RFP #2027-2000-0012.pdf

STATE OF ALASKA

REQUEST FOR

PROPOSALS

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S

“ONLINE PUBLIC NOTICE” WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER

LISTED IN THIS DOCUMENT TO RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE

TO CONTACT THE PROCUREMENT OFFICER MAY RESULT IN THE REJECTION OF YOUR OFFER.

ISSUED BY:

DEPARTMENT OF CORRECTIONS

DIVISION OF ADMINISTRATIVE SERVICES

PRIMARY CONTACT:

BENJAMIN BAKER

PROCUREMENT OFFICER

BENJAMIN.BAKER@ALASKA.GOV

(907) 269-5909

ADULT BASIC EDUCATION INSTRUCTOR

RFP 2027-2000-0012

ISSUED JULY 23, 2026

mailto:benjamin.baker@alaska.gov

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP 2027-2000-0012

2 Rev. 8/24

TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.04 PRIOR EXPERIENCE AND QUALIFICATIONS

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.07 RETURN INSTRUCTIONS

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

SEC. 1.09 AMENDMENTS TO PROPOSALS

SEC. 1.10 AMENDMENTS TO THE RFP

SEC. 1.11 RFP SCHEDULE

SEC. 1.12 ALTERNATE PROPOSALS

SEC. 1.13 NEWS RELEASES

SEC. 1.14 METHOD OF AWARD

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 PURPOSE

SEC. 3.02 SCOPE OF WORK

SEC. 3.03 DEPARTMENT AND CONTRACTOR PROVISIONS

SEC. 3.04 WORK SCHEDULE

SEC. 3.05 MEETINGS AND SECURITY

SEC. 3.06 RECORD KEEPING

SEC. 3.07 BILLINGS

SEC. 3.08 CONTRACT TERM

SEC. 3.09 CONTRACT TYPE

SEC. 3.10 PROPOSED PAYMENT PROCEDURES

SEC. 3.11 PROMPT PAYMENT FOR STATE PURCHASES

SEC. 3.12 CONTRACT PAYMENT

SEC. 3.13 LOCATION OF WORK

SEC. 3.14 THIRD-PARTY SERVICE PROVIDERS

SEC. 3.15 SUBCONTRACTORS

SEC. 3.16 JOINT VENTURES

SEC. 3.17 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 3.18 F.O.B. POINT

SEC. 3.19 CONTRACT PERSONNEL

SEC. 3.20 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 3.21 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 3.22 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 3.23 INDEMNIFICATION

SEC. 3.24 INSURANCE REQUIREMENTS

SEC. 3.25 TERMINATION FOR DEFAULT

SEC. 3.26 SECURITY BACKGROUND INVESTIGATIONS AND POLICIES AND PROCEDURES

SEC. 3.27 SECURITY SPECIFICATIONS

SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 INTRODUCTION

SEC. 4.02 PROPOSAL CONTENTS

SEC. 4.03 EXPERIENCE AND QUALIFICATIONS

SEC. 4.04 UNDERSTANDING OF THE PROJECT

SEC. 4.05 METHODOLOGY USED FOR THE PROJECT

SEC. 4.06 MANAGEMENT PLAN FOR THE PROJECT

SEC. 4.07 COST PROPOSAL

SEC. 4.08 EVALUATION CRITERIA

SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

SEC. 5.02 EVALUATION CRITERIA

SEC. 5.03 SCORING METHOD AND CALCULATION

SEC. 5.04 EXPERIENCE AND QUALIFICATIONS (20%)

SEC. 5.05 UNDERSTANDING OF THE PROJECT (20%)

3 Rev. 8/24

SEC. 5.06 METHODOLOGY USED FOR THE PROJECT (5%)

SEC. 5.07 MANAGEMENT PLAN FOR THE PROJECT (5%)

SEC. 5.08 CONTRACT COST (40%)

SEC. 5.09 ALASKA OFFEROR PREFERENCE (10%)

SECTION 6. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 6.01 INFORMAL DEBRIEFING

SEC. 6.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 6.03 SITE INSPECTION

SEC. 6.04 CLARIFICATION OF OFFERS

SEC. 6.05 DISCUSSIONS WITH OFFERORS

SEC. 6.06 EVALUATION OF PROPOSALS

SEC. 6.07 CONTRACT NEGOTIATION

SEC. 6.08 FAILURE TO NEGOTIATE

SEC. 6.09 OFFEROR NOTIFICATION OF SELECTION

SEC. 6.10 PROTEST

SEC. 6.11 APPLICATION OF PREFERENCES

SEC. 6.12 ALASKA BIDDER PREFERENCE

SEC. 6.13 ALASKA VETERAN PREFERENCE

SEC. 6.14 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 6.15 STANDARD CONTRACT PROVISIONS

