REQUEST FOR PROPOSALS (RFP) NO. 2026-1569AJ- Repair Fire Damage at 1569 A J Street Insurance Claim

Alexander City Housing Authority

RFP Document

Part I- General Information

1.1 Introduction

1.2 Purpose

1.3 Method of Solicitation

1.4 Obtain Copies of this Solicitation

Part II- Supplemental Instructions to Respondents

2.1 Submission of Proposals

2.2 Interpretation/Questions

2.3 Addendum and Update Procedures for the RFP

2.4 Proposal Format

2.5 Submittal Forms

2.6 Acceptance of Proposals

2.7 Time for Reviewing Proposals

2.8 Withdrawal of Proposals

2.9 Award of Contract

2.10 HUD Debarment and Suspension List

2.11 Certification of Legal Entity

2.12 Cost Borne by Respondent

2.13 Best Available Data

2.14 Contact with ACHA, Staff, Board Members and Residents

2.15 Licenses and Insurance

2.16 Respondent Responsibilities

2.17 No Claim Against ACHA

Part III- Submission Requirements

3.1 Staffing and Qualifications

3.2 Relevant Experience and Past Performance

3.3 References

3.4 Respondent’s Approach and Response to Scope of Service

3.5 Proposal Cost

3.6 Required Certifications/Forms

Part IV- Scope of Services

Part V- Procurement Process

5.1 Proposal Evaluation/Contract Award

5.2 Evaluation Criteria

5.3 Summary of Evaluation Criteria

PART 1- General Information

1.1 Introduction

The Alexander City Housing Authority (hereinafter, “HA” or “ACHA”) is a public entity that was formed to provide federally subsidized housing and housing assistance to low income families, within Alexander City, Alabama. The HA is headed by an Executive Director (ED) and is governed by a five-person board of commissioners and is subject to the requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and the HA’s procurement policy.

1.2 Purpose

The Alexander City Housing Authority (ACHA) seeks proposals from qualified, bonded, and licensed contractors to Repair Fire Damage at 1569 A J Street

1.3 Method of Solicitation

ACHA is soliciting competitive proposals from qualified, bonded, and licensed Contractors with a documented record of accomplishments providing the required services. The Request for Proposals (RFP) seeks to identify potential providers for the scope of services listed herein.

1.4 Obtain Copies of this Solicitation

Single copies of the RFP package may be obtained, at no cost by:

1. Visiting the ACHA’s website at: www.alexcityhousing.org

2. Downloading at the Housing Agency Marketplace (E-procurement) at https://ha.internationaleprocurement.com

3. Requesting via email to michellewingler@alexcityhousing.org

Part II-Instructions for Submitting Proposals

2.1 Submission of Proposals

Respondents should submit one (1) hard copy of their proposal. The original submission shall be dated and signed by an authorized official of the company. Proposals must be submitted in a sealed envelope that shows the Contractor’s name and address, and clearly written on the outside of the sealed envelope must be the words “Repair Fire Damage at 1569 A J Street (RFP 2026-1569AJ)- no later than the deadline for submittal of Wednesday, May 6, 2026, at 2:00 pm (CST). and the Contractors name must be enclosed in the sealed envelope with the hard copy http://www.alexcityhousing.org/ https://ha.internationaleprocurement.com/ mailto:michellewingler@alexcityhousing.org

Alexander City Housing Authority

Proposals received after the deadline and time may be determined unacceptable. Refer to form HUD 5369 B, Section 6, regarding late submissions and withdrawals.

All proposals must be submitted in accordance with the conditions and instructions provided herein and must remain open for acceptance for one hundred and eighty (180) days from the due date. Proposals should demonstrate detailed plans on how the Respondent intends to provide the required services in a manner that will result in the successful and timely completion of the service(s). In addition, the proposal should demonstrate the Respondent’s capacity and readiness to perform the Scope of Services immediately upon execution of a contract with ACHA. Finally, the proposal should include evidence of the Respondent’s previous experience and qualifications, relative to the provision of such services.

2.2 Interpretation/Questions

During the period between issuance of this RFP and the proposal due date, no oral interpretation of the RFP’s requirements will be given to any prospective respondent.

Requests for interpretation must be made, in writing, by the questions due date and time as indicated on the coversheet (first page) of the RFP and sent to: Email:

michellewingler@alexcityhousing.org

2.3 Addendum and Update Procedures for the RFP

During the period of advertisement for this RFP, ACHA may wish to amend, add to, or delete from, the contents of this RFP. In such situations, ACHA will issue an addendum to the RFP setting forth the nature of the modification(s). ACHA will email (or send via regular postal mail or fax upon request) any addenda to Respondents of this RFP solicitation. Interested parties may also view addenda on ACHA’s website www.alexcityhousing.org or at the Housing Agency Marketplace at https://ha.internationaleprocurement.com. It shall be the responsibility of each Respondent to ensure they have any/all addenda relative to this RFP.

2.4 Proposal Format

All proposals shall be submitted in 8 ½ x 11-inch format, preferably in three (3) ring binders. Larger size pages or inserts may be used, provided they fold into 8 ½ x 11 inches.

