RFP 23_006 Low Voltage.pdf

REQUEST FOR PROPOSALS OF

LOW VOLTAGE CONTRACTOR

SERVICES SERVICES FOR

CITY SCHOOLS OF DECATUR

MANDATORY PRE-SUBMISSION CONFERENCE:

TUESDAY, October 3rd, 2023 AT 10:00 A.M. E.S.T.

City Schools of Decatur – Purchasing Department

125 Electrical Avenue, (Wilson Center / Central

Office) Decatur, Georgia, 30030

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN

BELOW NO LATER THAN

October 10th, 2023 AT 1:00 P.M. E.S.T.

CITY SCHOOLS OF DECATUR

ATTN: PURCHASING DEPARTMENT

125 ELECTRICAL AVENUE.

DECATUR, GEORGIA 30030

RFP #23-006 Low Voltage Contractor Services

THE OFFEROR IS RESPONSIBLE FOR SUBMITTING A RESPONSE TO THIS REQUEST FOR

PROPOSALS (RFP) TO THE CITY SCHOOLS OF DECATUR ON OR BEFORE THE STATED

DATE AND TIME.

ISSUE DATE: September 19, 2023

MEMO

TO:

FROM:

DATE:

SUBJECT:

Low Voltage Contractor Services

Kattina Abram Purchasing - City Schools of Decatur

September 19, 2023

It is the desire of The City Schools of Decatur (“CSD” or “Owner”) to engage the services of a Low Voltage Contractor to begin implementing these services starting January, 2024.

The attached RFP contains information on the specific required scope, along with other services the Low Voltage Contractor shall provide. In addition, it outlines how the selection process will be managed, CSD’s requirements, CSD’s evaluation of the submittal packages. After you have reviewed the RFP information, you are invited to submit your firm’s submission as a Low Voltage Services Contractor to the City Schools of Decatur.

A Mandatory pre-submission conference to respond to all inquiries with regard to this Program will be held at 10:00 A.M. E.S.T. on TUESDAY, October 3rd, 2023, at CSD Central Office, PLC Room, 125 Electric Avenue., Decatur, Georgia, 30030.

Proposals are to be sealed, marked with the Offeror's name and address and labeled: RFP #23- 006 LOW VOLTAGE CONTRACTOR SERVICES and delivered to:

City Schools of Decatur Central

Office 125 Electric Avenue.

Decatur, Georgia 30030 no later than 1:00 P.M. E.S.T.Tuesday, October 10th, 2023 Submissions received after said date and time will not be considered. Having the wrapper or envelope postmarked by Tuesday, October 10, 2023 does not meet the requirements of this Request for Proposal. Delivering the document to a commercial delivery service is also not sufficient until the offer is actually received at the designated location.

The written requirements contained in this RFP shall not be changed or superseded except by written addendum from the City Schools of Decatur. The Owner reserves the right to reject any and all proposals deemed to be non-responsive. The City Schools of Decatur also reserves the right to reject any and all qualifications, to waive any technicalities, informalities or irregularities and to ultimately award a contract to the firm that is deemed to have presented the best and most advantageous qualifications for the School District, resulting from an evaluation process using criteria set forth in Section III of this RFP.

Any inquiries regarding this RFP must be submitted in writing no later than noon, E.S.T. Tuesday, October 3rd, 2023 to: Kattina Abram, City Schools of Decatur, 125 Electric Avenue, Decatur, GA 30030, or email: csdpurchasing@csdecatur.net Questions will be answered at the mandatory pre-submission conference and/or in writing by addendum. Questions received after noon on Wednesday, October 4th, 2023 will not receive a response. A list of names of firms providing submissions may be obtained from him via email request after the submittal due date and time stated herein.

