RFP 22-491 Q&A

This is a Questions and Answers document issued by the DeKalb County School District (DCSD) Purchasing Department in response to vendor inquiries regarding RFP 22-491 for District Graduation Audio Visual Services. The RFP seeks qualified vendors to provide live audio, video, and staging services for the commencement exercises of DCSD high schools scheduled for May 2022. The event will span six days of ceremonies with two additional setup days prior to the first ceremony. The venue for the 2022 graduation ceremonies is James R. Hallford Stadium, an outdoor football stadium located at 3789 Memorial College Avenue, Clarkston, Georgia. Responses to the RFP must be submitted to the DeKalb County School District Purchasing Department at 1701 Mountain Industrial Boulevard, Stone Mountain, Georgia 30083, with a deadline of 2:00 PM on Tuesday, January 11, 2022. A virtual public acknowledgement of submissions will occur at 3:00 PM on the same date.

Regarding submission requirements, the RFP requires vendors to submit an original hard copy, a duplicate copy, and an electronic copy of their proposals. DCSD does not accept email submissions; all proposals must comply with the submission format requirements outlined in Section I.G. of the RFP document. Vendors preparing proposals should note the outdoor stadium venue when developing technical specifications, including CAD drawings with precise measurements for projection and lighting equipment to ensure adequate coverage and visibility during the outdoor ceremonies.