RFP 2026_11 Five New Custom Class A Pumper Ap.pdf

Walker County

Request for Proposal

2026-11

Five (5) New Custom Class “A” Pumper

Apparatus

Bid Posted: October 21, 2026

Bid Opening: 2:00 p.m. on November 24, 2026

101 S. Duke Street

LaFayette, GA 30728

Inquiries:

Inquiries regarding this project and the bidding process should be sent by email to: b.hodge@walkerga.us.

Only inquiries received in writing will receive a response. All such written inquiries must be submitted by

November 9, 2026 at 10:00 a.m. EDT. Walker County will publish a response to all inquiries on its website at walkercountyga.gov/public-notices by November 10, 2026. Vendors shall not contact any other

Walker County employee, elected official, department, or representative regarding this RFP unless specifically authorized in advance. Violation of this requirement may be grounds for rejection of the proposal.

https://walkercountyga.gov/public-notices/ https://walkercountyga.gov/public-notices/

SECTION 1. INTRODUCTION:

Walker County Government (also referred to as Walker County Fire Rescue) is soliciting proposals from qualified vendors (“Vendor”) for the purchase of five (5) new purpose-built custom Class “A” pumper apparatus, meeting or exceeding the minimum specifications outlined in this RFP. All apparatus shall be new and of current design and manufacture. Used, refurbished, or previously titled equipment is unacceptable.

The County’s overall goal in soliciting these proposals is to identify the most responsible and capable Vendor that meets the requirements of this RFP while providing the County with the best overall value, service support, warranty coverage, reliability, and reasonable cost.

SECTION 2. MINIMUM QUALIFICATIONS:

It is the intention of the County to award a contract to a Vendor who:

1. Is capable of providing five (5) apparatus within the delivery requirements identified in this RFP.

2. Represents the best overall value to Walker County, including, but not limited to:

a. Apparatus purchase price;

b. Warranties pertaining to the apparatus and its components;

c. Service capabilities and availability;

d. Parts availability;

e. Manufacturer support;

f. Delivery schedule;

g. Apparatus quality and workmanship; and

h. Vendor experience with similar fire apparatus.

3. Has demonstrated satisfactory performance on contracts of similar nature, size, complexity, and magnitude.

The County may consider any evidence that a Vendor has or has not satisfactorily performed other contracts of like nature and magnitude or comparable difficulty.

SECTION 3. PROPOSAL INFORMATION:

A. Key Action Dates and Times

Action Date/Time

RFP Available to Prospective Vendors October 21, 2026 at 10:00 a.m.

Final Date for RFP Submission November 24, 2026 at 2:00 p.m.

RFP Opening November 24, 2026 at 2:00 p.m.

B. Submission of Proposal

All proposals shall be submitted under sealed cover and delivered to:

Walker County Government

Attention: Lisa Richardson, County Clerk

101 South Duke Street

P.O. Box 445

Lafayette, GA 30728

Submissions shall not include photographs, pamphlets, brochures, or other extraneous promotional materials unless specifically requested within this RFP.

Each Vendor shall submit:

Vendors shall submit Two (2) complete original hard copies in a sealed envelope and one (1) PDF copy on a flash drive. The outside of the envelope shall be clearly marked.

The proposal shall be complete and shall include all information required by this RFP.

Submittal envelopes should be properly labeled with the RFP number and project title.

General Proposal Requirements

1. A proposal may be rejected if it is conditional, incomplete, contains material alterations to the RFP, or contains other irregularities.

2. The County may, at its sole discretion, reject any or all proposals and may waive an immaterial deviation.

3. Costs incurred in developing a proposal or in anticipation of an award shall be entirely the responsibility and risk of the Vendor and shall not be charged to

Walker County.

4. The County reserves the right to negotiate submitted prices, request clarification, or request subsequent price alterations after the submission deadline at the

County’s sole discretion.

5. A Vendor may withdraw its proposal by submitting a written withdrawal request signed by the Vendor or an authorized representative. A Vendor may subsequently submit a new proposal prior to the submission deadline. Proposals may not be withdrawn without cause after the submission deadline.