TABLE OF CONTENTS

REQUEST FOR PROPOSALS 2

Legal Advertisement 4

Section I - Request for Proposals, Overview & Procedures 5

Section II - Submission Requirements 10

Section III - Evaluation and Selection Process 11

Section IV - Attachments 13

A. GENERAL SCOPE OF SERVICES

B. Acknowledgement of Addendum Form (required submittal)

C. Reference Survey Form (required submittal)

D. Proposal Form

E. Vendor Form

F. Immigration Compliance Affidavit

G. Debarment or Suspension Certificate

NOTE: Please examine the contents of the RFP package and if anything is missing contact Kattina Abram via email at csdpurchasing@csdecatur.net

REQUEST FOR PROPOSALS

ADVERTISEMENT

1. Competitive sealed submissions will be accepted by the City Schools of Decatur until 1:00 P.M.

E.S.T. on Tuesday, October 10th, 2023 at City Schools of Decatur, Central Office, 125 Electric

Avenue., Decatur, Georgia 30030, for RFP #23-006 Low Voltage Contractor Services City

Schools of Decatur.

The City Schools of Decatur (“CSD” or “Owner”) It is the desire of CSD to engage the services of a Low Voltage Services Contractor to begin implementing these services starting January, 2024.

SCOPE:

■ EQUIPMENT SERVICE-Diagnostic, Repair, and Maintenance of Low Voltage equipment

■ EQUIPMENT INSTALLATION / RETROFIT / MODIFICATION-Installation of Low Voltage equipment and systems

■ PROFESSIONAL SERVICES- Architectural and Engineering Services related to Low Voltage installations and renovations.

2. A MANDATORY pre-submission conference to respond to any questions related to the details of this RFP will be held on Tuesday, October 3rd, 2023.,10:00 A.M E.S.T. at CSD Central Office

PLC Room, 125 Electric Avenue, Decatur, Georgia 30030.

3. CSD reserves the right to reject any and all proposals, to waive any technicalities or informalities.

4. Any inquiries regarding this RFP must be submitted in writing no later than noon, E.S.T.

Wednesday, October 4th, 2023 to: Kattina Abram City Schools of Decatur, 125 Electric Avenue, Decatur, GA 30030, or email: csdpurchasing@csdecatur.net. Questions will be answered at the mandatory pre-submission conference and/or in writing by addendum. Questions received after noon on Wednesday, October 4th, 2023 will not receive a response.

5. A copy of the Request for Proposals will be on file and available at the following locations on

September 19th, 2023:

■ City Schools of Decatur – Purchasing Department 125 Electric Ave., Decatur, Georgia, 30030

■ State of Georgia Procurement Registry

■ City Schools of Decatur Web Site http://www.csdecatur.net/

SECTION I - REQUEST FOR PROPOSALS OVERVIEW AND

PROCEDURES

A. PURPOSE/DESCRIPTION

The Owner is soliciting proposals from qualified Low Voltage Services Contractor experienced in commercial repair, maintenance, and installation.

B. SCOPE:

A. EQUIPMENT SERVICE-Diagnostic, Repair, and Maintenance of Low Voltage equipment

B. EQUIPMENT INSTALLATION / RETROFIT / MODIFICATION-Installation of Low Voltage equipment and systems

C. PROFESSIONAL SERVICES- Architectural and Engineering Services related to Low Voltage installations and renovations.

C. QUALIFICATIONS OF FIRM AND STAFF

1. Firm

■ Minimum of 5 Years’ Experience providing Commercial Low Voltage system repair, maintenance, and installation services similar to what is requested within this RFP.

■ State of Georgia Business License, Appropriate State of Georgia Trade License, and Tax Identification Number.

■ Representative experience, minimum of Three (3) similar clients.

■ Comprehensive General Liability (including Premises-Operations; Independent Contractors

Protective; Products and Completed Operations; Broad Form Property Damage and Broad Form General Liability Endorsement). 1. Bodily Injury: $1,000,000.00 Each Occurrence;

$1,000,000.00 Aggregate, Products and Completed Operations (Umbrella). 2. Property Damage: $500,000.00 Each Occurrence; $1,000,000.00 Aggregate. 3. Products and Completed Operations Insurance shall be maintained for a minimum period of one (1) year after final payment and Contractor shall continue to provide evidence of such coverage to Owner on an annual basis during the aforementioned period. 4. Property Damage Liability Insurance shall include coverage for Explosion, Collapse, and Underground. 5. Contractual Liability (Hold Harmless Coverage): Bodily Injury: $1,000,000.00 Each Occurrence; Property Damage: $500,000.00 Each Occurrence, $500,000.00 Aggregate. 6. Personal Injury, with Employment Exclusion deleted: $1,000,000.00 Aggregate. (c) Comprehensive Automobile Liability (owned, non-owned, hired): 1. Bodily Injury: $1,000,000.00 Each Person, $1,000,000.00 Each Accident. 2. Property Damage: $1,000,000.00 Each Occurrence. 3.

