RFP 2026-0805GHA- All.pdf

REQUEST FOR PROPOSALS (RFP) NO.2026-0805GHA-

Install New Windows, Window Screens, & Screen Doors -GHA Highland

Goodwater Housing Authority Managed by Alexander City Housing Authority

RFP Document

Part I- General Information

1.1 Introduction

1.2 Purpose

1.3 Method of Solicitation

1.4 Obtain Copies of this Solicitation

Part II- Supplemental Instructions to Respondents

2.1 Submission of Proposals

2.2 Interpretation/Questions

2.3 Addendum and Update Procedures for the RFP

2.4 Proposal Format

2.5 Submittal Forms

2.6 Acceptance of Proposals

2.7 Time for Reviewing Proposals

2.8 Withdrawal of Proposals

2.9 Award of Contract

2.10 HUD Debarment and Suspension List

2.11 Certification of Legal Entity

2.12 Cost Borne by Respondent

2.13 Best Available Data

2.14 Contact with ACHA, Staff, Board Members and Residents

2.15 Licenses and Insurance

2.16 Respondent Responsibilities

2.17 No Claim Against ACHA

Part III- Submission Requirements

3.1 Staffing and Qualifications

3.2 Relevant Experience and Past Performance

3.3 References

3.4 Respondent’s Approach and Response to Scope of Service

3.5 Proposal Cost

3.6 Required Certifications/Forms

Part IV- Scope of Services

Part V- Procurement Process

5.1 Proposal Evaluation/Contract Award

5.2 Evaluation Criteria

5.3 Summary of Evaluation Criteria

PART 1- General Information

1.1 Introduction

The Goodwater Housing Authority managed by Alexander City Housing Authority (hereinafter, “HA” or “GHA/ACHA”) is a public entity that was formed to provide federally subsidized housing and housing assistance to low-income families, within Alexander City, Alabama. The HA is headed by an Executive Director (ED) and is governed by a five-person board of commissioners and is subject to the requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and the HA’s procurement policy.

1.2 Purpose

The Goodwater Housing Authority managed by Alexander City Housing Authority (GHA/ACHA) seeks proposals from qualified, bonded, and licensed contractors to Install New Windows, Window Screens and Screen Doors at Highlands-GHA.

1.3 Method of Solicitation

GHA/ACHA is soliciting competitive proposals from qualified, bonded, and licensed Contractors with a documented record of accomplishments providing the required services. The Request for Proposals (RFP) seeks to identify potential providers for the scope of services listed herein.

1.4 Obtain Copies of this Solicitation

Single copies of the RFP package may be obtained, at no cost by:

1. Visiting the ACHA’s website at: www.alexcityhousing.org

2. Downloading at the Housing Agency Marketplace (E-procurement) at https://ha.internationaleprocurement.com

3. Requesting via email to michellewingler@alexcityhousing.org

Part II-Instructions for Submitting Proposals

2.1 Submission of Proposals

Respondents should submit one (1) hard copy of their proposal. The original submission shall be dated and signed by an authorized official of the company. Proposals must be submitted in a sealed envelope that shows the Contractor’s name and address and clearly written on the outside of the sealed envelope must be the words “Install New Windows, Window Screens, & Screen Doors-GHA (RFP 2026-805GHA)- no later than the deadline for submittal of Thursday, September 2, 2026, at 2:00 pm (CST). The Contractor’s name must be enclosed in the sealed envelope with the hard copy

Proposals received after the deadline and time may be determined unacceptable. Refer to form HUD 5369 B, Section 6, regarding late submissions and withdrawals.

All proposals must be submitted in accordance with the conditions and instructions provided herein and must remain open for acceptance for one hundred and eighty (180) days from the due date. Proposals should demonstrate detailed plans on how the Respondent intends to provide the required services in a manner that will result in the successful and timely completion of the service(s). In addition, the proposal should demonstrate the Respondent’s capacity and readiness to perform the Scope of Services immediately upon execution of a contract with ACHA.

Finally, the proposal should include evidence of the Respondent’s previous experience and qualifications, relative to the provision of such services.

2.2 Interpretation/Questions

http://www.alexcityhousing.org/ https://ha.internationaleprocurement.com/ mailto:michellewingler@alexcityhousing.org

During the period between issuance of this RFP and the proposal due date, no oral interpretation of the RFP’s requirements will be given to any prospective respondent. Requests for interpretation must be made, in writing, by the questions due date and time as indicated on the coversheet (first page) of the RFP and sent to: Email:

michellewingler@alexcityhousing.org

2.3 Addendum and Update Procedures for the RFP

During the period of advertisement for this RFP, GHA/ACHA may wish to amend, add to, or delete from, the contents of this RFP. In such situations, GHA/ACHA will issue an addendum to the RFP setting forth the nature of the modification(s). Interested parties may also view addenda on ACHA’s website www.alexcityhousing.org or at the Housing Agency Marketplace at https://ha.internationaleprocurement.com. It shall be the responsibility of each Respondent to ensure they have any/all addenda relative to this RFP.

2.4 Proposal Format

All proposals shall be submitted in 8 ½ x 11-inch format, preferably in three (3) ring binders. Larger size pages or inserts may be used, provided they fold into 8 ½ x 11 inches. Inserts shall not be stapled together. All copies of the submittal must be identical in content and organization. The format of the Respondent’s proposal should be structured the same as the format of the RFP. Proposals should be organized into sections and tabbed for ease of review. Respondents must provide a comprehensive Table of Contents at the front of the proposal. The proposal also must be organized in response to the Submission Requirements. The front cover of the proposal should bear the name and number of the RFP, the date, and the Respondent’s name, address, phone number and email address.

