RFP 212027997.pdf

Request for Proposal

RFP No. 212027997

Hampton Climate Courage Collective For the

Flood Ready Neighborhoods Program

University System of New Hampshire

Issue Date: 09/18/2026

Table of Contents

1. RFP PURPOSE AND SCOPE OF WORK

1.1. Purpose

1.2. Scope of Work and Deliverables

Scope of Work

1.3. About the Project Partners and Location

The Town of Hampton The University System of New Hampshire Flood Ready Neighborhoods (FRN)

2. RFP PROCESS

2.1. Key Event Dates

2.2. General Instructions

2.3. Consultant Questions

2.4. Proposal Format

2.5. Addenda

2.6. RFP Opening

3. EVALUATION

3.1. Evaluation Committee

3.2. Evaluation Criteria

3.3. Public Records: Applicability of the New Hampshire Right to Know Law, RSA 91-A

3.4. Solicitation Results

4. ADDITIONAL INFORMATION

4.1. Term

4.2. Insurance Requirements

4.3. Agreement/University’s Standard Terms and Conditions

4.4. UNH’s Rights and Responsibilities

4.5. Consultant’s Rights and Responsibilities

4.6. Rights Afforded to Both Parties

4.7. Mediation

ISSUE DATE: 09/18/2026

RFP No. 212027997

RFP COORDINATOR: Brenda Bowers USNH Procurement Services Farnum Hall, 28 College Drive Concord, NH 03820 E-mail: Brenda.Bowers@usnh.edu

1. RFP PURPOSE AND SCOPE OF WORK

1.1. Purpose

The University System of New Hampshire (hereafter referred to as USNH or Owner) is requesting proposals from qualified firms on behalf of Flood Ready Neighborhoods (hereafter referred to as “FRN”) and the Town of Hampton, New Hampshire (hereafter referred to as the “Town”), is seeking a qualified Professional Consultant (hereafter referred to as the “Consultant”) to submit qualifications and a proposal to thoughtfully design and pilot the Climate Courage Collective (hereafter referred to as the “Collective”). The Collective will be a trauma-responsive support group that will meet regularly to help Hampton’s climate-vulnerable residents process grief, build connections with others, and work collaboratively to navigate the uncertainty and fear associated with climate change impacts on their properties and livelihoods. While the Collective may offer education, practical solutions, and connection to resources or technical assistance if it is appropriate, the goal of this group is not to solve problems; it is to face grief and to strengthen emotional resilience.

Following the receipt of Proposals, the Project Team will evaluate the submissions and select the Consultant that meets the Project Team’s objectives and budget. Emphasis will be placed on the Consultant’s experience and successful completion of similar work.

See the RFP Process section below for key event dates and submittal details.

1.2. Scope of Work and Deliverables

The Project Team is open to suggestions for this work that vary from the proposed tasks but still meet the goals established in Section I.

Scope of Work

Activity 1. Project launch

The Consultant will participate in a kick-off meeting with the project team members to get oriented to the project, project team, timeline, and set next steps. FRN staff will schedule the kick-off meeting, develop the agenda, and facilitate the meeting with support from the Consultant. Within one week of the kick-off meeting, the Consultant will produce a kick-off meeting summary and make any refinements to the project scope and timeline. Estimated timeline: December 2026.

mailto:Brenda.Bowers@usnh.edu

Activity 2. Information gathering

The Consultant will gather necessary information to inform the design of the Collective program. Information gathered will include research about best practices in literature, related program models applied in other places, and knowledge and perspectives from the project team, Hampton staff, and Hampton residents. Information gathered should include the Substance Abuse and Mental Health Services Administration (SAMHSA) Trauma- Informed Principles and programs that apply them. Project team and potential external partnership capacities should be included. The Consultant and the Project Team will discuss appropriate participation incentives (e.g., gift cards, stipends, etc.) for residents involved in information gathering. The Consultant will produce a summary of findings and present them to the project team. Estimated timeline: December 2026 – February 2027.

Activity 3. Program Design

The Consultant will develop a proposed program design for the Collective. The proposed program should be based on SAMHSA’s trauma-informed best practices. It should include but not be limited to recommendations for who should host the program, location, format, facilitators, participants, and types of activities. The program design should include a plan for sustainable execution given existing capacities and/or opportunities and could include multiple options based in different types of capacities (e.g., existing resources, grant-funded, external partnership, etc.). The Consultant will present the draft Collective program design to the project team for feedback. The Consultant will incorporate feedback and finalize the Collective program design. Estimated timeline: February-April 2027.

