PORTAGE PUBLIC SCHOOLS

RFP# 20475 WOODLAND ELEMENTARY SCHOOL VIDEO SURVEILLANCE SYSTEM

PROJECT MANUAL

JUNE 1, 2026

Portage Public Schools

8107 Mustang Drive Portage, MI 49002

(269)323-5000

TABLE OF CONTENTS

BIDDING REQUIREMENTS

ADVERTISEMENTS FOR BIDS

INSTRUCTIONS TO BIDDERS

BID RESPONSE FORM

CERTIFICATE OF LEGAL STATUS OF BIDDER, IRAN ECONOMIC SANCTIONS ACT CERTIFICATION, FAMILIAL

DISCLOSURE STATEMENT

SPECIFICATIONS

SECTION 28 1000 - COMMUNICATIONS OVERVIEW

PART 1 - GENERAL

PART 2 - PRODUCTS

PART 3 - EXECUTION

SECTION 28 3600 – SECURITY RECORDING

PART 1 - GENERAL

PART 2 - PRODUCTS

PART 3 - EXECUTION

SECTION 28 3700 – SECURITY CAMERAS

PART 1 - GENERAL

PART 2 - PRODUCTS

PART 3 - EXECUTION

SECTION 28 7200 – TECHNOLOGY SUBMITTALS

PART 1 - GENERAL

PART 2 - PRE-INSTALLATION SUBMITTALS

PART 3 - AS-BUILT DOCUMENTATION

SECTION 28 7600 – TECHNOLOGY LABELING

PART 1 - GENERAL

PART 2 - PRODUCTS

PART 3 - EXECUTION

SECTION 28 7700 – TECHNOLOGY TESTING

PART 1 - GENERAL

PART 2 - PRODUCTS

PART 3 - EXECUTION

SECTION 28 7800 – TECHNOLOGY WARRANTY

PART 1 - GENERAL

PART 2 - PRODUCTS

PART 3 - EXECUTION

Portage Public Schools - RFP 20475 Woodland Elementary School Video Surveillance System Page 1 of 37 Response Due Date: 6/15/2026 2:00 PM

ADVERTISEMENT FOR BIDS

BID PROPOSAL - RFP #20475

WOODLAND ELEMENTARY SCHOOL VIDEO SURVEILLANCE SYSTEM

Portage Public Schools will receive sealed bids for the Woodland Elementary School Video Surveillance System project until 2:00 PM local time on Monday, June 15, 2026, at the Portage Public Schools Administration Building, 8107 Mustang Drive, Portage, Michigan 49002.

Bids may be mailed or delivered in person to this location or brought directly to the bid opening and submitted to a District representative. Bids received after this time will not be considered or accepted.

BID OPENING

All bids received by the stated deadline will be publicly opened and read aloud at 2:00 PM local time, Monday, June 15, 2026, at the Portage Public Schools Administration Building, 8107 Mustang Dr., Portage, MI 49002. Interested parties are welcome to attend.

BID SUBMISSION

Mailed bids shall be addressed to:

Kristina Lafferty Purchasing Department - Project No. 20475 Portage Public Schools Administration Building 8107 Mustang Drive Portage, MI 49002

Faxed, emailed, or late bids will not be accepted.

In accordance with Section 1267 of the Revised School Code, each bid shall be accompanied by a sworn and notarized Familial Disclosure Statement disclosing any familial relationship between the bidder (including any employee of the bidder) and any member of the District’s Board of Education or the Superintendent.

BID DOCUMENTS

The Bidding Documents may be examined at the following locations:

• Portage Public Schools Website: https://www.portageps.org/page/bids-proposals

• SIGMA Vendor Self Service (VSS)

BIDDER QUALIFICATIONS

Bidders must meet the following minimum qualifications:

• Bidders must be fully licensed and insured.

• Bidders must be fully authorized by the manufacturer being proposed to install and configure the equipment.

• Shall have technicians that are fully certified to install and configure the equipment being provided as part of the bid.

BID SECURITY - BID BONDS

Each bid shall be accompanied by bid security in an amount not less than five percent (5%) of the total bid amount, in the form of a bid bond or certified check.The successful bidder will be required to furnish Performance and Labor & Material Payment Bonds for any contract exceeding $50,000. Bonds shall be issued by a surety company rated A - or better and shall be in an amount equal to 100% of the contract price. The cost of all required bonds shall be included in the b

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PORTAGE PUBLIC SCHOOLS

REQUEST FOR PROPOSALS (RFP)

RFP #20475

Project Title: Woodland Elementary School Video Surveillance System

RFP ISSUE DATE: 6/1/2026

PROPOSAL DUE DATE: 6/15/2026

SUBMISSION INFORMATION

You must submit two (2) hard copies (one clearly marked “ORIGINAL”) and one (1) electronic copy in PDF format on a USB drive. Faxed or emailed submissions will not be accepted. Proposals must be received no later than 2:00 PM ET on Monday, June 15, 2026. Late submissions will not be considered.

Kristina Lafferty Purchasing Department – Project No. 20475 Portage Public Schools Administration Building 8107 Mustang Drive Portage, MI 49002

The following forms must be completed and included with your proposal submission:

● Familial Disclosure Statement (Notarized)

● Iran Economic Sanctions Act Certification

● Legal Status of Bidder Form

Note: Proposals that do not include all required forms will be considered non-responsive and may be rejected.

