RFP 212167790CK Addendum 1 04032026.pdf
PDF 169 KB Posted
- Solicitation number
- RFP-115190
- Issued by
- Richmond City, Virginia
About this file
This is Addendum 1 to Request for Proposals No. 212167790CK issued by Virginia Commonwealth University (VCU) for out-of-state recruitment services. The RFP seeks proposals from firms to provide admissions geodemographic services, including search mailing, electronic mail, calling campaigns, and video production to support recruitment and yield efforts with primary focus on out-of-state enrollment and secondary focus on in-state and transfer recruitment. The original proposal due date of April 3, 2026 has been extended to April 13, 2026 at 2:00 PM. Oral presentations with finalists are scheduled for May 4-8, 2026, followed by negotiations May 11-15, 2026, with anticipated contract award on May 31, 2026. Questions from prospective offerors were due March 20, 2026. The addendum does not specify the contract term or renewal options.
The budget for this project is not to exceed $460,000 per year, with historical spending on the existing contract ranging between approximately $395,000 and $460,000 annually. This is a re-bid of an existing contract currently held by Capture, LLC. VCU anticipates a single award and will permit the awarded firm to engage with other public agencies as a cooperative contract. The University uses Slate as its customer relationship management system and is open to digital media advertising in proposed strategies. Specific information regarding the volume of staffing requests, job categories, and enrollment funnel data is not currently available. International students are excluded from the scope of services, and no local preference applies to this procurement.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment F - HECVATv202.xlsx | XLSX spreadsheet | |
| Attachment E - VPAT2.3508--December2018 (1).doc | DOC document | |
| Attachment D - Data Protection Addendum (DPA).docx | DOCX document | |
| Attachment A - VCU Contractual Provisions - GENERAL.pdf | ||
| RFP 212167790CK - Out of State Recruitment Services.pdf | ||
| Revised Attachment C - Pricing.docx | DOCX document | |
| Attachment B - VCU Contractual Provisions - SPECIFIC.docx | DOCX document |
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RFP 212167790CK Addendum 1 Page 1 of 5
RFP - Addendum
DATE: April 2, 2026
ADDENDUM NO. 1 TO ALL OFFERORS:
Reference - Request for Proposals: RFP# 212167790CK
Commodity/Title: Out of State Recruitment Services
Issue Date: March 5, 2026
Proposal Due: April 3, 2026
A. The Proposal Due Date has been extended to Monday, April 13, 2026 at 2:00 PM. See revised timeline in Appendix A.
B. See revised Attachment C – Pricing.
C. Responses to Questions Received:
1. Please confirm if this is a new initiative or a re-bid of an existing contract?
VCU Response: This is a re-bid of an existing contract.
2. Please confirm the budget allocated for this project.
VCU Response: Not to exceed $460,000 per year.
3. If it is a re-bid, please share the names of the current service providers/incumbent vendors? Additionally, how many active resources are working under the previous contract?
VCU Response: The current provider is Capture, LLC.
4. Please provide the historical spending associated with this contract.
VCU Response: spending has ranged between approximately $395,000- $460,000.
RFP 212167790CK Addendum 1 Page 2 of 5
5. Are there any specific challenges, pain points or areas of concern that you are currently experiencing with the existing vendors?
VCU Response: None.
6. Please clarify the anticipated number of awards expected under this RFP.
VCU Response: Anticipated to be a single award.
7. Is there a local preference in connection with this RFP?
VCU Response: No local preference.
8. Please confirm the evaluation criteria and weighting (e.g., technical vs.
cost).
VCU Response: Please refer to the RFP document.
9. Will there be an opportunity for a virtual/on-presentation or negotiation meeting during the evaluation process?
VCU Response: Oral presentations are optional. If needed, we will have oral presentations with the finalists.
10. What is the expected timeline for award notification and contract execution?
VCU Response: Please refer to the RFP document. See revised timeline in Appendix A.
11. What is the anticipated volume of staffing requests (e.g., estimated number of requisitions per year)?
VCU Response: That could vary depending on the task.
12. Could you please provide details on the job categories, labor classifications or skill sets most requested?
VCU Response: Please refer to the RFP document.
13. Is there an employee conversion policy (i.e., can the department directly hire contractor staff after a defined period)?
VCU Response: None.
RFP 212167790CK Addendum 1 Page 3 of 5
14. Will timekeeping be handled through the department’s system or will vendors be required to provide a platform?
VCU Response: Timekeeping will be handled by the vendor.
15. In the event of a contract award, please clarify whether awarded vendors will be permitted to directly engage with individual departments/agencies for staffing requests or if all requirements will be routed through a centralized system?
VCU Response: This will be a cooperative contract. Awarded firms may engage with other public agencies and leverage this contract for future opportunities.
16. Can the University please confirm the approximate number of freshman prospective students included in the scope of services, including any expected volumes for leads, applicants, and/or offer holders that vendors should assume for pricing and resourcing purposes?
VCU Response: Information is not available at this time.
17. Can the University please confirm the approximate number of transfer student prospects included in the scope of services, including any expected annual volumes that vendors should assume for pricing and delivery planning?
VCU Response: Information not available at this time.
18. Can the University please advise whether international students are included within the scope of services for this RFP, and if so, the approximate percentage of the overall target population (freshman and/or transfer) that is international?
VCU Response: International students are not included within this scope of services.
19. What is your planned budget for this project?
VCU Response: $460,000 per year.
20. You mention the use of video, will that be produced in-house by VCU or should that be included in the proposal?
VCU Response: This should be included in your proposal.
RFP 212167790CK Addendum 1 Page 4 of 5
21. Can you please provide historical out of state and transfer enrollment funnel data from search purchase volumes through inquiry, application, admit, deposit, and enrollment for recent years?
VCU Response: Information is not available at this time.
22. What CRM does VCU admissions use?
VCU Response: Slate.
23. Is VCU open to digital media advertising being included in the proposed strategy?
VCU Response: Yes
NOTE: A signed acknowledgment of this addendum must be received by this office either prior to the proposal due date and hour or attached to your proposal. Signature of this addendum does not constitute your signature on the original proposal document.
The original proposal document must also be signed.
Name of Firm
Signature/Title
Date
RFP 212167790CK Addendum 1 Page 5 of 5
APPENDIX A
A. PROCUREMENT SCHEDULE OVERVIEW
1. Event/Milestone Snapshot (subject to change)
Event/Milestone Date/Date Range
Issue Date of RFP March 5, 2026
Questions Due Date March 20, 2026
Proposal Due Date April 13, 2026
Oral Presentations May 4, 2026 – May 8, 2026
Negotiations May 11, 2026 – May 15, 2026
Anticipated Agreement Award May 31, 2026
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