Inserts shall not be stapled together. All copies of the submittal must be identical in content and organization. The format of the Respondent’s proposal should be structured the same as the format of the RFP. Proposals should be organized into sections and tabbed for ease of review. Respondents must provide a comprehensive Table of Contents at the front of the proposal. The proposal also must be organized in response to the Submission Requirements. The front cover of the proposal should bear the name and number of the RFP, the date, and the Respondent’s name, address, phone number and email address.

2.5 Submittal Forms

Provided, as a part of the proposal, all required certifications and HUD forms, ACHA forms, licenses, and proof of insurance. All forms that require a signature or initials must bear an original initial or signature.

http://www.alexcityhousing.org/ https://ha.internationaleprocurement.com/

Alexander City Housing Authority

2.6 Acceptance of Proposals

Proposals must be signed, sealed, and received in complete form at ACHA, no later than the proposal closing date and time. Proposals submitted after the designated closing date and time could potentially not be accepted and could potentially be returned unopened to the originator.

ACHA reserves the right to accept or reject any or all proposals, to take exception to these RFP specifications or to waive any formalities. Respondents may be excluded from further considerations for failure to comply with the specifications of this RFP.

ACHA reserves the right to reject the proposal of Respondents, who have previously failed to perform properly or to complete a contract on time of a similar nature. ACHA also reserves the right to reject proposals of Respondents who habitually, without just cause, neglect the payment of bills, or disregard their obligations to subcontractors, providers of materials, or employees.

2.7 Time for Reviewing Proposals

Proposals received prior to the closing date and time will be securely kept unopened until the closing date and time. Proposals received after the closing date and time could potentially not be considered. ACHA’s Evaluation Committee, appointed by the Executive Director, will evaluate all proposals properly received.

The Evaluation Committee will analyze proposals within 180 days of the date and time due and make a recommendation for the award of contract or not to award, to the ACHA Executive Director.

2.8 Withdrawal of Proposals

Proposals may be withdrawn by written notice received any time before the contract award. Proposals may be withdrawn in person by Respondent or its authorized representative if the identity of such representative is established and a signed receipt of the withdrawn proposal is received by ACHA prior to the contract award.

2.9 Award of Contract

ACHA reserves the right to make an award based solely on the proposals or to negotiate further with the Respondent(s). The Respondent(s) selected for the award will be chosen based on an assessment of the greatest benefit to the ACHA, not necessarily based on lowest cost. ACHA also reserves the right to negotiate and award any element of the RFP, make multiple awards, reject any or all proposals or waive any minor irregularities or technicalities in proposal received as in the best interest of ACHA. Contract shall be awarded to the Respondent(s) submitting a proposal according to the evaluation criteria contained herein. ACHA reserves the right to interview or receive demonstrations of products/services from one or more Respondent(s) whose submittals are evaluated above the acceptable 75 points as detailed in Section 5.1 Proposal Evaluation/Contract Award.

The Respondent(s) to whom the award is made will be notified at the earliest practical date.

Alexander City Housing Authority

Contract Terms

ACHA anticipates the award of the contract for a suitable period to complete the scope of services listed in this RFP.

2.10 HUD Debarment and Suspension List

The Respondent and all subcontractors’ names or businesses must not appear on the HUD’s Debarment and Suspension list.

2.11 Certification of Legal Entity

Prior to execution of the contract agreement, the Respondent shall certify that joint ventures, partnerships, team agreements, new corporations, or other entities that either exist or will be formal structures are, or will be, legal and binding under the Alabama State Law.

2.12 Cost Borne by Respondent

All costs related to the preparation of this RFP and any related activities are the responsibility of the Respondent. ACHA assumes no liability for any costs incurred by the Respondent throughout the entire selection process.

2.13 Best Available Data

All information contained in the RFP is the best data available to ACHA at the time the RFP was prepared. The information given in the RFP is not intended as representation having binding legal effect. This information is furnished for the convenience of Respondents and ACHA assumes no liability for any errors or omissions.

2.14 Contact with ACHA Staff, Board Members and Residents

Beyond the above referenced written communications, Respondents and their representatives may not make any other form of contact with ACHA staff, Board members, or residents. Any improper contact by or on behalf of Respondents may be grounds for disqualification.

2.15 Licenses and Insurance

The awarded individual/firm shall have and maintain all required licenses necessary to conduct business in the City of Alexander City and the State of Alabama. All licenses must be kept up to date for the duration of any ensuing contract. Copies of all licenses must be in the Procurement/Contract office prior to contract execution.

Prior to contract award and for the duration of the contract, the successful proposer will be required to provide proof of insurance (as outlines) and the ACHA shall be named as an additional insured.

Alexander City Housing Authority

Professional Liability (and/or Errors & Omissions) Coverage $1,000,000 each occurrence General Liability Coverage $1,000,000 each occurrence Comprehensive Automobile Liability Coverage $1,000,000 each occurrence Workers’ Compensation with Statutory Limits of the State of AL

2.16 Respondent Responsibilities

Each Respondent is presumed by ACHA to have thoroughly studied this RFP and become familiar with the contents, locations, and nature of requests. Any failure to understand completely any aspect of this RFP is the responsibility of the Respondent.