2.5 Submittal Forms

Provided, as a part of the proposal, all required certifications and HUD forms, GHA/ACHA forms, licenses, and proof of insurance. All forms that require a signature or initials must bear an original initial or signature.

mailto:michellewingler@alexcityhousing.org

2.6 Acceptance of Proposals

Proposals must be signed, sealed, and received in complete form at ACHA, no later than the proposal’s closing date and time. Proposals submitted after the designated closing date and time could potentially not be accepted and could potentially be returned unopened to the originator.

GHA/ACHA reserves the right to accept or reject any or all proposals, to take exception to these RFP specifications or to waive any formalities. Respondents may be excluded from further considerations for failure to comply with the specifications of this

RFP.

GHA/ACHA reserves the right to reject the proposal of Respondents, who have previously failed to perform properly or to complete a contract on time of a similar nature. GHA/ACHA also reserves the right to reject proposals of Respondents who habitually, without just cause, neglect the payment of bills, or disregard their obligations to subcontractors, providers of materials, or employees.

2.7 Time for Reviewing Proposals

Proposals received prior to the closing date and time will be securely kept unopened until the closing date and time. Proposals received after the closing date and time could potentially not be considered. GHA/ACHA’s Evaluation Committee, appointed by the Executive Director, will evaluate all proposals properly received.

The Evaluation Committee will analyze proposals within 180 days of the date and time due and make a recommendation for the award of contract or not to award, to the GHA/ACHA Executive Director.

2.8 Withdrawal of Proposals

Proposals may be withdrawn by written notice received any time before the contract award. Proposals may be withdrawn in person by Respondent or its authorized representative if the identity of such representative is established and a signed receipt of the withdrawn proposal is received by GHA/ACHA prior to the contract award.

2.9 Award of Contract

GHA/ACHA reserves the right to make an award based solely on the proposals or to negotiate further with the Respondent(s). The Respondent(s) selected for the award will be chosen based on an assessment of the greatest benefit to the GHA/ACHA, not necessarily based on lowest cost. GHA/ACHA also reserves the right to negotiate and award any element of the RFP, make multiple awards, reject any or all proposals or waive any minor irregularities or technicalities in proposal received as in the best interest of GHA/ACHA. Contract shall be awarded to the Respondent(s) submitting a proposal according to the evaluation criteria contained herein. GHA/ACHA reserves the right to interview or receive demonstrations of products/services from one or more Respondent(s) whose submittals are evaluated above the acceptable 75 points as detailed in Section 5.1 Proposal Evaluation/Contract Award. The Respondent(s) to whom the award is made will be notified at the earliest practical date.

Contract Terms

ACHA anticipates the award of the contract for a suitable period to complete the scope of services listed in this RFP.

2.10 HUD Debarment and Suspension List

The Respondent and all subcontractors’ names or businesses must not appear on the HUD’s Debarment and Suspension list.

2.11 Certification of Legal Entity

Prior to execution of the contract agreement, the Respondent shall certify that joint ventures, partnerships, team agreements, new corporations, or other entities that either exist or will be formal structures are, or will be, legal and binding under the Alabama State Law.

2.12 Cost Borne by Respondent

All costs related to the preparation of this RFP and any related activities are the responsibility of the Respondent. GHA/ACHA assumes no liability for any costs incurred by the Respondent throughout the entire selection process.

2.13 Best Available Data

All information contained in the RFP is the best data available to ACHA at the time the RFP was prepared. The information given in the RFP is not intended as representation having binding legal effect. This information is furnished for the convenience of Respondents and ACHA assumes no liability for any errors or omissions.

2.14 Contact with ACHA Staff, Board Members and Residents

Beyond the above referenced written communications, Respondents and their representatives may not make any other form of contact with GHA/ACHA staff, Board members, or residents. Any improper contact by or on behalf of Respondents may be grounds for disqualification.

2.15 Licenses and Insurance

The awarded individual/firm shall have and maintain all required licenses necessary to conduct business in the City of Alexander City and the State of Alabama. All licenses must be kept up to date for the duration of any ensuing contract. Copies of all licenses must be in the Procurement/Contract office prior to contract execution.

Prior to contract award and for the duration of the contract, the successful proposer will be required to provide proof of insurance (as outlines) and the GHA/ACHA shall be named as an additional insured.

Professional Liability (and/or Errors & Omissions) Coverage

$1,000,000 each occurrence General Liability Coverage

$1,000,000 each occurrence Comprehensive Automobile Liability Coverage

$1,000,000 each occurrence Workers’ Compensation with Statutory Limits of the State of AL

2.16 Respondent Responsibilities

Each Respondent is presumed by ACHA to have thoroughly studied this RFP and become familiar with the contents, locations, and nature of requests. Any failure to understand completely any aspect of this RFP is the responsibility of the Respondent.

2.17 No Claim Against GHA/ACHA

The Respondent shall not obtain, by submitting a proposal in response to this RFP, any claim against GHA/ACHA’s property for reason of all or any part of any of the following: the selection process; the rejection of any or all offers; the acceptance of any offer; entering into any agreements or the failure to enter any agreements; any statement, representations, acts or omissions of GHA/ACHA or any person or entity acting on its behalf; the exercise of any discretion set forth in or concerning any of the foregoing;

and any other matters arising out of the foregoing.