INQUIRIES

All questions shall be submitted to the Owner no later than 6/12/2026 at 2:00 PM ET. All questions must be submitted via email to both of the following contacts:

ADDENDA

Any addenda issued for this RFP will be posted on the District’s website at: www.portageps.org under “Bids & Proposals”

PROPOSAL OVERVIEW

You are invited to submit a proposal for this equipment and/or service. Specifications, terms, conditions and instructions for submitting proposals are contained herein. This Request for Proposal, including all attachments and addenda, when properly executed by the successful proposer and accepted by the District, shall constitute the contract between the District and the successful proposer.

All proposers shall complete and return the Proposal and Award page(s) and submit all information requested herein in order for a proposal to be responsive. Failure to do so may result in the proposal being rejected as non-responsive. The proposal document shall be returned in its entirety, in a properly identified and sealed envelope to the Purchasing Department at the above address.

Woodland Elementary School Video Surveillance System Page 3 of 37 Response Due Date: 6/15/2026 2:00 PM

Steve Van Dyke Data Center Specialist Phone: (269) 323-5106 Email: svandyke@portageps.org

Kristina Lafferty Purchasing Specialist Phone: (269) 323-5181 Email: klafferty@portageps.org

INSTRUCTIONS TO PROPOSERS

1. EXAMINATION OF PROPOSAL DOCUMENT‐Before submitting a proposal, proposers shall carefully examine the specifications and shall fully inform themselves as to all existing conditions and limitations. The proposer shall indicate in the proposal the sum to cover the cost of all items included on the proposal form.

2. PREPARATION OF PROPOSAL‐The proposal shall be legibly prepared in ink or typed. The proposal shall be legally signed and the complete address of the proposer given thereon. All proposals shall be tightly sealed and plainly marked SEALED PROPOSAL and identified by project name, bid opening date and time. Proposals opened in error due to improper identification will be documented and resealed. The Purchasing Department will maintain and guarantee confidentiality of the contents until the specified opening date and time. Facsimile and/or emailed bids will not be accepted.

3. LATE PROPOSALS‐Any proposal received after the exact time specified for receipt will not be considered.

(Note: The District reserves the right to consider bids that have been determined by the District to be received late due to mishandling by the District, or circumstances beyond the control of the proposer, after receipt of the proposal and before an award has been made.)

4. ADDITIONAL CHARGES - No additional charges, other than those listed on the price breakdown sheets, shall be made. Prices quoted will include verification/coordination of order and all costs for shipping and insurance costs.

5. DISCOUNTS - List any discounts that may be applicable from programs such as MiDEAL, US Commodities, etc. Note the District will apply for eRate funding where appropriate. Awarded proposers are expected to participate in eRate funding.

6. FEDERAL OR STATE SALES, EXCISE, OR USE TAXES - Portage Public Schools is tax-exempt. Do not include

Federal, State, or Local taxes in your bid price except as related to enhancements to real property.

7. ACCEPTANCE OF PROPOSALS - Portage Public Schools reserves the right to accept or reject any or all bids, either in whole or in part; to award contract to other than low bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interest of Portage Public Schools.

1. RFP REQUIREMENTS

1.1. INTRODUCTION

A. Portage Public Schools invites qualified Contractors to provide proposals for a video security system at the new Woodland Elementary School. This work includes:

a. Base Bid

i. The base bid is the cost for the installation of all the video security cameras and patch cables including all equipment, labor, installation, configuration and testing.

1. The Owner uses Milestone XProtect Expert Edition.

ii. Provide all required licensing. The Owner will install all licenses and software on

District servers.

1. The SLC for Portage Public Schools is M01-C02-232-01-6C4BC.

iii. Unit pricing by camera type is requested. The unit cost shall include any travel, equipment labor, overhead and tax required for the purchase and installation of the product or service.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, tariffs, and all other items necessary for the proper execution and completion of the Work.

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C. Portage Public Schools expects to issue a single purchase order for this RFP the week of July 20, 2026.

1.2. DUE DATES

A. Bids are due 6/15/2026 at 2:00 PM ET.

Kristina Lafferty Purchasing Department – Project No. 20475 Portage Public Schools Administration Building 8107 Mustang Drive Portage, MI 49002

1.3. BUILDING SITES

A. Work to be completed as part of this bid will be done at the sites as detailed in the drawings and specifications:

B. Access to the sites shall be from 7:00 AM to 5:00 PM Monday through Friday.

a. Arrangements can be made for additional time on site during each day as scheduled with the

Owner and the construction manager

b. The building is under construction; work must be coordinated with the Construction Manager.

c. The site location is:

i. Woodland Elementary School 1401 Woodland Drive Portage, MI 49024

1.4. OWNER’S RIGHTS

A. The Owner reserves the right to waive any formalities to bid, to reject any or all bids and to accept the bid that is most favorable to the Owner.

B. The Owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

C. Bidder recognizes that the Owner is subject to the Freedom of Information Act. Per formal request the Owner will make bid documents available for public review following contract with a successful bidder.

1.5. BID RESPONSE FORMAT

A. The Owner requires that all responses include the information listed below.

B. All bid responses shall include two (2) hard copies (one clearly marked “ORIGINAL”) and one (1) electronic copy in PDF format on a USB drive.