Activity 4. Initial Implementation

The Consultant will work with the project team to launch the Collective and support the first gathering/event.

Alternatively, if the project team determines that additional partnerships are needed prior to piloting the Collective, the Consultant will support effort to establish the Collective infrastructure needed for a launch later in 2027. Estimated timeline: May-June 2027.

Expected Deliverables

• Kick-off meeting summary (Activity 1)

• Summary of findings from information gathering phase (Activity 2)

• Draft and final Collective Program Design (Activity 3)

• Collective launched with first event completed or alternative implementation steps taken as agreed to by project team (Activity 4)

Funding Credit

All final work products and outreach materials shall include the NOAA, NHDES and NHCP logos and shall state that "This project was funded, in part, by NOAA's Office for Coastal Management under the Coastal Zone Management Act in conjunction with the New Hampshire Department of Environmental Services Coastal Program."

Standard Terms and Conditions of the University of New Hampshire; State of New Hampshire; Department of Commerce Financial Assistance Standard Terms and Conditions, including applicable provisions of the OMB Uniform Guidance (2 C.F.R. Part 200), and all associated Terms and Conditions Dated October 1, 2024 (www.commerce.gov/sites/default/files/2024- 09/Department%20of%20Commerce%20Federal%20Financial%20Assistance%20Manual%202024-vF.pdf). See 2 https://www.samhsa.gov/mental-health/trauma-violence/trauma-informed-approaches-programs https://www.samhsa.gov/mental-health/trauma-violence/trauma-informed-approaches-programs

C.F.R. 200.101(b)(1) (Applicability), which described the applicability of 2 C.F.R. Part 200 to various types of Federal awards and 200.331-333 (Subrecipient monitoring and management).

ADA Compliance

All final work products must meet the applicable Americans with Disabilities Act (ADA) Title II Regulations to the extent practicable and shall be guided by best practices outlined in the Revised Section 508 Standards of the Rehabilitation Act and the Web Content Accessibility Guidelines (WCAG). At minimum, final work products shall include sans-serif fonts, underlined and descriptive text links, color best practices, captions for audio and video content, headers in tables, images with alt text, gender-neutral text, and consideration of the Plain Writing Act.

Examples of final work products and outreach materials include, but are not limited to, project reports, press releases, newsletter articles, websites, videos and signage.

Generative AI Policy

Generative AI (GenAI), or artificial intelligence systems use is acceptable for notetaking, transcripts and editing.

For other uses not defined here, such as a creative process to add value to the project, please seek approval from the project team for use. Draft and final products (including responses to this RFP) that are clearly GenAI and/or don’t meet the standards and quality of expected work will not be accepted.

Consultant Qualifications and Approach

The project team is seeking the support of a Consultant or Consultant Team:

• That is prepared to treat project partners with a high level of attentiveness, client service, and dedication.

• That will offer reasonable pricing and delivery of high-quality services.

• With experience designing community-based programs, facilitated dialogue, or other approaches that build connection, social capital, and community resilience;

• With knowledge of the emotional and social dimensions of climate change, environmental change, grief, loss, uncertainty, and community transition;

• Who understands principles and practices for creating inclusive, supportive, and thoughtfully facilitated spaces for difficult conversations;

• Who can help translate these concepts into a practical framework that clearly defines the purpose, structure, facilitation approach, participant experience, and boundaries of the Climate Courage Collective;

• With experience engaging community members and other stakeholders to inform program design and ensure that an approach responds to local needs and context;

• Who can identify considerations for facilitator selection and training, participant support, accessibility, group agreements, and appropriate connections to additional resources;

• Who can help the project team think through how the Collective complements, rather than duplicates, existing municipal and regional climate adaptation, community resilience, and support resources;

• Who is a clear and thoughtful communicator and can synthesize research, community input, and promising practices into practical recommendations and tools that the project team can use to launch the program; and

• Who is comfortable working collaboratively and iteratively with Town staff and project partners to develop and refine the program.

Experience with coastal communities, sea level rise, climate adaptation, community resilience, or New Hampshire communities is a plus but not required.