Personal Injury Protection: Statutory Limits.

D. INFORMATION TO OFFERORS

1. RFP TIMETABLE:

The anticipated schedule for the RFP and contract approval is as follows:

RFP available

MANDATORY Pre-Proposal

Conference Deadline for submission of questions

Deadline for receipt of

Submissions Submission

Contract Award

Tuesday, September 19th, 2023 1:00 P.M.

Tuesday, October 3rd, 2023 at 10:00 A.M.

Wednesday, October 4th, 2023, at 12:00 P.M.

E.S.T.

Tuesday, October 10th, 2023 1:00 P.M. E.S.T.

Tuesday, November 14th, 2023

At November Scheduled Board Meeting

2. PROPOSAL SUBMISSION:

One original (1), four (4) copies, and (1) additional copy in electronic format on a USB flash drive of the complete signed Submission package must be received by Tuesday, October

10th, 2023 at 1:00 P.M. E.S.T. Submissions must be submitted in a sealed envelope or container stating on the outside, the Offeror's name, address, telephone number, the RFP number and title:

CSD City Schools of Decatur

ATTN: Kattina Abram - Purchasing

125 Electric Avenue

Decatur, Georgia 30030

Hand delivered copies may be delivered to the above address ONLY between the hours of

8:00 a.m. and 4:00 p.m. ET, Monday through Friday, excluding holidays observed by the

Owner. Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring the required address information appears on the outer wrapper or envelope used by such service. Submissions received after said date and time will not be considered. Having the wrapper or envelope postmarked by October 10th, 2023 does not meet the requirements of this Request for Proposals. Delivering the document to a commercial delivery service is also not sufficient until the qualifications are actually received at the designated location

RFP QUESTIONS AND REQUESTS FOR INFORMATION:

Any inquiries regarding this RFP must be submitted in writing no later than noon, E.S.T.

Tuesday, October 4th, 2023 to: Kattina Abram, City Schools of Decatur, 125 Electric Avenue, Decatur, GA 30030, or email: csdpurchasing@csdecatur.net. Questions will be answered at the mandatory pre-submission conference and/or in writing by addendum. Questions received after noon on Wednesday, October 4th, 2023 will not receive a response.

3. ADDITIONAL INFORMATION/ADDENDA

CSD will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the SUBMISSION DUE DATE. Offerors should not rely on any representations, statements or explanations other than those made in this

RFP including the Attachments or in any addendum to this RFP.

Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail.

4. LATE PROPOSALS, LATE MODIFICATIONS AND LATE WITHDRAWALS

Submissions received after the SUBMISSION DUE DATE and time will not be considered.

Modifications received after the SUBMISSION DUE DATE will not be considered. No responsibility shall apply to the City Schools of Decatur for the premature opening of a

Submission Package not properly addressed and identified, and/or delivered to the proper designation.

5. REJECTION OF SUBMISSIONS

CSD may reject any and all Submission packages submitted and reserves the right to waive any irregularities or informalities in any Submission packages submitted or in the

Submissions procedure. Submissions received after said time or at any place other than the time and place as stated in the notice will not be considered.

6. NON-COLLUSION AFFIDAVIT

By submitting Submissions, the Offeror represents and warrants he or she has not directly or indirectly prevented or attempted to prevent competition by any means, has not prevented or endeavored to prevent anyone from submitting a response to this RFP by any means and has not caused or induced another to withdraw a submission for the work. Prior to commencing the work, the successful Offeror shall be required to make an oath in writing to this affect. By submitting Submissions, the Offeror represents and warrants no official, employee or agent of Owner or Authority has been offered, has accepted, or has been contracted to accept, either directly or indirectly, any part of the pay or profit arising out of the contract(s) that may result from this RFP.