PART III- SUBMISSION REQUIRMENTS

3.1 Tabbed Proposal Submittal

The Agency intends to retain the Contractor pursuant to a “Best Value” basis, not a “Low Bid “basis (“Best Value”, in that the Agency will, as detailed within the following Section 5.2, consider factors other than cost in making the award decision). Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted within the table below. Each category must be separated by numbered index dividers, which number extends so that each tab can be located without opening the proposal and labeled with the corresponding tab reference also noted below. Inserts shall not be stapled together. None of the proposed services may conflict with any requirement the Agency has published herein or has issued by addendum.

RFP

Section

Tab No.

Description

3.1.1 1 Form of Proposal. This 2-page Form must be fully completed. Executed where provided thereon and submitted under this tab as a part of the proposal submittal.

3.1.2 2 Form HUD-5369-C Certifications and Representations of

Offers Non-Construction, Form HUD SF-LLL Disclosure of Lobbying Activities, Form HUD 50071 Certification of Payments to Influence Federal Transactions, Form HUD 50070 Certification for a Drug-Free Workplace, Form HUD 2530 Previous Participation Certification, Certificate as to Corporate Principle Form, Non-Collusive Form These forms must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal, where applicable.

3.1.3 3 Profile of Firm Form. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.

3.1.4 4 Proposed Services. Respondent shall place under this tab documentation further explaining the firm’s services and showing how the firm intends to fulfill the requirements of the Scope of Services listed in the preceding Section Part IV herein, including, but not limited to:

3.1.4.1 The proposer’s DEMONSTRATED UNDERSTANDING of the

AGENCY’S REQUIREMENTS and REQUESTED SERVICES.

3.1.4.2 APPROPRIATE TECHNICAL APPROACH and the QUALITY of

the SERVICES PROPOSED. Provide a detailed narrative that demonstrates the approach and the ability of the Contractor to complete the services outlined in the Scope of Work.

3.1.4.3 TECHNICAL CAPABILITIES (in terms of personnel) and the

MANAGEMENT PLAN.

3.1.4.4 The proposer DEMONSTRATED EXPERIENCE in performing

similar work and DEMONSTRATED SUCCESSFUL PAST PERFORMANCE. Identify similar or related work performed for public housing authorities or other companies that has been completed to date or is currently active.

3.1.4.5 If appropriate, how staff are retained, screened, trained and monitored.

3.1.4.6 Approach to QUALITY CONTROL

3.1.4.7 An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e., written; fax; internet; etc.)

3.1.4.8 A complete description of the products and services the firm provides.

3.1.5 5 Managerial Capacity/Financial Viability/Staffing Plan. The proposer’s entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of the Profile of Firm Form.

3.1.6 6 Client Information. The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein.

The listing shall, at a minimum, include:

3.1.6.1 The client’s name;

3.1.6.2 The client’s contact name;

3.1.6.3 The client’s telephone number and email address;

3.1.6.4 A brief description and scope of the service(s) and the dates the services were provided inclusive of duration of projects or projected completion date of current/active projects and dollar value of contracted services.

3.1.7 7 Equal Employment Opportunity/Supplier Diversity. The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure supplier diversity (e.g., small, minority, and women-owned businesses).

3.1.8 8 Subcontractor/Joint Venture Information. The proposer shall identify hereunder whether he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture. If the Respondent is a joint venture, or another entity formed solely for responding to this RFP, provide evidence of prior successful collaborations. Proposer will submit under tab 3 a Profile of Firm for each subcontractor /joint venture that he/she intends on utilizing.

3.1.9 9 Section 3 Plan, Clause Compliance Commitment Form and Participation Election Form Documentation. All respondents must read the attached Section 3 Plan (Exhibit A). All respondents must read, sign, and submit the Section 3 Clause Compliance Commitment Form and Section 3 Participation Election Form. Any respondent who is Certified Section 3 Business must include the certification, along with the Section 3 Business Concern Certification Form. These forms shall be included under this tab and be fully completed and executed. These forms are attached hereto as Exhibit A1.

3.1.10 10 Other Information. The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.

3.1.11 No Information Placed under a Tab. If no information is to be placed under any of the above noted tabs, please place there under a statement such as “NO INFLRMATION IS BEING PLACED UNDER THIS TAB” or “THIS TAB LEFT INTENTIONALLY BLANK”. DO NOT eliminate any of the tabs

3.1.12 Proposal Submittal Binding Method. It is preferable and recommended that the proposer bind the proposal submittals in such a manner that the Agency can, if needed, remove the binding (i.e., “comb-type;” etc.) or remove the pages from the cover (i.e., 3-ring binder; etc.) to make copies, and then conveniently return the proposal submittal to its original condition.

3.2 Proposal Pricing/Cost

Respondents shall provide a fixed proposed cost for the completion of the items listed in the Scope of Work. This price shall be placed on the Form of Proposal.