C. Bid responses shall be provided in the following format with section dividers.

a. Bid Form –See Bid Documents

b. Description of the bidder’s company

c. Description of the bidder’s response and the services they will provide.

i. Include information about any manufacturer required ongoing maintenance costs for software or hardware or upgrades.

d. Spreadsheet detailing all equipment being submitted per building.

e. Any information the bidder wishes to include that was not specifically required.

1.6. DOCUMENTS

A. The following drawings are part of the bid package:

Drawings

G001.54 Cover Sheet

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TG001.54 Symbols and General Notes

T101.54A First Floor Technology Plan - Unit A

T101.54B First Floor Technology Plan - Unit B

T101.54C First Floor Technology Plan - Unit C

T441.54 Camera Details

B. The following specifications are part of the bid package:

Specifications

28 1000 Communications Overview

28 3600 Security Recording

28 3700 Security Cameras

28 7200 Technology Submittals

28 7600 Technology Labeling

28 7700 Technology Testing

28 7800 Technology Warranty

2. PERSONNEL

2.1 BIDDER

A. Minimum Bidder Qualifications:

a. Bidders must be fully licensed and insured.

b. Bidders must be fully authorized by the manufacturer being proposed to install and configure the equipment.

c. Bidders shall employ technicians fully certified to install and configure the equipment included in the proposal.

B. Bidder shall address each item in this package as specified. All required labor and equipment must be quoted.

Any exception must be noted and explained. All bids must include the entire section bid to be considered.

C. The Contractor can withdraw their bid at any time prior to opening the bids.

D. Work shall be coordinated with the Owner’s technology representatives, architect, and construction manager.

2.2 PERSONNEL

A. All personnel working on the project shall be certified by the manufacturer to install, configure and connect the equipment as per the Owner’s requirements and the manufacturer’s specifications.

B. The Contractor shall assign a Project Manager to the project who will have ultimate authority to make decisions, schedule work and fix or repair any non-conforming equipment.

a. Include three project examples of similar size and scope completed within the past three (3) years by the proposed Project Manager.

b. The Project Manager shall serve as the primary contact for this project.

c. The Project Manager shall attend all project meetings and be fully aware of all work going on as part of the project.

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2.3 BACKGROUND CHECKS

A. Contractor’s staff may be required to pass a security clearance check conducted by the Owner or construction manager.

B. The Contractor shall authorize the investigation of its personnel proposed to have access to facilities and systems on a case-by-case basis.

1. The scope of the background check is at the discretion of the Owner and the results will be used to determine Contractor’s personnel eligibility for working within the facilities and systems.

2. Such investigations will include Michigan State Police Background checks (ICHAT) and may include the National Crime Information Center (NCIC) Finger Prints.

3. Proposed Contractor personnel may be required to complete and submit an RI-8 Fingerprint Card for the NCIC Finger Print Check.

4. Any request for background checks will be initiated by the Owner or construction manager and will be reasonably related to the type of work requested.

3. WORK REQUIREMENTS

3.1 DOCUMENTS

A. The Contractor shall review all bid documents including specifications and the drawings. The specifications and documents and any addenda detail the requirements of the chosen Contractor.

B. It is mandatory that items of material and equipment conform to the Contract Documents and meet the quality standards in every respect.

C. Where any specifications or drawings are not in agreement the higher value or more stringent requirement shall apply, and shall be included in the bid pricing.

3.2 PRODUCTS

A. All products shall be of the latest manufacture. No remanufactured or used equipment shall be provided as part of the bid.

B. All equipment shall be provided in the manufacturer's shipping container. Provide copies of the shipping lists as part of the project documentation.

3.3 PRODUCT DELIVERY AND LIABILITY

A. The Contractor shall be responsible for the complete installation of new and un-damaged products.

B. The Contractor shall be liable for all equipment until it is formally accepted by the Owner in writing. This shall include the equipment when it is in the Contractor’s facility and when it is in the Owner’s facility until it is formally accepted.

3.4 DAMAGE

A. The Contractor shall be responsible for all damage made to the building or any of the contents within the building during their work as part of this project.

B. The Contractor shall not disturb any hazardous material or materials that they are not authorized to work with.

3.5 INCIDENTAL WORK AND PERMITS

A. The Contractor shall be responsible for requesting, obtaining and paying for any and all permits required for their work by the local, county, state and federal authorities having jurisdiction (AHJ) over the work being performed.

B. Provide any and all work or equipment required by the Authority Having Jurisdiction (AHJ) that may or may not be specifically noted in these documents.

3.6 INSPECTION OF THE WORK

A. The Contractor shall keep up to date as-builts on site for the duration of the project. The Owner may request to see the as-built documents at any time.

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B. The Contractor shall promptly facilitate inspection and testing of the Work regardless of expense as necessary or as requested by the Owner, regardless of whether or not the Work in question is his own or that of a subcontractor.

C. If such tests or inspections reveal deficiencies as measured by Construction documents or an independent consultant/testing agency or the Owner, the Contractor shall bear all costs incurred to correct such deficiencies, and the cost to reconstruct any work to meet the contract documents.

3.7 PROJECT MEETINGS

A. The Contractor shall attend project meetings as designated by the Owner. Attendance is mandatory.

4. WORK SCHEDULES

4.1 PROJECT SCHEDULE

A. It is the intention of the Owner to take possession of the Work by the established completion date or earlier, within the shortest time possible consistent with good construction practices.