6. The County may modify this RFP prior to the submission deadline through the issuance of an addendum. Addenda will be provided electronically to prospective

Vendors.

7. Before submitting a response, Vendors shall review the complete RFP, correct any errors, and confirm compliance with all requirements.

8. The County will not accept alternate contract language from a prospective

Vendor. A proposal containing alternate contract language may be considered a counterproposal and may be rejected.

9. No oral understanding, representation, or agreement shall be binding upon either party.

10. Each proposal shall include detailed contractor specifications describing the apparatus and equipment proposed, including:

• Manufacturer;

• Model;

• Chassis;

• Engine;

• Transmission;

• Pump;

• Tank;

• Body;

• Component manufacturers;

• Equipment;

• Warranties and guarantees; and

• All other major components

11. A ½-inch-to-1-foot scale drawing of the exact apparatus proposed shall be provided.

12. Manufacturer specifications shall be submitted in the same order as the published specifications contained in this RFP to facilitate effective review by the

County.

13. Each proposal shall include a Statement of Exceptions identifying every aspect of the proposed apparatus that will not fully comply with the applicable NFPA standard or the specifications contained within this RFP at the time of delivery.

Assemble in this order:

a. FORMAL PROPOSAL

b. CONTRACTOR REGISTRATION & REFERENCES

c. SUPPORTING PROJECT NARRATIVE & DOCUMENTATION

d. GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT AFFADAVIT

(Contractor & Subcontractors)

e. IRS Form W-9

SECTION 4. VENDOR EXPERIENCE AND RESPONSIBILITY

Proposals will only be considered from companies with an established favorable reputation in the field of fire apparatus construction.

Each Vendor shall provide:

1. A listing of similar apparatus currently in service with counties, municipalities, fire departments, or other governmental agencies, including the location of each unit.

2. The location of the closest factory representative to Walker County.

3. The location of the manufacturer's closest factory-staffed facility to Walker

County.

4. Documentation identifying the length of time the manufacturer has been manufacturing aluminum fire apparatus bodies.

5. Evidence of the manufacturer's ability to construct the apparatus according to the specifications contained within this RFP.

6. Evidence that the manufacturer is capable of providing prompt service and replacement parts.

7. A description of the manufacturer's service network available to Walker County

Fire Rescue.

SECTION 5. SERVICE, WARRANTY, AND INSPECTIONS

A. Warranty Service

The proposal shall identify all locations where warranty work will be performed. If warranty work will be performed at a location other than the manufacturer’s facility, the

Vendor shall identify the party responsible for transporting the apparatus to and from the warranty facility.

The Vendor shall identify:

• Transportation expenses covered by the manufacturer;

• Acceptable warranty repair facilities;

• Labor coverage;

• Component coverage;

• Warranty duration;

• Warranty exclusions; and

• Whether warranty work performed by a vehicle maintenance shop will be reimbursed by the manufacturer.

Copies of all applicable manufacturer warranties shall be included with the proposal.

B. Order Acknowledgment and Delivery Schedule

The successful manufacturer shall acknowledge receipt of the order and certify the anticipated delivery schedule within fourteen (14) calendar days following execution of the contract.

C. County Inspections

The successful manufacturer shall provide a minimum of two (2) County inspections at the manufacturer's expense. Each inspection shall include travel and lodging expenses for a minimum of three (3) County representatives.

D. Right to Reject

Walker County reserves the right to reject any or all proposals in its sole discretion.

SECTION 6. EVALUATION AND SELECTION

1. At the time of proposal opening, each proposal will be reviewed for the presence or absence of required information in conformance with the submission requirements for this RFP.

2. The County will evaluate each proposal for responsiveness to the published requirements.

3. Proposals containing false or misleading statements, or references that do not support an attribute or condition claimed by the Vendor, may be rejected.

4. Award shall not be based solely upon the total proposal price. Cost will be a significant factor; however, the County will also consider the overall value offered by each Vendor.

