community College by May 30,2024. The contractor shall provide a 3-ring binder of all approved chemicals for each campus location by June 30,2024.

u) Special entrance: Certain areas within some buildings may require special instructions for persons entering them.

Any restrictions associated with these special areas will be explained by the IPM Coordinator (or designee). The Contractor shall adhere to these restrictions.

I) Non-routine service calls: The contractor shall respond with a technician on site within 24 hours for non-routine service calls.

m) Working hours: All work shall be completed between 6:00 am and 5:00 pm Monday through Friday unless otherwise approved in advance by the IPM Coordinator. T h e Contractor may not disrupt classes while conducting pest inspection and management activities.

n) Safety and health: All work shall be in strict accordance with all federal, state, and local health and safety requirements.

o) Uniforms and protective clothing: All employees of the contractor shall wear distinctive uniform clothing when on any of Lane's properties. The contractor shall determine the need for and provide any personal protective equipment required for safe performance of work.

p) Waste disposal: The Contractor is responsible for all waste generated by their work on college property. Non-hazardous solid waste products shall be removed from the work-site and placed in dumpsters located on college property. The Contractor must remove all non-hazardous liquid waste from college property. All hazardous waste https://osu-wams-blogs-uploads.s3.amazonaws.com/blogs.dir/2946/files/Low_Impact_Pesticide_List.pdf

7 | P a g e materials generated by the Contractor during servicing shall be removed from the College property and disposed of in accordance with all applicable Federal and State Laws and Regulations. For the purpose of this contract, any waste chemical suppressant will be considered the property of the Contractor. Under no circumstance, any hazardous material not to be disposed of at any college location. It shall be the responsibility of the Contractor to ensure the hazardous waste materials are properly packaged, labeled and transported in accordance with all applicable Federal and State Laws and Regulations.

q) Assignment of work: Work done under this contract shall be in strict alignment with the tasks outlined in this RFP.

Contractor may only follow instructions and gain approvals from Lane's IPM Coordinator (or designee).

Assignments may not be modified by faculty, students, other staff, other contractors, or outside agencies.

***End of the section****

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3. CONDITIONS AND REQUIRED PROPOSAL CONTENTS

Proposals submitted in response to this invitation shall contain the following information in order to be considered responsive. Proposals shall be a maximum of 20 pages.

a. Cover letter: State the firm's interest in being considered, commitment to services as outlined in the RFP, and responsiveness to service quality and timeliness. Note any types of service in which the firm has special expertise.

b. Firm information: Include the firm’s name, address, email, fax, telephone number, Federal Identification Number and the age of the firm.

c. Firm experience & qualifications: Include the firm and firm member's experience with various types of Integrated Pesticide Management services for schools and higher education institutions. Examples of responses to various pests is helpful. List licenses, certifications and other associated qualifications of field and laboratory technicians, applicators, supervisors, etc.

d. Scope of Services: Identify the scope of services provided by the proposer in alignment with this RFP and per the college's IPM Plan. Note the firm's special expertise in different means and methods that might be considered to reduce costs and meet the intent and direction of the College IPM Plan.

e. References: List the names and phone numbers of at least three clients who can be contacted as references (submittal of such names shall constitute permission by the proposer for the College to contact the named individuals or firms without further notice).

f. Compensation:

Provide lump sum fees for:

o Initial inspection and recommendations o Product approval o Quarterly inspections o Monthly inspections o Fly light service, bulbs, and boards (provide fee for each fly light) o Provide hourly rates for work conducted outside the scope of the items listed above and for non-routine service calls. Include after-hours and overtime rates, if applicable. Provide rates for reimbursable items.

Provide rates for another other fees for materials and services that are likely to be billed under the scope of work outlined in this request for proposal.

