RFP 2026-024 HOUSING INSPECTOR.pdf

City of Texas City RFP 2026-024 Housing Rehabilitation Program Inspector Page | 2

PROJECT NAME: Housing Rehabilitation Program Inspector/Specialist Services

ISSUANCE OF RFP Tuesday, July 28, 2026

PRE-PROPOSAL CONFERENCE Wednesday, August 5, 2026, at 2:00 p.m.

https://teams.microsoft.com/meet/297669968902164?p=0VRkfwWLavf1aJitxC

DEADLINE FOR QUESTIONS: Wednesday, August 12, 2026, at 2:00 p.m.

All questions will be answered in the form of an addendum. All questions related to this Bid are to be directed via email:

purchasing@texascitytx.gov

SUBMITTAL DEADLINE: Wednesday, August 19, 2026, at 2:00 p.m.

SUBMITAL REQUIREMENT: One (1) Marked Original; Three (3) Marked Duplicates; one (1) USB Media Source

MAIL TO:

City of Texas City Purchasing Department Attn: Gwynetheia Shabazz Pope, CTCM

1801 9thAvenue North Texas City, Texas 77590

CITY OF TEXAS CITY

COMMISSION AWARD: A final determination will be made at a future City of Texas City Commission meeting. City of Texas City reserves the right to reject any and all Bids and waive any and all formalities and conditions.

TERM OF SERVICE/PROJECT: An agreement shall be effective upon execution by the CoTC for three (3) consecutive years with two

(2) 12-month renewal options, unless either party gives the other party written notice of non-renewal at least 30 days prior to such renewal date.

https://teams.microsoft.com/meet/297669968902164?p=0VRkfwWLavf1aJitxC

City of Texas City RFP 2026-024 Housing Rehabilitation Program Inspector Page | 3

REQUEST FOR PROPOSALS

TABLE OF CONTENTS

SECTION 1: GENERAL PROVISIONS

SECTION 2: SCOPE OF WORK

SECTION 3: EVALUATION CRITERIA

SECTION 4: APPENDICES

SECTION 5: REFERENCES

SECTION 6: RESPONDENT’S QUESTIONNAIRE

SECTION 7: SUBMISSION OF PROPOSALS

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SECTION 1

GENERAL PROVISIONS

Texas City is located on Galveston Bay along the Gulf Freeway (I-45) in Galveston County, approximately 40 miles southwest of downtown Houston and 10 miles northeast of Galveston Island. The population estimate in July 2024 is 58,049 which is an 11.02% increase from the 2020 census. Established in 1911, Texas City has a significant industrial base which includes five (5) petrochemical refineries, a deep-water port and the Texas City Dike. With significant frontage on the Galveston Bay and Intercoastal Waterway, most of the 70.6 square miles of the City is protected by a hurricane levee which also encompasses the industrial district. The residents of Texas City are served by numerous amenities owned and operated by the City of Texas City which include a public library, 39 parks on 997.96 acres, a water park, two convention centers, natatorium and fitness center, a shooting range, baseball sports complex, soccer field and numerous birding and nature trails. The Texas City Prairie Reserve owned by the Nature Conservancy and consisting of over 2000 acres of protected coastal prairie is located within the city limits of Texas City.

1.1 Objective of this Request for Proposals

The City of Texas City (“CoTC”) is requesting proposals from qualified firms to provide Inspector/Specialist services for the Housing Rehabilitation Program. The Scope of Work will be more specifically described in Section 2 of this RFP.

CoTC reserves the right to award multiple Agreements as a result of this RFP if deemed in the best interest of CoTC. CoTC makes no representation of any kind that an award will be made as a result of this ITB.

1.2 Public Information

Proposer is hereby notified that CoTC strictly adheres to all statutes, court decisions and the opinions of the Texas Attorney General with respect to disclosure of public information.

CoTC strictly adheres to the Texas Public Information Act (Texas Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding the disclosure of this RFP information. RFP Documents are not available for public inspection until after the Agreement award. If the Proposer has notified CoTC, in writing, that the RFP Document contains trade secrets or confidential information, CoTC will generally take reasonable steps to prevent disclosure of such information, in accordance with the Public Information Act. This is a statement of general policy only, and in no event shall CoTC be liable for disclosure of such information by CoTC in response to a request, regardless of CoTC’s failure to take such reasonable steps, even if CoTC is negligent in failing to do so.

The requirements of Subchapter J, Chapter 552, Government Code, may apply to this solicitation and the company or vendor agrees that the agreement can be terminated if the company or vendor knowingly or intentionally fails to comply with a requirement of that chapter. Vendor or company acknowledges that the solicitation is part of any resulting agreement of the solicitation.

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1.3 Type of Agreement

All Proposers are hereby put on notice that if the Proposer is awarded an agreement for procurement of services, CoTC is entering into that agreement in its governmental capacity, and not a proprietary capacity.

An award of an agreement to a Proposer(s) does not guarantee the Proposer(s) that CoTC shall issue any Purchase Order(s) for the Proposer’s services.