Evaluation may include, but is not limited to:

• Compliance with specifications;

• Purchase price;

• Warranty;

• Service support;

• Parts availability;

• Delivery schedule;

• Manufacturer experience;

• Vendor experience;

• Quality and workmanship;

• Component specifications;

• Long-term maintenance considerations; and

• Overall value to Walker County Fire Rescue.

SECTION 7. DISPOSITION OF PROPOSALS – PUBLIC RECORD

Proposing Vendors acknowledge that, as a general rule, documents received by Walker

County Government are considered public records. Upon proposal opening, all documents submitted in response to this RFP will become the property of Walker

County Government and may be subject to production and review by the public upon request.

If a Vendor considers any portion of its submittal to be proprietary or otherwise exempt from disclosure, the Vendor must clearly identify such information and submit a written request for a determination regarding whether the material may be withheld from public disclosure. Such a request must be submitted no later than ten (10) business days prior to the proposal due date. Walker County's attorney will make the determination regarding confidentiality.

If a determination is not obtained prior to the proposal submission deadline, the applicable documents may be subject to public disclosure. Unopened, sealed proposal packages may be returned only at the Vendor's expense unless that expense is waived by the County.

SECTION 8. INTENT OF SPECIFICATIONS

It is the intent of these specifications to provide Walker County Fire Rescue with a complete, soundly engineered, purpose-built custom Class “A” pumper apparatus equipped as specified within this RFP. These specifications establish only minimum requirements concerning construction, performance, equipment, finish, and testing.

Where a specific construction detail or material is not otherwise specified, minor details of construction and materials shall be left to the discretion of the manufacturer, provided that the completed apparatus meets or exceeds all requirements of this RFP.

The manufacturer shall be solely responsible for the proper engineering, design, construction, and integration of all components.

The apparatus shall conform to the requirements of the applicable NFPA 1901

Standard for Automotive Fire Apparatus, current edition in effect at the time of purchase, insofar as the standard applies unless otherwise indicated within these specifications.

SECTION 9. QUALITY AND WORKMANSHIP

The apparatus and equipment specified herein shall be the manufacturer's latest production model and shall embody current improved automotive engineering practices. All materials, workmanship, fabrication, assembly, and finish shall be of superior quality and appropriate for the severe-duty emergency response environment in which the apparatus will operate. The apparatus shall be designed and constructed to provide long service life, dependability, ease of maintenance, and reasonable maintenance and repair costs.

SECTION 10. DESIGN CRITERIA

The apparatus shall be designed, constructed, and equipped with due consideration for load distribution and the type and character of service to which it will be subjected. All components shall be sufficiently strong, with appropriate safety factors, to withstand general fire service operations under both on-road and off-road conditions.

The apparatus shall be designed to provide:

• Ease of operation;

• Symmetrical proportions;

• Ready access to components requiring inspection, lubrication, adjustment, or repair;

• Adequate service access;

• Proper weight distribution; and

• Safe operation under emergency conditions.

Welding shall not be used in a manner that prevents removal of components required for service or repair.

The electrical system shall be designed to meet or exceed the anticipated electrical load requirements of all equipment installed on the apparatus. The manufacturer shall provide an electrical amp-load performance chart for the completed apparatus. The chassis shall be specifically designed and engineered for fire apparatus service.

SECTION 11. WARRANTY

A copy of each applicable manufacturer and component warranty shall be supplied with the proposal for review. All warranty information shall be provided for the apparatus and each major component.

SECTION 12. DELIVERY AND ACCEPTANCE

By submitting a proposal, Contractor agrees to the following:

The Vendor and Walker County recognize that time is of the essence and that Walker

County will suffer financial loss if the new Class “A” pumpers are not delivered within

365 calendar days from the date the contract is awarded. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Walker County if the product is not delivered on time.

Accordingly, instead of requiring any such proof, Walker County and Vendor agree that as liquidated damages for delay (but not as a penalty), Vendor shall pay Walker County

$200.00 per calendar day for each day the apparatus delivery exceeds the contracted delivery requirement, unless a different delivery schedule is mutually agreed upon in writing and incorporated into the contract.

