RFP 202607117 Eval FFPS Response Form.docx

RFP # 202607117

Evaluation of Maine’s Family First Prevention Services

PROPOSED SERVICES RESPONSE FORM

Bidder Name:

INSTRUCTIONS: Bidder must complete this form to discuss the Services to be Provided referenced in Part II of the RFP and what the Bidder will offer, including:

· A description of the methods and resources the Bidder will use and how each task involved will be accomplished.

· A description of how the expectations and/or desired outcomes as a result of these services will be achieved.

· If subcontractors are involved, Bidders must clearly identify the work each will perform.

Bidders may expand each of the response (white) spaces within this document in order to provide a full response to each requirement.

A. Evaluation of Family First Prevention Services (FFPS)

1. Develop and implement a Department-approved five (5) year outcome evaluation plan of Department-identified FFPS in alignment with the Department’s FFPSA Evaluation Plan (Appendix I), including:

a. The type of FFPS, including Evidence-based Practices, being provided to the child/family;

b. The cost and duration of services;

c. The placement status of the child twelve (12) months after the start of the prevention plan start date;

d. Re-entry into foster care within two (2) years from the prevention plan start date;

e. Pregnant and/or parenting youth;

f. Demographics pertinent to populations in the State being served; and

g. Fidelity and outcome measure data on the implementation and effectiveness of services.

B. General Requirements

0. Ensure administrative staff are available to the Department during business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., local time excluding State holidays and administrative closings.

0. Provide technical assistance to Department staff and its partners.

1. Reply to all requests for technical assistance within two (2) business days.

0. Meet with the Department monthly, as mutually agreed upon, to discuss:

2. Contract management;

2. Administration; and

2. Specific evaluation deliverables.

0. Provide data analysis, information extraction, and/or information findings upon Department request.

C. Communication

1. Communicate via telephone, email, at in-person meetings, and any other mutually agreed-upon format related to Evaluation Services.

1. Respond to the Department within two (2) business days.

1. Ensure the Department is included in all communications related to the Evaluation Services including but not limited to:

a. Other Department contracted individuals or organization;

b. Community partners; or

c. Other related parties.

D. Reports

1. Track and record all data/information necessary to complete the required reports listed in Table 1:

Table 1 – Required Reports

i. The progress towards the implementation workplan and timeline;

ii. A synopsis of common technical assistance issues and resolutions;

iii. Summary of all monthly meetings with the Department, including any follow-up communication and next steps needed;

iv. The extent in which FFPS are being implemented with fidelity;

v. Findings; and

vi. Any barriers or achievements to meeting deliverables.

2. Submit all the required reports to the Department in accordance with the timelines established in Table 2:

Table 2 – Required Reports Timelines

DHHS RFP Proposed Services Response Form (Rev. 10/2025)