7. COST INCURRED BY OFFERORS

All expenses involved with the preparation of Submissions, and any work performed in connection therewith are the responsibility of the Offeror(s).

8. MINORITY BUSINESS POLICY STATEMENT

The Board of Education of the City Schools of Decatur does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, or gender identity in its employment practices, programs, activities, or student placement.

The City Schools of Decatur encourages Minority and Women Businesses to compete in the RFP process and encourages all businesses to provide for the participation of MBE/WBE businesses through partnerships, subcontracts and other contractual opportunities.

9. PROJECT ORGANIZATION

The Board of Education of the City of Decatur is the governing body of CSD and has authorized the district to administer this project.

10. CONTACT WITH CSD STAFF

Except for the submission of written questions directed to Kattina Abram, as previously set forth in this RFP, on or after September 19th, 2023, any contact made by an offerer with CSD

Staff will result in immediate disqualification of said entity.

11. RFP DOCUMENTS

The RFP documents consist of the following Attachments:

A. GENERAL SCOPE OF SERVICES

B. Acknowledgement of Addendum Form (required submittal)

C. Reference Survey Form (required submittal)

D. Proposal Form

E. Vendor Form

12. DEFINITIONS

Vendor/Contractor - The person or firm submitting the proposal and/or the person or firm awarded the contract

13. DURATION OF CONTRACT

CSD anticipates the service period to be from January 2024 through August 2024, with no further obligation on the part of CSD. The contract may be renewed for (4) additional one-year terms if both parties agree in writing. If both parties cannot agree to any terms or conditions, the contract will be re-proposed. By submitting a proposal, the vendor agrees that at renewal dates, cost of service will not be adjusted beyond rates from the preceding year.

This provision does not guarantee renewal to the vendor, nor does it prevent the vendor from agreeing to renew at a lower adjustment

14. NON-EXCVLUSIVE RIGHTS

The contract is not exclusive. CSD reserves the right to select other contractors to provide services similar to the services described in the request for proposal and the contract during the term of this contract.

15. NO MINIMUMS GUARANTEED

The contract does not guarantee any minimum level of purchases or use of services.

16. PERFORMANCE EXPECTATIONS

If the vendor has had a contract terminated for default during the past five (5) years, all such incidents must be disclosed. “Termination for default” is defined as notice to stop performance due to the vendor’s non-performance or poor performance, and the issue was either (a) not litigated; or (b) litigated and such litigation determined the vendor to be in default. Submit full details of all terminations for default experienced by the vendor during the past five (5) years, including the other party’s name, address and telephone number. Present the vendor’s position on the matter. CSD will evaluate the facts and may, at its sole discretion, reject the vendor’s proposal if the facts discovered indicate that completion of a contract resulting from this RFP may be jeopardized by selection of the vendor.

If the vendor has experienced no such termination for default in the past five (5) years, so declare. If the vendor has had a contract terminated for convenience, non-performance, non-allocation of funds or any other reason, which termination occurred before completion of the contract, during the past five (5) years, describe fully all such terminations, including the name, address and telephone number of the other contracting party.

17. CHANGE OF SCOPE

A Discretionary Work Request shall be executed and filed with CSD for all changes and/or additional work or materials in excess of the requirements covered in the contract. The

Discretionary Work Request, when endorsed by the vendor and by CSD, shall become binding to both parties thereto.

18. GENERAL SCOPE OF SERVICES. (REFER TO ATTACHMENT “A”)

19. CONTRACTOR AFFIDAVIT

The Vendor will be required to execute a Contractor Affidavit and require its subcontractors to execute Subcontractor Affidavits in accordance with O.C.G.A. § 13-10-91 (Security and

Immigration Compliance).

SECTION II - SUBMISSION REQUIREMENTS

All proposals received will become a part of the official contract file and may be subject to disclosure.

