RFP 21328_Radiology Program Support Services_Final.pdf

Lane County Health & Human Services

REQUEST FOR PROPOSALS #21328

Radiology Program Support Services:

A. PACS - Picture Archiving Communication System B. RIS – Radiology Information System C. Image Interpretation D. X-Ray Equipment Service and Maintenance E. Dosimeters

August 1, 2024 through June 30, 2027

Renewable through June 30, 2034

Submit Proposals to:

Jonathan Mattingly

Jonathan.Mattingly@LaneCountyor.gov

Deadline:

1:00 PM Pacific, June 18, 2024

TABLE OF CONTENTS

PART I – GENERAL INFORMATION

Introduction……………………………………………………………………………………………………………… 3

Contract Requirements…………………………………………………………………………………………….. 3

Proposal Preparation and Submission……………………………………………………………………….. 3

Proposal Evaluation and Award…………………………………………………………………………………. 5

Clarification and Protest of Selection Documents……………………………………………………… 7

Protest Process…………………………………………………………………………………………………………. 8

PART II – REQUESTED SERVICES

Description……………………………………………………………………………………..………………………. 10

Funding…………………………………………………………………………………………………………………….. 12

Additional Information……………………………………………………………………………………………… 12

PART III – CALENDAR OF EVENTS……………………………………………………………………………………… 13

PART IV – PROPOSAL CONTENT

Required Documentation…………………………………………………………………………………………. 14

PART V – CRITERIA FOR EVALUATION OF RFP………………………………………………………………….. 17

You are hereby requested to respond to the following Request for Proposals by 1:00 PM Pacific time on June 18, 2024. Proposals received after deadline(s) will not be accepted.

PART I - GENERAL INFORMATION

Introduction

Lane County is an Equal Opportunity Employer and the Lane County process of contracting is built on the principles of equity, consistency, and understandability.

Lane County Department of Health & Human Services is seeking proposals from providers for services related to starting and operating a program to perform Radiology / X-RAY Services.

Proposals must be submitted electronically to:

Jonathan Mattingly, Sr. Program Services Coordinator

Lane County Health & Human Services

Jonathan.Mattingly@LaneCountyor.gov

The term of the contract arising from this Request for Proposals will begin on or after August 1, 2024 and may continue through June 30, 2027. The contract may be renewed through June 30, 2034, based on revenue availability, contract performance, and / or need.

Appropriate accommodations can be made upon notice for individuals with disabilities who wish to respond.

Contract Requirements

A. The contractor must comply with all applicable federal, state, local statutes, and rules governing the operations of the program, including, but not limited to the following:

1. The Americans with Disabilities Act of 1990, 42 USC 12101 et seq. as well as ORS 30.670 through 30.685, ORS 659.425 and ORS 659.430, and all rules and regulations implementing those laws.

2. Federal Code, Title 5 USCA 7201 et seq.: Anti-discrimination in employment

3. ORS 659.010, 659.015, 659.020 and, 659.030: Enforcement of Civil Rights

B. Contractor must comply with the following:

1. All contract requirements concerning the provision of insurance must be met. This may include comprehensive liability with Lane County named as additional insured, professional liability, fidelity bonding and workers' compensation coverage.

2. Automobile insurance with Lane County named as additional insured is required if clients are transported or a vehicle is used in conducting agency business under the contract.

Professional liability insurance is required if services are provided by licensed staff.

Insurance requirements are outlined in Exhibit H of Lane County contract.

Proposal Preparation and Submission

A. To be received and considered, all proposals must be in writing and signed by the bidder or the bidder's authorized representative. Proposals must be submitted in the manner specified in the RFP documents.

B. In your responses, please follow the sequence of questions or documentation requested in all sections of the RFP. All proposals must be submitted as a single PDF document.

C. By signing and returning a proposal, the proposer acknowledges that the proposer has read and understands the terms and conditions applicable to the proposal documents and that the proposer accepts and agrees to be bound by the terms and conditions of the contract, including to perform the scope of work and meet the performance standards.

D. Each proposer must be an “equal opportunity employer” willing to comply with all applicable provisions of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972 (see 42 USCA 2000), all regulations there under (see 41 CFR Parts 60 and 60-1), Executive Orders 11246 and 11375 and all Oregon statutes and regulations regarding employment.