2.17 No Claim Against ACHA

The Respondent shall not obtain, by submitting a proposal in response to this RFP, any claim against ACHA’s property for reason of all or any part of any of the following: the selection process; the rejection of any or all offers; the acceptance of any offer; entering into any agreements or the failure to enter any agreements; any statement, representations, acts or omissions of ACHA or any person or entity acting on its behalf;

the exercise of any discretion set forth in or concerning any of the foregoing; and any other matters arising out of the foregoing.

PART III- SUBMISSION REQUIRMENTS

3.1 Tabbed Proposal Submittal

The Agency intends to retain the Contractor pursuant to a “Best Value” basis, not a “Low Bid “basis (“Best Value”, in that the Agency will, as detailed within the following Section 5.2, consider factors other than cost in making the award decision). Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted within the table below. Each category must be separated by numbered index dividers, which number extends so that each tab can be located without opening the proposal and labeled with the corresponding tab reference also noted below. Inserts shall not be stapled together.

None of the proposed services may conflict with any requirement the Agency has published herein or has issued by addendum.

RFP

Section

Tab No.

Description

3.1.1 1 Form of Proposal. This 2-page Form must be fully completed. Executed where provided thereon and submitted under this tab as a part of the proposal submittal.

3.1.2 2 Form HUD-5369-C Certifications and Representations of Offers Non- Construction, Form HUD SF-LLL Disclosure of Lobbying Activities, Form HUD 50071 Certification of Payments to Influence Federal Transactions, Form HUD 50070 Certification for a Drug-Free Workplace, Form HUD 2530 Previous Participation Certification, Certificate as to Corporate Principle Form, Alexander City Housing Authority

Non-Collusive Form These forms must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal, where applicable.

3.1.3 3 Profile of Firm Form. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.

3.1.4 4 Proposed Services. Respondent shall place under this tab documentation further explaining the firm’s services and showing how the firm intends to fulfill the requirements of the Scope of Services listed in the preceding Section Part IV herein, including, but not limited to:

3.1.4.1 The proposer’s DEMONSTRATED UNDERSTANDING of the AGENCY’S REQUIREMENTS and REQUESTED SERVICES.

3.1.4.2 APPROPRIATE TECHNICAL APPROACH and the QUALITY of the SERVICES PROPOSED. Provide a detailed narrative that demonstrates the approach and the ability of the Contractor to complete the services outlined in the Scope of Work.

3.1.4.3 TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT

PLAN.

3.1.4.4 The proposer’s DEMONSTRATED EXPERIENCE in performing similar work and DEMONSTRATED SUCCESSFUL PAST PERFORMANCE. Identify similar or related work performed for public housing authorities or other companies that has been completed to date or is currently active.

3.1.4.5 If appropriate, how staff are retained, screened, trained and monitored.

3.1.4.6 Approach to QUALITY CONTROL

3.1.4.7 An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e., written; fax;

internet; etc.)

3.1.4.8 A complete description of the products and services the firm provides.

3.1.5 5 Managerial Capacity/Financial Viability/Staffing Plan. The proposer’s entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of the Profile of Firm Form.

3.1.6 6 Client Information. The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

3.1.6.1 The client’s name;

3.1.6.2 The client’s contact name;

3.1.6.3 The client’s telephone number and email address;

3.1.6.4 A brief description and scope of the service(s) and the dates the services were provided inclusive of duration of projects or projected completion date of current/active projects and dollar value of contracted services.

3.1.7 7 Equal Employment Opportunity/Supplier Diversity. The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to

Alexander City Housing Authority ensure supplier diversity (e.g., small, minority, and women-owned businesses).

3.1.8 8 Subcontractor/Joint Venture Information. The proposer shall identify hereunder whether he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture. If the Respondent is a joint venture, or another entity formed solely for responding to this RFP, provide evidence of prior successful collaborations. Proposer will submit under tab 3 a Profile of Firm for each subcontractor /joint venture that he/she intends on utilizing.

3.1.9 9 Section 3 Plan, Clause Compliance Commitment Form and Participation Election Form Documentation. All respondents must read the attached Section 3 Plan (Exhibit A). All respondents must read, sign, and submit the Section 3 Clause Compliance Commitment Form and Section 3 Participation Election Form. Any respondent who is Certified Section 3 Business must include the certification, along with the Section 3 Business Concern Certification Form. These forms shall be included under this tab and be fully completed and executed. These forms are attached hereto as Exhibit A1.

3.1.10 10 Other Information. The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.

3.1.11 No Information Placed under a Tab. If no information is to be placed under any of the above noted tabs, please place there under a statement such as “NO INFORMATION IS BEING PLACED UNDER THIS TAB” or “THIS TAB LEFT INTENTIONALLY BLANK”. DO NOT eliminate any of the tabs

3.1.12 Proposal Submittal Binding Method. It is preferable and recommended that the proposer bind the proposal submittals in such a manner that the Agency can, if needed, remove the binding (i.e., “comb-type;” etc.) or remove the pages from the cover (i.e., 3-ring binder; etc.) to make copies, and then conveniently return the proposal submittal to its original condition.

3.2 Proposal Pricing/Cost

Respondents shall provide a fixed proposed cost for the completion of the items listed in the Scope of Work. The submitted price shall be presented on the First Page of Submitted Proposal.