SEC. 6.16 QUALIFIED OFFERORS

SEC. 6.17 PROPOSAL AS PART OF THE CONTRACT

SEC. 6.18 ADDITIONAL TERMS AND CONDITIONS

SEC. 6.19 HUMAN TRAFFICKING

SEC. 6.20 RIGHT OF REJECTION

SEC. 6.21 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 6.22 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 6.23 ASSIGNMENT

SEC. 6.24 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 6.25 DISPUTES

SEC. 6.26 SEVERABILITY

SEC. 6.27 SUPPLEMENTAL TERMS AND CONDITIONS

SEC. 6.28 SOLICITATION ADVERTISING

SEC. 6.29 FEDERALLY IMPOSED TARIFFS

SECTION 7. ATTACHMENTS

SEC. 6.30 ATTACHMENTS

4 Rev. 8/24

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

The Department of Corrections is soliciting proposals for an Adult Basic Education (ABE) Instructor that provides inmate students with foundational literacy and math skills at the pre-high school equivalency levels in addition to the education functioning levels and four subject areas of the GED. This service prepares the inmate students for community reintegration upon release by providing foundational academic skills leading to the GED credential. Students receiving these services will be afforded more opportunities for employment and be better equipped for attaining post-secondary education, addressing both their employment and education criminogenic needs.

SEC. 1.02 BUDGET

The Department of Corrections Division of Health and Rehabilitation Services has a limited budget, and negotiations may be required for this project. The Department anticipates a budget of $21,120.00 each for Awards #1 & #2, and $22,104.00 for Award #3. Proposals exceeding these amounts will be considered non-responsive.

Approval or continuation of a contract resulting from this RFP is contingent upon legislative appropriations and programmatic need.

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 2:00 PM prevailing Alaska Time on August 13, 2026. Late proposals or amendments will be disqualified and not opened or accepted for evaluation.

SEC. 1.04 PRIOR EXPERIENCE AND QUALIFICATIONS

In order for offers to be considered responsive offerors they must meet these minimum prior experience and qualifications requirements:

Experience:

• Certified Proctor Test of Adult Basic Education (TABE 11/12) obtained within the first 30 days.

• Organizational chart indicating lines of responsibility.

• One year of experience in tutoring and teaching experience.

• One year of experience in corrections and criminal justice preferred.

In order for offers to be considered responsive, offerors must meet these minimum prior qualification requirements:

Qualifications:

• Bachelor’s Degree or higher or evidence of successful completion of 3 credits of college level math.

• Resumes and References

5 Rev. 8/24

• Customer reference list, or list of similar services provided, or contracts obtained.

An offeror's failure to meet these minimum prior experience and qualifications requirements will cause their proposal to be considered non-responsive and rejected.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material.

Comments concerning defects and questionable or objectionable material should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of proposals. This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of offeror's proposals upon which award could not be made.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF

PROPOSALS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The procurement officer will make that decision. The deadline for questions is August 7, 2026.

Procurement Officer: Benjamin Baker – Phone: 907-269-5909 – Email: benjamin.baker@alaska.gov

SEC. 1.07 RETURN INSTRUCTIONS

Do not submit your proposal through IRIS Vendor Self-Service (VSS).

If submitting a hard copy proposal, Offerors must submit one hard copy of their proposal to the procurement officer in a sealed package. The cost proposal included with the package must be sealed separately from the rest of the proposal and must be clearly identified. The sealed proposal package(s) must be addressed as follows:

Department of Corrections

Attention: Benjamin Baker

Request for Proposal (RFP) Number: 2027-2000-0012

Adult Basic Education Instructor

550 W 7th Ave, Suite 1800

Anchorage, AK 99501

If submitting a proposal via email, the technical proposal and cost proposal must be saved as separate PDF documents and emailed to benjamin.baker@alaska.gov as separate, clearly labeled attachments, such as

“Vendor A – Technical Proposal.pdf” and “Vendor A – Cost Proposal.pdf” (Vendor A is the name of the offeror). The email must contain the RFP number in the subject line.

