rfp-2026-08cm.pdf
PDF 2 MB Posted
- Attached to
- Cemetery Headstones
- Solicitation number
- RFP 2026-08CM
- Issued by
- Belknap County, New Hampshire
About this file
This Request for Proposal (RFP 2026-08CM) is issued by Belknap County, New Hampshire, through its Commissioners' Office, seeking a qualified vendor to furnish, engrave, deliver, and install 41 replacement headstone tablets at Primrose Cemetery. The project requires supply and installation of Arre Gray stone headstones measuring 10 inches wide by 2 inches thick by 36 inches tall, with a sawn finish on all sides, to be set 20 inches below grade consistent with existing markers. The vendor must provide proofs of each headstone inscription for County review and written approval prior to engraving, perform all engraving services, coordinate delivery with County personnel, and assist with installation by setting stones plumb and level while ensuring proper alignment with adjacent markers. Proposals must be submitted to Jon T. Bossey, Facilities Director, at the Belknap County Commissioners' Office, 34 County Drive, Laconia, NH 03246, or via email to jbossey@belknapcounty.gov, with a deadline of 12:00 p.m. on Wednesday, April 15, 2026. No site visit, bidders' conference, award date, or contract term information is specified in the RFP.
The RFP does not provide pricing information, pricing terms, or set-aside requirements. Belknap County will provide inmate labor for removal of existing headstones, excavation of holes for new installations, and on-site coordination during installation activities, thereby reducing vendor responsibilities to material supply, engraving, delivery, and installation assistance. All work must conform to industry standards for cemetery monument installation, and any damaged, defective, or incorrectly engraved stones shall be replaced at no additional cost to the County. The County reserves the right to accept or reject any and all bids in whole or in part for any reason deemed in the County's best interest and may waive any informalities, irregularities, or technical defects in bids when such waiver does not compromise the fairness of the competitive bidding process.
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Text version
Request for Proposal
RFP2026-08CM
Cemetery Headstones
Belknap County
Belknap County Commissioners’ Office Jon T. Bossey, Facilities Director
34 County Drive, Laconia, NH 03246
(603) 737-2391
BELKNAP COUNTY
REQUEST FOR BID
RFP 2026-08CM
Introduction:
Belknap County is seeking supply and installation of 41 cemetery headstones. Proposals shall be submitted to the Board of Commissioners, 34 County Drive, Laconia, New Hampshire 03246 by 12:00pm, Wednesday, April 15, 2026.
Proposals may be submitted via email to:
Jon Bossey, Facilities Director, Belknap County jbossey@belknapcounty.gov
The County reserves the right to accept or reject any and all bids, in whole or in part, for any reason deemed to be in the best interest of the County. The County reserves the right to waive any informalities, irregularities, or technical defects in any bid when such waiver is determined to be in the best interest of the County and does not compromise the fairness of the competitive bidding process.
1. Project Overview
Belknap County is seeking a qualified vendor to furnish, engrave, deliver, and assist with the installation of forty-one (41) replacement headstone tablets at Primrose Cemetery. The County will provide supplemental labor for removal of existing stones and excavation for new installations.
2. Materials Specifications
The vendor shall supply forty-one (41) headstones meeting the following minimum specifications:
Material: Arre Gray stone Dimensions:
o Width: 10 inches o Thickness: 2 inches o Height: 36 inches
Finish: All sides to have a sawn finish Installation Depth: 20 inches below grade, consistent with existing headstones
All materials shall be free of defects, structurally sound, and suitable for long-term outdoor exposure in a cemetery environment.
3. Scope of Services
The vendor shall provide the following services:
a. Procurement
Source and supply all required stone materials in accordance with the specifications outlined above.
b. Submittals and Approvals
Provide a proof for each headstone inscription for County review and approval prior to engraving.
No engraving shall begin until written approval is received from the County.
c. Engraving
Perform all engraving as specified and approved.
Ensure consistency, accuracy, and legibility across all tablets.
d. Delivery
Deliver all completed headstones to Primrose Cemetery.
Coordinate delivery schedule with the County to align with installation activities.
e. Installation Assistance
Set headstones in place at a depth of 20 inches below finished grade.
Align and level all stones to match existing cemetery layout and orientation.
4. County Responsibilities
Belknap County will provide:
Inmate labor for removal of existing headstones Excavation of holes for new installations On-site coordination during installation activities
The vendor shall coordinate closely with County personnel to ensure efficient workflow and proper installation.
5. Installation Requirements
All headstones shall be set plumb, level, and aligned with adjacent markers.
Installation shall match the existing layout, spacing, and depth of surrounding stones.
Vendor shall ensure stability and proper backfilling to prevent future shifting or settling.
6. Quality Control
All work shall conform to industry standards for cemetery monument installation.
Any damaged, defective, or incorrectly engraved stones shall be replaced at no additional cost to the County.
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