By submitting a proposal, the Proposer further warrants and represents that he/she has become fully acquainted with the conditions, facts, and circumstances relating to providing the services required under this RFP. The failure or omission of Proposer to acquaint himself/herself with existing conditions, facts, and circumstances, shall in no way relieve him/her of any obligation with respect to his/her bid and any ensuing agreement.

Each Proposer acknowledges that CoTC has made a reasonable attempt to provide the Proposer with relevant data. The Proposer, therefore, waives any right of voidance of the agreement based upon any expressed or implied warranty or representation that the pricing or activity data provided discloses all requirements, risks or exposures known to exist in the provision of the services being requested.

1.4 Clarifications and Interpretations

Proposers shall promptly notify the CoTC of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFP. CoTC shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

CoTC may, in its sole discretion, respond in writing to written inquiries concerning this RFP.

Only CoTC’s responses that are made by formal written Addenda will be binding on CoTC.

Any verbal responses, written interpretations or clarifications other than Addenda to this RFP will be without legal effect. All Addenda issued by CoTC prior to the Submittal Deadline will be and are hereby incorporated as a part of this RFP for all purposes.

Proposers are required to acknowledge receipt of each Addendum as specified in this Section. The Bidder must acknowledge all Addenda by completing, signing and returning the Addenda. The Addenda must accompany the proposal.

Responses to inquiries which directly affect an interpretation or effect a change to this RFP will be issued in writing by addendum and posted to CoTC website. All such addenda issued by CoTC prior to the submittal deadline shall be considered part of the RFP. CoTC shall not be bound by any reply to an inquiry unless such reply is made by such formal written addendum.

1.5 Evaluation Process

An award of an agreement to provide the goods or services specified herein will be made using competitive sealed bids, in accordance with Chapter 252 of the Texas Local Government Code and with the CoTC’s purchasing policy. All bids submitted by the Submittal Deadline, accompanied by the number of completed and signed originals that are

City of Texas City RFP 2026-024 Housing Rehabilitation Program Inspector Page | 6 required by this RFP, will be opened publicly, but not read aloud. Any proposal that is not submitted by the Submittal Date, or that are not accompanied by the number of completed and signed originals by this RFP, will be rejected by CoTC as non-responsive due to material failure to comply with advertised specifications.

If the Proposal Packet is incomplete or otherwise fails to conform to the requirements of the RFP, CoTC alone will determine whether the variance is so significant as to render the proposal non-responsive.

Discussions may not be initiated by bidders. These discussions will be limited to issues and topics brought forth by the CoTC. Any attempt by a Proposer at deviating from the issues and topics to discuss other issues and topics concerning the RFP brought forth by the CoTC shall be grounds for disqualification. Proposers shall not contact any CoTC personnel during the bid process without the express permission from the CoTC’s Purchasing Manager.

A variety of factors may be used in the evaluation of the submitted proposals for this project.

The anticipated evaluation factors and emphasis placed on each factor may be identified in the Scope of Services. CoTC reserves the right to determine which Bid provides CoTC with the best value and which will be in CoTC’s best interest. CoTC Commission shall be sole judge in determining award. Per Texas Local Government Code § 252.043(b):

i. the purchase price;

ii. the reputation of the Proposer’s goods or services;

iii. the quality of the Proposer’s goods or services;

iv. the extent to which the goods or services meet the municipality’s needs;

v. the Proposer’s past relationship with the municipality;

vi. the impact on the ability of the municipality to comply with laws and rules relating to contracting with historically underutilized businesses (HUB) and non-profit organizations employing persons with disabilities;

vii. the total long-term cost to the municipality to acquire the Proposer’s goods or services; and

viii. any relevant criteria specifically listed in the Request for Proposals.

All correspondence relating to this RFP, from advertisement to award, shall be sent to the CoTC’s Purchasing Division. All presentations and/or meetings between CoTC and the bidder relating to this bid shall be coordinated by CoTC Purchasing Division. CoTC reserves the right to determine which bid provides CoTC with the best value and which will be in the CoTC’s best interest.

CoTC reserves the right to (a) enter into an agreement for all or any portion of the requirements and specifications set forth in this RFP with one or more Bidders, (b) reject any and all proposals and re-solicit, or (c) reject any and all proposals and temporarily or permanently abandon this selection process, if deemed to be in the best interests of CoTC.

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Proposer is hereby notified that CoTC will maintain in its files concerning this RFP a written record of the basis upon which a selection, if any, is made by CoTC.

1.6 City of Texas City’s Reservation of Rights

CoTC makes no representations, written or oral, that it will enter into any form of agreement with any respondent to this RFP for any project, service and/or good and no such representation is intended or should be construed by the issuance of this RFP. Acceptance of a proposal for consideration does not waive this reservation of rights, nor does it imply any obligation by CoTC.

CoTC reserves the right to award one agreement for some, or all the requirements proposed or award multiple agreements for various portions of the requirements to different Proposers.