B. The completion date shall be July 30, 2027.

a. If this date cannot be reached, the Owner may allow schedule flexibility at buildings where outdoor work is only required.

C. Upon award of the contract the Contractor shall provide a complete schedule for their work. This shall reference dates in the document and be coordinated with the schedule of any other Contractors.

a. Include start date

b. Products installed

c. Punch list work complete

d. Substantial Completion

e. Final Completion after system has been working for 30 days with no outages or failures

D. If the work is delayed through the fault of the Owner (or of any separate Contractor employed by the Owner)

a. The Contractor shall notify the Owner, in writing, of any condition or situation that in the Contractor's opinion warrants an extension of Contract Time.

b. The Contractor shall not be entitled to additional compensation or damages due to delays, interferences or interruptions to the Work or the Project, but shall be entitled only to an appropriate extension of time in accord with the General Conditions of the Contract for Construction.

5. DEFICIENT WORK

5.1 PRODUCT AND INSTALLATION DEFICIENCIES

A. The Contractor shall expeditiously correct all deficiencies brought to his attention in writing or verbally by the

Owner. If, in the opinion of the Owner and the technology design or construction manager, the Contractor fails to correct deficiencies, or fails to act expeditiously to correct deficiencies, the Owner may:

a. Accept the deficiencies in the Work, and reduce the Contract Sum of the Contractor at fault by a unilateral Change Order issued and signed by the Owner in an amount to be determined by the Owner.

b. Have the deficiencies removed in any reasonable manner available to the Owner, and charge the Contractor at fault for the costs incurred, or reduce that Contractor's Contract Sum by a unilateral Change Order issued by the Owner for the costs incurred.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

6. GENERAL

6.1 LEGAL REQUIREMENTS

A. The Contractor shall comply fully with all laws, statutes, ordinances, rules, regulations, codes and lawful orders applicable to their work, including employment regulations, unless specifically exempted from compliance by the Contract Documents. Where local codes differ from codes of broader jurisdictions, the more stringent code

Woodland Elementary School Video Surveillance System Page 8 of 37 shall apply. The Contractor shall promptly notify the Owner in writing of items in the plans or specifications for this project that violate any applicable codes.

6.2 CLEAN SITE

A. The Contractor shall clean the site daily.

B. The Contractor shall be responsible for disposal and removal from the site any and all waste and debris generated from their work.

a. The Owner reserves the right to retain removed or replaced cameras as functional spare equipment for other District facilities.

C. All dust or ceiling debris generated as part of the work shall be cleaned each day.

6.3 TAXES

A. The Bidder shall be responsible for including all applicable tax information within its proposal. The Contractor is responsible for applying such tax with each request for payment and complying with Federal, State and local laws.

B. All tax costs shall be included in the base bid price.

C. Portage Public Schools is a tax-exempt organization

6.4 BILLING

A. The Contractor shall submit an invoice monthly to the District's purchasing office. The invoice shall include only work completed at the time of submission.

B. The Contractor can be paid for equipment in storage at the Owner’s site as long as the Owner is provided with proof of purchase and insurance for the equipment.

C. The Owner will remit payment within twenty-one (21) days following receipt and approval of a properly submitted invoice.

D. The Owner will retain 10% of the total cost of the project until the system is considered finally complete as detailed in the project documents.

7. REVIEW OF BIDS

7.1 OWNER REVIEW

A. The Owner reserves the right to waive any informalities in the bidding process, reject any or all bids, or accept the bid that is most advantageous to the Owner. The Owner assumes no responsibility for costs incurred by bidders in the preparation of their proposals.

7.2 BID BOND

A. A bid bond in the amount of five percent (5%) of the total bid is required with all proposals.

B. The bond shall be in the form of a certified check or a surety bond issued by a company authorized to conduct business in the State of Michigan.

C. The bid bond shall be forfeited if the successful bidder fails to execute a contract with the Owner within thirty

(30) days of award.

7.3 PERFORMANCE BOND

A. For work valued at fifty thousand dollars ($50,000) or more, the successful bidder shall be required to furnish

Performance and Payment Bonds in the full amount (100%) of the contract.

B. All bonds shall be issued by a surety company licensed to do business in the State of Michigan and rated A- or better by A.M. Best.

C. The cost of all required bonds shall be included in the bid price.

7.4 INSURANCE

The Contractor shall, prior to commencement of work, provide certificates of insurance evidencing the coverage listed below. All policies shall be written by insurers authorized to do business in the State of Michigan. The Owner shall be named as an additional insured where applicable.

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Contractors shall also require all subcontractors to maintain equivalent coverage limits.