E. All proposals submitted are subject to public inspection, with the exception of information covered by an exception in public records law pursuant to ORS 279B.055(5)(c). Each proposer, by submitting a proposal, acknowledges that it is the proposer’s responsibility to defend and indemnify the County for any costs associated with establishing such an exemption. The proposer’s act in submitting a bid constitutes the proposer’s acceptance of this responsibility.

F. A proposer may not modify its proposal after submission. A proposer may withdraw its proposal at any time prior to RFP closure and may submit a replacement proposal in accordance with the required submission procedures and timelines.

G. Proposals will be received by Senior Program Service Coordinator, Jonathan Mattingly, until 1:00PM Pacific on Tuesday, June 18th, 2024. Proposals will be publicly opened immediately following the time proposals are due. Proposals must be submitted toJonathan.Mattingly@LaneCountyor.gov. The County will not consider any proposal transmitted and received after the time and date stated in the RFP document.

H. The County may issue an addendum to modify or add to the terms of the RFP, or to change the time or date for submission of proposals. Any addendum will be issued by the County in writing not less than seventy-two (72) hours prior to the deadline for receipt of proposals, and available on the County-Wide Bid Page. Each proposer is responsible to verify for itself if any addendum has been issued prior to submission of its proposal; the County is not responsible to notify individual prospective proposers of the issuance of an addendum. The requirements or clarifications contained in any addenda issued must be included in the proposal received and will become part of any resulting contract.

I. The County reserves the right to cancel a solicitation or reject any or all proposals in whole or in part when the cancellation or rejection is in the County’s best interests as determined by the County. This includes rejecting any proposal not in compliance with all prescribed public bidding procedures and requirements, and for good cause, rejecting all proposals upon a finding that it is in the public interest to do so The County may also:

1. Issue a subsequent Request for Proposals for the same or similar goods or services

2. Solicit supplemental information only from those bidders that submitted bids, if in the public officer's judgment, it is unlikely re-advertising publicly would lead to greater competition

3. Not award a contract for the requested services

4. Waive any irregularities or informalities

5. Issue more than one contract, dividing the services to be rendered and the remuneration to be paid

6. Accept the proposal which the County deems to be the most beneficial to the public and to Lane County

7. Negotiate with any proposer to further amend, modify, redefine or delineate its proposal

8. Further question any proposer to substantiate claims of experience, background, knowledge and/or ability

9. Waive the need for reference checks, based on current or prior experience with and/or knowledge of the proposer

J. The County will not examine any proposal prior to opening. However, the public officer may, but is not obligated to, examine proposal documents submitted electronically to verify receipt of the electronic submission in an intact condition. All proposals submitted will be opened publicly at the time, date and place designated in the RFP by Jonathan Mattingly, Senior Program Service Coordinator. Any proposal or modification received after the designated deadline will not be opened or considered. Proposals submitted in response to an RFP may be opened in a manner to avoid revealing contents to competing proposers in accordance with ORS 279B.060(6)(a).

K. Proposals submitted are not subject to public inspection until a notice of intent to award has been issued.

L. All proposals must be irrevocable for not less than thirty (30) days from the time of opening of proposals, unless otherwise stated in the RFP documents. The proposals of all proposers will remain irrevocable and binding, and any proposal securities will be retained by the public officer, until a contract has been executed and the contractor has provided any and all required performance bonds and insurance certificates.

Proposal Evaluation and Award

A. Proposal evaluation will be conducted by the public officer in cooperation with the department requesting the RFP, if any, based on the requirements of the RFP, compliance with procedures, public contracting laws, and the requirements of the Lane Manual, including:

1. Application of preferences for Oregon goods and services, resident bidders, recycled goods, and printing, pursuant to ORS 279A.120 to ORS 279A.128 and ORS 282.210.

2. Investigation and determination of responsibility requirements pursuant to ORS 279B.110.

3. Where the proposal includes more than one (1) price or alternative, any calculation and evaluation necessary to determine the most responsive proposal. The County may use the methods described in OAR 137-049-0380(2) or such other method as the public officer deems reasonable.