1.7 System for Award Management (SAM.GOV)

All Proposers contracting with CoTC may be required to register or have an active registration with the System for Award Management (SAM.gov). Registration is free. The System for Award Management (SAM) is the official registration required prior to soliciting on a contract with any federal government agency, including local governments who receive federal funds. Registration must be completed prior to contract award by CoTC Commission. Registering online is accomplished on the SAM website here:

https://sam.gov/content/home

1.8 No Reimbursement for Costs

Proposer acknowledges and accepts that any costs incurred from the Proposer’s participation in this RFP shall be at the sole risk and responsibility of the Proposer. Proposer understands and agrees that (1) this RFP is a solicitation for proposals and CoTC has made no representation written or oral that one or more agreements with CoTC will be awarded under this RFP; (2) CoTC issues this RFP predicated on CoTC’s anticipated requirements for the Services and/or goods, and CoTC has made no representation, written or oral, that any particular scope of services will actually be required by CoTC; and (3) Proposer will bear, as its sole risk and responsibility, any cost that arises from Proposer’s preparation of a proposal; in response to this RFP.

1.9 Withdrawals and/or Amendments

City of Texas City reserves the right to withdraw this RFP for any reason. CoTC reserves the right to amend any aspect of this RFP by formal written Addendum prior to the submittal deadline.

1.10 Tax Exempt Status

City of Texas City purchases are exempt from State Sales Tax and Federal Excise Tax. Do not include tax in the proposal. CoTC will furnish Excise Tax Exemption Certificate upon request.

https://sam.gov/content/home

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1.11 Compliance with House Bills 13, 19, 89 and Texas Government Code Chapter 2252, Section 2252.152 and Section 2252.152.

City of Texas City Requires Proposer to verify that they are in-compliance with House Bills and Texas Government Codes. Refer to Section 4 for these documents

1.12 Validity Period

Once the submittal deadline has passed, any proposal Document shall constitute an irrevocable proposal to provide the services set forth in the Scope of Services at the price(s) shown in the Proposal Document. Such proposal shall be irrevocable until the earlier of the expiration of ninety (90) days from the submittal deadline, or until an agreement has been awarded by the CoTC.

1.13 Equal Opportunity Employer

CoTC is an equal opportunity employer and does not discriminate in awarding agreements or employment of persons because of their race, sex, age, religion, national origin, veteran, disabled or handicap status or any other characteristic protected by law. CoTC requires companies with which it conducts business to be equal opportunity employers and comply with all applicable federal, state and municipal laws and regulations regarding contracting and employment practices.

1.14 Conflict of Interest Questionnaire (Form CIQ)

A person or business, and their agents, who seek to contract or enter into an agreement with City of Texas City, are required by Texas Local Government Code, Chapter 176, to file a conflict-of-interest questionnaire (FORM CIQ) which is found in Section 4. The form must be filed with the CoTC Secretary no later than seven (7) days after the date the person or business begins agreement discussions or negotiations with CoTC, or submits an application, response to a request for proposals, correspondence, or other writing related to any potential agreement with CoTC. If no conflict exists, the bidder must mark the form Not Applicable or NA and return with the bid packet.

1.15 House Bill 1295- Disclosure of Interested Parties Form

A person or business, who enters into an agreement with CoTC, meeting the conditions according to Texas Local Government Code Sec. 2252.908, is required to file Form 1295 with Texas Ethics Commission. This form is not required unless there is an agreement between the bidder and the CoTC. Do not submit this form unless you receive an award letter from CoTC.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

1.16 Protest Procedure

Any actual or prospective proposer who is allegedly connected with the solicitation or award of an offer may protest. The protest will be submitted in writing to the CoTC’s Purchasing Division within three working days after such aggrieved person knows of or should have known of the facts giving rise thereto. If the protest is not resolved by mutual agreement, the Purchasing Division will promptly issue a decision in writing, via electronic mail, to the protesting person.

A. All protest lodged by potential or actual proposer, contractors must be made in writing, via electronic mail, and contain the following information:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

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i. Name, address and telephone number of the protestor.

ii. Identification of the solicitation or agreement number and time.

iii. A detailed statement of the protest’s legal and factual grounds, including copies of relevant documents.

iv. Identification of the issue(s) to be resolved and statement of what relief is requested.

v. Arguments and authorities in support of the protest.

vi. A statement that copies of the protest have been delivered, via electronic mail, to all interested parties in the invitation to bid or request for Bids process.

B. In the case of request for Bids, the CoTC Purchasing Coordinator shall ask the protester deliver, via electronic mail, the protest to relevant parties.

C. The CoTC’s Mayor has the authority to render the final determination regarding the protest. Any determination rendered by the CoTC’s Mayor will be final.

1.17 Pursuant to Sec. 2-341 of the CoTC Code – Declaration of Policy

A. It is the policy of CoTC to stimulate growth of local minority and women-owned business enterprise (M/WBE) by encouraging their participation in all phases of its contract and procurement activity and by affording them the opportunity to compete for all CoTC contracts. The purpose and objectives of this article are to:

i. Increase the capacity of local M/WBE’s to provide products and services.

ii. Increase the opportunities for local M/WBE’s to expand their business with CoTC and other public and private sector business entities.