A qualified and responsible manufacturer's representative shall deliver the apparatus and equipment and shall remain with Walker County Fire Rescue for a minimum of three (3) consecutive days, or a sufficient period of time as determined by the County, to instruct personnel in:

• Operation;

• Driving;

• Pump operation;

• Equipment operation;

• Preventive maintenance;

• Daily inspections;

• Troubleshooting; and

• Care and maintenance of the apparatus.

Responsibility for the apparatus and equipment shall remain with the manufacturer until satisfactory completion of acceptance testing and formal acceptance by Walker

County.

The apparatus shall be delivered under its own power by the manufacturer to ensure proper break-in of apparatus components while under warranty. The apparatus and equipment shall be fully operational and ready for immediate service at the time of delivery.

The apparatus will be inspected upon delivery for compliance with the specifications contained in this RFP. Material deviations from the specifications will not be accepted and may be grounds for rejection unless the deviation was specifically identified in the

Vendor's original proposal and accepted by the County.

The apparatus shall be covered by comprehensive and liability insurance during delivery. The County will assume insurance responsibility upon formal acceptance.

SECTION 13. REQUIRED DELIVERY DOCUMENTATION

At the time of delivery, the manufacturer shall provide a minimum of two (2) copies of complete operation and maintenance manuals covering the completed apparatus and all equipment installed.

The manufacturer shall also provide:

1. Two (2) destination-effective wiring diagrams.

2. Copies of electrical and mechanical component manuals for equipment purchased on or with the apparatus.

3. A sketch of the booster tank showing all dimensions and baffle locations.

4. Manufacturer's record of apparatus construction details, including:

a. Owner's name and address;

b. Apparatus manufacturer, model, and serial number;

c. Chassis make, model, and serial number;

d. GAWR of front and rear axles;

e. Front tire size and total rated capacity;

f. Rear tire size and total rated capacity;

g. Chassis weight distribution with water and manufacturer-mounted equipment;

h. Engine make, model, serial number, number of cylinders, bore, stroke, displacement, compression ratio, rated horsepower, related speed, and no-load governed speed;

i. Fuel type and fuel tank capacity;

j. Electrical system voltage and alternator output;

k. Battery make, model, and CCA capacity;

l. Transmission make, model, and type;

m. Pump-to-drive-through-transmission configuration;

n. Engine-to-pump and transmission gear ratios;

o. Pump make, model, rated capacity, serial number, number of stages, and impeller diameter;

p. Pump transmission make, model, and serial number;

q. Priming device type;

r. Pump pressure control system;

s. Auxiliary pump information, where applicable;

t. Certified water tank capacity;

u. Paint numbers; and

v. Company name and signature of the responsible company representative.

5. Pump manufacturer's certification of suction capability.

6. Apparatus manufacturer's approval for stationary pumping applications.

7. Engine manufacturer's certified brake horsepower curve showing maximum no-load governed speed.

8. Pump manufacturer's certification of hydrostatic testing.

9. Certification of inspection and testing for the fire pump.

10. Certified scale weight documents showing actual loading on the front axle, rear axle(s), and overall vehicle with the water tank full but without personnel, equipment, and hose.

11. Written electrical load analysis and results of electrical system performance testing.

12. Certification of water tank capacity.

13. Two (2) copies of the pump operation and maintenance manual.

14. One (1) certification of third-party pump testing.

SECTION 14. MINIMUM SPECIFICATIONS

The County requires the following minimum specifications. Vendors shall meet or exceed these requirements. A substitution may be proposed; however, all substitutions must be clearly identified in writing within the Vendor's proposal.

A. Compliance With NFPA 1901

The apparatus shall comply with the current edition of NFPA 1901 – Standard for

Automotive Fire Apparatus, in effect at the time of purchase, insofar as the standard applies to the apparatus. The apparatus shall also comply with all applicable federal and state laws and regulations in effect at the time of manufacture. Any federal, state, or

NFPA changes that affect the cost of producing the apparatus shall be identified by the

Vendor in its proposal.