The maximum size of a single email (including all text and attachments) that can be received by the state is 20mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in

6 Rev. 8/24 multiple emails that are each less than 20 megabytes, and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are emailing your proposal, the state recommends sending it with enough time to ensure the email is delivered by the deadline for receipt of proposals.

It is the offeror’s responsibility to contact the issuing agency at 907-269-5909 to confirm that the proposal has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the procurement officer no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.09 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the state's request in accordance with 2 AAC 12.290.

SEC. 1.10 AMENDMENTS TO THE RFP

If an amendment is issued before the deadline for receipt of proposals, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the RFP and to those who have registered with the procurement officer after receiving the RFP from the OPN.

After receipt of proposals, if there is a need for any substantial clarification or material change in the RFP, an amendment will be issued. The amendment will incorporate the clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted as a result of receiving new or amended proposals.

SEC. 1.11 RFP SCHEDULE

RFP schedule set out herein represents the state’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Standard Time.

ACTIVITY TIME DATE

Issue Date / RFP Released 7/23/2026

Deadline for Receipt of Questions 8/7/2026

Deadline for Receipt of Proposals / Proposal Due Date 2:00 PM 8/13/2026

Proposal Evaluations Complete 8/20/2026

Notice of Intent to Award 8/21/2026

Contract Start 9/1/2026

This RFP does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Corrections, or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will

7 Rev. 8/24 not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.12 ALTERNATE PROPOSALS

Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

SEC. 1.13 NEWS RELEASES

News releases related to this RFP will not be made without prior approval of the project director.

SEC. 1.14 METHOD OF AWARD

It is anticipated that the state will issue at minimum one (1) contract awards for this service. Depending on the number of proposals received and if it is in the best interest of the State, the State may issue up to three (3) contracts for this service. Contract awards will be based on the highest scored proposals.

8 Rev. 8/24

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

The Alaska Department of Corrections has identified a need to reduce recidivism and improve reentry outcomes for incarcerated individuals. Alaska’s returning population experiences higher rates of reoffending than national averages, highlighting the need for targeted rehabilitative programming that addresses criminogenic needs.

Research shows that individuals who participate in correctional education programs have higher employment rates and are less likely to recidivate. Based on this evidence, the Department has prioritized foundational academic skills—reading, mathematics, and English language proficiency—as critical areas of need. Strengthening these skills supports successful reintegration, improves employability, and enhances public safety.

9 Rev. 8/24

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 PURPOSE

The purpose of this service is to provide Adult Basic Education (ABE) instruction to incarcerated individuals at pre-high school equivalency levels. Instruction focuses on foundational literacy and mathematics, as well as the four subject areas of the GED, aligned to education functioning levels. This service prepares participants for successful community reintegration by building the academic skills necessary to obtain a GED credential, pursue post-secondary education, and secure employment. By addressing education and employment-related criminogenic needs, the program supports improved reentry outcomes and enhances public safety.

SEC. 3.02 SCOPE OF WORK

The contractor shall provide Adult Basic Education (ABE) instruction to eligible incarcerated individuals at the locations separated by awards below. Instruction will be delivered in both pre-high school equivalency and GED pathways, with a focus on reading, writing, mathematics, social studies, and science. Services shall be delivered through one-on-one and small group instruction aligned with participants assessed educational functioning levels and supplemented by computer-based instruction via the Essential Education learning management system, through which the contractor may monitor student activity.

The contractor may administer and proctor TABE assessments, maintain accurate records of student participation and progress, and document activities within the AlaskaJobs Virtual One-Stop (VOS) system, including attendance tracking.

SEC. 3.03 DEPARTMENT AND CONTRACTOR PROVISIONS

DOC will provide adequate classroom space and seating for all students. The contractor will have access to digital projectors and other classroom equipment for course instruction. If the contractor requires specific supplies or equipment, a comprehensive list must be submitted in writing to the Education staff at the facility of the training, for approval, prior to scheduling a course.

The contractor will utilize the adult basic education materials provided by the institution. Any materials brought in by the contractor will be documented in a comprehensive list that will be submitted to the

Education staff prior to entry into the institution. The contractor may use a DOC provided computer at the facility to enter instruction/student related data into the Alaska Jobs database.

The contractor is expected to:

1. Maintain strict control and accountability of equipment in accordance with safety and security guidelines.

2. Carry out all duties in a professional, reliable, and security-minded manner.

SEC. 3.04 WORK SCHEDULE

The Department of Corrections anticipates three (3) separate awards by institution

10 Rev. 8/24

Award #1: The contractor shall deliver eight (8) hours of instruction per week at the Anchorage

Correctional Center (ACC), not to exceed a total of 384 hours annually. Up to twenty percent (20%) of the total contracted hours may be allocated to administrative duties, including data entry, lesson planning, training, and coordination with facility education staff.