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4. SELECTION PROCEDURE

The following steps shall be taken to analyze and rank the proposals, and to finalize an agreement for the provision of consulting services.

a. Proposals submitted to the College in accordance with this RFP will be evaluated by a review committee consisting of college employees;

b. Interviews of candidate firms will be held at the discretion of the committee as per schedule;

Proposers are asked to have appropriate staff available during that time period.

c. Proposers shall be ranked by the review committee based on evaluation of responses and oral interviews, with the first ranked firm being that firm which is deemed to be the most appropriate and fully able to perform the services and the second-ranked firm being the next most appropriate, etc., all in the sole judgment of the review committee. If necessary, a second round of interviews will be conducted with the top finalists to make a recommendation.

d. Proposers will be ranked in the format of Appendix A to this RFP. Any firm's response to this RFP shall be considered de facto permission to the College to disclose Appendix A, and associated summary, when completed, to selected viewers.

e. The review committee will then submit its ranked list to the President or the President’s designee for approval and award of a contract. If, for any reason, the top-ranked firm is unacceptable, the process will be repeated until a firm acceptable to the College is identified.

f. It is the intent of the College to award the contract on the basis of the most attractive offer considering experience, capabilities, and services to be provided.

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5. GENERAL CONTRACT TERMS AND CONDITIONS

THIS AGREEMENT is entered into by and between Lane Community College, a public corporation of the State of Oregon, hereinafter called COLLEGE, and the selected firm, hereinafter called CONTRACTOR or CONSULTANT.

In providing these services, it is understood and agreed that all conditions herein shall apply to all services rendered within the context of this invitation and resulting award.

1) CONTRACTOR STATUS

The CONTRACTOR is engaged as an independent Contractor and shall be responsible for all Federal and State taxes as applicable to this contract and the payments made therewith.

2) CONTRACTOR EMPLOYMENT

The CONTRACTOR will not be performing the subject work under the direct control of the College or any of its personnel.

3) REPORTING OF PAYMENTS

The College shall report the total amount of all payments to the CONTRACTOR including any expenses, in accordance with the Federal Internal Revenue Service and State of Oregon Department of Revenue regulations.

4) ELIGIBILITY FOR PUBLIC ASSISTANCE OR SUPPORT

The CONTRACTOR shall not be eligible for any Federal Social Security, State Workers Compensation, Unemployment Insurance, or Public Employees Retirement System benefits from subject contract payments, and the CONTRACTOR shall be responsible for the same as a self-employed individual/firm.

5) INDEMNIFICATION

The CONTRACTOR agrees that performance under this contract is at the Contractor's sole risk and that the Contractor shall carry "errors and omissions" insurance or be self-insured for the purpose of indemnifying the College's Board of Education, agents, officers and employees, from any and all liability for damages, costs, losses and expenses resulting from, arising out of, or in any way connected with the Contractor's failure to perform fully hereunder.

In the event any such action or claim is brought against the College, the Contractor shall, upon notice of the expense, promptly satisfy any judgment adverse to the college and shall reimburse the College for any loss, cost, damage or expense (including legal fees) suffered or incurred by the College.

6) LEGAL COSTS AND VENUE

In the event of litigation involving the terms and conditions of this contract or the performance hereunder, the prevailing party shall be entitled to recover reasonable attorney fees, costs and expenses from the losing party, including all such fees, costs and expenses of appeal.

The State of Oregon law shall prevail throughout the execution of this contract and any performance hereunder. Any litigation undertaken with respect to the execution of, or performance within the context of, this contract shall take place within the State of Oregon and State of Oregon Laws shall prevail throughout any such litigation.

All actions relating to this contract shall be tried before the courts of the State of Oregon to the exclusion of all courts which might have jurisdiction apart from this provision. Venue in any action shall lie in the Circuit Court of Lane County, Oregon.

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7) RECOVERY OF COSTS IN EVENT OF TERMINATION

In the event of a termination of this contract by the College because of a breach by the Contractor, the College may complete the work by contract with another appropriately qualified firm. The Contractor shall be liable to the College for any reasonable costs or losses incurred by the College arising out of or related to the breach. The College may withhold payment of monies due the Contractor for work performed to the date of termination and the College may offset any amount due the Contractor against the costs and losses incurred by the College.