4. Submission of a completed Proposer's Statements and Certifications in the form included in this RFP.

B. Proposals will be reviewed for qualifications and completeness by Jonathan Mattingly, Senior Program Service Coordinator. Proposers must provide the following:

1. Information required by Proposal Content section of the RFP

2. Signed Proposers’ Statements and Certifications

C. Proposals will be reviewed by the proposal review committee. The proposal review committee will be made up of CHC Leadership and CHC Staff and will have at least three (3) members. The County will award contracts only to responsible contractors possessing the ability to perform. In determining whether a contractor is responsible, the County will consider the contractor’s record of integrity, compliance with public policy, past performance, and technical and financial resources as well as responses received from references, interviews, and supplemental questions, if any.

D. Minor informalities/mistakes in proposals may be waived. Mistakes discovered in proposals after opening where the intended correct statement or amount is evident or properly substantiated may be corrected. Where the intended correct statement or amount is not evident or cannot reasonably be substantiated or clarified, the proposal may not be accepted. The County reserves the right to waive technical defects, discrepancies and minor irregularities, and to not award a contract when it finds such action to be in the public interest.

E. The County will provide written notice of its intent to award to a given proposer or proposers by Thursday, June 27th, 2024. All proposers recommended for funding may be required to pass the Management Qualifications process prior to Lane County issuing a contract for services. (MQ can also be a requirement of RFP).

Following issuance of a notice of intent to award, all proposals are open to public inspection, except for information examination covered by an exception in public records law pursuant to ORS 279B.055(5)(c). Each proposer, by submitting a proposer, acknowledges that it is the proposer’s responsibility to defend and indemnify the County for any costs associated with establishing such an exemption. The proposer’s act in submitting a proposal constitutes its acceptance of this responsibility.

F. The County reserves the right to cancel a solicitation or reject any or all proposals in whole or in part when the cancellation or rejection is in the County’s best interests as determined by the County. This includes rejecting any proposal not in compliance with all prescribed public solicitation procedures and requirements, and for good cause, rejecting all proposals upon a finding that it is in the public interest to do so.

If all proposals are rejected in whole or in part, the County may advertise for new proposals, or solicit supplemental information only from those proposers that submitted proposals, if in the public officer's judgment, it is unlikely re-advertising publicly would lead to greater competition.

PSC Name is delegated the authority to reject all proposals, prepare findings of best interests, and provide written notice of rejection of all proposals.

Clarification and Protest of Solicitation Documents

If a proposer finds discrepancies or omissions in the RFP documents, or is in doubt as to their meaning, the proposer must immediately notify the public officer (Jonathan Mattingly, Jonathan.Mattingly@lanecountyor.gov). If the public officer believes a clarification is necessary, an addendum will be issued in writing not less than seventy-two (72) hours prior to time of bid closure, unless the public officer determines that a shorter period is in the public interest. The terms of any addenda issued are to be included in the proposer's proposal and will become part of the contract documents. Addendums will be posted on the County-Wide Bid Page.

The apparent silence of the solicitation documents regarding any detail, or the apparent omission from the RFP of a detailed description concerning any point, means that only the best commercial or professional practice, material, or workmanship is to be used.

A prospective proposer may protest the competitive selection process or provisions in the RFP documents if the prospective proposer believes the solicitation process is contrary to law or that a solicitation document is unnecessarily restrictive, legally flawed, or improperly specifies a brand name pursuant to the requirements of ORS 279B.405(2). Any written protest must be submitted to Jonathan Mattingly, Jonathan.Mattingly@lanecountyor.gov by12:00PM on Wednesday, May 15th, 2024.

Lane County will consider the protest if the protest is timely filed and contains:

A. Sufficient information to identify the solicitation that is the subject of the protest;

B. The grounds that demonstrate how the procurement process is contrary to law or how the solicitation document is unnecessarily restrictive, is legally flawed or improperly specifies a brand name;

C. Evidence or supporting documentation that supports the grounds on which the protest is based;

and

D. The relief sought.

If the protest meets these requirements, the County will consider the protest and issue a decision in writing. If the protest does not meet these requirements, the County will promptly notify the prospective proposer that the protest is untimely or that the protest failed to meet these requirements and give the reasons for the failure.