3.3 Required Certifications/Forms

Each proposal shall contain an executed copy, if applicable, of the following HUD and ACHA forms, which are attached herein. If a form does not apply, please state ‘not applicable’ and include in the proposal submission:

Form of Proposal Profile of Firm Form Certificate as to Corporate Principle Form Non-Collusive Form

Alexander City Housing Authority

Form HUD 5369-B Instructions to Offerors-Non-Construction Form HUD 5369-C Certifications and Representations of Offerors-Non-

Construction Contract Form HUD SF-LLL Disclosure of Lobbying Activities Form HUD 50071 Certification of Payments to Influence Federal Transactions Form HUD 50070 Certification for a Drug-Free Workplace Form HUD 2530 Previous Participation Certification

PART IV- SCOPE OF SERVICES

The Respondent shall perform such services as required by ACHA to complete the work as defined herein and shall provide labor, equipment, and services necessary to perform and complete, in an acceptable manner, the tasks contemplated or otherwise required herein in accordance with. Please note the provided attachment – Scope-Report -

Scope of Work is as follows:

• A site visit is required

• Contractor shall provide all material, tools, and labor necessary to reconstruct complete apartment damaged from fire to make move in ready

• Work shall include everything noted in insurance scope of work and any additional items requested by ACHA needed to return unit to like new condition

• Contractor to remove all interior contents and damaged materials & dispose of properly

• Contractor shall provide smoke remediation throughout entire apartment

• Contractor to replace all damaged windows with comparable white or aluminum framed windows, including outside heavy-duty screen. Trim and caulk interior & exterior.

• Contractor shall repair all damage of the framing material including the removal of charred wood

• Contractor shall replace all damaged plumbing and fixtures above the foundation

• All large appliance receptacles must be a 4- prong type if they are 220 volt

• Contractor shall ensure that all new light fixtures are LED or have LED bulbs installed.

• Contractor shall install new bathroom vent fan and any bathroom fixtures or accessories

• Contractor shall install new enameled steel tub in white

• Contractor shall install tile tub surround

Alexander City Housing Authority

• Contractor shall install new vanity cabinet, sink, and medicine cabinet

• Contractor shall install proper R factor insulation in all walls and ceilings

• Contractor shall install new drywall, finish smooth (no texture), prime and paint.

Use moisture resistant drywall in bathroom

• All paint types and colors must be Sherwin Williams brand and ACHA standard colors

• All trim and millwork must be square stock style. Prime, paint and caulk to match walls. Caulk any existing trim as needed

• All closet rods and shelving must be replaced with equivalent materials

• Contractor shall clean and wax all floors after all major work has been completed

• All work must be in compliance with all required codes for residential construction

• All materials should match existing materials as closely as possible. Any deviation from this must be discussed and accepted by ACHA before proceeding with work

• Any construction issues not noted in insurance scope of work, but become revealed during construction must be immediately brought to the attention of ACHA

• During construction, the area must be kept clean and safe at all times

• Contractor must provide own power until the power to unit is restored

• Contractor must provide dumpster for debris

• Contractor must provide restroom facilities for workers

PART V-PROCUREMENT PROCESS

5.1 Proposal Evaluation/Contract Award

Proposals received in response to this solicitation will be evaluated using the following evaluation process.

a. The evaluation process will be used to determine the Contractors that will comprise the short list, from which final selection for contract award will ultimately be made.

1) During the evaluation process, technical proposals will be evaluated and scored by an Evaluation Committee.

2) Each member of the Evaluation Committee will score each proposal.

Alexander City Housing Authority

3) Scoring will be based on predetermined Evaluation Criteria. The available points associated with each area of consideration are shown below in item 5.2.

4) The results of the evaluation, of both technical and cost proposals, will be used to determine those proposals to be considered in the competitive range.

5) Proposals will be considered acceptable if they have a minimum score of 75 points and above.

6) Cost proposals will be considered acceptable if the proposed cost is clearly not excessive compared to the proposed costs of other Contractors with acceptable technical proposals.

b. Scoring will be based upon how well the proposal meets the criteria established in this RFP.

c. ACHA reserves the right to make no award or decline to enter negotiations should it believe that no Contractor to this RFP would be capable of delivering the necessary level of service within an acceptable price range and/or the time.

d. The Evaluation Committee will evaluate the merits of proposals received in accordance with the criteria stated in the RFP and formulate a recommendation.

However, while a numerical rating system may be used to assist the Evaluation Committee in selecting the competitive range (if necessary) and making an award recommendation decision, the award decision is ultimately a business decision that will reflect an integrated assessment of the relative merits of the proposal using the criteria and their relative weights disclosed in the RFP.

5.2 Evaluation Criteria

a. Organizational Capacity/Staffing and Qualifications: 35 Points

1) Evidence of the Contractors ability to perform the work, as indicated in the RFP. The appropriateness of the Technical Approach (including labor categories, estimated hours and skill mix) and the quality of the work plan.

Overall quality and professional appearance of the submitted proposal, based upon the opinion of the evaluators.

b. Relevant Experience and Past Performance: 25 Points

1) Relevant experience and past performance will be evaluated through an assessment of previous similarly related projects completed to date.

2) Additional consideration will be given to those Respondents who demonstrate a documented track record of successfully completing projects of the same type required by this RFP.