Any reference to NFPA 1901 within this RFP shall mean the current edition in effect at the time of purchase.

SECTION 15. GENERAL CONDITIONS / SERVICE SUPPORT AND

AVAILABILITY

Service support will be a major factor in the evaluation and award of this proposal.

Convenience, experience, response time, technician availability, parts availability, and demonstrated service capabilities will be considered in determining acceptable service support.

A qualified service facility within a reasonable geographic radius of Walker County will be required. Personnel responsible for training Walker County Fire Rescue personnel shall be trained and authorized by the manufacturer.

The Vendor shall provide:

1. Service facility name and address;

2. Distance from Walker County Fire Rescue headquarters;

3. Number of certified service technicians;

4. Service technician certifications;

5. Normal service hours;

6. Emergency service availability;

7. Parts availability; and

8. Description of after-sale technical support.

SECTION 16. CAB / CHASSIS / EQUIPMENT

The chassis shall be a purpose-built custom fire apparatus chassis. The apparatus shall include, at minimum:

• Minimum 450 horsepower engine;

• Automatic transmission;

• Valve-train auxiliary braking system;

• Heavy-duty braking system;

• Engine brake, where available;

• Anti-lock braking system;

• Single-color red finish;

• NFPA required striping;

• No additional decals;

• No additional lettering;

• Simplex or multiplex electrical system;

• Shoreline electrical connection;

• Color-coded and labeled wiring;

• Compliance with applicable Federal Motor Vehicle Safety Standards;

• NFPA-compliant chassis and body;

• Manufacturer engineering and design support capable of providing complete as-built schematics for the apparatus;

• County access to maintenance diagrams;

• NFPA-compliant all-LED lighting package;

• NFPA-compliant audible warning package;

• Federal Q2B siren with siren brake;

• Seating for a minimum of four (4) personnel;

• Front passenger SCBA seat;

• Minimum of two (2) rear passenger SCBA seats;

• Backup camera; and

• Three (3) water-level indicators.

SECTION 17. BODY / PUMP / EQUIPMENT

The apparatus shall include, at minimum:

• Compliance with applicable NFPA and ISO requirements for a Class “A” pumper;

• Minimum 1,500 GPM fire pump;

• Hale or Waterous single-stage pump;

• Air primer;

• Intake clapper valve;

• Manually operated valves;

• Minimum 1,000-gallon booster tank;

• One (1) hose well at the pump panel on the driver's side;

• One (1) hose well at the pump enclosure on the passenger side;

• Two (2) 1¾-inch crosslays sized appropriately to accommodate true 1¾-inch hose;

• One (1) 2½-inch pre-connect (crosslay);

• One (1) 2½-inch rear discharge;

• Hook-and-loop vinyl hose bed cover (black preferred) meeting applicable NFPA requirements;

• Drafting equipment/capability;

• ISO complement of ladders;

• LED brow-mounted scene lights;

• LED scene lights;

• Extended front bumper with pre-connected crosslay (hose well) capable of holding 100 feet of 1¾-inch hose and nozzle;

• Horizontal extinguisher compartment in the wheel well capable of accommodating required NFPA and ISO equipment;

• Four (4) spare SCBA cylinders in wheel-well storage;

• Roll-up compartment doors;

• Rear ladder compartment;

• Two (2) hard suction hoses mounted on the apparatus; and

• Pre-plumbed, top-mounted masterstream device (Deck Gun).

SECTION 19. PROPOSAL PRICING

The Vendor shall provide complete pricing for five (5) fully equipped Class “A” pumper apparatus meeting or exceeding all minimum requirements contained in this RFP.

Pricing shall identify the following:

1. Base apparatus price;

2. Chassis;

3. Body;

4. Pump;

5. Booster tank;

6. Required equipment;

7. Freight/delivery;

8. Applicable taxes, if any;

9. Optional equipment;

10. Trade-in allowances, if applicable;

11. Discounts;

12. Extended warranties;

13. Service agreements; and

14. Total purchase price for five (5) apparatus.

All options and savings opportunities shall be clearly identified. Vendor shall attach the itemized estimate of products/services behind the PROPOSAL

SCHEDULE page.