B. Provided, however, nothing herein shall require CoTC to award contracts for services or procurements to a M/WBE which is not also the lowest responsive and responsible Bidder and otherwise qualified unless CoTC may otherwise lawfully award the contract to someone other than the lowest responsive, responsible Bidder.

1.18 Bid Bond – If applicable

Each Bidder will be required to furnish with their Bids a Cashier’s or Certified Check from any bank within the State of Texas or an acceptable Bidder’s Bond for the sum of 5% of the total highest Bids payable to the City of Texas City. The certified check or Bids Bond will be returned to the unsuccessful Bidder(s) and to the successful Bidder on the completion of all contract documents and the furnishing of any necessary payment bonds and insurance certificates.

The Bids bond or check will be forfeited to the City as liquidated damages should the successful Bidder fail to give the required payment and performance bonds and insurance certificates and execute the contract with the said City within thirty (30) days after receiving notice of acceptance of its Bids.

1.19 Performance and Payments Bond(s) – If applicable

Government Code Chapter 2253, requires a Performance Bond (for contracts in the excess of $100,000) and a Payment Bond (for contracts in excess of $25,000) to be provided by the Contractor. Each bond required shall be equal to the total contract price and shall be issued

City of Texas City RFP 2026-024 Housing Rehabilitation Program Inspector Page | 10 by a satisfactory surety company. The bond(s) will remain in full force and effect until final completion and acceptance of the work.

The bond(s) are to be made payable to the City of Texas City. They shall be written on forms provided by the surety for public works projects in Texas. A surety licensed to do business in the State of Texas must execute the bond.

Proposers shall familiarize themselves with Chapter 2253 and before submitting their proposal.

1.20 Indemnification

The contractor shall agree to assume all risks and responsibility for, agrees to indemnify, defend, and save harmless, the City of Texas City, its elected and appointed officials and department heads, and its agents and employees from and against all claims, demands, suits, actions, recoveries, judgments, and costs and expenses including reasonable attorney’s fees for the defense thereof in connection therewith on account of the loss of life, property or injury or damage to the person which shall arise form contractor’s operations under this contract, its use of City facilities and/or equipment or from any other breach on the part of the contractor, its employees, agents or any person (s) in or about the City’s facilities with the expressed or implied consent of the City. Contractor shall pay any judgment with cost which may be obtained against City of Texas City resulting from contractor’s operations under this contract.

1.21 Insurance Requirements

The proposer, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least, the following insurance in such form, with such companies, and in such amounts (unless otherwise specified in the Scope of Services) as City may require, naming the City of Texas City as the additional insured:

A. Worker’s Compensation and Employer’s Liability insurance, including All States

Endorsement, to the extent required by federal law and complying with the laws of the State of Texas;

B. Commercial General Liability insurance for at least One Million Dollars ($1,000,000) on a per occurrence basis, with a Two Million ($2,000,000) aggregate. Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, and Broad Form General Liability Endorsements;

C. Comprehensive Automobile Liability insurance covering all owned, non-owned or hired automobiles to be used by the Contractor, with coverage at the minimum State of Texas requirements;

D. Professional Liability, Errors and Omissions in an amount to be determined in the Scope of Services.

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SECTION 2

SCOPE OF WORK

2.1 Project Title: Housing Rehabilitation Program Inspector/Specialist Services

2.2 Background

The City of Texas City receives funding through the U.S. Department of Housing and Urban Development's (HUD) Community Development Block Grant (CDBG) Program. The City's Community Development Department (CDD) administers a Housing Rehabilitation and Repair Program that provides grant assistance to eligible low- and moderate-income homeowners for needed home repairs. The program is designed to eliminate health and safety hazards, preserve the City's housing stock, provide decent, safe, and sanitary housing, improve energy efficiency, and promote long-term housing stability.

To support these objectives, the City is seeking qualified inspection services to perform property inspections, prepare work write-ups and cost estimates, conduct progress and final inspections, and verify that all rehabilitation work complies with applicable building codes, program requirements, and construction standards. The inspection services contractor plays a critical role in identifying eligible repairs, ensuring quality workmanship, and confirming that grant-funded improvements are completed in accordance with program requirements before grant funds are disbursed. These services help ensure homeowners receive the full benefit of the Housing Rehabilitation and Repair Program while maintaining compliance with HUD and City requirements.

2.2.1 Scope of Work

It is the intent of this specification to award a firm or individual that offers the most advantages for Inspector/Specialist services to the City at a reasonable cost. Proposals received must meet or exceed the following minimum specifications outlined in this Scope of Work.

The City of Texas City is requesting submittals from qualified Inspection firms that will be responsible for administering Rehabilitation and or Reconstruction residential property inspections, determining rehabilitation needs, documenting deficiencies, ensuring compliance with HUD and City of Texas City CDBG policies and guidelines, and verifying completed work conforms to approved scopes of work and all applicable standards.

