RFP 2026-18 Addendum #1 Q &A.pdf
PDF 231 KB Posted
- Attached to
- Library Shevling Removal
- Solicitation number
- RFP-14903
- Issued by
- Leon County, Florida
About this file
This is Addendum #1 to Request for Proposal 2026-18 issued by the Florida Department of Education, Bureau of Contracts, Grants and Procurement Management Services, addressing questions and answers submitted by vendors and revising critical event dates for the Library Shelving Removal project at the Braille and Talking Book Library in Daytona Beach. The RFP was released on January 20, 2026, with a mandatory site inspection scheduled for January 29, 2026 at 10:00 AM ET and a second site visit offered on February 12, 2026 at 10:00 AM ET. The deadline for submission of technical questions is February 3, 2026 at 4:00 PM ET, with an additional question deadline of February 17, 2026 at 4:00 PM ET. Proposals are due February 24, 2026 at 10:00 AM ET (or alternatively March 4, 2026 at 10:00 AM ET as noted in the revised schedule), with technical proposal openings conducted via conference call. The contract involves removal of electronic metal shelving units and embedded concrete tracks, followed by concrete finishing to prepare the floor for future flooring installation, with all work to be completed within a 12-month timeframe.
The addendum clarifies that preparation, temporary walls, safety measures, shelving removal, and concrete reinstallation may be performed during normal working hours (7:00 AM to 5:00 PM), with only concrete demolition and removal conducted after hours and weekends due to noise considerations. Equipment placement on grass is permitted, and as-built drawings indicating underground utilities will be provided by the Department. Concrete patching rather than full replacement is acceptable if final floor results can be achieved through selective removal at track locations. Flooring replacement is excluded from the scope, with the contractor responsible only for providing finished concrete ready to accept future flooring. The not-to-exceed contract value is $538,000.00, with technical proposals evaluated on a 90-point scale and price proposals on a 10-point scale. Proposers must be authorized to conduct business in Florida, maintain general liability insurance of at least $1,000,000, and provide three business references demonstrating comparable project experience.
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RFP 2026-18 ADDENDUM NO. #1 Page 1 of 3
FLORIDA DEPARTMENT OF EDUCATION
BUREAU OF CONTRACTS, GRANTS AND PROCUREMENT
MANAGEMENT SERVICES
325 West Gaines Street 344 Turlington Building
Tallahassee, Florida 32399-0400
Addendum #1
BID NO.: RFP 2026-18
Library Shelving Removal February 5, 2026
This addendum is being issued to provide the Answers to Questions submitted timely by vendors during the Question and Answers period and to amend Section 3.4 Critical Event Dates.
EVENT DATE
Request for Proposal (RFP) released 1/20/2026 Mandatory-Site Inspection 1/29/26 @10:00AM ET Deadline for receipt of Technical Questions (E-mail (preferred) or Fax) 2/3/2026 4:00 PM ET Department Response to Technical Questions received by deadline (this date is on or about)
2/5/2026
Second Site Visit 2/12/2026 @10:00AM ET Deadline to receive Additional Technical Questions 2/17/2026 @ 4:00PM ET
PROPOSALS ARE DUE (FAX & E-MAIL NOT ACCEPTABLE) 2/24/2026 @10:00AM ET
3/04/2026 @10:00 AM ET
Technical Proposals will be opened in Room 344 Turlington Building OPENINGS WILL BE CONDUCTED VIA CONFERENCE CALL. TOLL-FREE: 888-585-9008; PIN: 818- 095-394
2/24/2026 @10:30AM ET
3/04/2026 @10:30 AM ET
Evaluation of Technical Proposals (time and place) 3/2/2026-3/6/2026 3/6/2026-3/10/2026
Please be advised all questions are keyed as submitted.
Question:
1. It was mentioned that demolition activities are to occur after hours. The project will be divided into multiple tasks including preparation, temporary walls, safety measures, shelving removal, demolition, and new concrete installation. Can the preparation, temporary walls, safety measures, shelving removal, and concrete reinstallation be completed during normal working hours (7:00 AM – 5:00 PM), as
RFP 2026-18 ADDENDUM NO. #1 Page 2 of 3 these activities will involve typical construction noise, with only the concrete demolition and removal performed after hours and on weekends due to the excessive noise associated with those activities?
Answer: Yes, this sounds reasonable. Our goal is to have staff continue to answer phones and work in another area while this work is being done. If there is something that will cause excessive noise, we would need that to be done after hours.
Questions:
2. Will driving on grass be permitted in order to place dumpsters near door locations for material removal?
Answer: Yes.
Question:
3. In order to remove the tracks, the entire concrete area would need to be removed and replaced. Can you confirm that the State is requiring full concrete removal and replacement, and not just patching at the track locations?
Answer: If the final result of the floor area can be achieved by only removing the tracks, then patching is fine. We are looking for a finished concrete floor that once a finished floor (i.e. tile or carpet) is applied, it will match the existing floor.
Question:
4. Please confirm that flooring replacement is not included in this scope, and that the contractor is only responsible for providing finished concrete ready to accept future flooring
Answer: Yes, this is correct.
Question:
5. Can the State schedule a second site visit for bidders who attended the mandatory meeting, specifically to allow drilling a small test hole to verify concrete thickness?
Answer: Drilling will be conducted by DBS DOE. Participants welcome to take measurements to verify thickness.
Question:
6. Does the State have any as-built drawings for the building that indicate underground plumbing, electrical, or other utilities?
Answer: Yes, they can be provided in electronic copy or hard copy.
RFP 2026-18 ADDENDUM NO. #1 Page 3 of 3
Potential proposers have 72 hours from posting of addenda to protest the requirements of each addendum. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
YOUR PROPOSAL WILL NOT BE COMPLETE WITHOUT THIS PAGE
SIGNED AND INCLUDED!
Vendor Name – written:
Authorized Signature:
Authorized Signature - written:
Mailing Address:
City, State & Zip Code:
Telephone: Fax: E-Mail Address:
| Addendum #1 |
| BID NO.: RFP 2026-18 |
| February 5, 2026 |
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