3.3 Required Certifications/Forms

Each proposal shall contain an executed copy, if applicable, of the following HUD and GHA/ACHA forms, which are attached herein. If a form does not apply, please state ‘not applicable’ and include in the proposal submission:

Form of Proposal Profile of Firm Form Certificate as to Corporate Principle Form Non-Collusive Form

Form HUD 5369-B Instructions to Offerors-Non-Construction Form HUD 5369-C Certifications and Representations of Offerors- Non-Construction Contract Form HUD SF-LLL Disclosure of Lobbying Activities

Form HUD 50071 Certification of Payments to Influence Federal Transactions Form HUD 50070 Certification for a Drug-Free Workplace Form HUD 2530 Previous Participation Certification

PART IV- SCOPE OF SERVICES

The Respondent shall perform such services as required by GHA/ACHA to complete the work as defined herein and shall provide labor, equipment, and services necessary to perform and complete, in an acceptable manner, the tasks contemplated or otherwise required herein in accordance with.

Scope of Work is as follows:

• A site visit is required

• Work schedule must be coordinated with GHA/ACHA management so that tenants can be properly notified.

• All tools and incidental materials will be provided by Contractor.

• Windows, screens and installation hardware will be provided by

GHA/ACHA

• All paint and caulking will be provided by GHA/ACHA

• Contractor to move all old blinds, curtains and furniture so that original window can be safely removed

• After installation of window is complete, all blinds, curtains, furniture, etc. must be returned to their original position

• Remove old windows and screen

• Repair or replace any damaged framing material before installing new window

• All window casing and trim will be wood

• Install a code approved moisture barrier before installing new window

• Insulate all gaps with an approved insulating

• All new interior wood and sheetrock will be primed and covered with black coil trim and caulked with black caulking before screen installation

• Installation must be performed so that each window is plumb and square so that they operate properly without binding or being forced

• Fastening hardware must be installed according to manufacturer’s instructions

• Install new security screen and ensure proper operation

• Use matching caulking to seal exterior of window

• Remove old screen door

• Repair any damage to wood, prime and paint

• Install new screen door, thumb latch handle and new casing spring

• Ensure all components operate properly

• Any damage caused to existing structure during installation must be repaired by the contractor to GHA/ACHA’s satisfaction

• Any damage found before installation of a window must be brought to the attention of GHA/ACHA

• Contractor must provide his own power source. Using tenant’s power will not be allowed

• Properly dispose of all waste materials at the end of each day

• keep area safe at all times and ensure no fasteners are left behind in the grass

• Any damage to property, must be repaired before job completion

• Any issues or questions that arise during process, should be immediately brought to the attention of GHA/ACHA

PART V-PROCUREMENT PROCESS

5.1 Proposal Evaluation/Contract Award

Proposals received in response to this solicitation will be evaluated using the following evaluation process.

a. The evaluation process will be used to determine the Contractors that will comprise the short list, from which final selection for contract award will ultimately be made.

1) During the evaluation process, technical proposals will be evaluated and scored by an Evaluation Committee.

2) Each member of the Evaluation Committee will score each proposal.

3) Scoring will be based on predetermined Evaluation Criteria. The available points associated with each area of consideration are shown below in item 5.2.

4) The results of the evaluation, of both technical and cost proposals, will be used to determine those proposals to be considered in the competitive range.

5) Proposals will be considered acceptable if they have a minimum score of 75 points and above.

6) Cost proposals will be considered acceptable if the proposed cost is clearly not excessive compared to the proposed costs of other Contractors with acceptable technical proposals.

b. Scoring will be based upon how well the proposal meets the criteria established in this RFP.

c. GHA/ACHA reserves the right to make no award or decline to enter negotiations should it believe that no Contractor to this RFP would be capable of delivering the necessary level of service within an acceptable price range and/or the time.

d. The Evaluation Committee will evaluate the merits of proposals received in accordance with the criteria stated in the RFP and formulate a recommendation. However, while a numerical rating system may be used to assist the Evaluation Committee in selecting the competitive range (if necessary) and making an award recommendation decision, the award decision is ultimately a business decision that will reflect an integrated assessment of the relative merits of the proposal using the criteria and their relative weights disclosed in the RFP.

5.2 Evaluation Criteria

a. Organizational Capacity/Staffing and Qualifications: 35 Points

1) Evidence of the Contractors ability to perform the work, as indicated in the RFP. The appropriateness of the Technical Approach (including labor categories, estimated hours and skill mix) and the quality of the work plan. Overall quality and professional appearance of the submitted proposal, based upon the opinion of the evaluators.

b. Relevant Experience and Past Performance: 25 Points

1) Relevant experience and past performance will be evaluated through an assessment of previous similarly related projects completed to date.

2) Additional consideration will be given to those Respondents who demonstrate a documented track record of successfully completing projects of the same type required by this RFP.

3) The Contractors demonstrated experience in performing similar work and the proposer’s demonstrated successful past performance (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks and other means. Any Special License Obtained.

c. Understanding of the Required Scope of Service: 30 Points

1) The Contractors demonstrated understanding of the requirement- .

d. Proposal Pricing and Fees: 20 Points

1) The proposed cost will be evaluated through a careful analysis of cost compared to the other Respondents proposals and fair market rates for such services.