Relevant professional backgrounds may include community facilitation and engagement, social work, counseling, public health, conflict transformation, environmental education, climate adaptation, community resilience, or related fields. Equivalent professional and community-based experience is welcomed.

Existing Information and Resources

• Program details – The project team has developed preliminary program details for the Climate Courage Collective, including program name, goal and mission statement, and public-facing description. These preliminary details establish the program's intent to strengthen community social capital and emotional resilience in response to coastal hazards and will serve as the foundation for the selected Consultant's work. The Consultant is welcome to propose alterations to any of the preliminary details.

• SAMHSA's Trauma-Informed Approach Framework - Program design to date has been guided by SAMHSA's six principles of a trauma-informed approach (safety; trustworthiness and transparency; peer support; collaboration and mutuality; empowerment, voice, and choice; and cultural, historical, and gender considerations). Project team members have completed an initial mapping of these principles against the Collective's goals to inform program structure.

• Pinetree Institute Training - Project team members participated in Pinetree Institute training related to trauma-informed community engagement, which directly shaped the program's design values and safety considerations.

• NH Healthy Climate - The project team has consulted with NH Healthy Climate on program design and framing.

• Peer Program Consultation - The project team has been building a network of practitioners and professionals in related fields and can share helpful resources and connections with the selected Consultant if needed/as appropriate.

• Comparable Program Reference - The Town of Exeter, NH's Men's Group offers a relevant local model for facilitated peer support programming.

1.3. About the Project Partners and Location

The Town of Hampton

Town of Hampton staff (Ben Ritt, Coastal Resilience Coordinator, and Brianna Hagan, Conservation Coordinator) represent the Town’s commitment to providing outreach, education, and access to resources such as the Climate Courage Collective for residents impacted by coastal hazards. Town staff will participate actively in this project, including providing input at the program kick-off, providing ideas, perspectives, and making connections during the information gathering phase, reviewing draft program design, and supporting program launch as appropriate. Town staff can also support marketing/advertising the program to potential residents or other participants.

The Town of Hampton is situated within New Hampshire’s Seacoast region near the intersection of Interstate 95 and NH route 101 and the Atlantic Ocean. Hampton is bordered by North Hampton from the north, Hampton Falls from the southwest, Seabrook from the South, and Exeter from the northwest. Encompassing 9,073 acres (approximately 14 square miles) in Rockingham County, Hampton contains roughly five miles of Atlantic Ocean coastline, over 1,500 acres of salt marsh, and the notable coastal attractions of Hampton Beach State Park and Hampton Harbor (Hampton Natural Resource Inventory, 2024).

As a small coastal community, Hampton is fortunate to boast sandy shores, a working harbor, an outdoor arena for all-types of recreational activities, a backdrop for booming businesses and a year-round place to call home for over 16,000 people with the population soaring to well over 100,000 during the summer months. Hampton is also home to the second largest estuary in New Hampshire (the Hampton-Seabrook Estuary), and the health and vitality of the estuary is essential for tourism, fishing, and critical ecosystem services such as flood protection.

Due to more frequent and impactful flooding events, combined with sea level rise, the community is facing challenges that no longer allow it to simply co- exist with their surroundings.

Hampton is increasingly experiencing the impacts of climate change, including sea level rise, more frequent flooding, coastal storms, and erosion. These hazards affect daily life (trash pick-up, mail delivery), threaten public infrastructure and private property, and undermine residents’ sense of safety and security. FRN (Flood Ready Neighborhoods) and the Town aim to respond to and prepare for increasing coastal hazards with a variety of projects, resources, system changes, and through continued dialogue with the public. In some scenarios, responding to the full breadth of impacts of coastal hazards will fall outside of Hampton's technical capacity as a municipality. The result is that the emotional and social dimensions of climate change are less often addressed.

Many Hampton residents are facing difficult and uncertain questions about their homes, neighborhoods, and future. The Climate Courage Collective will address this need by creating a trauma-responsive space where residents can share their experiences, process feelings of fear and grief, and build connections and community with others navigating similar challenges.

The University System of New Hampshire

UNH will serve as the funding institution on this contract. The administrative project coordinator is Anne Cox.

The UNH is the largest provider of postsecondary education in the Granite State. With approximately 32,000 enrolled students annually and more than 90,000 alumni living in state, the institutions of the University System

- the University of New Hampshire - Durham, the University of New Hampshire School of Law, the University of New Hampshire at Manchester, Plymouth State University, and Keene State College - have a direct impact on hundreds of thousands of New Hampshire citizens every year.

