RFP 2026_008 Addendum 1.pdf

CITY OF TUCKER

ACKNOWLEDGE RECEIPT OF ADDENDUM #1

Publish Date: March 19. 2026

RFP 2026-008

RIGHT OF WAY MAINTENANCE SERVICES

Please complete this page and include this page only in bid submittal.

I hereby acknowledge receipt of the supplement pertaining to the above referenced bid.

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ADDENDUM #1

QUESTION ANSWER

1 The previous contract, valued at roughly $440,000 per year, was for a four man team, correct?

The previous contract required a minimum of two

(2) – 2-man crews.

2 The new contract will be for a six man team, correct?

The scope of work for this contract requires a minimum of two (2) – 3-man crews.

3 This contract requires that the Contractor dedicate all personnel (6) and all called-out equipment to the City of Tucker for 12 months per year (2080 hours per person), correct?

That is correct. Crews and equipment must be dedicated to Tucker during normal business hours and potentially after hours in an emergency response.

4 The winter weather equipment is dedicated to the City of Tucker, correct?

That is correct.

5 Is the new Tucker Park behind Local 7 included in the scope or just the roads that surround downtown show in blue on Exhibit B?

The park is not included. The roads and right of way in Downtown Tucker must be included, per Exhibit B.

6 Please clarify or provide historical amounts of pinestraw and mulch used.

This team utilizes approximately $75K worth of materials. This includes winter weather, pinestraw, top-soil, sand, rip-rap, mulch, etc. The team also makes mulch by chipping the tree matter into mulch.

7 Does the City currently have accounts set up with vendors for Materials to be used/supplied on this project?

No. Materials are a pass through based on rates provided to the current vendor.

8 Please clarify that pinestraw and mulch is to be applied only to the map areas on exhibit “B” and are the areas currently mulched?

Pinestraw and Mulch is applied to select locations on Exhibit B based on the needs. There are also other places in the City not identified on Exhibit B that will need pinestraw and/or mulch. This is on an as needed basis.

9 Please provide examples of where hand watering is expected.

This is on an as needed bases but consider the southern side of Railroad Ave, Chamblee Tucker medians, Northlake Parkway medians. Typically this is required until newly planted vegetation is rooted as the City consistently selects native plants that are drought resistant.

10 Please provide clarification of the scope regarding if any storm drain maintenance is included. If so, what is the expectation.

No storm drain work is needed on this contract.

There may be the case where rip-rap needs to be placed, or a ditch vegetation cut down and mulched.

11 What is the minimum size chipper to have on-hand?

9-inch chipper minimum. The chipper shall be on a trailer and/or have the ability to be moved as needed.

12 On the Cost Proposal, please clarify how The City would like “Equipment – Section C-Monthly Lump Sum” priced and how this differs than Section B Monthly Lump sum.

Section B refers to the crews Labor.

Section C refers to the Equipment. There is not a separate cost for equipment on Afterhours/Emergency calls as the equipment is dedicated to the City of Tucker as part of this contract. If additional equipment or more specialized equipment is required, then it would be a pass through to the City or pulled from the “Additional Equipment/Labor Unit Cost Schedule” Rate sheet.

13 Scope notes fallen tree removal, carcass removal and graffiti removal. Are these to be included in the monthly billing, or billed per occurrence?

Yes there are to be included in the monthly billing for crews and equipment. No additional payment shall be processed for work completed during normal business hours.

14 Disposal of excavated construction material and other waste. Can you clarify what this pertains to and frequency?

For the right of way crew this may include any debris or litter found in the right of way. Such example, tires, mattresses, toilets, signs, etc.

Additionally, they may include unsuitable soil during grading projects, old vegetation, tree debris, etc.

15 Maintain a Utility Contractor license. Is this specific to this RFP?

Yes. The prime contractor or sub-contractor will need to maintain a current Utility Contractor License with the State of Georgia.

16 Contractor shall provide at a minimum AVL tracking that provides real-time data, and historical data to include but not limited to speed and idle time updated at an interval no more than 1minute. History of vehicle tracking

Yes, the City is required to have direct access to this information. This serves as a level of transparency to the City and residents. It helps provide evidence of routes, response times, etc.

must be maintained for at least one year. Contractor shall provide the director of public works or his designee, login access to this data at his discretion.

Can you clarify how this will be used by the City?

Is it mandated that the City has direct access to this information and login?

17 Any raw materials/supplies needed to complete work associated with this bid will be either purchased directly by the City of Tucker or reimbursed as a pass-through cost with no markup.

Can you provide an example where this would apply?

Who will decide if the City purchases and provides or if contract has to purchase and deliver?

Once selected, the winning bidder and the City will work together to price materials. In some cases the City saves based on being tax exempt;

however, in some instances the winning contractor may have negotiated rates which are lower than those available to the City based on volume of purchases for this and other contracts.

With all of these purchases for supply, the City is seeking the most cost effective option.

18 Provide water to sensitive vegetation, as directed by City staff.

Will this be billed per occurrence or expected to be included in the pricing?

Can you quantify by area, hours, gallons, etc, to provide consistency?

This will included in the full time labor, however a water truck may be rented or provided at a pass through rate.

The City cannot quantify this as location differ based on weather conditions, planting schedules, etc.