8) RECORDS AND INSPECTION OF SAME

The Contractor shall maintain their records generated within the context of this contract for a period of not less than three full fiscal years following completion of the final review and acceptance of all submittals. Upon reasonable advance notice, the College or its authorized representatives may, from time-to-time, inspect and make appropriate copies of the Contractor's records that relate to this contract.

9) INSURANCE

The Contractor shall maintain in force for the duration of this contract the insurance coverage specified below. Each policy required by these provisions shall be written as a primary policy, not contributing with or in excess of any coverage which the College may carry. A copy of each policy or a certificate satisfactory to the College shall be submitted to the College prior to commencement of the work each year. Unless otherwise specified, each Certificate of Insurance shall show an insurance carrier licensed to do business in the State of Oregon and shall contain an endorsement entitling the College to not less than 30 days prior written notice of any material change, non-renewal or cancellation.

The adequacy of all insurance required by these provisions shall be subject to approval by the College. Failure to maintain any insurance coverage required by this contract shall be cause for immediate termination of this contract by the College.

10) WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE

The Contractor shall maintain a current policy of workers' compensation and employers' liability coverage. The Contractor shall comply with the Oregon Workers' Compensation law (ORS 656) by qualifying as a carrier-insured employer or as a self-insured employer and shall strictly comply with all other applicable provisions of such law. The Contractor shall provide the College with such further assurances as the College may require from time to time that the Contractor is in compliance with these workers' compensation coverage requirements and the workers' compensation law.

11) COMPREHENSIVE GENERAL LIABILITY

The Contractor shall maintain a broad form comprehensive general liability insurance policy with coverage of not less than $1,000,000 combined single limit per occurrence, and with an aggregate of $2,000,000 bodily injury, personal injury and property damage.

12) LIMITATION OF LIABILITY

The College agrees that the Contractor's liability hereunder for damages shall not exceed the charges paid before the error was discovered. The Contractor shall not be liable for consequential damages including, but not limited to, lost revenues and profits.

Neither the Contractor nor the college shall be liable for failure to perform its obligations herein when such failure is clearly the result of acts beyond the Contractor's control; some, but not all, such acts are acts of God or of the public enemy, acts of local, state or federal government in either their sovereign or contractual capacity, fires, floods, civil disobedience, strikes, lock-outs, freight embargoes, inclement weather, errors or defects in the data supplied by the College, etc.

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13) SUBCONTRACTING AND ASSIGNMENT

The Contractor shall not assign this contract, in whole or in part, or any right or obligation hereunder, without the College's prior written approval. The Contractor shall not subcontract its work under this contract, in whole or in part, without the College's prior written approval. The Contractor shall require any approved subcontractor or assignee to agree, as pertains to the portion subcontracted or assigned, to comply with all obligations specified in this contract. Notwithstanding the College's approval of a subcontractor or assignee, the Contractor shall remain obligated for full performance of this contract and the College shall incur no obligation to any subcontractor or assignee.

14) INDEPENDENT CONTRACTOR

Whether the Contractor is a corporation, partnership, other legal entity, or an individual, the Contractor is an independent Contractor. If the Contractor is an individual, the Contractor's duties will be performed with the understanding that Contractor is a self-employed person and has special expertise as to the services which Contractor is to perform and that Contractor is customarily engaged in the independent performance of the same and/or similar services for others. The manner in which the services are performed shall be controlled by the Contractor; however, the nature of the services and the results to be achieved shall be specified by the College. The Contractor is not to be deemed an employee of the College and has no authority to make any binding commitments or obligations on behalf of the College except to the extent expressly provided herein.

15) NOTICES

Notices in compliance with this contract shall be deemed given when personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return receipt requested, addressed to

College: Address on Cover of this RFP, Attention, Purchasing Services;

Contractor: Address given in Response Documents to RFP or such other address as either party may provide by notice given in accordance with this provision.

16) OWNERSHIP OF WORK

All information collected during the project, and all subsequent recommendations, reports, and submittals, from the Contractor to the college which result from this contract shall be the exclusive property of the College, and shall be delivered to the College upon completion of the work, the termination of this contract, or the written request of the College. Any use of this material, in any form or for any purpose, shall require prior written approval from the college.