A. PROPOSAL FORMAT

Submissions shall not exceed twenty-five (25) typed pages. All Submissions shall include the information indicated below and in the following order:

1. Cover Letter: A brief cover letter of introduction and interest.

2. Firm’s Business Information: (Refer to Attachment “E”)

3. Additional Services Required: Based on the Firm's understanding of the project, identify any additional services that might be required for successful services.

4. Project Team: An organization chart and summary resumes of key personnel proposed for the project, including designations of the team leader, the point of contact responsible for all communications with the Owner and all proposed sub-consultants and description of their roles.

6. Reference Projects: Examples of no more than three (3) "reference projects" which represent the Firm’s approach to similar solutions for Clients of similar scale and complexity, and the information on these programs must indicate the contributions of proposed key personnel. We prefer that the reference projects were with clients with similar size and type.

7. References: Provide three (3) reference survey forms from past or current clients. Refer to Attachment “C” for the required format.

8. Current Project Assignments: Identify the current project assignment(s) and the currently identified completion date(s) for Clients currently being managed by the key individuals proposed for this project.

9. Other Relevant Information: Include any other relevant information concerning the project in this section.

10. Financial Information: Provide the Firm’s audited statements of income, balance sheets and cash flow statements for the past two years.

11. Fee Schedule: Refer to Attachment

SECTION III - PROPOSAL EVALUATION AND SELECTION PROCESS

A. EVALUATION CRITERIA

Based on the proposal format as outlined in Section II, the evaluation criteria in order of importance are as follows:

1. PROJECT TEAM Management and Staffing Approach. CSD will assess Firm's ability to effectively manage personnel, provide experienced and qualified key personnel and respond rapidly to CSD’s Low Voltage Contractor Service needs. Qualifications of Key

Personnel. CSD will assess the ability of the Firm to hire, retain and train qualified technical personnel similar to those required for these services.

2. PROPOSED SCOPE OF WORK Vendor’s response to the scope of work and response time meet the Low Voltage Contractor needs of the district including regular preventive services and emergency services assuring that the vendor sequence of responses are aligned with the RFP sequence.

3. QUALIFICATIONS AND EXPERIENCE of Firm and Staff assigned to similar Clients.

Experience with Similar Clients. CSD will assess whether Firm performed satisfactorily with similar Clients regarding ability to perform Low Voltage Contractor Services in a safe and cost effective manner.

4. REFERENCES & REFERENCE PROJECTS including applicable past work with the Owner. CSD will assess customer satisfaction with the Firm with prior Clients.

References are requested for validation of the information provided by the Firm.

5. QUALITY ASSURANCE AND CONTROL PLAN. CSD will assess whether the Firm has a process of addressing quality of performance and a plan for ensuring that services conform to the Scope of Work and are provided timely.

B. PROPOSAL EVALUATION AND CONTRACT AWARD

1. Evaluation Committee

The evaluation of the Low Voltage Services Contractor will be by an Evaluation

Committee comprised of representatives of CSD and others, as appointed by the

CSD Superintendent.

2. Initial Written Submittal

The Evaluation Committee will receive and review submittals in an effort to determine compliance with the format set out on Section II of this RFP. Review of

Submissions by Evaluation Committee members will be evaluated against a set of weighted criteria (See table below) to determine those firms meeting minimal qualifications and those who have proposed approach & fees that best suits the needs of CSD.

■ The Evaluation Committee will review the Proposal.

■ Once this review is completed, each Submission will be scored and ranked.

RFP 23-006 Low Voltage Contractor Services

TABLE - Evaluation of Weighted Criteria

The evaluation committee will evaluate the submissions of each firm or team based upon the criteria listed in the table below. The total item points will reveal the overall score the submission is to receive.

No.

Major Category

Max

Points

Criteria

1 Cover Letter & Statement of

Interest (point value=25) 25 Introduction of team, team background if not single firm;

clarity in expressing interest, specific and compelling reasons why CSD is a good fit for the firm/team

2 Business Information (point value=10) 10 Basic company information; Form of ownership; history and growth of your firm(s)

3 Additional Services Required

(point value=5) 5 Identify any additional services that might be required in order to complete the services.