The Rehabilitation Specialist/Inspector services will work on a part-time (as needed), contractual basis. The services will be provided through a combination of in-office (CDD), in-the-field, and remote work (when approved). Ideally, applicants will have schedule flexibility, on a week-to-week and ongoing basis, to be able to respond to varying workload demands. The Rehabilitation Specialist/Inspector can expect to have multiple projects under construction or in a pre-construction stage way at any given time.

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2.3 Responsibilities

The selected firm shall provide personnel, equipment, tools, materials, supervision, and other items and services necessary to perform residential building inspection services as may be required by CoTC.

2.3.1 Initial and Ongoing Property Inspections

Primary Objective: Conduct a preliminary inspection of the property to determine existing conditions, identify substandard conditions, and code violations. Document inspection with a written inspection report and photographs.

Key Tasks:

• Conduct thorough pre-rehabilitation inspections of homes participating in the

CDBG Housing Rehabilitation Program.

• Identify and document all deficiencies in accordance with City of Texas City

CDBG Policy and Rehabilitation Guide (including structural, mechanical, electrical, plumbing, roofing, accessibility, environmental hazards, and health/safety issues).

• Use standardized inspection forms, digital photos, and sketches to record conditions.

• Evaluate properties for lead-based paint hazards when applicable, following HUD lead-safe work practices.

• Verify occupancy, property eligibility, and compliance with environmental review requirements.

• Report findings in a clear, professional inspection report for program eligibility determination and scope of work development using Neighborly Software.

2.3.2 Development of Scope of Work and Cost Estimates

Primary Objective: Translate inspection findings into accurate and compliant rehabilitation scopes of work.

Key Tasks:

• Prepare a detailed scope of work (work write-up) and specifications for the proposed work to be undertaken through the Housing Rehabilitation Program.

• Integrate the findings, reports, and recommendations of special technical consultants, such as lead paint inspectors, into the work specifications.

• Prepare detailed scope of work (work write-up) documents based on inspection results, consistent with HUD and City CDBG rehabilitation standards.

• Coordinate with the Housing Rehabilitation Program Coordinator and Director to establish priorities for work items based on severity, health/safety impact, and code compliance.

• Estimate the cost of rehabilitation or reconstruction. Ensure cost estimates align with City of Texas City CDBG policy thresholds (e.g., maximum per-unit rehabilitation cost limits).

• Provide technical guidance to homeowners about the recommended scope of rehabilitation work.

• If applicable, a competitive bid process will be followed. If not required

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Inspector/ Specialist will produce three (3) quotes from potential contractors.

• Conduct a pre-bid/ showing for prospective bidders and respond to inquiries during the bidding process

• Evaluate quotes/ bids received and make a recommendation for a contract award.

• If necessary, obtain clarification about quotes/bids, including discussions with bidders to ascertain that they fully understand the scope of the work and the TCHRP and owner’s expectations.

• Provide assistance/information for the preparation of construction contract agreements between the contractor and property owners.

• Conduct a pre-construction meeting with the contractor and property owner.

2.3.3. Monitoring and Verification During Rehabilitation

Primary Objective: Ensure work performed meets specifications, quality standards, and program compliance.

Key Tasks:

• Perform on-going project administration through periodic site visits to ensure quality workmanship on each project. The frequency of the visits should be commensurate to the size and complexity of the project.

• Prepare Change Orders if applicable.

• Mediate informal owner/contractor disputes

• Perform regular on-site inspections during the rehabilitation process.

• Monitor contractor performance to verify compliance with the approved scope of work, building codes, and HUD requirements.

• Document progress with photos, written notes, and status reports.

• Identify any scope changes or unforeseen conditions requiring program director approval.

• Track and report deficiencies in workmanship or materials and coordinate corrective actions.

2.3.4. Final Inspection and Close-Out

Primary Objective: Certify that rehabilitation work is complete and meets all program standards.

Key Tasks:

• Conduct final inspections upon work completion.

• Confirm that all deficiencies identified in the initial inspection and any additional work items have been satisfactorily addressed.

• Ensure work complies with applicable building codes, manufacturer specifications, and HUD/CDBG guidelines.

• Compile the final inspection report and document homeowner acceptance.

• Recommend final payment release based on satisfactory inspection.

• Support close-out documentation, ensuring records satisfy audit, HUD, and

City requirements.

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2.3.5. Compliance and Reporting

Primary Objective: Maintain accurate records and ensure adherence to all regulatory requirements.

Key Tasks:

• Maintain inspection records, reports, digital images, and correspondence in the program file.

• Ensure inspections align with HUD CDBG regulations and City of Texas City policies, including environmental dress-for-safety standards and lead-based paint protocols.

• Provide periodic reports to the Program Manager summarizing inspection activity, findings, and compliance issues.

• Participate in internal and external monitoring reviews.

• Attend staff meetings to review workload/workflow, and the progress and status of rehabilitation cases.