3) The Contractors demonstrated experience in performing similar work and the proposer’s demonstrated successful past performance (including meeting costs, schedules, and performance requirements) of contract work

Alexander City Housing Authority substantially similar to that required by this solicitation as verified by reference checks and other means. Any Special License Obtained.

c. Understanding of the Required Scope of Service: 30 Points

1) The Contractors demonstrated understanding of the requirement- .

d. Proposal Pricing and Fees: 20 Points

1) The proposed cost will be evaluated through a careful analysis of cost compared to the other Respondents proposals and fair market rates for such services.

5.3 Summary of Evaluation Criteria

Evaluation Criteria Points Technical and Cost:

Staffing and Qualifications 35 Points

Relevant Experience and Past Performance 25 Points

Understanding of the Required Scope of Service 30 Points

Proposal Pricing and Fees 20 points

Total 110 Points

COST PROPOSAL FORM

TYPE OF PROJECT: The Alexander City Housing Authority (“ACHA”) seeks proposals from qualified, bonded and licensed Contractors to repair the fire damage at 1569 A J Street

DATE ISSUED: Wednesday, February 24, 2026

CONTACT PERSON: Michelle Wingler, Procurement/Contract Manager michellewingler@alexcityhousing.org

LAST DAY FOR QUESTIONS: Wednesday, March 11, 2026, at 2:00 pm (CST)

SUBMISSION DEADLINE: Wednesday, March 18, 2026 at 2:00 pm (CST)

FILL IN BELOW AND SIGN. PRICES ARE GUARANTEED FOR A MINMUM OF 180 DAYS FROM

PROPOSAL DEADLINE DATE.

COMPANY NAME:

CONTACT:

Signature Printed Name Title

ADDRRESS:

Street/POB City State Zip

PHONE:____________________FAX:____________________EMAIIL:___________________________

Date Signed: _______________________________________

Alexander City Housing Authority

FORM OF PROPOSAL

(This Form must be fully completed and placed under Tab No. 1 of the “hard copy” tabbed proposal submittal.)

Instructions: Unless otherwise specifically required, the items listed below must be completed and included in the proposal submittal. Please complete this form by marking an “X,” where provided, to verify that the referenced completed form or information has been included within the proposal submittal submitted by the proposer. Also, complete the Section 3 Statement and the Proposer’s Statement as noted below:

Submitted Price: _________________________________________________

X=ITEM

INCLUDED

Tab No.

SUBMITTAL ITEMS

(one original signature copy of each document)

1 Form of Proposal 2 Form HUD-5369-C and other required forms 3 Profile of Firm Form 4 Proposed Services 5 Managerial Capacity/Financial Viability/Staffing Plan 6 Client Information 7 Equal Employment Opportunity Statement/ Supplier Diversity 8 Subcontractor/Joint Venture Information 9 Section 3 Plan, Clause Compliance & Participation Election 10 Other Information

Debarred Statement. Has this firm, or any principal(s) thereto, ever been debarred from providing any services by the Federal Government, any state government, the State of Alabama, or any local government agency within or without the State of Alabama?

YES or NO . If “YES,” please attach a full detailed explanation, including dates, circumstances, and status.

Disclosure Statement. Does this firm or any principals thereof have any current, past personal or professional relationship with any Commissioner or Officer of the Agency?

Yes No If "Yes," please attach a full detailed explanation, including dates, circumstances, and status.

Signature Date Printed Name Company

Alexander City Housing Authority

FORM OF PROPOSAL

(This Form must be fully completed and placed under Tab No. 1 of the “hard copy” tabbed proposal submittal.)

Felony Disclosure. Has any principal(s) or any person(s) proposed to perform the work ever been convicted of a felony?

Yes No . If “Yes,” please attach a full detailed explanation, including dates, circumstances, and current status. PLEASE NOTE: The Agency reserves the right to not make award to any proposer that has staff who has been convicted of a felony if the Agency feels that doing such is in its best interests.

Non-Collusive Affidavit. The undersigned party submitting this proposal hereby certifies that such proposal is genuine and not collusive, and that said proposer entity has not colluded, conspired, or connived or agreed, directly or indirectly, with any proposer or person, to put in a sham proposal or to refrain from proposing, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the proposal price or affiant or of any other proposer, to fix overhead, profit or cost element of said proposed price, or that of any other proposer or to secure any advantage against the Agency or any person interested in the proposed contract; and that all statements in said proposal are true.

Proposer’s Statement. The undersigned proposer hereby states that by completing and submitting this Form and all other documents within this proposal submittal, he/she is verifying that all information provided herein is, to the best of his/her knowledge, true and accurate, and that if the Agency discovers that any information entered herein to be false, such shall entitle the Agency to not consider or make award or to cancel any award with the undersigned party. Further, by completing and submitting the proposal submittal, the undersigned proposer thereby agreeing to abide by all terms and conditions pertaining to this RFP as issued by the Agency. Pursuant to all RFP documents, this Form of Proposal, and all attachments, and pursuant to all completed Documents submitted, including these forms and all attachments, the undersigned proposal to supply the Agency with the services described herein for the fee(s) entered within the areas provided pertaining to this RFP.

Alexander City Housing Authority

(This Form must be fully completed and placed in the submittal.)

