RFP# 202603055 Amendment 1_Popham 06.16.26.docx

This is an amendment to a Request for Proposals issued by the State of Maine, Department of Agriculture, Conservation and Forestry, Bureau of Parks and Lands for professional coastal planning and stakeholder consultation services for the Popham Peninsula Climate Resilience Planning project. The project aims to develop a comprehensive resilience plan addressing coastal vulnerabilities including erosion, sea level rise, and storm surges affecting Popham Beach State Park, Fort Popham State Historic Site, Route 209, beachfront properties, and the Morse River tidal estuary in Phippsburg, Maine. The scope encompasses nine key tasks: project initiation and stakeholder engagement, coastal vulnerability assessment, recreational and ecological inventory, public outreach through up to three workshops, resilience strategy identification and evaluation, model ordinance language development, draft and final plan preparation, presentation and reporting, and implementation support with monitoring frameworks. A mandatory Bidders' Conference was held on June 4, 2026, from 9:00 a.m. to 11:00 a.m. at Popham Beach State Park, 711 Popham Rd, Phippsburg, Maine 04562. Written questions were due by June 8, 2026, at 4:00 p.m., local time, and proposals were due June 30, 2026, at 4:00 p.m., local time, via the Vendor Self Service system. The initial contract period runs from August 1, 2026, through June 30, 2027, with an optional renewal period from July 1, 2027, through June 30, 2028, contingent on funding availability and performance. Amendment 1 provides a concept drawing indicating the location of various facilities at Popham Beach State Park in response to questions raised at the Bidders' Conference, with no changes to the RFP language itself.

Evaluation will be conducted on a 100-point scale with weightings of 35 points for Organization Qualifications and Experience, 40 points for Proposed Services, and 25 points for Cost Proposal. The lowest cost proposal receives maximum cost points with others scored proportionately using a mathematical formula. Bidders must submit detailed budget breakdowns covering all costs for the full contract period, including hourly rates for all personnel, along with financial statements for the past three years, certificates of insurance, organizational charts, and documentation of relevant licensure and certifications. The RFP does not specify set-aside designations or restrictions, indicating this is an open competition with one award anticipated. The project is partially funded through a grant from the National Oceanographic and Atmospheric Administration under the "Resilient Maine: Local Adaptation and Resilience Actions at a Coastwide Scale" initiative, building on prior assessments from the "Changing Shorelines: Adaptation Planning for Maine's Coastal State Parks" effort. The successful contractor will execute a State of Maine Service Contract with payment on a net 30 basis upon receipt of accurate invoices containing the contract number and supporting documentation. All proposals will be publicly available following award notification in accordance with Maine's Freedom of Access Act.