RFP 202604075 QA 06.09.2026_Final.xlsx
XLSX spreadsheet 11 KB Posted
- Attached to
- Remote Off-Grid Cashless Payment Kiosk
- Solicitation number
- RFP - 01A - 202604075
- Issued by
- York County, Lisbon CDP, Maine
About this file
This is a Questions and Answers document for Request for Proposals (RFP) 202604075 issued by the State of Maine Department of Agriculture, Conservation and Forestry, Bureau of Parks and Lands for a remote off-grid cashless payment kiosk system. The RFP seeks installation, setup, and service of a secure, cashless payment collection system at Maine State Parks, with the initial deployment at Quoddy Head State Park in Lubec, Maine. The kiosk must be programmable to accept multiple fee structures, including $3 for adult Maine residents, $4 for adult non-residents, $1 for senior non-residents, $1 for children ages 5-11, and donations. The equipment must operate with both solar-powered and hard-wired power options and function reliably in harsh Maine weather conditions. Proposals were due June 19, 2026, at 4:00 p.m. local time via the Vendor Self Service system, with questions submitted by June 5, 2026. The initial contract period runs from July 1, 2026, through October 15, 2028, with two optional renewal periods extending through October 15, 2031.
Cost proposals must include separate itemized breakdowns for delivery, installation, setup, annual service fees, and optional cellular or satellite modem costs. The State requires two total pricing structures: one for a unit with power and internet and one without, with the total price for a unit with power and internet serving as the scored cost. All monthly service fees must be deducted from collected revenue prior to payment to the State, with revenue processed through the State's designated processor and remitted via check payable to "Treasurer, State of Maine." The vendor will serve as the merchant of record and must comply with PCI DSS version 4.0.1, Maine's Digital Accessibility Policy, and integrate with Elavon as the State's existing credit card processor. Financial viability may be demonstrated through a letter of reference from the vendor's banking institution in lieu of confidential financial statements. No incumbent vendor is identified, and the State anticipates awarding a single contract with potential expansion to additional parks dependent on pilot performance.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 202604075 Amendment#1.docx | DOCX document | |
| RFP 202604075 Remote Off-Grid Cashless Payment Kiosk _FINAL.docx | DOCX document |
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Text version
Sheet1
Question Answer
| Under the Specifications section, page 9 item #2 of the RFP it mentions that the equipment must be programmable to accept multiple fees. Can you please provide a list of the different fees that would be programmed and if there are any added discount | Quoddy Head fees are as follows: $3 Adult Maine Resident, $4 Adult Non-Resident, $1 Senior Non-Resident, $1 children 5-11, donation. Subject to change. | |
| Appendix H - Cost Proposal Form. Is the State requesting one TOTAL price with power and internet and one TOTAL price without power and internet or is the State requesting the #4 Special Instructions of breaking down the pricing as listed | Both. Total price of a unit with power and internet and Total price of a unit without power and internet are the scored costs. The State also wants a breakdown of those costs to better understand the pricing structure. | |
| requesting that the monthly service fees be deducted from the revenue generated prior to the vendor paying out collected revenue. However the state is also requesting that the revenue be processed through their State Processor. | The monthly service fees must be deducted from the revenue generated prior to the vendor paying out collected revenue. | |
| cont... Does this mean that the State will be providing a MID (Merchant ID) for funds to flow to? If so, then the generated revenue flows directly into the State's banking institution and any monthly fees due to the vendor are unable to be deducted | Revenue after fees gets sent to the park or regional office via check payable to "Treasurer, State of Maine" | |
| cont... Does this mean that the State will be providing a MID (Merchant ID) for funds to flow to? If so, then the generated revenue flows directly into the State's banking institution and any monthly fees due to the vendor are unable to be deducted | ||
| cont...This is in reference to section 1.6 Revenue Settlement and Reporting of Appendix G | Part II, Specifications 3.b and Appendix I superceed Appendix G 1.6.1 | |
| Will the State of Maine accept a letter of reference from their banking institution. The RFP is requesting confidential balance sheets and profit and loss statements. What would be an appropriate alternative to demonstrate financial viability? | Yes, a letter of reference from their banking institution would be an appropriate alternative to demonstrate financial viability. | |
| Will the State consider extending the due date? | No, the State does not plan to extend the due date. | |
| Will the vendor be the merchant of record? | Yes, the vendor will be the merchant of record | |
| Do all service fees need to be deducted from revenue; or only the CC fees? | All fees must be deducted from the revenue. | |
| Are there ADA requirements? | Technical Requirement 1.1 requires the vendor to adhere to Maine’s Digital Accessibility Policy | |
| Correction to above question: Will the vendor be the merchant of record? | ||
| Will the State require the vendor to be the merchant of record? | Yes, the vendor will be the merchant of record | |
| Tab 1 Respond to Lines has a "contract amount" to fill in with "your offer". The RFP is requesting 2 different pricing structures PLUS annual fees. What number should be listed in the "contract amount". | The contract amount in tab 1 “your offer” should be the total price with power and internet. |
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