SECTION 20. VENDOR COMPLIANCE STATEMENT

The Vendor shall provide a written statement confirming that the proposed apparatus meets or exceeds each minimum specification contained in this RFP. Any exception, deviation, substitution, or variance shall be specifically identified and explained in the

Vendor's Statement of Exceptions. Failure to identify an exception shall constitute the

Vendor's representation that the proposed apparatus will comply with the applicable specification.

SECTION 21. AWARD

Walker County Government intends to award the contract to the Vendor whose proposal is determined to provide the best overall value and meets the requirements of this RFP.

The County reserves the right to:

• Reject any or all proposals;

• Waive informalities;

• Request clarification;

• Negotiate pricing;

• Request additional information;

• Reject proposals that fail to meet minimum requirements;

• Reject proposals containing material exceptions; and

• Award the contract in the best interest of Walker County.

No contract shall be considered final until properly executed by the authorized representatives of Walker County Government and the successful Vendor.

SECTION 22. OTHER REQUIREMENTS:

The successful vendor will be responsible for providing an executed E-Verify S.A.V.E.

document. Sub-contractors that are part of the project team must be clearly identified in the submission, including roles, resumes of key personnel and project references. The

Vendor is responsible for obtaining E-Verify Affidavits from its subcontractors and submitting verification to WCG prior to executing a contract with any subcontractor.

FORMAL PROPOSAL: Locate this page at the front when assembling documents for your proposal. Vendor shall attach an itemized estimate of products/services behind this page.

For furnishing all labor, materials, tools and equipment necessary to complete the scope outlined for Department of Family & Children’s Services Roof Replacement.

PROPOSAL SCHEDULE

RFP #2026-11

Five (5) New Custom Class “A” Pumper Apparatus

Price per apparatus:

TOTAL:

CONTRACTOR’S RESPONSE:

Date of Proposal: ____________________

The undersigned agrees, if this bid/proposal is accepted within sixty (60) days after the date of the opening, to furnish all supplies or services in strict accordance with provisions of this RFP at the price in the Proposal Schedule.

Prices are to remain firm for sixty (60) calendar days after the date of the opening.

The undersigned affirms he/she agrees to all Sections and Terms and Conditions outlined in this packet as the final form of agreement and Walker County is not subject to further negotiation with the contractor.

I certify that this bid/proposal is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid/proposal for the same supplies or services and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid/proposal and certify that I am authorized to sign this proposal for the vendor.

The undersigned further certifies that:

1. The Vendor has examined and understands the requirements contained in this RFP.

2. The Vendor's proposal is complete and accurate.

3. The Vendor agrees to provide the apparatus and equipment in accordance with the requirements of this RFP.

4. All exceptions and deviations have been identified in the Statement of Exceptions.

5. The Vendor agrees that no oral representation or understanding shall modify the terms of the proposal.

6. The individual signing below is authorized to bind the Vendor.

Vendor: _____________________________________________________

Authorized Representative (Printed Name): _________________________

Title: ________________________________________________________

Signature: ____________________________________________________

Date: ________________________________________________________

RFP 2026-11

Five (5) New Custom Class “A” Pumper Apparatus

WALKER COUNTY GOVERNMENT

101 S. DUKE STREET

LAFAYETTE, GA 30728

OFFICE: 706-638-1437

CONTRACTOR REGISTRATION Date: ________________

Name of Contractor: ____________________________

Does your company have employees: Yes No How many: ___________

Is your company licensed to do business in the State of Georgia: Yes No

City or County of Business License: ________________________________

Business Information:

Contact Name: ______________________________________________

Complete Street Address: _______________________________________

City/State/Zip: ______________________________________________

Mailing address (if different from above): ____________________________

City/State/Zip: ______________________________________________

E-mail: _____________________________ Phone: _________________

Website: ____________________________ Fax: ___________________

Organized As: Individual Partnership Corporation Limited Liability Company

Other (Circle one)

Federal EIN: ________________________________________________

Summary of Products/Services provided to the County: ___________________

Does your company practice Buy American Sourcing Preferences as outlined in the Code of Federal Regulations, 2 CFR Part 184: Yes No Not Applicable (Circle one)

Applicant Signature: ________________________ Date: ______________

Printed Name: ____________________________ Title: ______________

Walker County Government prefers to accept proposals from vendors with three (3) years’ construction experience.