Award #2: The contractor shall deliver eight (8) hours of instruction per week at the Fairbanks

Correctional Center, not to exceed a total of 384 hours annually. Up to twenty percent (20%) of the total contracted hours may be allocated to administrative duties, including data entry, lesson planning, training, and coordination with facility education staff.

Award #3: the contractor shall deliver (6) hours of instruction per week at Anvil Mountain Correctional

Center, not to exceed a total of 288 hours annually. Up to 20% of total hours may be allocated to administrative duties, including data entry, lesson planning, training, and coordination with facility education staff.

It may be necessary to move or flex prescribed hours, agreed to between the contractor and facility staff, from one month to another, or between weeks, to address student demand needs and accommodate intended leave or holidays.

Instructional hours are limited to the timeframe of 8:00 AM to 5:30 PM, Mondays through Saturdays, and classes are customarily subject to breaks for scheduled counts and mealtimes. Training will not be conducted on Sundays nor on State/Federal holidays. In addition, the instructor(s) may not be current

Pearson Vue Test Administrators or examiners of the GED testing content.

Facilities may be made inaccessible due to security considerations, and the training times may need to be rescheduled. Staffing shortages may cause facility restrictions that may necessitate shifting to fewer or more class cycles designated for delivery at a given DOC facility, which may instead be delivered at an alternate facility listed in this contract, as determined by DOC Anchorage Central Office staff in collaboration with the contractor.

SEC. 3.05 MEETINGS AND SECURITY

Contactor will comply with established DOC policies and procedures and in some cases attend a brief security orientation at individual Institutions.

Training sessions may be cancelled due to unanticipated security situations or lockdowns. Individual class sessions may need to be rescheduled to an alternate day and time. The successful offeror shall:

1. Submit and pass a DOC provided background check.

2. Attend a security briefing and facility orientation.

3. Communicate with the Education Staff at each institution to set up testing sessions.

4. Notify the Education staff of any session schedule changes, cancellations, or absences.

5. Immediately notify the education staff or any security officer of any disruptive behavior.

6. If requested, provide a written statement of disruptive incidents that occurred in the testing area and submit a case report to Pearson Vue within their system.

11 Rev. 8/24

7. Coordinate progress checks with the Education staff before, during, and after testing sessions to discuss student progress, problems, and/or concerns.

The contractor may need to attend meetings with the Education Coordinator / Vocational Instructor to discuss student progress, classroom management, scheduling, or security issues. The Education Staff will review all teaching materials developed and used by the contractor prior to being utilized at the institution.

These meetings should be included in the hourly rate: no additional time shall be charged for these meetings.

SEC. 3.06 RECORD KEEPING

The contractor will complete all required tracking of the student activities and assessments in the online

Alaska Jobs Database Virtual One Stop; DOC will facilitate the contractor being set up in the system. In addition, the contractor, in conjunction with DOC Education Staff, will maintain a paper record detailing each student's hours of attendance per day, per week, and subject of study. The contractor will ensure that a file for each student is maintained of student records, pertaining to attendance and student progress.

SEC. 3.07 BILLINGS

The contractor will submit an invoice to the Criminal Justice Planner after every cycle of the class, showing dates, a list of student inmates served, hours worked, and hours remaining on the contract.

Invoices must be signed and dated and must include the Contractor’s business name, address, contact phone numbers, contract number, and submitted to:

The State of Alaska, Department of Corrections

Attn: CJP Michael Clark

550 W. 7th Ave., Suite 1800

Anchorage, AK 99501

Or by email: michael.clark@alaska.gov

SEC. 3.08 CONTRACT TERM

The length of the contract will be from the date of award, approximately September 1, 2026, through

June 30, 2027, with one (1) optional renewal through August 31, 2028.

Unless otherwise provided in this RFP, the State and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide written notice to the contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

SEC. 3.09 CONTRACT TYPE

This contract is a firm fixed-price contract.

SEC. 3.10 PROPOSED PAYMENT PROCEDURES

The state will make a payment as invoices are received and are approved by the project director.

mailto:michael.clark@alaska.gov

12 Rev. 8/24

SEC. 3.11 PROMPT PAYMENT FOR STATE PURCHASES

The state is eligible to receive a 5% discount for all invoices paid within 15 business days from the date of receipt of the commodities or services and/or a correct invoice, whichever is later. The discount shall be taken on the full invoice amount. The state shall consider payment being made as either the date a printed warrant is issued or the date an electronic funds transfer (EFT) is initiated.