WORKER’S COMPENSATION AND EMPLOYERS’ LIABILITY

● $500,000 Bodily Injury by Accident – each accident

● $500,000 Bodily Injury by Disease – each employee

● $500,000 Bodily Injury by Disease – policy limit

COMMERCIAL GENERAL LIABILITY

Combined Single Limit:

● $1,000,000 each occurrence

OR Split Limits:

● $500,000 Bodily Injury – each occurrence

● $500,000 Property Damage – each occurrence

GENERAL AGGREGATE:

● $1,000,000 Products/Completed Operations Aggregate:

● $1,000,000

AUTOMOBILE LIABILITY

Combined Single Limit:

● $500,000 each accident

OR Split Limits:

● $500,000 Bodily Injury – each person

● $500,000 Bodily Injury – each accident

● $500,000 Property Damage – each accident

UMBRELLA/EXCESS LIABILITY

● $2,000,000 limit over primary insurance

7.5 REVIEW OF BIDS

A. Bids will be reviewed based on the following criteria:

a. Compliance with bidding documents

b. Price

c. Responsiveness to Owner’s requirements

d. Experience and references with similar projects

e. Manufacturer relationships and personnel that are certified in the manufacturer's equipment.

f. Any ongoing costs associated with the equipment or installation.

g. The Owner reserves the right to make any decision which they deem to be in their best interest regardless of price or experience of the bidders.

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BID RESPONSE FORM

(Pages 12 – 16)

PROJECT

PORTAGE PUBLIC SCHOOLS RFP #20475

WOODLAND ELEMENTARY SCHOOL VIDEO SURVEILLANCE SYSTEM

BIDDER INFORMATION

Company Name: __________________________________

Representative Name: ______________________________

Email Address: ___________________________________

Phone Number: ___________________________________

ADDENDUM ACKNOWLEDGEMENT

The undersigned acknowledges receipt of the following addenda:

Addendum No. ______ Date: __________

Addendum No. ______ Date: __________

AGREEMENTS

The Owner reserves the right to accept or reject any or all Bids in whole or in part, or to waive any informalities therein.

If in the Owner's opinion it is in their best interest, the contract may be awarded to other than the lowest bidder, for reasons of establishing uniformity, delivery time, etc.

The undersigned acknowledges the following are included with the Bid Proposal Form: (please initial)

1. Unit Pricing: _____

2. Detailed Product Specification Information (where applicable): ______

3. Warranty Specification Information (where applicable): ______

4. Legal Status of Bidder: ______

5. Iran Economic Sanctions Act Statement: _____

6. Notarized Familial Relationship Disclosure Statement: ______

7. Two (2) paper copies One (1) PDF of the Proposal: _____

PRICING SUMMARY

Vendors are required to provide a total price for all goods and services included for your proposal for each category of this RFP as listed below. Additionally, as per the terms of this RFP, you are required to include detailed pricing with your response as an addendum to this form. Portage Public Schools reserves the right to award this RFP to multiple vendors.

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BASE BID

Video Surveillance as specified for Woodland Elementary School: _________________

Please include technical specifics for all quoted units/configurations.

Unit Costs Provide pricing for the described work or described product as a single unit cost. The unit cost shall include any travel, equipment labor, overhead, and tax required for purchase and installation of the product or service.

Authorized Signature: ______________________________ Date: _____________________________

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LEGAL STATUS OF BIDDER – CERTIFICATION & DEBARMENT

Company / Organization Name: ___________________________________________

Type of Entity (check one):

☐ Corporation ☐ Limited Liability Company (LLC) ☐ Partnership ☐ Sole Proprietorship ☐ Other: ___________________________

State of Formation / Incorporation: ___________________________

Principal Business Address: ___________________________________________

City / State / ZIP: ___________________________________________

Michigan LARA Business ID / Registration Number (optional): ___________________________

Federal Debarment, Suspension, and Responsibility Certification

The undersigned certifies, to the best of their knowledge and belief, that neither the Bidder nor its principals:

1. Are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;\

2. Have within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for fraud, a criminal offense in connection with obtaining or performing a public transaction, violation of federal or state antitrust statutes, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated above;

4. Have not within a three-year period preceding this agreement had one or more public transactions terminated for cause or default; and

5. Are not now or have been, within a three-year period preceding this date, listed on the Excluded Parties List System (EPLS) website.

Authorized Representative Certification I hereby certify that the information provided on this form is true and complete to the best of my knowledge and that the entity listed above is legally authorized to conduct business in the State of Michigan and enter into a contract with Portage Public Schools.

Authorized Signature: ________________________________________

Printed Name: _____________________________________________

Title: ____________________________________Date: ____________________

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IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

In accordance with the Michigan Iran Economic Sanctions Act, 2012 Public Act No. 517 (MCL 129.311–129.319), the State of Michigan and its political subdivisions are prohibited from entering into a contract with, or extending credit to, any business that is determined to be an “Iran linked business.”

By submitting a bid, proposal, or response, the bidder certifies that it is not an “Iran linked business” as defined in the Act and that it is fully eligible to submit a bid and enter into a contract with Portage Public Schools.

The bidder further acknowledges that false certification may result in civil penalties as provided under the Act.

Company Name: __________________________________

Authorized Signature: ______________________________

Printed Name: ____________________________________

Title: ___________________________________________

Date: ___________________________________________

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FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

In accordance with Public Act 232 of 2004, the Board of Education of Portage Public Schools shall not accept a bid for a school construction project that does not include a sworn and notarized statement disclosing any familial relationship that exists between the Owner or any employee of the bidder and any employee of the Portage Public School District or a member of the Portage Public Schools Board of Education.

For purposes of this disclosure, “familial relationship” means a relationship between a family member and a person who is a spouse, parent, sibling, child, grandparent, grandchild, aunt, uncle, niece, nephew, or in-law.

