RFP 2026-0013 Disaster Recovery - 24 Single Family Home Repair Program FINAL.docx.pdf

PART 1 - REQUEST FOR PROPOSALS (RFP)

SOLICITATION TITLE : DISASTER RECOVERY – 24 SINGLE FAMILY HOME

REPAIR PROGRAM FOR THE HOUSING AND COMMUNITY DEVELOPMENT

DEPARTMENT

SOLICITATION NO. : RFP- 2026-0013

Date Issued: June 19, 2026

Pre-Proposal Conference:

July 8, 2026 @ 10:00 AM (CST) Microsoft Teams Meeting Join on your computer or mobile app https://teams.microsoft.com/meet/232721647058574 ?p=jIyCTXoa25eiNC3SHY Or call in (audio only) Conference Number: 1-936-755-1521 Conference ID: 300 205 85# (Please mute your phone for the duration of the call)

Pre-Proposal Questions Deadline:

July 15, 2026 at 4:00 PM (CT)

Solicitation Due Date: August 6, 2026 at 4:00 PM (CT)

Solicitation Contact Person:

Yvette Smith, CTCM yvette.smith@houstontx.gov 832-393-8735

Project Summary: The City of Houston Housing and Community Development Department (HCDD) seeks proposals from qualified contractors to perform rehabilitation and reconstruction services for eligible low-to-moderate owner-occupied single-family residences. The City of Houston (City) intends to enter into a composite price structured Master Contract Agreement (MCA) with multiple qualified contractors. The agreements will be for an initial term of three (3) years with two

(2) one-year renewal options at the discretion of HCDD to renew.

NIGP Code: 909-62, 910-65, & 925-44 M/WBE Goal: 29 %

Important Notice About the City’s Early Payment Discount Program: The City’s standard payment term is to pay 30 days after the receipt of invoice or receipt of goods or services, whichever is later, according to the requirements of the Texas Prompt Payment Act (Tx. Gov’t Code, Ch.

2251). However, the City may pay in less than 30 days, at its option, in return for an early payment discount from the vendor. Not Applicable to this Project.

Jedediah Greenfield, Chief Procurement Officer

Date

Docusign Envelope ID: 2922E009-444D-819E-82CA-FC1D3701DDA2

6/19/2026 https://teams.microsoft.com/meet/232721647058574?p=jIyCTXoa25eiNC3SHY https://teams.microsoft.com/meet/232721647058574?p=jIyCTXoa25eiNC3SHY

PART 2 – INTRODUCTION

1.0 GENERAL INFORMATION

The City is currently seeking proposals from qualified contractors (hereinafter, “Proposer,” “Contractor,” or “Firm”) to perform rehabilitation and reconstruction services for HCDD. Over the course of the agreement term, it is expected that various skills and experience in disaster recovery repairs will be required to perform both services.

The City intends to enter into one or more MCAs for rehabilitation and reconstruction with the qualified Proposer(s) to assist the City with the aforementioned initiative.

2.0 CITY OF HOUSTON BACKGROUND

The City is the fourth largest City in the United States and is composed of 23 departments with multiple physical locations throughout the geographical boundaries of the City. The City has approximately 23,000 employees with approximately 500 employees involved in the procurement and/or contracting process. Contracts where the City must pay in excess of $100,000 are routed to City Council for approval. The annual volume of contracts and purchase orders issued by the City in the last five years has ranged from 19,000 to 23,000.

3.0 PROGRAM BACKGROUND

3.1 This project involves qualified Contractors performing rehabilitation or reconstruction services for low- and moderate-income (LMI), owner-occupied single-family (SF) homes. The assistance is intended to restore residential properties that sustained damage as a direct/indirect result of the 2024 Derecho and Hurricane Beryl.