The County will issue its decision on the protest not less than three (3) business days before proposals are due, unless a written determination is made by the County that circumstances exist that justify a shorter time limit.

Protest Process

A respondent to an RFP that submitted a responsive proposal, and is not selected for award, may protest the award or recommendation for award of a contract based on RFPs submitted. Any protest must be received by the County within seven 7 days of the notice of recommendation or intent to award or, if no notice is given, of actual award.

Protests of award or intent to award will be considered by the Local Contract Review Board (LCRB), if the Board's action were required to award the contract. All other protests of intent of award will be considered by the County Administrator, or the Administrator's designee.

A. Requirements for protest.

1. A protest of award of a public improvement contract must specify the applicable grounds for protest set forth in OAR 137-049-0450(4)(c), which is hereby adopted into this rule.

2. All other protests of award must be in writing and specify the applicable grounds for the protest as set forth in ORS 279B.410(1).

3. Any protest not in compliance with these rules may be rejected.

B. Review and determination.

1. Upon receipt of a protest, the department must promptly notify both the evaluation committee and the proposer recommended for award that a protest has been received and furnish each with a copy of the protest. Both the recommended proposer and the committee may, within three 3 calendar days from the date the protest was received, respond to the protest in writing.

2. After a protest has been received, the Department that issued the RFP must prepare a written analysis of the protest and make a recommendation to the decision maker as to appropriate action to be taken.

3. Contracts Requiring Board Action to Award. If the public officer determines there is sufficient merit to reject proposals, the public officer may do so. If, following any action by the public officer, any portion of the protest remains, the LCRB must be provided with, and may consider, a complete copy of the written record, and any other evidence provided, at a public meeting. At the public meeting the LCRB may, at the LCRB's discretion, allow the department that issued the RFP and the appellant an opportunity to address the protest. The LCRB may affirm, reverse, or revise an award, or may send the matter back to the Department for further action, and must issue its decision by Board Order.

4. Contracts Not Requiring Board Action to Award. The County Administrator has authority to reject proposals, or to affirm, reverse, or revise the award, or send the matter back to the department for further action. The Administrator must deliver this decision to the LCRB. If, within seven 7 days, the LCRB elects to review the matter, the LCRB must be provided with and may consider a complete copy of the written record, and any other evidence provided, at a public meeting. The LCRB may affirm, reverse, or revise an award, or may send the matter back to the Department for further action, and must issue its decision by Board Order. If the LCRB does not elect to review the matter within seven 7 days, the Administrator's decision will be final.

C. The procedures in this rule are mandatory to the extent they establish the time and manner for protests to be submitted to the County, including that the protest be in writing specifying the grounds and timely filed, and that there be a written response. The other protest procedures above are directory, and failure to follow or complete the action in the manner provided will not invalidate the County’s decision.

PART II – REQUESTED SERVICES

Program Descrip�on

Introduc�on Lane County is an Equal Opportunity Employer and the Lane County process of contrac�ng is built on the principles of equity, consistency, and understandability.

Lane County Department of Health & Human Services is seeking proposals from providers for services related to star�ng and opera�ng a program to perform Radiology / X-RAY Services at a Primary Care Clinic.

Proposals must be submited electronically to:

Jonathan Ma�ngly, Sr. Program Services Coordinator Lane County Health & Human Services Jonathan.Ma�ngly@LaneCountyor.gov

The term of the contract arising from this Request for Proposals will begin on or a�er July 1, 2024 and may con�nue through June 30, 2027. The contract may be renewed through June 30, 2034, based on revenue availability, contract performance, and / or need. Lane County reserves the right to contract with any proposer recommended for contrac�ng by the scoring commitee at any �me during the stated selec�on period of this RFP, which is: 7/1/2024 – 6/30/2034. Only one project will be funded per program category (A-E), but service providers are welcome to submit request for proposals for mul�ple programs.

Appropriate accommoda�ons can be made upon no�ce for individuals with disabili�es who wish to respond.