5.3 Summary of Evaluation Criteria

Evaluation Criteria Points______________________________________

Technical and Cost:

Staffing and Qualifications 35 Points

Relevant Experience and Past Performance 25 Points

Understanding of the Required Scope of Service 30 Points

Proposal Pricing and Fees 20 points

Total 110 Points

COST PROPOSAL FORM

TYPE OF PROJECT: The Goodwater Housing Authority managed by the Alexander City Housing Authority (“GHA/ACHA”) seeks proposals from qualified, bonded and licensed Contractors to Install

New Windows, Window Screens,& Screen Doors

GHA-

DATE ISSUED: Wednesday, August 5, 2026 CONTACT PERSON: Michelle Wingler, Procurement/Contract

Manager michellewingler@alexcityhousing.org

SUBMISSION DEADLINE: Thursday, September 2, 2026 at 2:00 pm (CST)

FILL IN BELOW AND SIGN. PRICES ARE GUARANTEED FOR A MINMUM

OF 180 DAYS FROM PROPOSAL DEADLINE DATE.

COMPANY NAME:

CONTACT:

Signature Printed Name Title

ADDRRESS:

Street/POB City State Zip

PHONE:____________________FAX:____________________EMAIIL:_____________

Date Signed: _______________________________________

FORM OF PROPOSAL

(This Form must be fully completed and placed under Tab No. 1 of the “hard copy” tabbed proposal submittal.)

Instructions: Unless otherwise specifically required, the items listed below must be completed and included in the proposal submittal.

Please complete this form by marking an “X,” where provided, to verify that the referenced completed form or information has been included within the proposal submittal submitted by the proposer.

Also, complete the Section 3 Statement and the Proposer’s Statement as noted below:

X=ITEM

INCLUDED

Tab No.

SUBMITTAL ITEMS

(one original signature copy of each document)

1 Form of Proposal 2 Form HUD-5369-C and other required forms mailto:michellewingler@alexcityhousing.org

3 Profile of Firm Form 4 Proposed Services 5 Managerial Capacity/Financial Viability/Staffing Plan 6 Client Information 7 Equal Employment Opportunity Statement/ Supplier

Diversity 8 Subcontractor/Joint Venture Information 9 Section 3 Plan, Clause Compliance & Participation Election 10 Other Information

Debarred Statement. Has this firm, or any principal(s) thereto, ever been debarred from providing any services by the Federal Government, any state government, the State of Alabama, or any local government agency within or without the State of Alabama?

YES or NO . If “YES,” please attach a full detailed explanation, including dates, circumstances, and status.

Disclosure Statement. Does this firm or any principals thereof have any current, past personal or professional relationship with any Commissioner or Officer of the Agency?

Yes No If "Yes," please attach a full detailed explanation, including dates, circumstances, and status.

Signature Date Printed Name Company

FORM OF PROPOSAL

(This Form must be fully completed and placed under Tab No. 1 of the “hard copy” tabbed proposal submittal.)

Felony Disclosure. Has any principal(s) or any person(s) proposed to perform the work ever been convicted of a felony?

Yes No . If “Yes,” please attach a full detailed explanation, including dates, circumstances, and status. PLEASE NOTE: The Agency reserves the right to not make award to any proposer that has staff who has been convicted of a felony if the Agency feels that doing such is in its best interests.

Non-Collusive Affidavit. The undersigned party submitting this proposal hereby certifies that such proposal is genuine and not collusive, and that said proposer entity has not colluded, conspired, or connived or agreed, directly or indirectly, with any proposer or person, to put in a sham proposal or to refrain from proposing, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the proposal price or affiant or of any other proposer, to fix overhead, profit or cost element of said proposed price, or that of any other proposer or to secure any advantage against the Agency or any person interested in the proposed contract; and that all statements in said proposal are true.

Proposer’s Statement. The undersigned proposer hereby states that by completing and submitting this Form and all other documents within this proposal submittal, he/she is verifying that all information provided herein is, to the best of his/her knowledge, true and accurate, and that if the Agency discovers that any information entered herein to be false, such shall entitle the Agency to not consider or make award or to cancel any award with the undersigned party. Further, by completing and submitting the proposal submittal, the undersigned proposer thereby agrees to abide by all terms and conditions pertaining to this RFP as issued by the Agency. Pursuant to all RFP documents, this Form of Proposal, and all attachments, and pursuant to all completed Documents submitted, including these forms and all attachments, the undersigned proposal to supply the Agency with the services described herein for the fee(s) entered within the areas provided pertaining to this RFP.

Signature Date Printed Name Company

Prime _______________Sub-contractor________________ (Proposer must also identify his sub-contractors (if any) by providing Profile of Firm form for each)

1) Name of Firm:

2) Street Address, City, State, Zip:

3) Telephone: Fax:

PROFILE OF FIRM

FORM

4) Email:

5) Proposer Diversity Statement: You must check all of the following that apply to the ownership of this Firm and enter where the correct percentage

(%) of ownership of each:

Caucasian Public -Held _ Government Non-Profit

Resident-(RBE), Minority-(MBE), or Woman-Owned-(WBE) Business Enterprise (Qualifies by virtue of 51% or more ownership and active management by one or more of the following):

____Resident- ___African Native Hispanic Asian/Pacific Asian/Indian Owned American American American American American Woman-Owned Woman-Owned Disabled Other

(MBE) (Caucasian) Veteran (Specify)

WMBE Certification Number: _____________________

Certified by:

(NOTE: A CERTIFICATION/ NUMBER NOT REQUIRED TO PROPOSE-ENTER

IF AVAILABLE)

Federal Tax ID No. ____ DUNS No.