The undersigned, being the Owner or authorized officer of __________________________________________ (Bidder / Company Name) hereby certifies that, except as noted below, no familial relationship exists between the Owner(s) or any employee of the bidder and any employee of the Portage Public School District or any member of the Portage Public Schools Board of Education.

If a familial relationship exists, please explain: (Attach additional pages if necessary)

I certify that the information provided above is true and complete to the best of my knowledge.

Bidder Signature: ______________________________________

Printed Name: _____________________________________________

Title: ____________________________________________________

Date: ____________________________________________________

SUBSCRIBED AND SWORN TO BEFORE ME

This ______ day of __________________, 20____.

In the County of __________________________, State of __________________.

Signature of Notary Public

My Commission Expires: ______________________________

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SECTION 28 1000 – COMMUNICATIONS OVERVIEW

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. This section provides a project overview and general project and Contractor requirements for technology work.

B. The “Contractor” as referred to in these specifications, shall be the bidder whose bid is eventually chosen as the winner.

C. The “Owner” as referred to in these specifications, shall be Portage Public Schools and its representatives.

D. In the detailed specifications and on the contract drawings, the phrases “or equivalent,” “approved equivalent,”

“approved equal,” “or equal” and “Owner approved equivalent” shall be used interchangeably and shall mean the same thing.

E. All equals, equivalents, or alternates shall be approved by the Owner prior to ordering or installation. Without approval, deviation from the products listed in the specifications and on the drawings, shall be presumed to be nonconforming and shall be removed and replaced at the direction of the Owner and at the Contractor’s expense.

1.02 DESCRIPTION OF PROJECT

A. Base Bid

a. Camera cables are installed by others and are not part of this bid. All cables are CAT-6 cables and are terminated and tested

b. Provide and install all cameras at all locations noted

c. Provide patch cables at the camera and at the comm room.

d. Match color of cables.

e. Servers and storage is existing at the the Portage Public Schools Administration Building and will be online at time of installation

f. Provide all camera licensing for all cameras. Install on the servers.

g. Owner will configure software on the servers

h. The extent of the work shall be as shown on the drawing and detailed in these specifications

B. Post installation documentation

a. Each Contractor shall provide post installation documentation as per the specifications. Shall include but not be limited to:

i. Red-lined as-built drawings

ii. As-built detailed connectivity of AV and Network Systems

iii. As-built cable locations and cable labels at each location.

iv. Mark all splice locations

v. Update of all access control locations and equipment at each door

vi. Camera locations and camera numbers.

vii. Spreadsheet (hard copy and Excel file) for all network, Wireless, telephones and cameras detailing:

1. Mfg. Part number

2. IP Address

3. MAC Address

4. Device number (Camera #, Telephone # etc)

1.03 STORAGE OF MATERIALS

A. All materials shall be secured when not in use by the Contractor.

B. It shall be the Contractor’s responsibility to secure all equipment including all material to be installed as part of the contract. No changes shall be made to the contract due to loss or theft of equipment and materials not officially accepted by the Owner.

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1.04 REFERENCE SPECIFICATIONS-CABLING

A. All work applicable shall conform to the following standards:

B. ANSI/TIA-568-C.0, “Generic Telecommunications Cabling for Customer Premises”, C. ANSI/TIA-568-C.1, “Commercial Building Telecommunications Cabling Standard”, D. ANSI/TIA-568-C.2, “Balanced Twisted-Pair Telecommunication Cabling and Components Standard”, ANSI/TIA-568-C.3, “Optical Fiber Cabling Components Standard”, E. ANSI/TIA-568-C.4, “Broadband Coaxial Cabling and Components Standard”, F. ANSI/TIA/EIA-569-B Commercial Building Standard for Telecommunications Pathways and Spaces G. IA-606-B: Administration Standard for the Telecommunications Infrastructure of Commercial Buildings including all Updates and Addenda.

H. TIA-607-C: Generic Telecommunications Bonding and Grounding (Earthing) for Customer Premises.

I. EIA-472 General Specification for Fiber Optic Cable J. EIA-472A Sectional Specification for Fiber Optic Communication Cables for Outside Aerial K. EIA-472B Sectional Specification for Fiber Optic Communication Cables for Underground and Buried Use L. EIA-472C Sectional Specification for Fiber Optic Communication Cables for Indoor Use M. EIA-472D Sectional Specification for Fiber Optic Communication Cables for Outside Telephone Plant Use N. NEC, 2015, or latest edition available O. IEEE 802.3af PoE • Ratified in 2003 • 15.4W at the PSE, with min of 12.95W available to the PD P. IEEE 802.3at PoE+ • Ratified in 2009 • 30W at the PSE, with min of 25.5W available to the PD Q. IEEE 802.3bt Type 3 PoE++ • Ratified in 2018 • 60W at the PSE, with min of 51W available to the PD R. IEEE 802.3bt Type 4 PoE++ • Ratified in 2018 • 90W at the PSE, with min of 71.3W available to the PD

1.05 REFERENCE STANDARDS NETWORKING

A. IEEE 802.3™: Ethernet B. IEEE 802.11™: Wireless Lans C. IEEE 802.22™: Wireless Regional Area Networks D. TIA/EIA-526-7 Measurement of Optical Power Loss of Installed Single-Mode Fiber Cable Plant.