Prime Sub-contractor (Proposer must also identify his sub-contractors (if any) by providing Profile of Firm form for each)

1) Name of Firm:

2) Street Address, City, State, Zip:

3) Telephone: Fax:

4) Email: __________________________________________________________________

5) Proposer Diversity Statement: You must check all of the following that apply to the ownership of this Firm and enter where provided the correct percentage (%) of ownership of each:

Caucasian Public -Held _ Government Non-Profit American (Male) Corporation Agency Organization

Resident-(RBE), Minority-(MBE), or Woman-Owned-(WBE) Business Enterprise (Qualifies by virtue of 51% or more ownership and active management by one or more of the following):

____Resident- ___African Native Hispanic Asian/Pacific Asian/Indian Owned American American American American American

Woman-Owned Woman-Owned Disabled Other

(MBE) (Caucasian) Veteran (Specify)

WMBE Certification Number: _____Certified by: ________________________

(NOTE: A CERTIFICATION/ NUMBER NOT REQUIRED TO PROPOSE-ENTER IF AVAILABLE)

Federal Tax ID No. DUNS No. ___________________________

Business License No. State ________

General Liability Insurance Carrier: _________________________________________________

Policy No. Expiration Date ___________________

Worker’s Compensation Insurance Carrier: ____________________________________________

Policy No. Expiration Date

Professional Liability Insurance Carrier: _______________________________________________

Policy No. Expiration Date

PROFILE OF FIRM

FORM

Alexander City Housing Authority

Debarred Statement: Has this firm or any principal(s) ever been debarred from providing any services by the Federal Government, any State Government, the State of Alabama, or any local government agency within or without the State of Alabama? Yes No

If “YES” please attach a full detailed explanation, including dates, circumstances, and status.

Disclosure Statement: Does this firm or any principals thereof have any current past personal or professional relationship with any Commissioner or Officer of ACHA? Yes No

If “YES” please attach a full detailed explanation, including dates, circumstances, and status.

Non-Collusive Affidavit: The undersigned party submitting this proposal or bid hereby certifies that such proposal or bid is genuine and not collusive and that said proposer entity has not colluded, conspired, connived, or agreed, directly or indirectly, with any proposer or person to put in a sham proposal or bid or to refrain from proposing or bidding, and has not in any manner, directly or indirectly sought by agreement or collusion or communication or conference with any person, to fix the proposal or bid price, or that any other proposer or bidder or to secure any advantage against the Housing Authority or any person interested in the proposed contract; and that all statements in said proposal or bids are true.

Verification Statement: The undersigned proposer hereby states that by completing and submitting this form he/she is verifying that all information provided herein is, to the best of his/her knowledge, true and accurate, and agrees that if ACHA discovers that any information entered herein if false, that shall entitle ACHA to not consider nor make or to cancel any award with the undersigned party.

Code of Alabama § 11-93-2. Maximum number of damages recoverable against governmental entities; settlement or compromise of claims not to exceed maximum amounts.

The recovery of damages under any judgement against a governmental entity shall be limited to $100,00.00 for bodily injury or death for one person in any single occurrence. Recovery of damages under any judgement or judgements against a governmental entity shall be limited to $300,000.00 I the aggregate where more than two persons have claims or judgements on account of bodily injury or death arising out of any single occurrence. Recovery of damages under any judgement against a governmental entity shall be limited to $100,000.00 for damage or loss of property arising out of any single occurrence. No governmental entity shall settle or compromise any claim for bodily injury, death, or property damage more than the amounts herein above set forth. (Acts 1977, No. 673, p.1161, §2.)

Signature Date

Printed Name Title

Alexander City Housing Authority

CERTIFICATE AS TO CORPORATE PRINCIPAL

I, , certify that I am the of the corporation Named as the Principle in the within bond; that , who signed the said bond on behalf of the Principle was then of said corporation; that I know his signature, and his signature thereto is genuine, and that said bond was duly signed, sealed, and attested to for and in behalf of said corporation by authority of its governing body.

(Affix Corporate Seal)

Alexander City Housing Authority

NON-COLLUSIVE AFFIDAVIT

(Prime Bidder/Respondent)

State of

County of

, Being first duly sworn, deposes and says that he/she is

, (a partner of officer of the firm of, etc.) the party making the foregoing proposal or bid, that such proposal or bid is genuine and mot collusive or sham; that said respondent/bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any respondent/bidder or person, to put in a sham bid/cost or to refrain from bidding or submitting cost proposal, and has not in any manner, directly or indirectly, sought by agreement to collusion, or communication or conference, with any person, to fix the bid/cost price of affiant or of any other respondent/bidder, or to fix overhead, profit or cost element of said bid/cost price, or of that of any other respondent/bidder, or to secure any advantage against the

City of Alexander City Housing Authority of any person interested in the proposed contract:

And that all statements in said proposal or bid are true.

(Respondent/Bidder, if the respondent/bidder is an individual; Partner, if the respondent/bidder is a Partnership; officer, if the respondent/bidder is a corporation)

Subscribed and sworn to before me this

Day of , 20

My commission expires , 20

Request For Proposals (RFP)) No. 2026-1569AJ, Repair Fire Damage at 1569 A J Street

FORM OF PROPOSAL

(1) Instructions. Unless otherwise specifically required, the items listed below must be completed and included in the bid submittal. Please complete this form by marking an “X,” where provided, to verify that the referenced completed form or information has been included within the “hard copy” bid submittal submitted by the bidder. Also, complete the following Statement’s herein:

[Table No. 1] “X” = Item

Included

Tab No.