5 Project Team / Personnel

Capability (point value=30)

30 Depth of resources with experience and ability, qualified and available. Specific personnel experience with K-12 facilities. Qualifications and experience of proposed sub- consultants

6 Reference Projects (point value=30) 30 Firm’s experience providing similar services

7 Firm References

(point value=25) 25 Quality of references from an Owner for the proposed team; Professional recognition of the firm through general acclaim, awards, publications, etc.

8 Current Work Assignments

(point value=15) 15 Availability of the proposed team for this Project and firm’s workload covering the expected period of work

9 Other Relevant Information

(point value=20) 20 Provide specific information that differentiates firm from other offerors

11 Firm Financial Information

(point value=15) 15 See Section II, Item Number 10 in this RFP

12 Fee Schedule

(point value=20) 20 Unit Price fees as indicated in Attachment D

13 Responsiveness of

Submittal (point value=5) 5 Extent to which the instructions in the RFQ were followed

Total Awarded Point TOTAL AVAILABLE POINTS: 200

SECTION IV – ATTACHMENTS

A. GENERAL SCOPE OF WORK

B. Acknowledgement of Addendum Form (required submittal)

C. Reference Survey Form (required submittal)

D. Proposal Form

E. Vendor Form

ATTACHMENT A

GENERAL SCOPE OF

SERVICES

The Low Voltage Services Contractor, under the direction of the Owner, shall perform services as follows:

Scope of Services A. Responsibilities

1. The vendor shall furnish all labor, tools, supplies, supervision and transportation to perform Low Voltage Contracting Services as specifically outlined in this section. Firm will supply specialized equipment and materials necessary for any work performed.

All fieldwork shall be performed under the supervision of a qualified supervisor.

2. The vendor shall ensure that employees comply with all and State of Georgia

Industrial regulations, licensing requirements, practices, and certifications.

3. Vendor having employees working on or near a street shall comply with and State of

Georgia regulations pertaining to safety equipment, warning signs and traffic control. All employees involved with flagging or placing traffic directing devices in the roadway shall comply with GDOT traffic specifications. Employees working on or near a street must wear an approved safety vest. Employees performing any overhead maintenance must wear an approved safety helmet. Failure to comply with proper safety procedures may result in termination of the contract.

4. The vendor’s employees shall conduct themselves on site in a workmanlike manner at all times. Employees shall be courteous, neat in appearance and wear visible vendor identification.

5. CSD representative shall inspect work by the vendor on a regular basis. In the event of work performance deficiencies, CSD representative shall notify the vendor. Notification may be verbal or written. CSD will require Vendor to rectify the deficiency prior to closeout of the project.

6. The vendor or his/her employees shall not remove or consume any property belonging to

CSD or CSD employees. This includes any articles that may be deposited for disposal in trash receptacles.

7. The vendor and his/her employees may not use CSD property, including telephones, for personal use unless given permission by CSD representative.

8. Smoking shall not be permitted in any CSD Building or on CSD grounds.

9. The vendor shall be issued necessary gate and storage access key set(s). In no case shall the vendor make duplicates of any CSD keys.

10. The vendor and his/her employees shall ensure that all gates giving access to facilities are secured. Failure to properly secure CSD facilities may result in a reduction of payment and/or collection of damages as specified in the Contract.

11. The vendor shall report any damage or potential hazard involving facility property immediately to the CSD representative during normal business hours, 9:00 am – 5:00

pm. An after-hour’s contact list will be provided (upon award of contract). Emergencies that occur after office hours shall be reported to the CSD representative.

12. Hazardous conditions shall be immediately remedied or secured to prevent further damage and/or to protect CSD and Vendor personnel from injury. It is the vendor’s responsibility to provide close supervision of operations and management of the work sites.

13. Incidents, altercations or accidents involving facility visitors, vendor’s employees or employees shall be reported to the CSD representative in a timely manner or no later than 24 hours. The CSD representative, at his/her discretion, may require a written report from the vendor describing the incident or accident.