E. IEEE 802.3af PoE • Ratified in 2003 • 15.4W at the PSE, with min of 12.95W available to the PD F. IEEE 802.3at PoE+ • Ratified in 2009 • 34.2W at the PSE, with min of 25.5W available to the PD G. IEEE 802.3bt Type 3 PoE++ • Ratified in 2018 • 60W at the PSE, with min of 51W available to the PD H. IEEE 802.3bt Type 4 PoE++ • Ratified in 2018 • 90W at the PSE, with min of 71.3W available to the PD

1.06 CONTRACTOR-ALL

A. Each Contractor shall be responsible for inspecting their own work and ensuring it meets the project requirements.

B. The Contractor shall have a Project Manager who will be responsible for all work, workers, equipment, cabling and project management for their work. The Project Manager shall have the authority to make decisions for the Contractor and schedule all workers.

C. Contractor representative(s) shall attend all project meetings throughout the project.

D. All work on the project shall meet all applicable state, federal, local and industry codes and be installed according to the requirements of the Authority Having Jurisdiction (AHJ).

1.07 CONTRACTOR –SECURITY

A. The Contractor shall show proof of an existing contractual relationship with the approved equipment manufacturer of the video security system and access control system and shall pass through the manufacturer's certification to the purchaser.

B. All hardware shall be sourced from the certifying manufacturer to assure quality control and validity of the manufacturer's warranty.

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C. The Contractor shall accept complete responsibility for the installation, certification, and support of the security system. The Contractor must show proof that he has the certifying manufacturer's support on all of these issues.

D. All work shall be performed and supervised by security technicians and Project Managers who are qualified to install security systems, and to perform related tests as required by the manufacturer in accordance with the manufacturer's methods.

E. The security technicians employed shall be fully trained and qualified by the manufacturer on the installation and testing of the equipment to be installed. Evidence that the vendor is a current certified installer of the manufacturer must be provided in writing prior to work commencing on the video security system.

F. The Contractor (including Subcontractor(s) if any) shall have a proven track record in security projects. This must be shown by the inclusion of details of at least 3 projects similar in scope and requirements which have been completed by the vendor in the last 2 years. Names, addresses, and phone numbers of references for the 3 projects shall be included.

2.01 FIRESTOPPING

A. Each Contractor shall be responsible for firestopping around their cables and the raceways.

B. Shall be completed inside and around all conduits after cable installation.

C. Firestop for the area between the cable and the edge of the conduit shall be Nelson No. FSP, CLK or LBS+. The

Contractor shall install the best firestop for each individual installation.

a. Firestop shall be installed with regard to local and national building codes.

b. The firestop shall be a putty-like substance that expands under heat and will not allow flame to pass for a designated period of time.

c. Firestop shall conform to all NEC, NFPA, and UL requirements.

d. Some wall pass-through’ s are shown on the drawings. The Contractor shall utilize these where possible.

e. Where the Contractor must install cables through a wall where there is no pass-through already provided, the Contractor shall be responsible for installing a fire-rated passthrough and fire-stopping the conduit after cable installation.

D. Firestopping is required at all riser conduits and all pass through’s.

a. Each cable tray penetration of a wall shall be firestopped after cable installation. Use pillow type firestop to allow additional cables to be installed in the future.

b. Where riser conduits pass through floors, the area between the concrete and the conduit shall be firestopped. This shall be completed with a putty or liquid firestop product. Fill in the space with mineral wool, and then install the firestop on top. All firestop shall be of sufficient thickness to secure the rating required by code.

c. After final cable installation, install a putty firestop around all cables where they enter and exit conduit pass through’s and conduit risers.

d. All firestop shall be installed to provide the fire rating as described by local fire code.

e. It shall be the responsibility of the Contractor to verify that all conduits, walls, and raceways required to be firestopped have been firestopped.

PART 3 - EXECUTION

3.01 INSTALLATION

A. The Contractor shall be familiar with the location(s) where the work will be done. No additional compensation will be made for items the Contractor claims he was not aware of during bidding.

B. Work Area:

a. All work areas shall be cleaned at the end of each day. All debris shall be cleaned and removed from the site and disposed of in the approved container for the site.

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b. All equipment shall be moved out of common areas and stored in the Contractor’s lay down area, or in other approved storage locations on site.

c. Any work that is low hanging, or may otherwise impede the general use of the space, and cannot be removed, shall be flagged and cordoned off by the Contractor.

C. All equipment and parts shall be installed in a neat and workmanlike manner. Good installation principles shall be used throughout the project.

D. All cables routed above the drop ceiling or in the ceiling area shall be installed square to the building. Diagonal cable runs are not permissible.

E. All cut edges of conduits, boxes, raceway, etc., shall be trimmed and filed so that no burrs or rough edges will damage cable as it is installed.

F. All surface raceways, including conduits in exposed areas shall be painted to match the existing colors of the surrounding area.

G. If, in the course of the work, the Contractor damages, marks, or misplaces any ceiling tiles, the Contractor shall repair, and/or replace the ceiling tile to the original condition.

a. The Owner shall decide if ceiling tiles have been damaged. Based on the Contractors proposed fixes, the Owner shall decide the best course of action to repair any damage done by the Contractor to the ceiling tiles.

H. It shall be the responsibility of the Contractor to repair any damage done to the structure or finishes in the building by the Contractor. The building shall be returned to its original condition prior to final sign off of the project.