Business License No._________ State

General Liability Insurance Carrier:

Policy No. Expiration Date

PROFILE OF FIRM FORM

Worker’s Compensation Insurance Carrier:

Policy No. Expiration Date

Professional Liability Insurance Carrier:

Policy No. Expiration Date

Debarred Statement: Has this firm or any principal(s) ever been debarred from providing any services by the Federal Government, any State Government, the State of Alabama, or any local government agency within or without the State of Alabama? Yes No

If “YES” please attach a full detailed explanation, including dates, circumstances, and status.

Disclosure Statement: Does this firm or any principals thereof have any current past personal or professional relationship with any Commissioner or Officer of ACHA? Yes No

If “YES” please attach a full detailed explanation, including dates, circumstances, and status.

Non-Collusive Affidavit: The undersigned party submitting this proposal or bid hereby certifies that such proposal or bid is genuine and not collusive and that said proposer entity has not colluded, conspired, connived, or agreed, directly or indirectly, with any proposer or person to put in a sham proposal or bid or to refrain from proposing or bidding, and has not in any manner, directly or indirectly sought by agreement or collusion or communication or conference with any person, to fix the proposal or bid price, or that any other proposer or bidder or to secure any advantage against the Housing Authority or any person interested in the proposed contract; and that all statements in said proposal or bids are true.

Verification Statement: The undersigned proposer hereby states that by completing and submitting this form he/she is verifying that all information provided herein is, to the best of his/her knowledge, true and accurate, and agrees that if ACHA discovers that any information entered herein if false, that shall entitle ACHA to not consider nor make or to cancel any award with the undersigned party.

Code of Alabama § 11-93-2. Maximum number of damages recoverable against governmental entities; settlement or compromise of claims not to exceed maximum amounts.

The recovery of damages under any judgement against a governmental entity shall be limited to $100,00.00 for bodily injury or death for one person in any single occurrence. Recovery of damages under any judgement or judgements against a governmental entity shall be limited to $300,000.00 I the aggregate where more than two persons have claims or judgements on account of bodily injury or death arising out of any single occurrence.

Recovery of damages under any judgement against a governmental entity shall be limited to $100,000.00 for damage or loss of property arising out of any single occurrence. No governmental entity shall settle or compromise any claim for bodily injury, death, or property damage more than the amounts herein above set forth. (Acts 1977, No.

673, p.1161, §2.)

Signature Date

Printed Name Title

CERTIFICATE AS TO CORPORATE PRINCIPAL

I, , certify that I am the of the corporation

Named as the Principle in the within bond; that , who signed the said bond on behalf of the Principle was then of said corporation; that I know his signature, and his signature thereto is genuine, and that said bond was duly signed, sealed, and attested to for and in behalf of said corporation by authority of its governing body.

(Affix Corporate Seal)

NON-COLLUSIVE AFFIDAVIT

(Prime Bidder/Respondent)

State of

County of

, Being first duly sworn, deposes and says that he/she is

, (a partner of officer of the firm of, etc.) the party making the foregoing proposal or bid, that such proposal or bid is genuine and mot collusive or sham; that said respondent/bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any respondent/bidder or person, to put in a sham bid/cost or to refrain from bidding or submitting cost proposal, and has not in any manner, directly or indirectly, sought by agreement to collusion, or communication or conference, with any person, to fix the bid/cost price of affiant or of any other respondent/bidder, or to fix overhead, profit or cost element of said bid/cost price, or of that of any other respondent/bidder, or to secure any advantage against the City of Alexander City Housing Authority of any person interested in the proposed contract:

And that all statements in said proposal or bid are true.

(Respondent/Bidder, if the respondent/bidder is an individual; Partner, if the respondent/bidder is a Partnership; officer, if the respondent/bidder is a corporation)

Subscribed and sworn to before me this

Day of , 20

My commission expires , 20

RFP 2026-0805GHA- Install New Windows, Window Screens, & Screen Doors-GHA Highland