2.4 Deficiency Inspection and Criteria

The Housing Rehabilitation Program Inspector/Specialist shall identify and document the following categories of deficiencies:

2.4.1 Health & Safety

• Electrical hazards (e.g., exposed wiring, overloaded circuits)

• Gas leaks or unsafe gas appliances

• Inoperable or missing smoke/CO detectors

• Structural instability

• Severe water intrusion or mold

• Trip and fall hazards

2.4.2 Building and Structural

• Foundation failure or significant cracking

• Roof leaks, deteriorated roofing systems

• Unsafe stairways or porches

• Compromised load-bearing members

• Exterior walls with significant deterioration

2.4.3 Mechanical Systems

• Non-functioning or unsafe HVAC systems

• Plumbing leaks, insufficient hot water

• Sewer or septic issues

• Inadequate ventilation

2.4.4 Code Violations

• Violations of local building and housing codes

• Non-compliant electrical or plumbing installations

• Lack of required egress or fire safety features

2.4.5 Environmental Hazards

• Lead-based paint hazards in pre-1978 homes (tested/assessed per HUD guidelines)

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• Asbestos concerns when identified

• Hazardous materials removal coordination

2.4.6 Accessibility (When Applicable)

• Accessible routes for mobility-impaired residents

• Unsafe thresholds, lack of ramps where required

• Bathroom accessibility modifications as required

The remainder of this page was left blank intentionally

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SECTION 3

EVALUATION CRITERIA

3.1 Evaluation Factors

The Selection Committee for the City of Texas City will review all proposals to determine compliance with the requirements as specified in the RFP. Only proposals which, in the opinion of the Selection Committee, meet the requirements of the RFP will be further evaluated.

Proposals that pass the preliminary review will be evaluated on how well the proposal meets the needs of the CoTC as described in the Firm’s response to each requirement listed in the RFP. The Selection Committee will review all written proposals that meet the minimum requirements and will select what it deems to be the top two (2) to four (4) responses for further review. It is important that the responses be clear and complete so the Selection Committee can adequately understand all aspects of the proposal.

3.2 Minimum Qualifications

The proposer must have a minimum of five (5) years of professional experience in providing residential building inspection services in compliance with local, state, and federal building codes and regulations.

The proposer must demonstrate qualifications, experience, and capabilities to provide the required services including but not limited to reporting, building inspections and plan review activities in all phases of construction such as foundation, framing, roofing, plumbing, electrical, mechanical, environmental, Heating, Ventilation, and Air Conditioning (HVAC), thermal envelope, insulation, appliances, energy star, sewage, fit and finish, water supply systems, and other quality components for residential new constructions, reconstructions, and rehabilitations.

The proposer must possess all licenses, certifications, and permits necessary to provide single-family residential building inspection services as required.

3.3 Evaluation Criteria

The City will review the submitted proposals carefully. The recommendations will be based on the proposal determined to be in the best interests of the City. Only inspection firms that meet the minimum qualifications of the RFP will be considered. Proposer must include the following requirements with the proposal submittal to be considered for award. Other evaluation criteria with associated weights shall consist of the following:

3.3.1 Residential Construction and Rehabilitation Experience 35 %

• Company profile and history.

• Description of residential construction and rehabilitation experience, including years in business.

• List of at least 3–5 comparable residential rehabilitation projects completed within the

City of Texas City RFP 2026-024 Housing Rehabilitation Program Inspector Page | 17 past five years, including project descriptions, contract values, locations, dates, and owner/client contact information.

• Before-and-after photographs (if available).

• References from previous clients.

• Description of experience with federally funded housing rehabilitation programs (if applicable), such as CDBG, HOME, NSP, or similar programs.

• Resumes of key personnel assigned to the project highlighting residential rehabilitation experience.

• Documentation demonstrating experience completing projects occupied by homeowners or tenants while minimizing disruptions.

3.3.2 Experience with Permit Offices and Construction Administration 25 %

• Narrative describing experience obtaining permits from municipal, county, and state permitting agencies.

• Description of the firm’s construction administration process, including scheduling, inspections, quality control, change order management, and project closeout.

• Sample construction schedule (e.g., Gantt chart or CPM schedule)

• Sample inspection reports, punch lists, or quality assurance checklists.

• Sample change order log or procedures.

3.3.3 Professional Licenses, Certifications, and Technical Qualifications 25 %

• Copy of current contractor's license(s) required by the jurisdiction.

• Business registration documentation.

• Proof of insurance meeting RFP requirements (general liability, workers' compensation, automobile liability, professional liability if applicable).

• Bonding capacity letter from surety company.

• Copies of applicable certifications (Lead-Safe Renovator/EPA RRP, OSHA 10/30, Certified Aging-in-Place Specialist, etc., as applicable).

• Professional licenses or registrations of key personnel.

• Resumes of proposed staff.

• Safety program summary and EMR (Experience Modification Rate), if applicable.

• Documentation of any MWBE, DBE, HUB, or other applicable certifications (if applicable).

• Disclosure of any litigation, contract defaults, debarment, or regulatory actions within the past five years.