In concert with our commitment to teaching, our community outreach and service programs expand knowledge and have a positive impact on the state, and our research efforts add insight and understanding to subjects as varied as air quality, economic development, family health, teacher training, and ocean mapping.

Flood Ready Neighborhoods (FRN)

Flood Ready Neighborhoods provides direct support and services to neighborhoods experiencing impacts from coastal and stormwater flooding and erosion. Programming in each participating neighborhood is responsive to residents' local knowledge, shared assets, social networks, and resilience priorities. This community-centered approach to technical assistance ultimately seeks to ensure residents have the resources and agency for well-being now and in the future. Flood Ready Neighborhoods works in conjunction with municipalities like the Town of Hampton to ensure residents have the resources and agency for well-being now and in the future. FRN-affiliated staff supporting this project include Kirsten Howard (NHDES Coastal Program), Anne Cox (Piscataqua Region Estuaries Partnership), Sara McNamara-Gagnon (Seabrook Hamptons Estuary Alliance and Rockingham County Conservation District). These staff will provide the Consultant with scheduling and facilitation support, input during the project kick-off and information gathering phases, connections to other partners and residents, review of draft program design, and capacity to support the program launch and/or other partnership development.

Funding for this project is provided, in part, by the National Oceanic and Atmospheric Administration’s Office for Coastal Management under the Coastal Zone Management Act in conjunction with the New Hampshire Department of Environmental Services Coastal Program and the University of New Hampshire.

2. RFP PROCESS

2.1. Key Event Dates

The project team reserves the right to amend this schedule as it deems necessary. The key dates for the RFP process are currently as follows:

Key Milestones Dates Comments

Solicitation Release 09/18/26

Deadline for Consultant Questions 10/02/26 @ 12:00pm EDT

Response to Questions 10/07/26

Submittals Due 10/16/26 @ 12:00pm EDT

Interviews/Oral Presentations 10/29/26 – 11/4/26 If requested

2.2. General Instructions

• In order to participate in the Sourcing Event, suppliers must create an account and login credentials. Successful proposal teams will be invited to provide full company and tax profile information in order to complete the registration process, using the login credentials previously established.

• Questions and answers will be submitted on the Q&A Board under Tools. It is the Consultant’s responsibility to ensure that the entire solicitation package and links are reviewed prior to submittal of a response.

• Oral information provided by the evaluation committee or any other USNH personnel will not alter or change this solicitation. Changes to the solicitation will be documented by addendum.

• Revisions, Amendments, and Cancellation: The owner may extend the deadline date for submissions if, in the owner’s opinion, any revisions or amendments to this solicitation make this necessary. The owner may also cancel this solicitation, in whole or in part, or reject all submissions when this action is deemed to be in the best interest of the owner.

• Submission packages shall include all required information and documents or will be considered non-conforming and subject to disqualification.

• Submission packages should be prepared simply and economically, providing a straightforward, concise description of the respondent’s ability to fulfill the requirements of this solicitation.

• Submission documents should be uploaded as a single document in pdf format unless otherwise indicated.

• Responses shall be transmitted electronically through UShopNH. The Event will close automatically at the due date and time. Each respondent is solely responsible for the timely submission of its response. Late submittals will not be accepted. Responses submitted by any other method will not be accepted.

• Responses are not final upon completion of the fields and uploading documents. In order to finalize the response, it is critical for the respondent to Review and Submit the proposal or it will not be available in UShopNH for owner consideration.

• Each submission will be reviewed to determine its completeness prior to actual evaluation.

Failure to provide or adequately address all categories of information requested, may result in rejection of the Consultant’s response.

• The owner reserves the right to accept or reject any or all submissions received as a result of this solicitation, to waive minor irregularities, or to negotiate with any respondent, in any manner necessary, to serve the best interests of the owner.

• USNH reserves the right to request clarification of any aspect of materials received or to request further information as might be required to adequately evaluate credentials and qualifications.

• Any costs incurred by the respondent in preparing and submitting a response to this solicitation will be the sole responsibility of the respondent and will not be reimbursed by the owner.

• USNH considers all terms and conditions, and insurance requirements, to be accepted unconditionally by a Consultant unless written exceptions are made to specific clauses of this solicitation when submitting a response. Such exceptions may, however, be used as a basis for rejection of a response.