17) PERFORMANCE STANDARDS

All work performed within the context of this agreement shall be in accordance with —:

a) Oregon Revised Statute Chapter 656 (Workers Compensation); and,

b) Oregon Revised Statute Chapters 279A, 279B and 279C (Public Purchasing Laws); and,

c) Oregon Revised Statute 30.26 through 30.30 (Public Agency Torts); and

d) Oregon Administrative Rules Chapter 125 (Exemptions); and,

e) US Code Title 42 (especially sections 1983, 1985 and 1988); and, Oregon and local laws and regulations; and other Federal, State and Local laws and regulations as may be applicable to the College, the Contractor and/or the Contract Documents.

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18) CONTRACT MANAGEMENT

By delegation from the Board of Education through the President of the College, the Head of Facility Management and Planning is the Contract Manager for all the work described herein. The Point of Contact for all communications and decisions is that individual.

19) PUBLIC RELATIONS AND NEWS RELEASES

The Contractor shall not release news or make any statements to the public, press, or other media relating to matters pertinent to the activities of the College or of related entities, without prior written approval from the College.

20) FEES

Except for special projects assigned by the college with a scope clearly outside of the requirements stated herein, the Contractor shall be compensated in accordance with the negotiated fee schedule which shall become part of the Contract Documents.

21) PAYMENT TERMS

Invoices for progress payments may be submitted monthly and payment on the same will be on the basis of submitted and approved invoices for services rendered. No payments shall be made in advance of materials being delivered or services being rendered.

22) CONTRACT ENGAGEMENT TERM AND CONDITIONS THERETO

This contract, unless otherwise interrupted or canceled, shall be valid for the period indicated in the contract documents or completion of the work, whichever is the shorter period and will be activated by Purchase Order.

The contract engagement term may be canceled or terminated by the delivery of a certified letter from the President of the College or delegate, at his or her sole discretion, giving thirty calendar days' notice of intent to cancel. If such notice is promulgated, the notice shall give reason for termination of the contract.

Valid reasons for contract termination, for example, may be for lack of funds, for unacceptable performance of the Contractor, for lapse of required insurance coverage, for lapse of required registrations, or for any other documentable reason. At the end of the thirty-day period, if the notice is not rescinded by certified or registered mail from the President, the contract shall be deemed to have been canceled.

The contract engagement term may be renewed, extended or otherwise changed by Change Order or Notice to Proceed, whichever is applicable. In every case, the enabling Order or Notice shall incorporate this document in its entirety, by reference, the Contractor's response submitted in answer to the invitation herein, and any other modifying documents such as cumulative change orders, addenda and renegotiated terms and schedules. These documents, in their entirety, shall be known as the contract documents and shall, in their entirety, state and control the activities of the parties to this contract.

Notwithstanding other portions of this agreement, this contract may be terminated if any of the following actions take place—:

a) The Contractor is no longer qualified to perform the work;

b) Any suit is filed against the College regarding the Consultant Contract or the contractor's performance, which, in the opinion of a neutral third-party attorney, is significant and substantive and has a reasonable likelihood of success;

c) The Contractor engages in anti-competitive activities such as blocking competition, displays of favoritism, improper patronage, fiscal impropriety or any other activities which, in the sole judgment of the College, 14 | P a g e are not in concert with the mission and scope of work stated above;

d) Failure to reach agreement on desired changes, additions or deletions.

e) This contract may also be terminated as deemed convenient by the College without warning or advance notice. If the contract is terminated for convenience of the College, any monies owing to either party shall be paid within thirty (30) days of contract termination.

23) INTEGRATION AND SEVERABILITY

This contract embodies the entire agreement of the parties. There are no promises, terms, conditions or obligations other than those contained herein and those defined as the "contract documents." This contract shall supersede all prior communications, representations or agreements, either oral or written, between the parties. This contract shall not be amended except in writing, signed by both parties. If any of the provisions herein are determined to be invalid under any local, state or federal statute, regulation, or rule of law, such provision shall be deemed omitted from this document. Each provision of this agreement is severable, and if any provision is held to be unenforceable or is vacated by mutual agreement of the parties in writing, the remainder of the provisions shall remain unchanged and in effect.