Number of years in construction business: ____________________________

Firm’s facilities and equipment:

Firm Name: ____________________________________________

Address: ______________________________________________

Equipment: ____________________________________________

Firm’s experience with similar projects: Provide a minimum of 2 projects:

Project: _______________________________________________

Location Address: ________________________________________

Point of Contact: _________________________________________

Project: _______________________________________________

Location Address: ________________________________________

Point of Contact: _________________________________________

References:

1) Company/Organization: ____________________________________

Address: _______________________________________________

Contact: _______________________________________________

E-mail: ___________________________ Phone: _______________

2) Company/Organization: ____________________________________

3) Company/Organization: ____________________________________

Describe in detail your approach and scope and how the proposal will satisfy all criteria of the project: ________________________________________________

Attach the following:

A. List of subcontractors and their contact information

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Systematic Alien Verification for Entitlements (SAVE) Program

Contract No. and Name: RFP 2026-11: Five (5) New Custom Class “A” Pumper Apparatus

Contractor’s Name: _____________________________________________________________

STATE OF GEORGIA

CONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Walker County and attests to the following:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly referred to as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify Walker County in the event the Contractor ceases to utilize the federal work authorization program during the contract period;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a),

(b) and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10-91 for the project listed above to which Contractor is a party after the state hereof without further action or consent by Contractor;

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers’ licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to Walker County within five business days of receipt.

EEV / E-verifyTM User Id (Account) Number Date of Authorization

BY: Authorized Officer or Agent Date

(Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

______ DAY OF _____________________, 20_____

Notary Public

My Commission Expires: _____________________________

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Systematic Alien Verification for Entitlements (SAVE) Program

Contract No. and Name: RFP 2026-11: Five (5) New Custom Class “A” Pumper Apparatus

Contractor’s Name: _____________________________________________________________

STATE OF GEORGIA

SUBCONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Walker County and attests to the following:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly referred to as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify Walker County in the event the Contractor ceases to utilize the federal work authorization program during the contract period;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a),

(b) and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10-91 for the project listed above to which Contractor is a party after the state hereof without further action or consent by Contractor;

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers’ licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to Walker County within five business days of receipt.

EEV / E-verifyTM User Id (Account) Number Date of Authorization

BY: Authorized Officer or Agent Date

(Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

______ DAY OF _____________________, 20_____

Notary Public

My Commission Expires: _____________________________

Additional Terms and Conditions:

1. Identification: All proposals submitted for this RFP must be returned in a sealed envelope with the following information in the lower left-hand corner of the envelope:

RFP 2026-11: Five (5) New Custom Class “A” Pumper Apparatus

All proposals must be submitted in hard copy, one original and one copy, as well as an additional copy on digital media by 2:00 p.m. on November 24, 2026, at the Walker

County Government Administration Building located at 101 South Duke Street, P.O. Box

445, LaFayette GA 30728. Submittals received after this time and date will not be considered.

Submittal envelopes should be properly labeled with the RFP number and project title.

All proposers must fill out and sign a Completed Affidavit of Contractor’s E-

Verify Compliance and any applicable Affidavit for subcontractors and submit it with your proposal.

All proposers must fill out and sign an IRS Form W-9 and submit it with your proposal.

2. Withdrawal of Proposal: Proposals may be withdrawn by written request only if the request is received PRIOR to the time and date set for the opening of RFPs.