• For technical issues, contact JAGGAER Supplier Support at 1-800-233-1121 and select option 2.

2.3. Consultant Questions

Questions and inquiries concerning this solicitation shall be submitted through the UShopNH Event Q&A Board. Oral questions or responses will not be recognized as confirmed information.

2.4. Proposal Format

Proposals should not exceed eight (8) pages. Proposals should include:

• Cover Sheet. Clearly identify the Consultant submitting the response.

• Executive Summary. (i.e., cover letter) signed by an authorized officer (no more than one page).

• Staffing & Organization. A description of the person or people who would be involved and their specific qualifications, skills, and experience. Please indicate an estimated number of hours that would be dedicated to this work, and include at least one resume for the project lead. Resumes are not included in the proposal page count.

• Project schedule. The Consultant will provide a detailed project schedule and narrative. See Section 1.2 Scope of Work and Deliverables for estimated timeframes associated with each major project activity. The project schedule should show sub-tasks associated with major project activities laid out in a Gantt chart that identifies the duration, activity interdependencies, activity start and completion dates, and key project milestones. A schedule narrative should be included and describe the proposed phasing and workflow. Contingent upon successful negotiation and contract approval, the project is expected to start in December 2026. The completion date for the proposed scope of work is June 30, 2027.

• Proposed Project Budget – The Consultant will provide a proposed project budget and budget narrative, not to exceed $15,000 with a 10% cap on indirect expenses. The proposed budget should itemize the cost of performing the work at the activity level. This will include providing estimated hours for each activity for each person/role as well as the hourly rates for each person/role. The budget should show sub-contractual fees and any associated markup, as well as participation incentives for community participants in Activity 2: Information Gathering (e.g., survey and interview compensation), travel, and other supplies.

• Appendix A – General Response Workbook Complete in its entirety. NOTE: The Respondent certifies that it is empowered to use the names of references it provides and agrees that the USNH may contact these references.

Only information received in response to this RFP will be evaluated. Reference to information previously submitted to the University will not be considered. Failure to respond in full can be reason for rejecting the proposal in whole or in part at the discretion of the University.

In submitting a proposal, Consultant agrees that the proposal remains valid for one hundred eighty (180) calendar days after the closing date of submission of proposals and may be extended beyond that time by mutual agreement.

Strict compliance with this proposal format is essential to facilitate the evaluation process. Accordingly, USNH reserves the right to reject any proposal which is either incomplete or does not conform to these instructions.

2.5. Addenda

All addenda will be posted in UShopNH under Buyer Attachments. It is the responsibility of the Consultant to check UShopNH prior to the due date to verify receipt of all information and required documentation.

2.6. RFP Opening

RFP responses will be opened by USNH Procurement Services at the time and date indicated. Any proposal may be withdrawn prior to the time established for the opening of proposals by withdrawing through UShopNH.

The Owner will not accept any written requests to withdraw. Any proposal withdrawn during the proposal acceptance period shall result in forfeiture of the respective Consultant’s proposal security.

3. EVALUATION

3.1. Evaluation Committee

The evaluation committee expressly reserves the right to reject any and all proposals without penalty, to waive all technicalities and irregularities and deviations of proposals from this request for proposal, to decide whether a proposal does or does not substantially comply with the requirements of this request for proposal, to be the final judge as to which is the best overall proposal, and to award a contract to the Consultant whose proposal it considers to be in the best interest to USNH.

In the event that a contract acceptable to the committee cannot be executed with the top Consultant, the committee may eliminate that Consultant from further consideration. The committee may then proceed to conduct negotiations and planning sessions with the Consultant next preferred among the Consultants who have not been eliminated. Such processes will be continued until either an acceptable contract is executed, or all proposals have been eliminated.

USNH reserves the right to negotiate simultaneously with more than one Consultant.

3.2. Evaluation Criteria

Consultants will be ranked based on: (A) Responsiveness to Proposal Requirements; (B) Relevant Experience and Qualifications; (C) Previous Related Work and References; (D) Strength of Proposed Scope of Work; and (E) Project Schedule and Budget. Rankings will be based on the following evaluation criteria and weightings:

A. Responsiveness to Proposal Requirements (10%)

• The review team will rate the responsiveness of the applicant’s proposal, evaluating whether all required components of the proposal are included and whether the proposal is easy to review.