14. If Damage occurs to personal (be it CSD or other) property during Vendors operations and services, notify CSD representative immediately. All damages and cost for replacement or repairs will be at the Vendors expense.

15. At NO TIME are the Vendor’s employees allowed to make contact with, interact with, or touch in any way, CSD Students. Violation of this policy will result in immediate termination of Vendor’s Contract.

16. The Vendor’s employees who will be assigned to work on CSD property will be required to have a Criminal Background Check on file with CSD prior to being allowed access to

CSD properties.

B. Equipment and Supplies

1. Except as otherwise provided herein, the vendor shall furnish all tools and supplies to perform Low Voltage Services as specifically outlined in this section.

2. The vendor shall notify the CSD representative, by the next working day, in the event of any equipment failure or unsafe working condition.

3. The vendor shall supply all necessary data and meet requirements to comply with the State of Georgia OSHA Regulations.

C. Waste/Materials Disposal

1. The vendor shall select his/her own sites for disposal of debris and unsuitable materials collected under the conditions of the contract. In no case shall debris and unsuitable materials be disposed upon CSD property or any property contiguous thereto.

2. The vendor is solely responsible for any and all damages, fines or penalties for improper disposal of waste material, and for any other actions which he/she performs. The vendor holds CSD harmless and free from liability for any and all damages and costs incurred as a result of the vendor’s actions.

3. It shall be the responsibility of the vendor to pay all fees and costs incurred in the disposal of waste material.

D. Low Voltage Services

Services and project may consist of the following (may be more and may be less):

1. Troubleshoot and diagnose Low Voltage equipment and systems

2. Repair, Maintain, or service Low Voltage equipment and systems

3. Install or replace low Voltage equipment and systems

4. Service and install access control systems

5. Service and install alarm systems

6. Service and install CCTV systems and cameras

7. Service various audio / visual systems

6. Properly commission new system installations and replacement equipment

7. Permitting projects as required

E. Professional Services

1. Architectural and/or engineering services pertaining to renovation and installation projects.

ATTACHMENT B

Acknowledgement of Addendum Form

The Offeror has examined and carefully studied the Specifications and the following

Addenda, receipt of all of which is hereby acknowledged:

Addendum date Acknowledgement Initial

Addendum date Acknowledgement Initial

Addendum date Acknowledgement Initial

Addendum date Acknowledgement Initial

Offerors must acknowledge any issued addenda. Submittals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the submittal if the addendum contained information which substantively changes the Owner’s requirements.

ATTACHMENT C

Reference Survey Form

Offer:

Project Name: Project Completion Date:

Offerors scope included: Design

Construction

Please rate the Offer’s performance from 1-5 on the following issues by circling the appropriate number where 1 indicates that you least agree with the statement and 5 indicates that you most agree with the statement.

Disagree Agree

Completed work on time: 1 2 3 4 5 NA

Completed work within budget: 1 2 3 4 5 NA

Provided timely and accurate information: 1 2 3 4 5 NA

Worked well with Owner’s staff or Representative: 1 2 3 4 5 NA

Exercised project safety: 1 2 3 4 5 NA

Provided quality service, workmanship, and reports: 1 2 3 4 5 NA

Would use firm again: 1 2 3 4 5 NA

Completed by: Name:

Entity:

Address:

Telephone:

Fax:

Signature: Date: _

Thank you for your assistance.

ATTACHMENT D - PROPOSAL FORM

To: City Schools of Decatur – Purchasing Department

From: Vendor

Vendor Address

City, State, Zip

Code Telephone

Number E-mail

Address

1. Response:

The undersigned hereby certifies that he/she has read the requirements and specifications for providing general contracting services in accordance with CSD’s Request for Proposal;

thoroughly understands the same; and proposes to meet or exceed the specifications.

