RFP 2026-14 Clarifying Questions 1.pdf
PDF 325 KB Posted
- Attached to
- As Needed Hospital Watch On Clackamas County Sheriffâ? ?s Office (CCSO) Suspects In Custody.
- Solicitation number
- S-C01010-00016302
- Issued by
- Clackamas County, Oregon
About this file
This is a clarifying questions document for Request for Proposals #2026-14 issued by Clackamas County, Oregon, Sheriff's Office (CCSO) for as-needed hospital watch services providing continuous security and custody of suspects at hospitals. The County seeks proposals for security officers to provide 8-12 hour shifts and 24-hour daily coverage until CCSO reestablishes custody or releases the suspect, with personnel required to possess a minimum of three years of law enforcement or corrections experience, DPSST armed certification, and annual firearms qualification. Historical usage data indicates 3 assignments in 2025 with an average duration of 8 days, and fiscal year 2025-2026 has generated 558 hours of service to date. Assignments are issued on-demand rather than scheduled in advance, with a required response time of within 4 hours of call for service. Services are most commonly needed at OHSU or Legacy Emanuel hospitals but may extend to any hospital in the metro area. The procurement deadline for proposals is April 14, 2026, at 2:00 PM Pacific Time through Bid Locker, and the contract term extends through June 30, 2031.
Pricing shall be submitted on a time and material basis with a not-to-exceed fee structure of $175,000 per year, and proposers must provide hourly rates for all assigned personnel with specialized equipment costs included in the base hourly rate rather than itemized separately. The incumbent contractor is Pacific Tactical Protective Solutions under contract number 1195, with current hourly rates of $85 per hour for security officers for the first 48 hours of a detail and $75 per hour for hours beyond 48 hours, with a $75 per hour minimum of 3 hours for court assignments. No transition period from the incumbent contractor is planned. Contractors must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), Professional Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), Automobile Liability ($1,000,000 per occurrence), Abuse & Molestation endorsement ($1,000,000 per occurrence), and Cyber Liability ($1,000,000 per occurrence). Personnel will be fully responsible for supervision with no CCSO personnel on site, and CCSO will handle all suspect transports using its own caged transport vehicles.
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| File | Type | Posted |
|---|---|---|
| RFP 2026-14 As Needed Hospital Watch.pdf |
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Text version
PH: 503-742-5400 WWW.CLACKAMAS.US
REQUEST FOR PROPOSALS #2026-14
AS NEEDED HOSPITAL WATCH SERVICES FOR CLACKAMAS COUNTY SHERIFF’S OFFICE (CCSO)
SUSPECTS IN CUSTODY
RESPONSE TO CLARIFYING QUESTIONS
April 6, 2026
Note that these are questions submitted by interested firms to the above referenced solicitation. The below answers are for clarification purposes only and in no way alter or amend the RFP as published.
1. Is this a new requirement or an ongoing requirement? If ongoing, are there any current challenges the County is seeking to address?
A. This is an ongoing requirement.
2. Who is the incumbent contractor(s)?
A. Pacific Tactical Protective Solutions
3. What is the incumbent contract number?
A. The current contract number is 1195
4. Can the County provide the current hourly pay rates and bill rates for the incumbent contractor by position?
A. $85/ per hour security officer (for first 48 hours of detail). $75/per hour per security officer (for any hours beyond the first 48 hours of the same detail. $75/ hour min 3 hours for Court.
5. Should costs for specialized equipment (e.g., body cameras, storage, and reporting software) be itemized or included in the base hourly rate?
A. It should be included in base hourly rate.
6. Can the County provide historical usage data, including the approximate number of assignments per year and the average duration of each assignment?
A. 2025 – 3 assignments. Average 8 days.
7. Can the County provide an estimated annual volume of service hours?
A. No, it is dependent on calls for service. This FY 25/26 has been 558 hours so far.
8. Is there an anticipated budget range for this contract?
A. NTE $175,000 per year.
9. How many suspects are typically under hospital watch at the same time? Will a single vendor be expected to support multiple simultaneous locations?
A. This is difficult to answer. If there were multiple locations, we would work with the vendor to accomplish the mission.
10. For a standard assignment, should proposers assume a single officer deployment? Under what circumstances would multiple officers be required?
A. Yes a single officer deployment is standard, upon mutual agreement if safety concerns warrant a second officer, the winning vendor and CCSO would define that requirement.
11. What are the expected response times once a hospital watch request is issued?
A. Within 4 hours of call for service.
12. Can the County identify the hospitals or facilities where services are most commonly required and confirm the geographic service area?
A. Most likely OHSU or Legacy Emanuel, however any hospital in the metro area might require service.
13. Under what conditions would a caged transport vehicle be required, and what is the anticipated frequency of such requests?
A. CCSO plans to do the transports.
14. Are there specific requirements for body camera footage retention, storage duration, or format?
A. Retention varies depending on type of crime, this data is stored with Axon.
15. Beyond shift reports, is there a specific CCSO reporting format or system required for Use of Force incidents?
A. We would accept a format deemed appropriate by the vendor.
16. Should costs associated with maintaining and deploying a caged transport vehicle be included in hourly rates or proposed separately (e.g., standby fee, per-mile, or per-event)?
A. CCSO plans to do the transports.
17. What is the estimated annual mileage for a caged transport vehicle?
A. n/a
18. Are there specific vehicle types or configuration requirements for the caged transport vehicle?
A. n/a
19. Are hospital watch assignments typically scheduled in advance or issued on an on-demand basis?
A. On-demand basis.
20. What is the average lead time between request and deployment?
A. Within 4 hours of call for service/ within a reasonable timeframe.
21. Will CCSO provide on-site supervision, or will the contractor be fully responsible for supervision?
A. No CCSO personnel will be on site, the contractor will be fully responsible for these assignments.
22. Are additional background checks required beyond DPSST certification? Additionally, are there any union, labor category, or prevailing wage requirements applicable to this contract?
Vendor to complete background checks as required for DPSST. , N/A
23. Will there be a transition period from the incumbent contractor?
A. Not planned.
End of Clarifying Questions #1
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