3.3.4 Cost Proposal 15 %

Include a flat rate for each project with a minimum of four (4) inspections, a per-inspection cost, and an hourly rate cost proposal for all services requested.

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3.4 Cooperative Governmental Purchasing Notice

Other governmental entities maintaining inter-local agreements with CoTC may desire, but are not obligated, to purchase goods and services defined in this RFP from the successful Proposer. All purchases by governmental entities, other than CoTC, will be billed directly to and paid by that governmental entity. CoTC will not be responsible for another governmental entity’s debts. Each governmental entity will place their own orders with the successful Proposer and be responsible for ensuring full compliance with the RFP specifications. Prior to other governmental entities placing orders, CoTC will notify the successful Proposer of their intent.

Please indicate below if you will permit other governmental entities to purchase from your agreement with CoTC.

[ ] Yes, Others can purchase [ ] No, Only the CoTC can purchase

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SECTION 4

APPENDICES

APPENDIX A – BID DOCUMENT

APPENDIX B – CONFLICT OF INTEREST

APPENDIX C – HOUSE BILLS 13, 19, 89

APPENDIX D – PROPERTY TAX STATEMENT

APPENDIX E – NEPOTISM STATEMENT

APPENDIX F – NON-COLLUSION STATEMENT

APPENDIX G – CERTIFICATION REGARDING DEBARMENT

APPENDIX H – NO INTENT TO SUBMIT FORM

APPENDIX I – CDBG FEDERALLY REQUIRED CONTRACT CLAUSES

APPENDIX J –CITY OF TEXAS CITY HOUSING REHABILITATION/RECONSTRUCTION

PROGRAM GUIDELINES

APPENDIX K-U.S. HOUSING AND URBAN DEVELOPMENT REHABILITATION

INSPECTION GUIDE

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Appendix A – Bid Document

Submittal Checklist: (To determine validity of Bid)

______Appendix A must be included in the submittal.

______Appendix B – I all forms must be complete and included in the submittal.

By checking the below box(es), you are acknowledging the contents of the document(s) relating to the listed appendices, and agreeing to their terms:

Appendix B – Conflict of Interest Appendix G – Certification Regarding

Debarment Appendix C – House Bill 13, 19, 89 Verification Appendix H – No intent to Bid Form

Appendix D – Property Tax Statement Appendix I – CDBG Federally Required

Contract Clauses

Appendix E – Nepotism Statement Appendix J – CoTC Housing

Rehabilitation/Reconstruction Program

Guidelines

Appendix F – Non-Collusion Statement Appendix K – US HUD Rehabilitation

Inspection Guide

All Bids delivered to the City of Texas City shall include this page with the submittal.

RFP Number: 2026-024

Project Title: Housing Rehabilitation Program Inspector

Submittal Deadline: Wednesday, August 19, 2026, at 2:00 p.m.

Proposer’s Information:

Proposer’s Legal Name:

Address:

City, State & Zip

Federal Employers

Identification Number #

Phone Number:

Fax Number:

E-Mail Address:

Proposer’s Authorization

I, the undersigned, have the authority to execute this proposal in its entirety as submitted and enter into an agreement on behalf of the Proposer.

Printed Name and Position of Authorized Representative: ________________________________________

Signature of Authorized Representative: ____________________________________________

Signed this ________(day) of _________________________(month), ________(year)

THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED AS IT IS A PART OF THE SOLICITATION PACKAGE.

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Appendix B – Form CIQ

INFORMATION REGARDING VENDOR CONFLICT OF INTEREST QUESTIONNAIRE

WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an employment or business relationship with an officer of the City that results in taxable income exceeding $2,500 during the preceding twelve – month period, or an officer or a member of the officer’s family has accepted gifts with an aggregate value of more than $250 during the previous twelve – month period and the person engages in any of the following actions:

1. contracts or seeks to contract for the sale or purchase of property, goods or services with the City, including any of the following:

a. written and implied contracts, utility purchases, purchase orders, credit card purchases and any purchase of goods and services by the City;

b. contracts for the purchase or sale of real property, personal property including an auction of property;

c. tax abatement and economic development agreements;

2. submits a bid to sell goods or services, or responds to a request for bid for services;

3. enters into negotiations with the City for a contract; or

4. applies for a tax abatement and/or economic development incentive that will result in a contract with the City

THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY:

1. Mayor and City C Members;

2. Board and Commission members and appointed members by the Mayor and City Commission;

3. Directors of 4A development corporations;

4. The executive directors or managers of 4A development corporations; and

5. Directors of the City of Texas City who have authority to sign contracts on behalf of the City.

EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was a political contribution, a gift to a member of the officer’s family from a family member; a contract or purchase of less than $2,500 or a transaction at a price and subject to terms available to the public; a payment for food, lodging, transportation or entertainment; or a transaction subject to rate or fee regulation by a governmental entity or agency.