24) LABOR RELATIONS

The Contractor shall be solely responsible for its own labor relations with any trade or union and their representatives and shall negotiate and adjust, in good faith, any and all disputes arising out of the Contractor's operations with employees and/or unions representing its employees. The Contractor shall comply with all federal, state and local laws, policies, rules and regulations concerning employment and labor relations.

25) CHANGES IN THE WORK

Changes in the work may be accomplished at any time after the contract has been awarded and before the contract is fully complete, without invalidating the contract. Changes are usually accomplished by written order from the contract administrator to the contractor (although the contractor may request changes at any time). The written order is called a Change Order and shall annotate the work items to be added, deleted or modified, the price of the changes, and the effect of the change on the total contract value. When issued, the contractor may accept or reject the change. If the contractor does not formally object, in writing, to the change within 10 (ten) calendar days of its issuance, the change shall be regarded as having been accepted and the contract so modified.

Any other written or verbal order from the college to the contractor (which might include such activities as directives, direction, instruction, interpretation, or determination) that causes a change in the scope or methodology of the work, and is regarded as a contract modification by the contractor shall be treated as a change order, provided that the contractor gives the contract administrator written notice stating:

a) the dates, circumstance, content and source of the order, and

b) that the contractor regards the issue as a change order (to be formalized in terms of work changes and cost).

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Appendix A IPM Inspection, Assessment, Application Services Contract

Analysis Sheet

1) Responsiveness

(Comment on each item) Cover Letter Proposal Forms Attachments

2) Responsibleness (comment on Proposer's truthfulness, validity of claims, and the Proposer's ability to perform the work.)

3) Rating Categories Each proposal shall be evaluated on a point system with 100 points being the maximum possible. The importance of each item is expressed as the total number of points allowed for the item. The decision of the committee shall be final.

Those firms considered to be the most qualified shall be asked to attend an interview with the selection committee. All aspects of the proposal and the work, including fees, shall be discussed during the interview process.

a) Experience and Qualifications 25 points { }

b) Scope of Services 25 points { }

c) References 25 points { }

d) Price 25 points { }

Total Proposal Score { }

4) Comments on Proposal and References

NAME OF PROPOSER ANALYZED BY ________________________DATE

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Appendix B.1 Proposal Form & General Information

The Proposer makes the following statements and representations as part of the proposal:

CORPORATE HEAD OFFICES

PROPOSER NAME:

PROPOSER ADDRESS:

TELEPHONE:

EMAIL ADDRESS:

LOCAL OFFICES

(To be used For All Legal And Contractual Correspondence)

PROPOSER NAME:

PROPOSER ADDRESS:

TELEPHONE:

EMAIL ADDRESS:

1)

2)

CORPORATE INFORMATION

Federal ID Number (or Social Security Number if not a corporation)

How long has the Proposer been in business? Under which names?

3) Proposer is a subsidiary of, or is wholly owned by:

SPECIFIC COMPLIANCE

Does your company have a written sustainability policy or similar statement? ☐Yes ☐ No

COBID CERTIFICATIONS

Does the Proposer hold any State of Oregon COBID Certification? (Circle one):

Y

No

If Yes, provide the Certification Number(s)

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Appendix B.2

GENERAL

1) If a corporation, list the date, state and type of

2) If a partnership lists names of all partners and declares which have general or limited

3) List the number of staff employed in the Proposer’s human resources consulting division or

4)

Has the Proposer been the subject of any legal action as plaintiff or defendant regarding human resources consulting activities during the past 10 years? If yes, describe action and outcome.