Alexander City Housing Authority 1

Instructions To Proposers & Contractors (ITPC) Table of Contents

Section Description Page

1.0 General Conditions 2

1.1 Applicability 2

1.2 Definitions 2

2.0 Conditions To Propose 4

2.1 Pre-qualification of Proposers 4

2.2 RFP Forms, Document Specifications and Drawings 4

2.3 Proposal Preparation, Submission and Receipt by the HA 4

2.4 Exceptions to Specifications 6

2.5 Lump Sum Cost Breakdown (LSCB) 6

3.0 Proposal Evaluation 8

3.1 Proposal Opening Results 8

3.2 Award of Proposal(s) 8

3.3 Rejection of Proposals 8

3.4 Cancellation of Award 8

3.5 Mistake in Proposal Submitted 9

3.6 Irregular Proposal Submitted 9

3.7 Disqualification of Proposers 9

3.8 Burden of Proof 10

4.0 Right To Protest 11

4.1 Rights 11

4.2 Administrative Powers 11

4.3 Procedure to Protest 11

5.0 Disputed Billings (Charges) 14

5.1 Procedures 14

6.0 Additional Considerations 15

6.1 Right of Joinder Pursuant to NRS 332.195 15

6.2 Non-escalation 15

6.3 Funding Restrictions and Order Quantities 15

6.4 Required Permits 15

6.5 Taxes 15

6.6 Government Standards 15

6.7 Freight on Bill and Delivery 16

6.8 Communication 16

6.9 Work on HA Property 16

6.10 Estimated Quantities 16

6.11 Warranty 16

6.12 Official, Agent and Employees of the HA Not Personally Liable 17

6.13 Subcontractors 17

6.14 Salaries and Expenses Relating to the Successful Proposer’s

Employees

6.15 Attorney’s Fees 17

6.16 Independent Contractor 17

6.17 Severability 17

6.18 Waiver of Breach 17

6.19 Time of the Essence 18

6.20 Limitation of Liability 18

6.21 Indemnity 18

6.22 Lobbying Certification 19

6.23 24 CFR 85.36(i), Procurement 20

RFP 2026-0805GHA-

Install Windows, Window Screens, & Screen Doors-

GHA Highland

Goodwater Housing Authority managed by

Alexander City Housing Authority 2

1.0 GENERAL CONDITIONS:

1.1 Applicability: If referred to within the text of such, these ITPC shall be applicable to all Requests for Proposals (RFP) solicitations that the Goodwater Housing Authority managed by the Alexander City Housing Authority (HA) conducts and shall be applicable to any contract that the HA awards to or signs with any firm, agency or individual pursuant to that RFP. A copy of this ITPC shall be made available to any actual or prospective proposer, or contractor who does business with or intends to do business with the HA.

1.1.1 Unless otherwise specified within the RFP or contract documents, if any provision in any document listed herein conflicts with any provision within these ITPC, the provision in the RFP or contract document shall govern. Further, in the case of any attached HUD forms (more specifically: HUD-5369-C (8/93); HUD-5369-B (8/93);, the information within such HUD form(s) shall govern any other information issued, especially that issued within any HA-created forms that are issued as a part of this solicitation.

1.2 Definitions (pertaining to all RFP documents issued by the HA pertaining to this RFP, including the attachments and the ensuing contract):

1.2.1 "Contracting Officer" when named within an RFP document shall refer to either the ED or the person he/she has delegated such responsibilities to.

1.2.2 "Contract" refers to the fully executed written agreement that ensues from the RFP. Whereas all RFP documents are included, by reference, as a part of the ensuing contract, when "contract" is referred to within the RFP document, such is referring to both the RFP documents and the ensuing contract document.

1.2.3 "Contractor" and the term "successful proposer" may be used interchangeably.

1.2.4 "Days" unless otherwise directed, shall refer to calendar days.

1.2.5 "ED" is the HA Executive Director.

1.2.6 “HA" is the Goodwater Housing Authority managed by the Alexander

City Housing Authority. Unless otherwise defined herein or within the ensuing contract, whenever the term "the HA" is used without clearly designating a responsible HA staff person, the proposer(s) shall assume that responsibility for that item rests with the CO.

GHA Highland

Goodwater Housing Authority

Alexander City Housing Authority 3

1.2.7 "HUD" is the United States Department of Housing and Urban

Development. HUD is the Federal agency that the HA receives some funding from; however, pertaining to this RFP, correspondence, including proposal submittals received from each proposer must exhaust all provisions contained herein prior to contacting HUD (i.e.

in the case of a protest).

1.2.8 "Herein" shall refer to all documents issued pursuant to the noted

RFP, including the RFP documents and the attachments.

1.2.9 Offer" is the proposal submittal referred to within the following Section 1.2.14 that the proposer delivers to the HA in response to the

RFP.

1.2.10 Offeror" or "Offerors" are the proposer or proposers.

1.2.11 "Parties"- When "the parties," "both parties" or "either party" is stated within the RFP documents or the contract, such refers to the HA and the successful proposer(s).

1.2.12 "Proposal" and/or "Proposal Submittal" is the "hard copy" document that the proposer is required to, as detailed within the RFP document, deliver to the HA.

1.2.13 "Protestant" is a prospective proposer or proposer who feels that he/she has been treated inequitably by the HA and wishes the HA to correct the inequitable condition or situation. To be eligible to file a protest with the HA pertaining to an RFP or contract, the protestant must have been involved in the RFP process in some manner as a prospective proposer.

1.2.14 "Prospective Proposer" or "Proposer" - A prospective proposer is a firm or individual who has been notified of the RFP solicitation and/or who has requested and/or received the RFP documents and is considering responding with a proposal; a proposer is a firm or individual who has submitted a proposal in response to the RFP. All terms and conditions shall apply equally to all prospective proposers as well as proposers, though prospective proposers may not, after the deadline set for receiving proposals, receive further notices pertaining to that RFP-meaning, certain notices (such as the Notice of Results of Evaluation) are typically only delivered to proposers and not to all prospective proposers.

1.2.15 "Request For Proposals" (RFP) is the competitive proposal process allowed by HUD, especially as defined within Chapter 7 of HUD Procurement Handbook 7460.8 REV 3 (2 CFR 200.320(b)(2).

GHA Highland

Goodwater Housing Authority

Alexander City Housing Authority 4

1.2.16 "RFP Document(s)" - Whether stated in the singular or the plural, such refers to the body of documents, including attachments and the information posted on the Alexander City Housing Authority’s website at www.alexcityhousing.org and/or The Housing Agency Marketplace https://ha.internationaleprocurement.com (hereinafter, the “noted Internet System” or the “System), that the HA makes available to all prospective proposers wherein is detailed the HA's requirements.

1.2.17 “Solicitation” or “Competitive Solicitation” is the RFP process detailed herein.