B. Relevant Experience and Qualifications (30%)

• The review team will rate the applicant, or team of applicants, on their relevant experience and knowledge.

C. Previous Related Work and References (10%)

• The review team will evaluate references who can speak to the applicant’s previous experience, as well as examples of similar projects completed by the applicant.

D. Strength of Proposed Scope of Work (35%)

• The review team will rate the applicant on their approach, including the process and tasks proposed to complete the project activities as well as the integration of their experience and knowledge in the proposed scope of work.

E. Project Schedule and Budget (15%)

• The review team will rate the applicant’s project schedule and budget. Selection will not be determined by lowest cost; instead the review team will evaluate if the project schedule and budget are both realistic and appropriate.

After scoring the proposals, the review team may choose Consultants to participate in interviews. Interviews will be held during the week of October 14, 2026, and conducted remotely via an online meeting platform. The review team will then rank the interview candidates based on a structured review of proposals and interviews.

The review team will notify the highest-ranked Consultant that UNH intends to engage in contract negotiation.

UNH will negotiate with the highest-ranked Consultant to determine final project scope and cost based on fair and reasonable compensation for the services required. Negotiations may entail eliminating, amending or adding activities, and therefore a detailed schedule and budget that propose discrete segments of work will be favored. UNH and the Consultant will determine the most effective means of completing the project tasks given the budget, workflow and staffing conditions during final contract negotiations.

If no agreement is reached on scope of services and price, UNH will terminate negotiations and begin negotiations with the next-highest ranked Consultant until a contract has been successfully negotiated.

3.3. Public Records: Applicability of the New Hampshire Right to Know Law, RSA 91-A

• Subject to the provisions of the New Hampshire Right to Know Law, RSA 91-A, prior to the issuance of an award the evaluation committee shall treat all proposals received as confidential. After the issuance of an award all proposals shall be public records. If no award is issued and the solicitation is cancelled without intention of reissuance, all proposals shall be public at the time of cancellation.

If no award is issued and USNH intends to reissue the solicitation, all proposals shall be confidential until the award is issued, or the subsequent solicitation is cancelled without intention of reissuance.

• Also subject to the provisions of the New Hampshire Right to Know Law, RSA 91-A, the working papers and any other records of the discussions or deliberations of the evaluation committee or any of its members shall be treated as confidential and entitled to either or both of the specific exemptions from public access provided for in RSA 91-A:5, VIII and IX.

• If the Consultant considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are “confidential.” Use of any other term or method, such as stating that a document or portion thereof is “proprietary”, “not for public use”, or “for client’s use only”, is not acceptable. In addition, the Consultant shall provide a letter which specifically states why and under what legal authority each redaction has been made. Submissions which do not conform to these instructions may be rejected as not conforming to the requirements of the proposal. USNH will generally assume that a proposal submitted without an additional redacted copy contains no information which the Consultant deems confidential. Applying labels to documents such as “confidential” may not keep them from becoming public records as described in the preceding paragraphs or otherwise affect the application and operation of the New Hampshire Right to Know Law, RSA 91-A.

USNH shall have no obligation to maintain the confidentiality of any portion of a proposal or related material, which is not marked in accordance with the foregoing provisions. It is specifically understood and agreed that the Consultant waives any claim of confidentiality as to any portion of a response to this RFB or RFP that is not marked as indicated above.

3.4. Solicitation Results

Respondents list or proposal summary are available on the USNH Procurement Services web page: Bid Results.

Time frame may vary depending on the complexity and number of responses. Participants in the solicitation will also be able to track the status of the solicitation in UShopNH.

4. ADDITIONAL INFORMATION

4.1. Term

It is USNH’s intent that any contract resulting from this solicitation will begin as soon as possible following Consultant selection and successful contract negotiation and end on June 30, 2027. Contract extensions will not be possible.

4.2. Insurance Requirements

USNH insurance requirements are available on the USNH Procurement Services web page under Other Forms:

USNH Insurance Requirements Within ten (10) business days after the Owner delivers a Notice of Acceptance, Agreement or Purchase Order, or prior to beginning work on campus, whichever is sooner, the successful Consultant shall deliver to the Owner the Certificate of Insurance as specified in the USNH Insurance Requirements.

