RFP 23-006 Addendum 1 Q and A Pre-Bid Conference Agenda and Attendance ~3.pdf

RFP 23-006 Addendum #1

SALEM AREA MASS TRANSIT DISTRICT

REQUEST FOR PROPOSALS

RFP 23-006

DEL WEBB STEAM BAY VEHICLE LIFT

ADDENDUM #1

Salem Area Mass Transit District is providing information and making changes / additions / modifications / revisions as an Addendum to RFP 23-006.

The following changes, clarifications and SAMTD responses to questions posed to date are hereby provided to all proposers:

1. Question: Are there any height restrictions for the replacement lift?

Answer: No. There is a roof, but ample height to fully lift a full sized bus.

2. Question: Does the location of the lift have a drive thru?

Answer: The lift is a drive through unit.

3. Question: Drawings included in the specification show a 73” rise – will 73” rise be acceptable as a minimum raised height?

Answer: Yes

4. Question: Drawings included in the specification reflect a 26’ Platform Length, while the Pit Dimension reflects a 32’ Platform Length. Can you confirm platforms shall be formed to 32’ lengths?

Answer: Yes. The platform overlaps the concrete portion of the pit when lowered to allow for driving onto and off the ramp.

5. Question: Shall the entire lift structure (including the Platforms & Lifting Legs) be of hot-dipped galvanization construction?

Answer: Where possible. The intent is to protect wear items from excessive moisture.

RFP 23-006 Addendum #1

6. Question: The current lift has an anti-skid surface on the platform – shall the new lift include an Anti-Skid surface on the platforms?

Answer: An anti-skid platform is preferable.

7. Question: Can you provide the Manufacturer Serial Number and Year of the current lift.

Answer: The information is as follows

Identification: OMER VEGA 240/50

Catalog Part NR. 25

Elect. Ratings 480 VAC/3PH/50HZ

Manufactured On: 05/2010

1. The Agenda for Pre-Proposal Conference that was held on 03/13/2023 is attached as Exhibit “A” to this Addendum.

2. The Attendance Sheet for the Pre-Proposal Conference that was held on 03/13/2023 is attached as Exhibit “B” to this Addendum.

All other specifications and terms and conditions remain unchanged.

By: Charleen McCurdy

Procurement & Contracts Analyst

Salem Area Mass Transit District

555 Court Street NE, Suite 5230

Salem, Oregon 97301

March 17, 2023

DEL WEBB STEAM BAY VEHICLE LIFT

PRE-BID MEETING AGENDA

SAMTD ITB No. 23-006 Project Name: Del Webb Steam Bay Vehicle Lift

Monday, March 13, 2023 at 11:00 AM SAMTD Del Webb Facility (Crater Lake Conference Room)

A. WELCOME

1. Sign-in sheet

2. Introductions

a. Procurement Contact: Charleen McCurdy, Procurement & Contracts Analyst

b. Project Manager: Gregg Thompson, Maintenance Manager

B. PROJECT DESCRIPTION, DELIVERY METHOD & SCHEDULE

Description: Salem Area Mass Transit District (SAMTD) dba Cherriots is soliciting Bids to provide services to remove and dispose of the current existing above ground OMER Vega 240/50 parallelogram vehicle lift and install a new above ground vehicle lift in the Maintenance Shop located at SAMTD’s Del Webb facility.

Successful proposer shall be licensed by the State of Oregon to do the work required under the resultant contract.

• All items or services to be furnished under the solicitation and resultant contract shall meet all applicable state and federal requirements of the Occupational Safety and Health Standard.

• Successful proposer shall obtain and maintain in current status all applicable permits and licenses.