Proposal Submittal Item (one original signature copy of each document)

1 Form of Proposal 2 form HUD-5369- 3 Bid Bond (If required) 4 Section 3 Business preference Documentation

(2) SECTION 3 STATEMENT. Are you claiming a Section 3 business preference? Yes No If “YES,” pursuant to the Section 3 portion within the Conditions and Specifications, and pursuant to the documentation justifying such submitted under Tab No. 9, which priority are you claiming? _.

(3) Debarred Statement. Has this firm, or any principal(s) ever been debarred from providing any services by the Federal Government, any state government, the State of Alabama, or any local government agency within or without the State of Alabama? Yes No If "Yes," please attach a full detailed explanation, including dates, circumstances, and current status.

(4) Disclosure Statement. Does this firm or any principals thereof have any current, past personal or professional relationship with any Commissioner or Officer of the Agency? Yes No If "Yes," please attach a full detailed explanation, including dates, circumstances, and current status.

(5) Felony Disclosure. Has any principal(s) or any person(s) proposed to perform the work ever been convicted of a felony? Yes No If "Yes," please attach a full detailed explanation, including dates, circumstances, and current status. PLEASE NOTE: The Agency reserves the right to not make award to any bidder that has staff who has been convicted of a felony if the Agency feels that doing such is in its best interests.

Request For Proposals (RFP)) No. 2026-1569AJ, Repair Fire Damage at 1569 A J Street

FORM OF PROPOSAL

(This Form must be fully completed and placed under Tab No. 1 of the initial Step #1 “hard copy” tabbed bid submittal.)

(6) Non-Collusive Affidavit. The undersigned party submitting this bid hereby certifies that such bid is genuine and not collusive and that said bidder entity has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other bidder, to fix overhead, profit or cost element of said bid price, or that of any other bidder or to secure any advantage against the Agency or any person interested in the proposed contract; and that all statements in said bid are true.

(7) Bidder’s Statement. The undersigned bidder hereby states that by completing and submitting this Form and all other documents within this bid submittal, he/she is verifying that all information provided herein is, to the best of his/her knowledge, true and accurate, and that if the Agency discovers that any information entered herein to be false, such shall entitle the Agency to not consider or make award or to cancel any award with the undersigned party. Further, by completing and submitting the bid submittal, and by entering and submitting the costs where provided within the eProcurement Marketplace, the undersigned bidder is thereby agreeing to abide by all terms and conditions pertaining to this RFP as issued by the Agency, either in hard copy or on the eProcurement Marketplace, including an agreement to execute the attached Sample Contract form.

Pursuant to all RFP Documents, this Form of Proposal, and all attachments, and pursuant to all completed Documents submitted, including these forms and all attachments, the undersigned proposes to supply the Agency with the services described herein for the fee(s) entered within the areas provided within the eProcurement Marketplace pertaining to this

RFP.

ALEXANDER CITY HOUSING AUTHORITY, AL

Request For Proposal (RFP) 2026-1569AJ- Repair Fire Damage @ 1569 A J Street

Profile of Firm Form

(This Form must be fully completed and submitted to the Agency when notified to do so by the Agency after the submittal deadline.)

(1) Prime Sub-contractor

(2) Name of

Firm:

Telephone:

Fax:

Email:

(3) Street Address, City, State, Zip:

(4) Please attached a brief biography/resume of the company, including the following information: (a) Year Firm Established; (b) Year Firm Established in Alabama; (c) Former Name and Year Established (if applicable); (d) Name of Parent Company and Date Acquired (if applicable).

(5) Identify Principals/Partners in Firm (submit under Tab No. 5 a brief professional resume for each):

[Table No. 1] Name Title % of Ownership

(6) Identify the individual(s) that will act as project manager and any other supervisory personnel that will work on project; please submit under Tab No.

5 a brief resume for each. (Do not duplicate any resumes required above):

[Table No. 2] Name Title

Request For Proposal (RFP) 2026-1569AJ- Repair Fire Damage @ 1569 A J Street

Profile of Firm Form

(This Form must be fully completed and submitted to the Agency when notified to do so by the Agency after the submittal deadline.)

(7) Bidder Diversity Statement. You must mark all the following that apply to the ownership of this firm and enter where provided enter the correct percentage (%) of ownership of each:

Caucasian Public-Held Government Non-Profit American (Male) Corporation Agency Organization

Resident- (RBE), Minority- (MBE), or Woman-Owned (WBE) Business Enterprise (Qualifies by virtue of 51% or more ownership and active management by one or more of the following):

Resident- African Native Hispanic Asian/Pacific Hasidic Asian/Indian

Owned* American American American American Jew American

Woman-Owned Woman-Owned Disabled Other (Specify):

(MBE) (Caucasian) Veteran

WMBE Certification Number:

Certified by (What Agency):

(NOTE: A CERTIFICATION/NUMBER IS NOT REQUIRED TO PROPOSE – ENTER IF AVAILABLE)

(8) Federal Tax ID No.:

(9) Local Business License No. (if applicable):

(10) State of Alabama License Type and No. (if applicable):

(11) Federal License Type and No. (if applicable):

(12) Worker’s Compensation Insurance Carrier:

Policy No.:

Expiration Date:

(13) General Liability Insurance Carrier:

Policy No.