The Community Health Centers of Lane County (CHC) is a division of the Health and Human Services Department of Lane County and is seeking partnerships to support a new radiology program at a CHC clinic loca�on. Key facts about the CHC which may be germane to preparing an RFP response include the following:

• The CHC started opera�ons in 2004. It operates as a federally qualified health center (FQHC) and provides safety net services.

• Services include primary care medical services for adults and children, preven�ve dental services, integrated behavioral health, and alterna�ve medical services. (See web page for addi�onal informa�on on services: htps://www.lanecounty.org/cms/one.aspx?pageId=4133182.)

• The CHC operates 6 primary care clinics, all located in the metro Eugene/Springfield area.

o RiverStone, Charnelton, and Delta Oaks Clinics: Two adult and one pediatric team, as well as one to two integrated behavioral health providers per clinic.

o Brookside Clinic: Two adult teams and one integrated behavioral health provider in addi�on to an alterna�ve medical services program.

o Lane County Behavioral Health Clinic: Primary care is provided by one adult team and one integrated behavioral health provider embedded within the Health & Human Services specialty behavioral health clinic.

o Springfield Schools Health Center: One Pediatric Provider and medical support staff.

• The CHC is opening a new Walk-In Clinic on West 11th Avenue with the intent of offering X-Ray services as new service for the CHC. The clinic will u�lize an already installed CMP 200 X-ray generator.

• The clinic X-Ray room holds one X-Ray system, Del Medical DFMT System (2018) CHC primary care staff is organized into medical teams, with each primary care team generally consis�ng of two to three providers (typically a physician and two Nurse Prac��oners or Physician Assistants), one LPN/medical assistant per provider, a pa�ent care coordinator, and a registered nurse.

• The CHC has a 9-member Health Advisory Council. This council has monthly mee�ngs. More than 51% of the Council members are consumers of services, with the balance of members represen�ng the community at large.

• The CHC currently has approximately 21,200 primary care pa�ents registered with the CHC. (We consider pa�ents who have had a visit in the previous 24 months to be ac�ve pa�ents.)

You are hereby requested to respond to any of the following Requests for Proposals for the following Services:

Radiology Services

Service Descrip�on

A. PACS - Picture Archiving Communica�on System • Technology infrastructure for storage of images and maintenance services mee�ng all regulatory image storage requirements.

• Collabora�on with Lane County Informa�on Technology Department for setup and access as required.

B. RIS – Radiology Information System • Image transfer to interpreta�on organiza�on.

C. Image Interpretation • Radiology organiza�on that can interpret images and inform Lane County CHC staff for pa�ent care.

• Interpreta�on communicated through EHR or alterna�ve form

D. X-Ray equipment service and maintenance • Inspec�on and regular scheduled maintenance for all equipment necessary to perform X-Ray services.

• On-Demand or Ad-hoc service for X-Ray equipment for unexpected issues.

E. Dosimeters • Measure radia�on exposure.

• Read Badges, supply reports and issue new badges to appropriate staff quarterly.

• Garments – inspec�on, cleaning, and replacement as needed for employee safety.

• Quality control to ensure highest industry standards are met.

The completed proposal shall consist of a narrative response to the individual service description questions, and a signed Respondent Statement and Certification form in this RFP. Respondents are welcome to speak to multiple services as listed above.

Funding Cost will be nego�ated between successful proposer and Lane County will be based on actual services and subject to regular budget approvals.

Additional Information If applicants need additional information about any aspect of the program, questions and requests for information should be addressed to Jonathan Mattingly at Jonathan.Mattingly@LaneCountyor.gov. Requested information to the extent it is available, will be posted on the County-Wide Bid Page.

mailto:Jonathan

PART III - CALENDAR OF EVENTS

May 9, 2024………………………………………………………….. Request for Proposal Released

May 16, 2024……………………………………………………………. Deadline for Commenting on or Protesting Specifications Believed to Limit Competition

1:00PM Pacific, Tuesday June 18, 2024………………….. Proposals Due to:

Jonathan.Mattingly@lanecountyor.gov

June 27, 2024……………………………………………….…………. Notification of Review E-mailed

12:00PM Pacific, Thursday, July 3,2024…..………………. Protest of Recommendations Due

July 23, 2024……………………………………………………………… Contracts Awarded

August 1st, 2024………………………………………………………… Anticipated Start Date of Services

PART IV – PROPOSAL CONTENT

Respondent must submit the following information with their application included in this section of the RFP.