1. Delivery Method—Project will be performed under a single Prime Contract.

2. Project Schedule and Completion Time:

a. Notice of Intent To Award: May, 2023 (Estimate)

b. Service completion: June 2023 (Estimate)

c. Final Completion on or before November 2023 (Estimate)

C. PROPOSAL PROCESS AND PROPOSER INSTRUCTIONS

1. Invitation to Bid, Plans, Specifications, Addenda, and other related documents for this project are available on the procurement page of the State of Oregon OregonBuys website.

www.oregonbuys.gov Notice #S-KS2410-00005992

2. Important Dates:

a. Submit Questions Deadline March 15, 2023 4:00 PM PDT

b. Issue Addendum Response to Questions March 17, 2023 5:00 PM PDT

c. Solicitation Closes March 27, 2023 4:00 PM PDT

d. Issue Notice of Intent to Award June, 2023 (estimate)

e. Contract Award and Notice to Proceed June, 2023 (estimate)

3. Required Bid Submittals — See required items on Salem Area Mass Transit District “Instructions For Bidders” and “Exhibits” included in the Invitation to Bid.

EXHIBIT A

http://www.oregonbuys.gov/

PRE-PROPOSAL MEETING AGENDA

SAMTD ITB No.: 23-006 Del Webb Steam Bay Vehicle Lift Monday, March 13, 2023 at 11:00 AM Del Webb Facility

D. SAFETY AND SECURITY

1. Safety Requirements—Job Site Conditions

• The successful proposer shall take all necessary precautions for the safety of all personnel on the job site, and shall comply with the Contract Documents and all applicable provisions of federal, state and municipal safety laws and building codes to prevent accidents or injury to persons on, about or adjacent to the premises where the Work is being performed. Contractor shall erect and properly maintain at all times, as required by the conditions and progress of the Work, all necessary safeguards for protection of workers and the public against any hazards created by the installation and provision of goods and services. Contractor shall designate a responsible employee or associate on the Work site, whose duty shall be the prevention of accidents. The Owner's Authorized Representative has no responsibility for Work site safety.

Work site safety is the responsibility of the successful proposer.

2. Site Visitation & Viewing

• There will be a site visit after this meeting today – lead by Gregg Thompson

• For those attending online who are interested in a site visit; Please see ITB 23-006 Instructions to Proposers Part 1, Section 3, #15 located on page 12.

E. INSURANCE

Requirements as identified in ITB 23-006 Exhibit B - Sample Contract, Special Contract Conditions, Section SP.7 “Insurance”.

F. BONDING

This requirement is “Reserved” for this procurement.

G. SPECIAL CONSIDERATIONS

1. Compliance with local requirements for the Jurisdictions where work is performed.

2. Coordination with SAMTD Security and Business Operations. SAMTD Project Manager will be liaison with these SAMTD organizations.

H. SAMTD SUPPLEMENTARY CONDITIONS & SUPPLEMENTARY INSTRUCTIONS

Please review all solicitation documents thoroughly to ensure complete understanding of all supplementary conditions and instructions.

1. Please review Part 1, Section 3, Subsection 2 (A-F) regarding preparation of proposals.

I. TOUR OF AREA WHERE WORK IS TO BE PERFORMED

There will be no tours associated with the Conference today.

J. QUESTION & ANSWER PERIOD (Solicitation Requirements)

K. SCOPE OVERVIEW BY SAMTD PROJECT MANAGER – Gregg Thompson

L. QUESTION & ANSWER PERIOD (Scope Requirements)

SIGN IN SHEET

FOR PRE-BID CONFERENCES, PRE-BID CONFERENCES, BID OPENINGS

IFB OR RFP NUMBER: __RFP 23-006___________ GRANT NUMBER: _______________________________ PAGE _____ OF ________ DATE: _3/13/2023_______ PROJECT TITLE: Del Webb Steam Bay Vehicle Lift

X PRE-BID _______ Interview _____ BID OPENING _____ WALK THROUGH

ATTENDANCE LIST

NAME

FIRM

REPRESENTED

ADDRESS

CITY/STATE/ZIP TELEPHONE EMAIL

Charleen McCurdy SAMTD CH2 503-361-7523 procurement@cherriots.org

Gregg Thompson SAMTD DW 503-361-7562 gregg.thompson@cherriots.org

David Fay Northwest Lift and Equipment LLC

Hillsboro, OR 503-267-1498

Brandon Shop Equipment Co, Inc.

Aurora, OR 503-620-2794

Thomas Boutwell OMER USA, Inc 470-275-5919 t.boutwell@omerlift.com

EXHIBIT B