SEC. 3.12 CONTRACT PAYMENT

No payment will be made until the contract is approved by the Commissioner of the Department of

Corrections or the Commissioner's designee. Under no conditions will the state be liable for the payment of any interest charges associated with the cost of the contract. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.

Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency, will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

Any single contract payment of $1 million or higher must be accepted by the contractor via Electronic

Funds Transfer (EFT).

SEC. 3.13 LOCATION OF WORK

The locations where the work is to be performed, completed, and managed are:

1. Anchorage Correctional Complex (ACC) 1400 E 4th Ave, Anchorage, AK 99501 (Award #1)

2. Fairbanks Correctional Center (FCC), 1931 Eagan St, Fairbanks, AK 99701 (Award #2)

3. Anvil Mountain Correctional Center (AMCC), 1810 Center Creek Rd., Nome, AK 99762 (Award

#3)

TRAVEL REQUIREMENTS

The contractor shall be responsible for providing all travel necessary to meet the terms and conditions of this solicitation. The State will not pay any additional travel costs unless approved by the department and through amendment.

The contractor shall ensure that any travel costs are in accordance with the State’s travel policies AAM

60 Travel see link below.

https://doa.alaska.gov/dof/manuals/aam/resource/60t.pdf

The contractor shall include all direct & indirect costs in their cost proposal: Indirect examples are transportation, lodging, licensing, taxi, mileage, per diem, etc., cost shall be sufficient to pay for 1 person per award, annually.

By signature on their proposal, the offeror certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

https://doa.alaska.gov/dof/manuals/aam/resource/60t.pdf

13 Rev. 8/24

If the offeror cannot certify that all work will be performed in the United States, the offeror must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of proposals.

The request must include a detailed description of the portion of work that will be performed outside the

United States, where, by whom, and the reason the waiver is necessary.

Failure to comply with these requirements may cause the state to reject the proposal as non-responsive or cancel the contract.

SEC. 3.14 THIRD-PARTY SERVICE PROVIDERS

No third-party service providers are allowed under the resulting contract.

SEC. 3.15 SUBCONTRACTORS

Subcontractors will not be allowed.

SEC. 3.16 JOINT VENTURES

Joint ventures will not be allowed.

SEC. 3.17 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the state may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the state makes such an inspection, the contractor must provide reasonable assistance.

SEC. 3.18 F.O.B. POINT

All goods purchased through this contract will be F.O.B. final destination. Unless specifically stated otherwise, all prices offered must include the delivery costs to any location within the State of Alaska.

SEC. 3.19 CONTRACT PERSONNEL

Any change of the project team members or subcontractors named in the proposal must be approved, in advance and in writing, by the project director or procurement officer. Changes that are not approved by the state may be grounds for the state to terminate the contract.

SEC. 3.20 INSPECTION & MODIFICATION - REIMBURSEMENT FOR

UNACCEPTABLE DELIVERABLES

The contractor is responsible for the completion of all work set out in the contract. All work is subject to inspection, evaluation, and approval by the project director. The state may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. The project director or procurement officer may instruct the contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the state to terminate the contract.

In this event, the state may require the contractor to reimburse monies paid (based on the identified portion of unacceptable work received) and may seek associated damages.

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SEC. 3.21 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

During the course of this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the project director will provide the contractor a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments per AS 36.30.400.

The contractor will not commence additional work until the procurement officer has secured any required state approvals necessary for the amendment and issued a written contract amendment, approved by the

Commissioner of the Department of Corrections or the Commissioner's designee.

SEC. 3.22 NONDISCLOSURE AND CONFIDENTIALITY

Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. “Reasonable care” means compliance by the contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The contractor must promptly notify the state in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information.

Confidential information, as used herein, means any data, files, software, information or materials

(whether prepared by the state or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, compiled or memorialized that is classified confidential as defined by State of Alaska classification and categorization guidelines provided by the state to the contractor or a contractor agent or otherwise made available to the contractor or a contractor agent in connection with this contract, or acquired, obtained or learned by the contractor or a contractor agent in the performance of this contract.

Examples of confidential information include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc.).

If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the state with written notice of the requested disclosure ( to the extent such notice to the state is permitted by applicable law) and giving the state opportunity to review the request.