WHAT: A person or business that contracts with the City or who seeks to contract with the City must file a “Conflict of Interest Questionnaire” (FORM CIQ) which is available online at www.ethics.state.tx.us and a copy of which is attached to this guideline. The form contains mandatory disclosures regarding “employment or business relationships” with a municipal officer. Officials may be asked to clarify or interpret various portions of the questionnaire.

WHEN: The person or business must file:

1. the questionnaire – no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality, or submits an application, responds to a request for Bids or bids, correspondence, or other writing related to a potential contract or agreement with the City; and

2. an updated questionnaire – within seven days after the date of an event that would make a filed questionnaire incomplete or inaccurate.

It does not matter if the submittal of a bid or Bids results in a contract. The statute requires a vendor to file a

FORM CIQ at the time a bid or Bids is submitted, or negotiations commence.

WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance

Department. The Finance Department is required by law to post the statements on the City’s website.

ENFORCEMENT: Failure to file a questionnaire is a Class C misdemeanor punishable by a fine not to exceed $500.

It is an exception to prosecution that the person files a FORM CIQ not later than seven business days after the person receives notice of a violation.

NOTE: The City does not have a duty to ensure that a person files a Conflict-of-Interest Questionnaire.

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Appendix C - House Bills 13, 19 & 89 Verification Pursuant to Senate Bill 13 of the 87th regular Texas Legislature session:

Verification Regarding Boycotting Energy Companies – Pursuant to Chapter 2274, Texas Government Code, Contractor verifies (1) it does not boycott energy companies, and (2) it will not boycott energy companies during the term of this Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this verification is inaccurate. (Note: This provision only applies in a contract that (1) has a value of $100,000 or more that is to be paid wholly or partly from public funds and (2) is with a for-profit entity, not including a sole proprietorship, that has ten (10) or more full-time employees.)

Pursuant to Senate Bill 19 of the 87th regular Texas Legislature session:

Discrimination Against Firearm Entities – In accordance with Texas Government Code Chapter 2274, Contractor verifies that it does not have a practice, policy, guidance or directive that discriminates against a firearm entity or firearm trade association; and will not discriminate during the term of the contract against a firearm entity or firearm trade association. This section only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this

Agreement has a value of $100,000 or more to be paid under the terms of this Agreement; and does not apply: (i) if

Contractor is a sole proprietor, a non-profit entity, or a governmental entity; (ii) to a contract with a sole-source provider; or (iii) to a contract for which none of the bids from a company were able to provide the required certification.

Pursuant to Sections 2270.001, 2270.002, 808.001, Texas Government Code:

2 “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with

Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

3 “Company” has the meaning assigned by Section 808.001, except that the term does not include a sole proprietorship.

4 Section only applies to a contract that is between a governmental entity and a company with 10 or more full-time employees; and has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity.

I, _____________________________________ (Person name), the undersigned representative of (Company or

Business Name) ________________________________________________ (hereinafter referred to as Company) being an adult over the age of eighteen (18) years of age, do hereby depose and verify under oath that the company named-above, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270; depose and verify under oath that the Company, under the provisions of Subtitle A, Title 8, Government Code, is amended by adding Chapter 809; do hereby depose and verify under oath that the Company, under the provisions of Subtitle F, Title 10, Government Code, is amended by adding Chapter 2274 will not discriminate and/or boycott any of these provisions outlined and defined in House Bills 13, 19 and 89.

DATE SIGNATURE OF COMPANY REPRESENTATIVE

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Appendix D – Property Tax Statement

The City of Texas City, Texas has adopted the following policy:

The City of Texas City will not do business with any person or business that owes delinquent property taxes to the City.

Please indicate whether you or your company owe delinquent property taxes to the City whether an assumed name, partnership, corporation, or any other legal form.

______ I do not owe the City property taxes that are delinquent.

______ I owe City property taxes that are delinquent on property located at

Proposer’s Printed or Typed Name

Proposer’s Signature

Date

THIS DOCUMENT MUST BE COMPLETED, SIGNED, AND SUBMITTED AS IT IS A PART OF THE SOLICITATION PACKAGE.

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Appendix E – Nepotism Statement

The Bidder or Proposer or any officer, if the Bidder or Proposer is other than an individual, shall state whether Bidder or Proposer has a relationship, either by blood or marriage, with any official or employee of the City of Texas City by completing the following:

If the Bidder or Proposer is an individual:

______ I am not related by blood or marriage to any official or employee of the

City of Texas City

______ I am related by blood or marriage to the following official(s) or employee(s) of the City of Texas City

Name and title of City Official

Or employee: ___________________________________________________

Relationship: ____________________________________________________

If the Bidder or Proposer is NOT an individual:

______ The officers of the company submitting this bid or proposal are not related by blood or marriage to any official or employee of the City of Texas City.

______ The officers of the company submitting this bid or proposal are related by blood or marriage to the following official(s) or employee(s) of the City of Texas City.

Name and title of officer: ___________________________________________________

Employee and title of City Official or Employee: ________________________________

Relationship: _________________________________

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Appendix F – Non-Collusion Statement

THE UNDERSIGNED…