Required Documentation

1. Answers to all Agency Questions for each service included in proposal

2. Signed Respondents Statements and Certifications

Narrative Questions Identify the Radiology program(s) under this RFP for which you are applying.

a. PACS - Picture Archiving Communication System

b. RIS – Radiology Information System

c. Image Interpretation

d. X-Ray equipment service and maintenance

e. Dosimeters

For the following questions, please provide an answer for each program selected, for each question.

Agency Questions

1. Describe your agency’s previous experience in providing the ancillary Radiology services included in your proposal.

2. Describe agency’s relevant experience with FQHCs, public entities, and/or history working in the State of Oregon.

3. Describe the regulatory requirements regarding the service you’re proposing to provide and how your organization ensures compliance.

4. Provide a detailed cost and fee schedule. Please ensure that scorers can determine total cost of service through patient usage or time intervals such as weeks, months, years.

5. If you are submitting a proposal for multiple programs, please describe in detail, the benefit of having those programs managed by a single vendor and include relevant cost savings or efficiency gained.

6. Describe the timeline and implementation process for your organization to begin providing the services included in the proposal.

RESPONDENT STATEMENTS AND CERTIFICATIONS

(CONTRACT FORM D-2, 2020 EDITION)

NOTE: this form is for use with RFQ and RFP responses only. For Bids, use Contract Form D-1.

Respondent's Name: ____________________________________________________

RFQ or RFP Title: _______________________________________________________

RESPONDENT STATEMENTS

Respondent's Offer. Respondent offers to provide the required goods or services in accordance with the requirements of the Request for Proposals (RFP) or Request for Qualifications (RFQ) stated above as stated in the enclosed response. The undersigned Respondent declares that Respondent has carefully examined the above-named RFP or RFQ, and that, if an award is made, Respondent will execute a contract with the County to furnish the goods or services required under the RFP or RFQ response submitted with this form. Respondent attests that the information provided is true and accurate to the best of the personal knowledge of the person signing this document, and that the person signing has the authority to represent the individual or organization in whose name the response is submitted.

Respondent's Acceptance of Terms and Conditions. By execution of this form, the undersigned Respondent accepts all terms and conditions of the RFP or RFQ except as modified in writing in its response. Respondent agrees that the offer made herein will remain irrevocable for a period of 60 days from the date responses are due.

Respondent's Acknowledgement of Public Records Law. By execution of this Form, the undersigned Respondent acknowledges that its entire response is subject to Oregon Public Records Law (ORS 192.410–192.505), and may be disclosed in its entirety to any person or organization making a records request, except for such information as may be exempt from disclosure under the law. Respondent agrees that all information included in this bid that is claimed to be exempt from disclosure has been clearly identified either in the Respondent Statement, or in an itemization attached hereto. Respondent further acknowledges its responsibility to defend and indemnify the County for any costs associated with establishing a claimed exemption.

ADDENDA

Respondent has received and considered, in the accompanying response, the terms of the following addenda, if any:

CERTIFICATIONS

By signing this Respondent's Certification form, Respondent certifies that:

1. Certification of Resident Bidder Status. Respondent is _____is not _____ (check one) a resident bidder, as defined in ORS 279A.120.

2. Certification of Non-Discrimination. Respondent has not discriminated and will not discriminate against a subcontractor in awarding a subcontract because the subcontractor is a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns, or an emerging small business that is certified under ORS 200.055.

3. Certification of Non-Collusion. This bid is made without connection or agreement with any individual, firm, partnership, corporation, or other entity making a bid for the same services and is in all respects fair and free from collusion or collaboration with any other Respondent.

4. Certification of Compliance with Tax Laws. Respondent has, to the best of Respondent's knowledge, complied with Oregon tax laws in the period prior to the submission of this bid, including:

a. All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318,

b. Any tax provisions imposed by a political subdivision of this state that applied to Respondent or its property, goods, services, operations, receipts, income, performance of or compensation for any work performed, and

c. Any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the foregoing tax laws or provisions.