I. Firestop shall be installed to meet national and local codes.

3.02 DOCUMENTS

A. The Contractor shall fully read the contract documents including the detailed specifications, and the detailed drawings.

B. No additional compensation shall be made for any portion of the project which the Contractor did not know of or understand prior to providing the bid response.

C. In the case of any discrepancies between the detailed drawings and the detailed specifications, the Contractor shall provide the higher quality or more stringent requirement.

3.03 WORK PLAN-POST BID (CHOSEN CONTRACTOR ONLY)

A. Along with the submittals the Contractor shall provide a work plan for the implementation of the telephone switch and data/wireless network. The plan shall include scheduled dates for major milestones, and all phases required for completion prior to final cutover.

B. The work plan shall list all items that must be completed by the Contractor or Owner to provide a smooth install of the telephone system and data network. The Contractor shall be responsible for all costs associated with the planning and cutover. The Owners only responsibility is to act as a liaison between the Contractor and the users.

C. The work plans shall include a time line and a cutover date for the systems within each building. Contractor shall be responsible for all aspects of scheduling the work, including notification of the users, the administration, and the telephone service provider.

D. The work shall commence within 10 days of award of the contract. The Contractor shall be responsible for attending weekly project meetings at the Owner’s site to report on progress and keep the project team informed of the work being done

E. The work plan will be reviewed at each weekly meeting for compliance and updates.

F. Work shall immediately begin on site surveys to determine the existing infrastructure and determining placement of new system electronics. The Contractor shall be responsible for moving, relocating, and reconnecting any and all existing equipment required for the installation of the new systems.

G. After work plan and system approval by the Owner the Contractor can begin work on infrastructure work that does not impede users.

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H. The Contractor shall be responsible for working with the Owner’s Information Technology staff and administrators.

END OF SECTION 28 1000

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SECTION 28 3600 – SECURITY RECORDING

1.01 SECTION INCLUDES

A. This section includes parts and equipment required for installation and configuration of a video security system. This system shall be referred to as the “security system” throughout these specifications.

1.02 SYSTEM DESCRIPTION

A. The security system shall be supplied and installed by a Contractor able to show examples of similar projects and installations within the last 3 years.

B. The video security system shall serve the building(s) shown and be able to be expanded to support other buildings attached to the data network

C. New cameras shall be IP cameras with direct connection to Ethernet Switches.

D. Software and hardware shall allow for monitoring from any PC attached to the data network.

E. Software and hardware shall allow for monitoring from any Smartphone or Wireless tablet device. Provide hardware and software to accomplish this.

1.03 COORDINATION

A. Coordinate with the network Contractor. Provide IP addresses and ports the cameras are connected to in an excel spreadsheet to the network Contractor for VLAN configuration B. Coordinate with data cabling Contractor. Walk the site and identify all camera locations and make the cabling

Contractor aware of all camera locations.

1.04 PROJECT PLAN

A. The Contractor shall provide a project plan to the Owner and Contractor that describes the system and its capabilities and the possible configurations.

B. Provide a project approach which describes the installation and implementation plan and schedule and all sequencing.

C. Meet with the Owner numerous times to determine how the system should work and how it should be monitored. Configure the system prior to installation to meet these requirements. Demonstrate the system use to the Owner prior to installation and obtain approval to move forward with the installation.

D. Provide shop drawings showing all configuration and connectivity of the system.

E. Generate a testing plan and have that plan approved by the Owner prior to installing the system.

1.05 RELATED STANDARDS

A. The security system shall conform to the following international and national standards:

a. FCC Rules and Regulations

b. UL 294 Access Control Systems

c. UL 1076 Line Supervision

d. 21 CFR part 11

e. Part 15, Radio Frequency Devices

f. National Electrical Manufacturers Association (NEMA)

g. Applicable Federal, State and Local laws, regulations, codes

h. Americans with Disabilities Act (ADA)

i. National Electrical Code (NEC)

2.01 MANUFACTURERS

A. Approved vendor for video security camera recording software is:

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a. Milestone xProtect Expert

B. No others shall be acceptable as the existing system is an Milestone xProtect system.

2.02 VIDEO SECURITY HARDWARE

A. Network Video Recorder (NVR):

a. NVR and all storage is existing

b. Apply all licenses required to connect the cameras to the NVRs

2.03 VIDEO MANAGEMENT SOFTWARE (VMS)

A. The VMS shall be Milestone xProtect

a. Contractor shall provide licenses for Milestone X-Protect for each camera.

i. SLC for Portage Public Schools is M01-C02-232-01-6C4BC

b. Existing software is Milestone xProtect Expert

2.04 COORDINATION WITH THE OWNER.

A. The Contractor shall be onsite and work directly with the Owner to ensure that all cameras are on the network and all are being viewed through the VMS system.

B. Schedule an onsite meeting and work session to test and aim all cameras.

C. The Contractor shall be responsible for connecting the cameras to the switches and verifying connectivity.

3.01 EXAMINATION

A. Review site and note locations of cameras, conduits and cables prior to installation.

B. Review all ceiling styles on the reflected ceiling plans. Provide mounts as required based on the ceiling style.

3.02 INSTALLATION

A. The Network Video Recorder (NVR) is existing and located at the Portage Public Schools Administration Building.

a. Owner will install and configure the…