If the contractor receives no objection from the state, it may release the confidential information within

30 days. Notice of the requested disclosure of confidential information by the contractor must be provided to the state within a reasonable time after the contractor’s receipt of notice of the requested disclosure and, upon request of the state, shall seek to obtain legal protection from the release of the confidential information.

The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the

15 Rev. 8/24 general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

SEC. 3.23 INDEMNIFICATION

The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission, or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term

“independent negligence” is negligence other than in the contracting agency’s selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor’s work.

SEC. 3.24 INSURANCE REQUIREMENTS

Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the procurement officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under

AS 21.

Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and

Jones Act requirements. The policy must waive subrogation against the State.

Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Professional Liability Insurance: covering all errors, omissions, or negligent acts in the performance of professional services under this agreement. Limits required per the following schedule:

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Contract Amount Minimum Required Limits

Under $100,000 $300,000 per Claim/Annual Aggregate

$100,000-$499,000 $500,000 per Claim/Annual Aggregate

$500,000-$999,999 $1,000,000 per Claim/Annual Aggregate

$1,000,000 or over Refer to Risk Management

SEC. 3.25 TERMINATION FOR DEFAULT

If the Project Director or Procurement Officer determines that the contractor has refused to perform the work or has failed to perform the work with such diligence as to ensure its timely and accurate completion, the state may, by providing written notice to the contractor, terminate the contractor's right to proceed with part or all the remaining work.

The Procurement Officer may also, by written notice, terminate this contract under Administrative Order

352 if the contractor supports or participates in a boycott of the State of Israel.

This clause does not restrict the state's termination rights under the contract provisions of Appendix A, attached in SECTION 7. ATTACHMENTS.

SEC. 3.26 SECURITY BACKGROUND INVESTIGATIONS AND POLICIES

AND PROCEDURES

The Department shall require personnel providing direct services within correctional facilities to comply with background investigations and/or security checks prior to starting work under the contract. When background investigations are required, they shall be performed by the Department at no charge to the contractor. The Department reserves the right to restrict an individual’s access to the facility or program if they are determined to pose a threat to security, or if they fail to provide the information required for a background check.

The successful contractor will assure that all individuals providing services under the terms of the contract complete the following forms and scan completed copies to the procurement officer of record and the program manager.

http://www.correct.state.ak.us/commissioner/policies-procedures

• Security Clearance Form;

• PREA Employment Disclosure Form; (only applicable if services are provided in the institution)

• Code of Ethical Conduct 202.01a;

• Standards of Conduct 202.15a;

• ACOMS form and agreement, and; (only applicable if they will be using DOC computers or network)

• Criminal Justice Information Services Addendum (CJIS) form. (only required if providing services in the institutions or upon request.)

o The Department may require the contractor to obtain 2 fingerprint “blue cards” form FD-

258 for personnel performing service under this contract (no charge to http://www.correct.state.ak.us/commissioner/policies-procedures

17 Rev. 8/24 contractor).Fingerprint (blue cards) can be obtained in Anchorage, in the basement of the

Nesbitt Courthouse or make arrangements at one of the department institutions by appointment.

Questions or for arranging appointment please contact the following personnel:

James Dabbs-Ashworth (james.dabbs-ashworth@alaska.gov)

David Muise (david.muise@alaska.gov) o The completed forms must be submitted to the procurement officer or designee.

o The Department will send individual personnel a link to an online security awareness training that should take no longer than 2 hours to complete. Training is required bi-annually.

Recidivism Reporting: (Only applies if applicable)

Contractors reporting on program efficacy must use the statutory definition of recidivism. For programs that have been in place less than three (3) years, reports must clearly state the date parameters that are being used to report recidivism. The statutory definition of recidivism is:

Per AS 44.19.647 Recidivism Definition:

A felony offender who is re-incarcerated within three (3) years of release for any offense conviction:

• Parole or probation violation

• New felony crime

• New misdemeanor crime

And per department Policies & Procedures 501.2 (Research Activities) & 650.01 (Criminal Justice

Information Access), links provided below:

https://doc.alaska.gov/pnp/pdf/501.02.pdf?080916 https://doc.alaska.gov/pnp/pdf/650.01.pdf

Employee Incident Reporting: contractor is required to contact the program manager for this contract if any of its employees working under this contract are involved in any criminal behavior and report it to the

Department within 24 hours of notice of incident. Reporting shall be via email to the program manager and can be followed up with a phone call if needed.