3.2 The Disaster Relief Supplemental Appropriations Act, 2025 (Public Law 118-158) approved on December 21, 2024, makes available an allocation of Community Development Block Grant Disaster Recovery (CDBG-DR) funds for applicable jurisdictions. These CDBG-DR funds are for necessary expenses for activities authorized under title I of the Housing and Community Development Act of 1974 (42 U.S.C. 5301 et seq.) related to disaster relief, long-term recovery, restoration of infrastructure and housing, economic revitalization, and mitigation in the “most impacted and distressed” areas resulting from a qualifying major disaster that occurred in 2023 or 2024.

3.3 CDBG-DR grant funds are supplemental funds appropriated by Congress and allocated by HUD to support long-term recovery and mitigation in disaster-impacted communities. CDBG-DR grants are designed to help States, units of general local government, or Indian tribes recover from Presidentially declared disasters, especially in low- and moderate-income areas. CDBG-DR assistance may be used for a broad range of recovery activities, and HUD is positioned to assist you in your efforts to address the recovery and mitigation needs of communities and neighborhoods that have the greatest unmet needs or that face challenges to recover.

3.0 TEXAS PUBLIC INFORMATION ACT

All information submitted to the City is subject to the provisions of the Texas Public Information Act (TPIA), located in Chapter 552 of the Texas Government Code. Proposers may mark any information submitted, including their financial information, as confidential, trade secret, proprietary, or any other designation of choice. The City will notify any proposer should their information be requested under the TPIA and proposers will have an opportunity to assert their own arguments to the Texas Attorney General as to why their information should be excepted from public disclosure.

4.0 SOLICITATION SCHEDULE

Listed below are the important dates for this RFP.

EVENT DATE

RFP Issuance Pre-Proposal Conference Questions from Proposers Due to City

June 19,2026 July 8, 2026 @ 10:00 AM CT July 15, 2026 @ 4:00 PM CT

Solicitation Due Date August 6, 2026 @ 4:00 PM CT Notification of Intent to Award (estimated) September 2026 Council Agenda Date (estimated) October 2026 Contract Start Date (estimated) October 2026

PART 3 – SCOPE OF WORK

1.0 INTRODUCTION

1.1 All rehabilitation or reconstruction work will be located at scattered site locations throughout the incorporated city boundaries for eligible LMI homeowners for assistance under the DR24 SF HRP.

Eligibility for home repair determination is performed by the City and is not the responsibility of the Proposer(s) selected from this RFP. However, selected Proposer(s) are required to provide evidence of prior residential rehabilitation and/or reconstruction experience described in this RFP.

1.2 Proposers should consider that the scale of the program may increase to serve additional homes depending on available funds. Therefore, the City will evaluate the submitted Proposals and select one or more Contractors for rehabilitation and reconstruction. In addition, HCDD will carry out the requirements of the DR24 SF HRP on behalf of the City under the United States Department of Housing and Urban Development (HUD) regulations as outlined in Title 24 Code of Federal Regulation (CFR) Part 570, the Fair Housing Act, 42 USC 3601 et seq. Additional funding and funding sources may be included later, depending on availability.

1.3 The City has established a fixed compensation structure for this solicitation, and as such, this RFP incorporates a composite pricing model. However, in accordance with 2 CFR Part 200, the City will evaluate how well the proposer aligns with and validates the City’s pricing structure for this project.

This evaluation method will ensure cost reasonableness and overall best value to the City.

2.0 THRESHOLD MINIMUM REQUIREMENTS

At the time of this solicitation or after, the Proposer(s) must not have any convictions or civil judgements preceding rendered against them for the following:

2.1 Commission of fraud or criminal offense in connection with obtaining, attempting to accept, or performing a public (federal, state, or local) transaction or contract under a public transaction.

2.2 Violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property.

2.3 Not ever indicated for or otherwise criminally or civilly charged by a government entity (federal, state, or local) with the commission of any of the offenses enumerated above.

2.4 No officer, Director, or owner has been banned or debarred from doing any business with HCDD or the City.

2.5 The applicant will not receive funding if it is not current with taxes due to the City, has a delinquent loan(s) with HCDD, or if the organization is not in good standing with the City.