ADDENDA ACKNOWLEDGEMENT

The Proposer hereby acknowledges receipt of the following Addenda related to the subject solicitation documents (circle all received):

/ NONE / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 /

EXCEPTIONS & RESIDENCY

Are there exceptions to this proposal? YES NO

Is the Proposer a resident proposer? YES NO

Exceptions to any of the specifications or requirements shall be noted in writing, and attached to this Proposal Form when submitted. By taking exceptions and clearly stating them in writing on a separate sheet of paper headed Exceptions and showing the solicitation number and the Proposer's Name, and by offering alternates to replace the excepted requirements with clear pricing options corresponding to each exception taken, the Proposer may still compete in the proposal process. The College shall be the sole judge of the acceptability of any exceptions attached to this proposal form. In the absence of exceptions, the proposal shall be for all items precisely as specified.

Resident proposer, per ORS 279A.120, means a proposer that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the proposal, has a business address in this state and has stated on this Proposal form that the Proposer is a "resident proposer".

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Appendix B.3

The undersigned hereby submits this Proposal to furnish all material and labor as indicated and agrees to be bound by the following documents: Request for Proposals, Instructions and Supplementary Instructions to Proposers, General and Supplementary Conditions, Specifications, Proposal Form, Proposer’s Response, mutually agreed clarifications, Appropriately Priced Change Orders, Exceptions which are acceptable to the college and all other proposer’s submittals.

CERTIFICATIONS

Non-Collusion

The undersigned Proposer hereby certifies that it, its officers, partners, owners, Providers, representatives, employees and parties in interest, including the affiant, has not in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, potential Proposer, firm or person, in connection with this solicitation, to submit a collusive or sham bid, to refrain from bidding, to manipulate or ascertain the price(s) of other Proposers or potential Proposers, or to secure through any unlawful act an advantage over other Proposers or the college.

The prices submitted herein have been arrived at in an entirely independent and lawful manner by the Proposer without consultation with other Proposers or potential Proposers or foreknowledge of the prices to be submitted in response to this solicitation by other Proposers or potential Proposers on the part of the Proposer, its officers, partners, owners, Providers, representatives, employees or parties in interest, including the affiant.

Conflict Of Interest

The undersigned Proposer and each person signing on behalf of the Proposer certifies, and in the case of a sole proprietorship, partnership or corporation, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of their knowledge and belief, no member of the Lane Community College Board of Education or college officer, employee, or person, whose salary is payable in whole or in part by Lane Community College, has a direct or indirect financial interest in the award of this Proposal, or in the services to which this Proposal relates, or in any of the profits, real or potential, thereof.

SIGNATURE

BLOCK

Company Name:

Signer’s Mailing Address:

Signer’s City/State/Zip:

Signer’s Telephone

Number: Signer’s Email

Address: Signer's Name

(Printed): Signer's Title:

Signature: Date:

Lane Community College page 19

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Appendix C

FEE AND COST PROPOSAL

Breakdown of professional services with annual fee

□ Breakdown of all administrative fees

□ Description of Escalation Clause as it relates to the proposal

The undersigned hereby proposes and, if selected, agrees to accept a Purchase Order contract from Lane Community College, Eugene, Oregon to furnish all services in accordance with the Request for Proposal identified as RFP for the fees shown immediately below and in associated attachments (attach additional sheets to this appendix as necessary). Proposer shall list the proposed total fees and costs, including all out-of-pocket costs.

a) Implementation fees —————————————

b) Annual fees —————————————

c) Breakdown of all Administrative fees: —————————————

d) Implementation Planning —————————————

e) Implementation Guidance and Training —————————————

f) Closure and final deliverables —————————————

g) Provision of other necessary assistance or services not described above (address all other necessities, attach sheets if necessary)

Name Of Proposer _____________________ Name of Signer _____________________________________________

Date _________________________________ Signature __________________________________________________

NOTE: Submit Proposal Form and Necessary Attachments Only.

Lane Community College page 20

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Appendix D Integrated Pest Management Plan

(Last Revised: November 21, 2023) As per following link

Lane Community College Integrated Pest Management Plan https://inside.lanecc.edu/sites/default/files/copps/integrated_pest_management_plan_final_231121.pdf