SEC. 3.27 SECURITY SPECIFICATIONS

Security:

Security at all Alaska correctional facilities is the first priority. Contractors can expect delays in conducting business within the facility and/or its grounds. “Contractor” is defined as: delivery personnel, couriers, or service providers. Prisoner counts, emergencies of any type, prisoner movement, other deliveries, or other factors may delay or restrict contractor entry or movement within the perimeter.

mailto:james.dabbs-ashworth@alaska.gov mailto:david.muise@alaska.gov https://doc.alaska.gov/pnp/pdf/501.02.pdf?080916 https://doc.alaska.gov/pnp/pdf/650.01.pdf

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Security staff will facilitate contractors in conducting their business, but contractors must at all times respect security staff instructions. Contractors must follow all lawful instructions and directives of any staff member while on facility grounds. The State will at all times retain the exclusive right to restrict contractor access to the facility, or portions of the facility, for any reason.

Contractors must at all times have in their possession a valid Alaska Driver’s License or State provided identification card and be prepared to provide it to any staff whenever requested. Contractors must never leave their tools or personal effects unattended or unsecured. Knives, cellular telephones, toxic/hazardous chemicals, alcohol, tobacco, drugs and paraphernalia, weapons of any kind, and explosives are prohibited at all times. All other items (i.e. tools, repair parts, cameras, paperwork, boxes) entering the facility are subject to inspection and must be approved by security staff. Contractor tools and other items may be inventoried upon entering and exiting the facility. Giving prisoners access to driver’s licenses, credit cards, telephone numbers, family pictures, etc. is a breach of security. Contractors must fully cooperate with facility staff to prevent escape, sabotage, assault, any disturbance, or the importation of contraband. There is no confidentiality when it comes to security at one of the correctional facilities. Information regarding impending riots, escape plans, assaults, and other such matters that come to you in what would otherwise be considered a confidential exchange must be passed on to security staff immediately. To withhold information such as this could endanger you and others as well as lead to criminal charges. Nothing within this section limits a specific facility’s superintendent or security staff member from modifying or imposing alternate security requirements for contractors and their staff.

Security Check:

All personnel (both contractor and Subcontractors) will be required to undergo a security check prior to commencement of work. A mandatory security briefing will be provided to the contractor staff prior to start of on-site work.

1. The contractor will complete a Request for Clearance form to submit to the facility security staff for review at least 48 hours prior to commencement of work. The form requires the following information from each person working on site:

a. Full name.

b. Residence address.

c. Telephone Number.

d. Date of birth.

e. Social Security Number.

f. Valid driver's license and state of issue, or other photo identification bearing social security number.

g. The names of any relatives, friends or acquaintances that are currently incarcerated within the facility.

2. The security check will look for recent or frequent past convictions or for outstanding warrants.

Security staff reserve the right to disqualify anyone from access to the work site. A past conviction will not automatically disqualify.

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3. Once a Request for Clearance has been approved and is on file it is not necessary for the contractor to complete a new form each time they request to enter the facility grounds.

Personnel Access:

1. Access to the work site, which is within a correctional facility, will be monitored and controlled by the Department of Corrections in order to prevent importation of contraband and escape of inmates. At no time will contractor staff enter areas of the facility that are off-limits to them, nor drive vehicles along the perimeter fence or other unauthorized areas unless directed to do so by security staff.

2. Contractor staff will report to the visitor’s reception area at the beginning of each shift to obtain their identification badge or visitor’s badge and sign in on the contractor’s log. At the end of each shift, contractor staff will return their badges to this area and sign out of the contractor’s log. If workers leave the compound at lunch, they will all leave at the same time. Contractors should encourage their staff to bring a lunch and to eat within the designated work area or cafeteria.

3. Contractors, Subcontractors, Employees may be denied access or be removed from the facility for the following reasons:

a. Contractors or workers that are incompetent, careless or otherwise detrimental to the work or the security of the facility.

b. Security requirements.

c. Disruptive, abrasive, and/or argumentative conduct.

d. Being under the influence of Alcohol, Drugs and/or any substance that is considered contraband by the Facility (including use of Tobacco Products).

e. Refusal to submit to search of personal property/belongings or themselves.

f. Health problems.

g. Failure to show proper identification.

h. Failure to follow the direction of Correctional Officers and/or staff members.

i. Having any unauthorized contact or interaction with inmates.

j. Failure to pass security check.

k. Failure to secure tools and work areas. (If no personnel are physically present in the work area, the work area and/or tools must be secured prior to leaving the area.)