3.0 CONTRACT METHOD

3.1 The City requires Proposer(s) to demonstrate knowledge and experience with applicable construction standards, procedures, and guidelines. Selected Proposers will be required to enter into a Master Contractor Agreement (MCA) and property-specific Tri-Party Agreement (TPA) with the City and participating homeowners and may be eligible to be assigned DR24 SF HRP rehabilitation and reconstruction projects. Selected Proposers who enter into an MCA with the City will be called "General Contractors.”

4.0 METHOD OF HOME ASSIGNMENT

At the Director’s sole discretion utilize the Contractor assignment method, where General Contractor projects are assigned using composite pricing without requiring a separate bidding process for each home. HCDD will evaluate General Contractor performance for each project that measures activities including, but not limited to, schedule adherence, scope management, homeowner satisfaction, and compliance with program standards.

5.0 STAFFING REQUIREMENTS

5.1 The General Contractor is solely responsible for hiring and managing qualified workers and sub- Contractors needed to ensure the scope of work is carried out promptly and completed in full compliance with local building code standards and the minimum construction standards for rehabilitation or reconstruction projects.

6.0 TYPE OF REPAIRS TO BE PERFORMED

There are two (2) TIERS of repairs under the DR24 SF HRP.

6.1 "Housing Rehabilitation" is defined as a diverse scope of repair work needed to bring a damaged, owner-occupied, single-family home or townhome into compliance with the City's local code standards and the minimum construction standards for rehabilitation, reconstruction, and new construction for single family residences.

Rehabilitation:

The cost of rehabilitation repairs (including authorized change order(s) if any, environmental expenses, resiliency measures, accessibility needs, and neighborhood requirements,) is up to a maximum of $100,000. If the structure cannot be rehabilitated for under $100,000, the home will be recommended and classified as a reconstruction project. For this RFP, such reconstructions shall be classed as "Housing Reconstruction."

6.2 "Housing Reconstruction" is defined as a diverse scope of work, as directed by the City, needed to demolish and clear away the debris of eligible damaged single-family residence(s) to construct a new comparable single-family home.

Reconstruction:

The construction cost (including authorized change order(s) if any, environmental expenses, resiliency measures, accessibility needs, and neighborhood requirements) is up to a maximum of $300,000.

The City will prepare a scope of work for each eligible damaged single-family residence. The scope of work will be based on a comprehensive visual on-site inspection by a qualified city inspector. It shall be designed to render the property owner with a single-family home that complies with local codes and ordinances and improve the property to comply with the minimum construction standards for rehabilitation, reconstruction, and new construction for single family residences.

6.3 Housing Rehabilitation

6.3.1 The scope of work for each housing rehabilitation project will vary depending on the actual repair needs of each single-family residence covered under the program. An extensive scope of repair work will include the need for diverse services and may include, but is not limited to: licensed trade work (e.g., electrical, plumbing, and Heating, Ventilation, and Air Conditioning (HVAC); pier and beam foundation repair; slab foundation repair; roof repair or replacement; lead-based paint and mold hazard remediation; termite and other pests infestation abatement; general and specialized carpentry work that may include window and door repairs or replacement; exterior siding repair or replacement; subfloor and floor covering repair or replacement; and any other repairs required to bring the residence into compliance with local building codes and minimum construction standards for rehabilitation, reconstruction, and new construction for single family residences.

The City will not rehabilitate any residence where it has been determined that the residence cannot reasonably be rehabilitated and brought to federal, state, and local code requirements.

6.3.2 The City will determine the total number of housing rehabilitation projects any selected General Contractor can be assigned based on the General Contractor’s capacity to complete multiple projects simultaneously. General Contractors performing Housing Rehabilitation work, at a minimum, must have the ability to complete all rehabilitation work within sixty (60) calendar days from the date when the City issues the Notice to Proceed (NTP).