2. Exceptions Except as noted below, the undersigned hereby agrees to comply with all the terms and conditions put forth in CSD’s Request for Proposal. Check Below.

o No Exceptions

3. Bid Amount

In compliance with the Request for Sealed Proposals, the undersigned Contractor, [legal name of Contractor]

[address of Contractor]

[telephone number of Contractor] having carefully examined and fully understand RFP No. 23-006 Low Voltage Contractor Services document in its entirety and agree to conform with every requirement and agrees, if this proposal is accepted, to enter into the Agreement with the Owner and to perform the Work including all services, supervision, labor, coordination, equipment and material in conformance with the Contract Documents for the Contract Price set forth below:

Description

Group 1 – Labor Rate Per Hour/Person

1 Technician- Straight Time

3 Technician – Weekend and Overtime

Description

Group 2 - Equipment Percentage

1 Equipment Rental Rate (daily, exclusive of operator)

Description - Group 3 – Materials Percent

Provide a cost plus percentage markup for all materials.

Description - Group 4 – Related Items Hourly Rate

In the event CSD has failed to anticipate all service needs, responding vendors are asked to provide a fee structure for additional, related services that may be needed during the award period. Vendors are to provide an hourly rate in the space to the right for service needs that may be identified at a later date. If there are different rates, please provide any/all rate information.

You can add more than one hourly rate if needed.

ATTACHMENT E – VENDOR INFORMATION

1. Vendor Information: _________________________________________________________

2. Home Office Address:

3. Business Address:

4. Website Address:

5. Name, Title, Address, Telephone Number, FAX Number and Email Address of the person to be contacted concerning the proposal:

6. If Applicable, Name of the Parent Company:

7. Home Office Address, Telephone Number and Website Address of the Parent Company:

8. Describe the parent company’s relationship with the Vendor:

9. If applicable, does the person signing the proposal have the authority to sign on behalf of the

Vendor?

Yes No

10. Name(s) of companies that will share significant and substantive responsibilities with the

Vendor in performing the scope of services under the Contract:

11. Attach to this form, and label appropriately, documentation showing that the vendor is duly organized and validly existing as a corporation or partnership in good standing, and licensed to do business in the State of Georgia. If the vendor is not duly licensed, for all requested licenses in the RFP, vendor will be disqualified.

12. Attach to this form a list of equipment by make and size that you plan to purchase within the next twelve months.

13. Attach to this form a list of professional qualifications, licenses, certificates and years of applicable experience.

14. Specify the person to be the Point of Contact / Contract Manager. List the POC / Contract

Manager’s professional qualifications, licenses, certificates and years of applicable experience. The Contract Manager shall be CSD’s direct contact for the provisions within any contract(s) awarded from this RFP.

ATTACHMENT F SECURITY AND IMMIGRATION COMPLIANCE AFFIDAVIT

SUBCONTRACTOR AFFIDAVIT UNDER O.C.G.A. 13-10-91 (b) (3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (City Schools of Decatur) on behalf of the Georgia Department of Human Services has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Subcontractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 202__ in _____(city), ______(state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF _____________,202___.

NOTARY PUBLIC

My Commission Expires: ____________________________

ATTACHMENT G DEBARMENT AND SUSPENSION CERTIFICATE

Federal Executive Order (E.O.) 12549 “Debarment” requires that all Vendors/Contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. By signing this document, you certify that your organization and its principals are not debarred. Failure to comply or attempts to edit this language may disqualify your bid. Information on debarment is available at https://sam.gov/content/home.

This certification is required by Uniform Guidance Federal Regulations implementing Executive Orders 12549 and 12689, pursuant to 2 CFR Part 200.214 and 2 CRF Part 180.

The undersigned certifies, to the best of his or her knowledge and belief, that both it and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency;

B. Have not within a three-year period preceding this contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or Local) transaction or contract under a public transaction, violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property;

C. Are not presently indicated for or otherwise criminally or civilly charged by a government entity with commission of any of the offense enumerated in Paragraph (2) of this certification;

and, D. Have not within a three-year period preceding this contract had one or more public transactions terminated for cause or default.

Where the Vendor/Contractor is unable to certify any of the statements in this certification, Vendor/Contractor shall attach an explanation to this certification form.

Legal Vendor/Contractor Name

Signature of Authorized Representative

Date

Printed Name and Title of Authorized Representative