2.0 CONDITIONS TO PROPOSE (2 CFR 200.320(b)(2):

2.1 Pre-Qualification of Proposers: Prospective proposers will not be required to pre-qualify to submit a proposal. However, all proposers will be required to submit adequate information showing that the proposer is qualified to perform the required work (i.e. Profile of Firm Form and required resumes).

Failure by the prospective proposer to provide the requested information may, at the HA’s discretion, eliminate that proposer from consideration, provided that all proposers were required to submit the same information (in the case of a successful proposer(s), these requirements shall also apply in the context of the successful proposer or proposers).

2.2 RFP Forms, Documents, Specifications and Drawings:

2.2.1 It shall be each prospective proposer’s responsibility to, prior to submitting a proposal in response to the RFP, examine carefully and as may be required, properly complete and submit all documents issued pursuant to this RFP.

2.2.2 Unless otherwise instructed, specifications and drawings (if provided) do not purport to show all the exact details of the work. They are intended to illustrate the character and extent of the performance desired under the proposed contract and may be supplemented or revised from time to time.

2.2.3 The HA shall reserve the right to, prior to award, revise, change, alter or amend any of the instructions, terms, conditions, and/or specifications identified within the RFP documents issued, within any attachment or drawing, or within any addenda issued; such notice shall be delivered in writing to each prospective and/or actual proposer. Such changes that are made before the deadline for receipt of proposals shall be binding upon all prospective proposers. Such changes that are issued after the receipt of proposals, but prior to award shall be binding upon all parties

GHA Highland

Goodwater Housing Authority managed by

Alexander City Housing Authority 5 that have submitted proposals; however, such parties shall be allowed to reject such changes by, within 5 days of receipt of such written notice, withdrawing his/her proposal. Such withdrawal must be delivered, in writing, to the CO within the 5-day deadline period.

2.3 Proposal Preparation, Submission and Receipt by the HA:

2.3.1 Required Forms: All required forms furnished by the HA as a part of the RFP document issued shall, as instructed, be fully completed, and submitted by the proposer. Such forms may be completed in a legible hand-written fashion, or by use of a typewriter.

2.3.1.1 As required by the State of Alabama; all companies

doing business or having employees must be following the E- Verification and must provide a document stating the company has registered as an E Verify Company.

2.3.2 Manner of Submission: The proposal submittal shall be submitted in a manner detailed within the RFP document. Failure to submit the proposal in the manner specified may result in a premature opening of, post-opening of, or failure to open and consider that proposal, and may, at the discretion of the CO, eliminate that proposer from consideration for award.

2.3.3 Time for Receiving Proposals: Proposals received prior to the time set as the deadline for the receipt by the HA of the proposal submittal shall be securely kept, unopened, by the HA. The CO, whose duty it is to open such proposals, will decide when the specified time has arrived. No proposal received after the designated deadline shall be considered, except as detailed within Section 6 of Form HUD-5369-B (8/93), Late Submissions, Modifications and Withdrawal of Offers.

2.3.3.1 Proposers are cautioned that any proposal submittal

that may be time-stamped as being received by the HA after the exact time set as the deadline for the receiving of proposals shall be returned unopened to the proposer. Any such proposals inadvertently opened shall not be considered but shall be ruled to be invalid. No responsibility will attach to the HA or any official or employee thereof, for the pre-opening of, or the failure to open a proposal not properly addressed and identified.

GHA Highland

Goodwater Housing Authority

Alexander City Housing Authority 6

2.3.4 No Public Opening of Proposals: Pursuant to the competitive proposals or RFP process, proposals are not publicly opened but are held secure until the submittal deadline has passed. The proposals are then opened in private by the CO (or his/her designee) and are, pursuant to the evaluation plan, examined for minimal responsiveness (i.e. minimum compliance with the requirements of the RFP). Persons other than HA staff involved in this process are not allowed to be present during the opening, nor may they inspect the proposals until after the award has been completed.

2.3.5 Withdrawal of Proposals: Proposals may be withdrawn as detailed within Section 6(h) of Form HUD-5369-B (8/93), Late Submissions, Modifications and Withdrawal of Offers. Negligence on the part of the proposer in preparing his/her proposal confers no right of withdrawal or modification of his/her proposal after such proposal has been received and opened.

2.3.6 Conflicting Conditions: Any provisions detailed within any of the

RFP documents which may be in conflict or inconsistent with any of the paragraphs in any of the other RFP documents, including attachments, shall be void to the extent of any such conflict or inconsistency. Further, as stated within Section 1.1.1 of this ITPC, unless otherwise specified within the RFP or contract documents, if any provision in any document listed herein conflicts with any provision within this ITPC, the provision in the RFP or contract document shall govern.

2.3.7 Interpretations: No official oral interpretation can be made to any proposer as to the meaning of any instruction, condition, specifications drawing (if any), or any other document issued pertaining to this RFP. Every request for an official interpretation shall be made by the prospective proposer, in writing, pursuant to the schedule set within the RFP document issued and as directed by the HA. Official interpretations will be issued in the form of addenda, which will be delivered to each proposer; but it shall be the prospective proposer’s responsibility to make an inquiry as to addenda issued. All such addenda shall become a part of the RFP documents and the proposed contract with the successful proposer, and all proposers shall be bound by such addenda, whether received by the prospective or successful proposer(s).

2.4 Exceptions to Specifications:

GHA Highland

Goodwater Housing Authority managed by

Alexander City Housing Authority 7

2.4.1 A proposer may make exception to any of the proposal

do…