The undersigned, by signature here, acknowledges, accepts, and certifies to the statements and certifications as stated above.

RESPONDENT

Authorized signature Respondent’s legal name

Name of authorized signer Address

Title

Date Federal Tax ID number

CONTACT INFORMATION FOR THIS SUBMISSION

Contact name

Telephone number

Email address

PART V – CRITERIA FOR EVALUATION OF REQUEST FOR PROPOSALS

Each proposal will be evaluated according to the following set of criteria. The scoring committee may use any material submitted in the proposal for any item in the evaluation process. The weight or degree of importance, associated with each criterion is printed on the right side of the form. For each criterion, a scale of values ranging from 0 to 10 is provided, where 0 reflects failure with respect to the criterion and 10 denotes excellence. Each item will be scored, and the value will be multiplied by the weight for the criterion. If this RFP receives a single response and the proposer passes or has passed the Management qualifications, Lane County staff will score the single application. If the application meets a minimum of 50% on the Program Qualifications questions, Lane County reserves the right to recommend award to the single proposer.

RFP#21311Radiology Program Support Services

Evaluation Criteria Poor/Unclear

This is low competency work. Response is unclear, incomplete, or inadequate.

Adequate/Acceptable

This is medium competency work. Sufficient responses, some areas may require clarification. A few minor components may be unclear.

Exceptional

This is high competency exemplary work. Response is logical and succinct, leaving reader with no further questions.

Radiology / X-Ray Program

PACS - Picture Archiving Communica�on System RIS - Radiology Informa�on System

Image Interpreta�on Dosimeters Maintenance / Repair

1) Previous experience in providing the ancillary Radiology services included in proposal

Weighted X2

Response is unclear, incomplete, or agency does not address experience providing proposed services.

1 2 3 4

Agency demonstrates that they have some experience providing services proposed.

5 6 7

Clearly and succinctly demonstrates a depth of experience providing services proposed and appears to be able to offer the services professionally and efficiently.

8 9 10

2) Relevant experience with FQHCs, public entities, or history working in the State of Oregon

No or very litle experience working with FQHCs, Public En��es, or other Oregon healthcare organiza�ons.

Adequate experience working with FQHCs, Public En��es, or other Oregon healthcare organiza�ons.

Extensive experience working with FQHCs, Public En��es, or other Oregon healthcare organiza�ons. and demonstrated extensive knowledge of challenges specific to the CHC.

3) Description of understanding and ability to meet regulatory requirements regarding the service(s) proposed

Weighted X2

Response does not clearly describe understanding of regulatory requirements and how compliance is met and demonstrated.

Adequate descrip�on and understanding of regulatory requirements and the ability to meet and demonstrate compliance.

Detailed, clear, and succinct descrip�on and understanding of regulatory requirements and the ability to meet and demonstrate compliance.

4) Detailed cost and fee schedule included, and does it seem reasonable?

Weighted X3

Insufficient descrip�on of cost or unreasonable pricing for services proposed.

Cost is clearly described and structured in a way that makes sense and can be applied to determine totals and seems reasonable.

Cost is clear, efficient, and priced compe��vely to offer CHC pa�ents high quality service at an affordable rate and clearly states how the CHC will be charged and what to an�cipate for annual budge�ng.

5) Single vendor efficiency? Benefit of having one vendor provide multiple services.

Benefit unclear or unrealis�c. Proposal does not address the benefit of having mul�ple services provided by a single vendor.

Sufficient explana�on of the benefits having mul�ple programs provided by a single vendor.

Detailed and realis�c explana�on of the benefits having mul�ple programs provided by a single vendor. The County will experience significant savings or increased efficiency as a result.

6) Timeline/Startup Timeline unclear or unrealis�c. Uncertain proposer can meet program needs for implementa�on.

Sufficient outline of a realis�c �meline for startup. Includes implementa�on plan and appears to be capable of mee�ng program needs for startup.

Detailed and realis�c �meline for startup including informa�on on staffing, training, and the ability to meet program needs for startup.

Total Score ____/100

Narrative Questions