4.3. Agreement/University’s Standard Terms and Conditions

• The selected Consultant will be required to comply with applicable federal, state, and USNH requirements, including applicable provisions of 2 CFR Part 200, NOAA award terms and conditions, and USNH procurement policies and procedures.

• Appendix C – USNH Agreement for Services shall be used upon award. Please review and provide your Consultant’s redlines to the agreement template for our consideration.

• Terms and conditions are available on the USNH Procurement Services web page: USNH Terms and Conditions. Supplier understands that payments under any resulting Agreement may be subject to the withholding requirements of Section 3402(t) of the Internal Revenue Code.

• Termination for Cause and Convenience: The agreement shall include applicable termination provisions required under 2 CFR Part 200, Appendix II, including termination for cause and termination for convenience.

• Debarment and Suspension: The Consultant represents that it is not suspended, debarred, or otherwise excluded from participation in federal awards. The Consultant shall notify USNH promptly if its eligibility status changes during the term of this agreement.

• Records and Audit: The Consultant shall maintain records supporting the services performed and costs incurred under this agreement and shall provide such records to USNH as reasonably required for contract administration, federal compliance, audit, or monitoring purposes, subject to applicable law and confidentiality requirements.

http://www.unh.edu/purchasing/bid-results.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html

4.4. UNH’s Rights and Responsibilities

USNH reserves the right to audit those financial records of the Consultant, which pertain to the contract.

USNH reserves the right not to enter into a contract if, after reviewing all responses received, it is determined such a contract would not be in the best interest of USNH.

USNH intends to meet contractual obligations and to treat all Consultants fairly.

USNH reserves the right to extend contracts for supplies to all USNH institutions.

4.5. Consultant’s Rights and Responsibilities

The Consultant agrees to maintain records arising from the operation of this contract for a period of three (3) from submission of the applicable final or annual financial report termination or expiration date. The Supplier agrees to provide access to its accounting information pertaining to this USNH contract in the event an audit is requested.

The Consultant will be responsible for purchasing merchandise and services and executing contracts in its own name and at its own cost and expense and on its own credit.

4.6. Rights Afforded to Both Parties

Awarded Consultant shall indemnify and hold harmless the USNH and its affiliates, trustees, officers, directors, employees and agents from and against any and all liabilities, claims, damages, awards, judgments, costs and expenses (including reasonable attorneys’ fees) arising out of its negligent acts or omissions of the negligent acts or omissions of its employees, agents, s or affiliates. This section shall survive termination of the contract.

If, because of riots, war, pandemic, public emergency or calamity, fire, earthquake, Acts of God, government restriction, labor disturbance or strike, or any cause beyond the Owner’s reasonable control, the business operations at the University System of New Hampshire shall be interrupted or stopped, performance of this contract, with the exception of moneys already due and owing shall be suspended and excused to the extent commensurate with such interfering occurrence, and the expiration date of the contract may be extended for a period of time equal to the time that such default in performance is excused.

The contract shall be governed by and construed in accordance with the laws of the State of New Hampshire. In the event any provision of these terms and conditions shall be declared illegal or unenforceable by a competent court within this jurisdiction the remaining provisions shall remain in full force and effect. Any litigation related to this agreement will be brought and maintained in courts within the State of New Hampshire.

Neither party may assign this contract without the written consent of the other party; and any assignment attempted without such consent shall give the other party the immediate right to cancel this contract except that the Consultant may assign this contract with the consent of Owner to any subsidiary or affiliate of the Consultant or any corporation into which the Consultant or its successor may be merged, converted or consolidated, or which may otherwise succeed to substantially all of its assets; but the Consultant shall during the term hereof remain liable for its obligation hereunder.

4.7. Mediation

In the event the parties are unable to resolve a dispute, controversy or claim arising under this agreement, then either party may give written notice to the other party of its intention to mediate. Any dispute arising under this Agreement may be settled by mediation in the State of New Hampshire in accord with such procedures as may be acceptable to the parties.

If the dispute has not been resolved through mediation within thirty (30) days after the written notice beginning the mediation process (or a longer period, if the parties agree to extend the mediation), the mediation shall terminate and the parties shall be free to litigate the matter.

In the event of any mediation or litigation arising under this Agreement, each party shall be responsible for its own costs and expenses arising therefrom, including any and all attorney’s fees. Neither party shall seek reimbursement from the other party.