Negligence on the part of the vendor submitting a proposal in preparing their proposal confers no right of withdrawal or modification of their proposal once the proposal has been opened. No proposal may be withdrawn for a period of ninety (90) days after time has been called on the date of opening.

3. Award of Contract: See Section 6 & 20. A written award shall be deemed to result in a binding contract without further action by either party.

4. Exceptions to Specifications: Any award resulting from this request for proposals shall bind the proposer to all terms, conditions, and specifications set forth in this request for proposals. Proposers whose proposals do not conform should note on a separate page if necessary and/or on the proposal schedule. While WCG reserves the right to make an award to a nonconforming proposer, when in the best interest of WCG, such awards will not be readily made, and proposers are urged to conform to the greatest extent possible. No exceptions will be considered to have been taken by proposer unless it is properly set out as provided above. No exception will be deemed to have been taken by WCG unless incorporated in an award resulting from this request for proposals and so stated.

5. Proposal Results: Interested parties may request, in writing, a tabulation after award has been approved by the Walker County Board of Commissioners by sending a self-addressed, stamped envelope with their request to: Walker County Clerk, P.O. Box

445, LaFayette, GA 30728.

6. Taxes: Items on this order are exempt from Federal Excise Tax and Georgia Sales and Use tax. A certificate will be furnished if requested. WCG is exempt from taxes, but the successful proposer shall pay all taxes required of him by law and WCG cannot exempt others from tax.

7. Retainage: WCG reserves the right to retain 10% of the amount of each payment until final completion and acceptance of all work covered by the contract documents.

8. Inquiries Regarding Payment: All inquiries regarding payment of invoices are to be directed to Accounts Payable, (706) 638-1437 or: Walker County Government, Attn:

Accounts Payable, P.O. Box 445, LaFayette, GA 30728.

9. Execution of Contract: Subsequent to the award, the successful proposer will be presented with a “Notice of Award”. The date of presentation shall be deemed to be the postmark or sent date, if emailed. The successful proposer’s proposal and this request for proposals shall serve as the contract for this project unless otherwise agreed to in writing.

10. Inclusion: All items and/or services standard, expected, necessary, and/or routine to such a project as this and not actually stated in this request for proposals will be the responsibility of the successful proposer to provide at no other cost to WCG unless so stated on the successful proposer’s proposal as additional cost items and accepted by WCG at the time of the award.

11. Regulatory Agencies: Successful proposer will be responsible for all required permits or licenses required by the regulatory agency of the county, state, or federal governments. Further, successful proposer will be responsible for meeting all requirements of any regulation(s) or guideline(s) of any of the said governments or any independent agency recognized by said governments as publisher of any such regulation(s) or guideline(s).

12. Domestic Preference: To the greatest extent practicable and consistent with law, there shall be a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products)

For purposes of this section:

(1) “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

(2) “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

13. Independent Contractors: The proposer represents to WCG that he is fully experienced and properly qualified to perform the functions provided herein and that he is properly equipped, organized, and financed to perform such functions. The proposer shall finance his own operations hereunder, shall operate as an independent contractor and not as an agent of WCG and nothing contained in this request for proposals or a contract resulting from same shall be construed to constitute the proposer or any of his employees, servants, agents, or subcontractors as a partner, employee, servant, or agent of the county nor shall either party have any authority to bind the other in any respect; it being intended that each shall remain an independent contractor.

14. Assignment of Contractual Rights: It is agreed that the successful proposer will not assign, transfer, convey, or otherwise dispose of a contract that results from an award stemming from this request for proposals or his right, title, or interest in or to the same, or any part thereof, without written consent of WCG.

15. Cancellation for Cause: Should either party fail to comply with the terms and conditions of this contract, the aggrieved party must give, in writing, to the other party any complaint for non-compliance to the terms and conditions of this contract. The other party shall have fifteen (15) calendar days to correct the matter. If corrected to the satisfaction of both parties within the fifteen (15) calendar days and stated in writing, then the contract will continue uninterrupted. Failure to correct the matter will result in termination of this contract at the end of thirty (30) calendar days following the date of the initial letter of complaint.