Vehicle Access:

1. No privately owned vehicles may enter inside the security fence without approval of the DOC on-site security staff member. Contractor vehicles can be parked in the employee/visitor parking lot outside the security fence and must be locked at all times.

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2. Authorized work vehicles, i.e. job site trailers and trucks may be left inside the fence in a location

IF they can be secured and upon the approval of security staff.

3. Privately owned and/or contractor vehicles are prohibited from entering unauthorized areas unless directed to do so by security staff.

Tool Control:

1. Do not leave prisoner-accessible work areas unattended without first removing or securing all tools and objects which would be considered contraband.

2. At the end of each workday, remove all tools and equipment from inmate-accessible work areas and store them within locked cabinets, locked containers, or locked storage trailers.

3. Maintain written inventory of tools and equipment daily. Tools and equipment which cannot be accounted for at the end of each workday shall be brought to the immediate attention of a security staff member.

Contraband:

The mailing, bartering, introducing, exchanging or buying of items between inmates and contractors or their employees is strictly prohibited without the written consent of the Superintendent of the facility. The following quotes are from Alaska Statutes and are provided so as to inform the contractor.

Title 11 - Alaska Statutes, Section 11.56.375, Promoting contraband in the first degree.

1. A person commits the crime of promoting contraband in the first degree if the person violates AS

11.56.380 and the contraband is:

a. a deadly weapon or a defensive weapon;

b. an article that is intended by the defendant to be used as a means of facilitating an escape;

or

c. a controlled substance

2. Promoting contraband in the first degree is a class C felony.

AS 11.56.380, Promoting contraband in the second degree.

1. A person commits the crime of promoting contraband in the second degree if the person:

a. Introduces, takes, conveys, or attempts to introduce, take, or convey contraband into a correctional facility; or

b. Makes, obtains, possesses, or attempts to make, obtain, or possess anything that person knows to be contraband while under official detention within a correctional facility.

2. Promoting contraband in the second degree is a Class A misdemeanor.

a. Effective August 26, 1999, contraband includes tobacco products.

21 Rev. 8/24

AS 11.56.390, definition:

In AS 11.56.300-11.56.390, "contraband" means any article or thing which persons confined in a correctional facility are prohibited by law from obtaining, making, or possessing in that correctional facility.

22 Rev. 8/24

SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 INTRODUCTION

Proposals must include the complete name and address of offeror’s firm and the name, mailing address, and telephone number of the person the state should contact regarding the proposal.

Proposals must confirm that the offeror will comply with all provisions in this RFP; and, if applicable, provide notice that the firm qualifies as an Alaskan bidder. Proposals must be signed by a company officer empowered to bind the company. An offeror's failure to include these items in the proposals may cause the proposal to be determined to be non-responsive and the proposal may be rejected.

The state discourages overly lengthy and costly proposals, however, in order for the state to evaluate proposals fairly and completely, offerors must follow the format set out in this RFP and provide all information requested.

SEC. 4.02 PROPOSAL CONTENTS

The following information must be included in all proposals.

(a) AUTHORIZED SIGNATURE

All proposals must be signed by an individual authorized to bind the offeror to the provisions of the RFP.

Proposals must remain open and valid for at least 90-days from the date set as the deadline for receipt of proposals.

(b) OFFEROR'S CERTIFICATION

By signature on the proposal, offerors certify that they comply with the following:

A. the laws of the State of Alaska;

B. the applicable portion of the Federal Civil Rights Act of 1964;

C. the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government;

D. the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government;

E. all terms and conditions set out in this RFP;

F. a condition that the proposal submitted was independently arrived at, without collusion, under penalty of perjury; and

G. that the offers will remain open and valid for at least 90 days.

If any offeror fails to comply with [a] through [g] of this paragraph, the state reserves the right to disregard the proposal, terminate the contract, or consider the contractor in default.

(c) VENDOR TAX ID

A valid Vendor Tax ID must be submitted to the issuing office with the proposal or within five days of the state's request.

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(d) CONFLICT OF INTEREST

Each proposal shall include a statement indicating whether or not the firm or any individuals working on the contract has a possible conflict of interest (e.g., currently employed by the State of Alaska or formerly employed by the State of Alaska within the past two years) and, if so, the nature of that conflict. The procurement officer reserves the right to consider a proposal non-responsive and reject it or cancel the award if any interest disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity of the contract to be performed by the offeror.

(e) FEDERAL REQUIREMENTS

The…