6.3.3 During the preconstruction conference, the City and the General Contractor will discuss logistical arrangements (i.e., project milestone). In addition, the parties will address all issues related to the completion schedule and timeframe by which the General Contractor must complete the rehabilitation work, including the following:

6.3.3.1 The General Contractor's use of the house utilities and facilities;

6.3.3.2 Moving and storage of homeowners’ personal belongings (needed to provide the

General Contractors with ready access to identified work areas); and any other matters necessary to ensure that the rehabilitation work is completed on time.

6.3.3.4 General Contractors may be responsible for performing lead and asbestos abatement activities for homes built prior to 1978, as determined by the damage assessment and included in the project scope of work.

6.3.3.5 All work must be properly documented, and proper clearances must be obtained and provided to the City before the homeowner's re-occupation of the dwelling.

6.3.3.6 General Contractors are also responsible for obtaining all necessary state and local permits and approvals before the commencement of the work for each structure;

1) Demolition of damaged interior and exterior materials;

2) Structural damage repair;

3) Building envelope repair, including:

• Roof repair or replacement and addressing any attendant damage, including to shingles, gutters, and shutters

• Door and window replacement/repair

• Siding/veneer repair or replacement

• Mechanical (HVAC), replacement of electrical (including panels) and plumbing systems repair, reconfigure, and repair or replacement of drywall;

• Rough and trim carpentry;

4) Surface preparation and painting;

5) Flooring repairs or replacement;

6) Cabinet repair or replacement;

7) Lead-based paint, asbestos, and other environmental abatements;

8) Wind mitigation and retrofitting measures;

9) Accessibility and design of projects to comply with the Americans with

Disabilities Act of 1990 (if applicable); and

10) Conducting closeouts for each project, which includes obtaining a certificate(s) of compliance from applicable state and local authorities.

6.4 Housing Reconstruction

6.4.1 The scope of work provided by the City to the General Contractors for each housing reconstruction project will specify the actual house size and floor plan configuration designed to accommodate the property owner's needs. General Contractors shall construct a home based on designs prepared by the City.

6.4.2 Most reconstructed homes will range in size from approximately 1,200 square feet and up, contain three (3) bedrooms, at least two (2) bathrooms, and have a cost of less than $300,000. The scope of work will include everything needed for the entire reconstruction of the house and lot. For example, it will consist of landscaping, installation of a new driveway with positive drainage to the street, and, if applicable, installation of a new sidewalk and installation of attached carport or garage.

6.4.3 Depending upon the needs of the individual household, the scope of work provided by the

City may include, but is not limited to, requirements providing for the installation of 36 inch wide doors, mobility flooring, accessibility ramp with a smooth 1 ½" rounded handrail and the installation of additional handicapped accessories at the bathroom (such as ADA toilets, ADA shower/tub, shower seat, stainless steel handicap grab bars, accessible millwork, etc.).

6.4.4 The City will determine the total number of housing reconstruction projects any selected

General Contractor can be assigned. It will primarily be based on the General Contractors capacity, number of active projects, project complexity to successfully complete multiple projects simultaneously. In addition, General Contractors performing housing reconstruction work, at a minimum, must demonstrate having the ability to complete all reconstruction work within one hundred twenty (120) calendar days from the date of the notice to proceed.

6.4.5 The General Contractors will be responsible for the complete reconstruction of the home where permitted, on a different footprint on the same property. The scope of work for each reconstructed structure will vary but may include, although not limited to, the following:

6.4.5.1 General Contractors shall be responsible for obtaining all necessary permits. At the onset of construction, a hard copy of the permitted plans and construction schedule shall be provided to the City.

6.4.5.2 Reconstruction projects will require an initial as-built boundary and topographic surveys, including elevation certificates in a flood zone, to confirm that construction complies with elevation and setback/offset building line requirements. All utility and aerial easements shall also be required for each survey.

6.4.5.3 Coordination with the property owner and his/her family from issuance of a work order to obtaining a certificate of compliance for closing;

6.4.5.4 Obtaining all necessary state and local permits and approvals before the commencement of the work for each structure;

1) Utility disconnection and deactivation/reconnection and reactivation;

2) Demolition of the existing structure;

3) Debris removal following all federal, state, and local requirements;

4) Submit design drawings upon request by HCDD;

5) Construction of residential structures under all applicable local, state, federal codes, and standards;

6) Accessibility and design of projects to comply with the Americans with Disabilities Act of 1990 (if applicable) unless a HUD exception applies;

7) Survey certificate requirements when applicable; and

8) Provide Energy Star Homes with options for resiliency for constructed homes.

