RFP 202601 Addendum Q A.pdf

Notice to: All proposers

From: Monica Santos, Contract Specialist

RFP: 202601

Addendum Issued: 04/29/2026 RFP Response Due Date: 05/07/2026 by 10:00AM

ADDENDUM #1

The purpose of this Addendum is to clarify questions received from Proposers. All requirements of the proposal documents remain unchanged except as cited herein.

Information contained in this Addendum will be included in any subsequent contractual agreement.

Question 1:

Please provide a Detailed census report with HIPPS codes by levels of care- by community (Brookside Care Center and Willow Brook) and service line.

Answer:

Please email Monica to request this document

Question 2:

Can you provide the monthly Part B unit totals—by discipline and service line—for each community?

Answer:

Approx: OT- 877 units, PT- 1052, ST- 84 Question 3:

What service model are you looking for? (TIF, Full Service, Management, etc.)

Answer:

Therapy and Management Services

Question 4:

What is the desired pricing methodology by payor?

Answer:

Per minute for Med A, Med Adv PDPM plans, HMO/MCO.

Percentage of fee schedule per CPT code for Med B/Med B replacement plans

Kenosha County Department of Human Services 8600 Sheridan Rd. Suite 100 Kenosha, Wisconsin 53143 www.kenoshacounty.org/151/Doing -Business-w-DHS

Monica Santos

Contract Specialist Office: (262) 697-4554 monica.santos@kenoshacountywi.gov DHSContracts@kenoshacountywi.gov http://www.kenoshacounty.org/151/Doing-Business-w-DHS http://www.kenoshacounty.org/151/Doing-Business-w-DHS mailto:monica.santos@kenoshacountywi.gov mailto:DHSContracts@kenoshacountywi.gov

Question 5:

How is your current therapy model structured today?

Answer:

Our therapy model is structured around an initial evaluation, followed by an individualized plan of care with progressive treatment options, ongoing reassessment, and discharge plan focused on long term function and independence.

Question 6:

Is the expectation that the therapy provider will serve as the biller of record for Brookside Care Center and Willowbrook Assisted Living?

A. Will the therapy provider also be responsible for billing IL/AL residents?

a. Would the therapy provider be able to lease space to meet billing requirements?

b. What is the approximate square footage of space that could be leased?

Answer:

A- No

a. N/A

b. N/A

Question 7:

Do you have a list of the common Managed Care plans seen at each of your community?

Answer:

United Health Care, Aetna, Humana

Question 8:

Are you interested in a bid for wellness offerings such as wellness classes, assessment, and/or wellness coordinator?

Answer:

No Question 9:

Are there any pain points or issues with the current provider?

Answer:

No

Question 10:

Why are you going out for bid?

Answer:

To maintain transparency and compliance with Kenosha County Procurement Ordinance, we are putting all our contracts out to bid over the next 5 years.

Question 11:

What are your current number of therapy staff by discipline at each location?

Answer:

OT-5, OTA-5, PT-4, PTA-6, SLP-1, Director/PT- 1, Coordintaro-1. These numbers contain FT, PT and PRN staff.

Question 12:

What is the discipline of the Rehab Director(s) at each location?

PT

Question 13:

Would you like us to retain current staff?

1. If so, is there a buyout or non-compete clause for current staff?

Answer:

Yes, retain and there is no non-compete

Question 14:

Are there any open therapy positions?

1. If so which positions by community?

Answer:

No

Question 15:

Do you have any contract staff in therapy?

Answer:

All are contracted staff

Question 16:

What is your current therapy management software system? Can you please elaborate on whose EMR will be used?

Answer:

Net Health and facility uses MatrixCare

Question 17:

Do you have any specialty populations or specialty programs that are at the forefront (Wound care, Lymphedema, pelvic floor, etc.)

No

Question 18:

Are there any specific quality measures or programs you want to focus on?

Answer:

All measures related to therapy services

Question 19:

How do you feel your current model aligns with your census and reimbursement mix?

Answer:

Yes

Question 20:

There appears to be conflicting language on who provides equipment in the RFP. Can you please elaborate.

Answer:

Brookside will provide and maintain the equipment

Question 21:

What modality equipment do you use and will you maintain your current contract?

Diathermy Machine, NU Step, Treadmill, Chatanooga Combo Machine, Octane Fitness X ride.

Brookside owns all equipment.

Question 22:

The RFP mentions a file size limit via email, can you provide what that limit is on file size that can be sent via email?

Answer:

Limit file attachments to 20MB. If the file is too large to attach; you may send a compressed zip file or OneDrive/Dropbox link.

Question 23:

Can you please let us know what County systems you are referencing to in the RFP as stated “Electronic documentation compatible with County systems”

Answer:

MatrixCare Question 24:

Can you please let us know what are the care planning systems? (“Integration with facility medical records and care planning systems”)

Answer:

MatrixCare

Question 25:

Would you like the therapy provider to provide restorative nursing?

Answer:

No

Question 26:

Who will be the biller of record on the assisted living side? Will the facility be the biller of record or is the expectation that it will be the therapy partner.

Answer:

Facility will be the biller Question 27:

Can you please share your budget for therapy expense in the upcoming year if possible? If not available, can we please get historical data for last year or two.

Answer:

Budgeted expense amount is approx. $820,000 Please keep in mind proposals will be scored 20 points for Budget Approach and Cost Effectiveness.

Question 28:

Financial Statements: Is an audited statement required, or can we provide only financial statements?

In the event of an audit, audited financial statements must be provided. Unaudited financials are acceptable.

Question 29:

State Registration: Is state registration required at the time of bid submission?

Answer:

State registration is generally required at the time of bid submission for therapy services;

however, we will allow for registration immediately following an award.

Question 30:

Resumes: Are resumes required? If yes, should they be live staff, sample resumes, or for key personnel only?

Answer:

Key personnel only

Question 31:

References: Are references required? If yes, should they be public or private references?

Answer:

Vendors can use both public and private sector references, as they are typically treated with equal weight if the work is similar to the requirement.

Question 32:

To provide precise pricing and give your team a clear view of the insights we can bring through our analytics, we are requesting:

a. PCC Report

b. Rehab Stats Report - If you do not have access to this report with your user profile, Census Details and Mode of Treatment Details (please send for all payors) those two reports together will have the same info as the rehab stats report would have.

If possible, please export as excel not pdf.

Please pull a year of data.

Please email Monica to request this document

Question 33:

Is Willowbrook AL Outpatient Therapy currently billed under Brookside Care Center’s NPI?

Or under the NPI of the contracted therapy provider?

Answer:

under Brookside’s NPI

Question 34:

Please list the current large therapy equipment (tables, exercise equipment, parallel bars etc.)

currently owned by Brookside

Answer:

Diathermy Machine, NU Step, Treadmill, Chatanooga Combo Machine, Octane Fitness X ride, tables, parallel bars, everything as set up in your home, ie, kitchen, bathroom, bedroom, laundry room, etc.

Acknowledgment of Addendum

(To be returned with your response)

I ____________________________________________________________, as an authorized representative of

_______________________________________________________ have received this

Addendum, I fully understand and will comply with all the information contained within this Notice.

Signed: _____________________________________________ Date: ____________________