(14) Automobile Liability Insurance Carrier:

Policy No.

Previous edition is obsolete form HUD-5369 (10/2002)

Instructions to Bidders for Contracts Public and Indian Housing Programs

U.S. Department of Housing and Urban Development Office of Public and Indian Housing

Instructions to Bidders for Contracts Public and Indian Housing Programs

Table of Contents Clause Page

1. Bid Preparation and Submission 1

2. Explanations and Interpretations to Prospective Bidders 1

3. Amendments to Invitations for Bids 1

4. Responsibility of Prospective Contractor 1

5. Late Submissions, Modifications, and Withdrawal of Bids 1

6. Bid Opening 2

7. Service of Protest 2

8. Contract Award 2

9. Bid Guarantee 3

10. Assurance of Completion 3

11. Preconstruction Conference 3

12. Indian Preference Requirements 3

1. Bid Preparation and Submission

(a) Bidders are expected to examine the specifications, drawings, all instructions, and, if applicable, the construction site (see also the contract clause entitled Site Investigation and Conditions Affect-ing the Work of the General Conditions of the Contract for Construc-tion). Failure to do so will be at the bidders’ risk.

(b) All bids must be submitted on the forms provided by the Public Housing Agency/Indian Housing Authority (PHA/IHA). Bidders shall furnish all the information required by the solicitation. Bids must be signed and the bidder’s name typed or printed on the bid sheet and each continuation sheet which requires the entry of information by the bidder. Erasures or other changes must be initialed by the person signing the bid. Bids signed by an agent shall be accompanied by evidence of that agent’s authority. (Bidders should retain a copy of their bid for their records.)

(c) Bidders must submit as part of their bid a completed form HUD- 5369-A, “Representations, Certifications, and Other Statements of Bidders.”

(d) All bid documents shall be sealed in an envelope which shall be clearly marked with the words “Bid Documents,” the Invitation for Bids (IFB) number, any project or other identifying number, the bidder’s name, and the date and time for receipt of bids.

(e) If this solicitation requires bidding on all items, failure to do so will disqualify the bid. If bidding on all items is not required, bidders should insert the words “No Bid” in the space provided for any item on which no price is submitted.

(f) Unless expressly authorized elsewhere in this solicitation, alter-nate bids will not be considered.

(g) Unless expressly authorized elsewhere in this solicitation, bids submitted by telegraph or facsimile (fax) machines will not be considered.

(h) If the proposed contract is for a Mutual Help project (as de-scribed in 24 CFR Part 905, Subpart E) that involves Mutual Help contributions of work, material, or equipment, supplemental informa-tion regarding the bid advertisement is provided as an attachment to this solicitation.

2. Explanations and Interpretations to Prospective Bidders

(a) Any prospective bidder desiring an explanation or interpretation of the solicitation, specifications, drawings, etc., must request it at least 7 days before the scheduled time for bid opening. Requests may be oral or written. Oral requests must be confirmed in writing.

The only oral clarifications that will be provided will be those clearly related to solicitation procedures, i.e., not substantive technical information. No other oral explanation or interpretation will be provided. Any information given a prospective bidder concerning this solicitation will be furnished promptly to all other prospective bidders as a written amendment to the solicitation, if that information is necessary in submitting bids, or if the lack of it would be prejudicial to other prospective bidders.

(b) Any information obtained by, or provided to, a bidder other than by formal amendment to the solicitation shall not constitute a change to the solicitation.

3. Amendments to Invitations for Bids

(a) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

(b) Bidders shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date on the bid form, or (3) by letter, telegram, or facsimile, if those methods are authorized in the solicitation. The PHA/IHA must receive acknowledgement by the time and at the place specified for receipt of bids. Bids which fail to acknowledge the bidder’s receipt of any amendment will result in the rejection of the bid if the amendment(s) contained information which substantively changed the PHA’s/IHA’s requirements.

(c) Amendments will be on file in the offices of the PHA/IHA and the Architect at least 7 days before bid opening.

4. Responsibility of Prospective Contractor

(a) The PHA/IHA will award contracts only to responsible prospec-tive contractors who have the ability to perform successfully under the terms and conditions of the proposed contract. In determining the responsibility of a bidder, the PHA/IHA will consider such matters as the bidder’s:

(1) Integrity;

(2) Compliance with public policy;

(3) Record of past performance; and

(4) Financial and technical resources (including construction and technical equipment).

(b) Before a bid is considered for award, the bidder may be re-quested by the PHA/IHA to submit a statement or other documenta-tion regarding any of the items in paragraph (a) above. Failure by the bidder to provide such additional information shall render the bidder nonresponsible and ineligible for award.

5. Late Submissions, Modifications, and Withdrawal of Bids

(a) Any bid received at the place designated in the solicitation after the exact time specified for receipt will not be considered unless it is received before award is made and it:

(1) Was sent by registered or certified mail not later than the fifth calendar day before the date specified for receipt of offers (e.g., an offer submitted…