7.0 HOUSING REHABILITATION AND RECONSTRUCTION APPLIANCES

7.1 Housing rehabilitation and reconstruction projects will require specifications of materials and equipment. HCD will provide the Minimum Construction Standards and the amenities sheets to reference options for rehabilitation and reconstruction, such as finishes, appliances, electrical fixtures, etc.

The following appliances should be included with the home (note that all appliances must be Energy Star Certified):

• Refrigerator;

• Dishwasher;

• Stovetop oven;

• Built-in microwave;

• Water heater;

• Energy star certified efficient features, such as HVAC systems, high performance insulation and windows, doors, smart thermostats etc.; and

• Sound-reducing measures, as required.

8.0 MITIGATION REQUIREMENTS

8.1 Mitigation activities that increase resilience to disasters and reduce or eliminate the long-term risk of loss of life, injury, damage to, and loss of property, and suffering of hardship, by lessening the impact of future disasters.

8.2 Reconstruction projects may be equipped with a natural gas-powered generator with the ability to power an entire single-family house with an automatic or manual transfer switch.

8.3 As outlined in the minimum construction standards, all construction must be equipped with an approved product on a newly constructed roof system. Contractors must have the ability and expertise to install whole-house generators with a five (5)-year maintenance plan as per design standards and/or per plan.

9.0 TRI-PARTY PROPERTY SPECIFIC AGREEMENT

9.1 Upon being awarded a housing rehabilitation or reconstruction project, the winning General

Contractor will be required to enter into a Tri-Party Agreement (TPA). No work will commence, nor shall a notice to proceed be issued by the City until after all parties have signed the TPA, payment and performance bonds, and until after (on a subsequent date) a preconstruction conference is held at the property site. The preconstruction conference must be attended by the homeowner, the General Contractor, and a representative from HCDD or the City.

9.2 The TPA will include a copy of the housing reconstruction approved scope of work and other related documents. The notice to proceed document shall state a specific date for completing all work. An executed copy of the TPA and amended documents shall be furnished to all parties.

9.3 General Contractors must obtain all permits to perform the authorized scope of work.

9.4 General Contractors must comply with all the regulations governing the issuance and inspections of any work performed. Furthermore, General Contractors and their subcontractors must possess trade or other professional licenses as may be required by the State of Texas and the City to perform such functions that are subject to licensing.

10.0 WARRANTY REQUIREMENTS

10.1 The General Contractor’s warranty period shall commence on the date of the key exchange for the project and end: (a) two (2) years after that for (x) appliances, (y) workmanship and materials, including but not limited to flooring and subflooring, and (z) a mechanical or delivery system, including electrical delivery systems, plumbing delivery systems, ventilation, heating, and air conditioning systems, and (b) ten (10) years after that for the structural warranty, including without limitation ten (10) years for the foundation (slab, or otherwise), roof, and other major structural components of a home.

11.0 TECHNICAL REQUIREMENTS

11.1 Proposer(s) shall demonstrate their capabilities to provide rehabilitation and reconstruction services including, but not limited to, the following technical requirements:

11.1.1 To the extent of design services, engineering, or surveying services are required, the General Contractor(s) must select such firms in accordance with Chapter 2254 of the Texas Government Code.

. 11.1.2 Proposer shall provide evidence of prior work in scattered sites, single-family residential construction and number of years of experience in residential construction in general and specifically in Southeast Texas region.

11.1.3 Proposer must be able to describe their experience in HUD CDBG and CDBG-DR Programs in similar of this project magnitude, construction metrics associated with those programs, and services provided.

11.1.4 Construction activities shall be performed per applicable federal, state, and local codes for

Energy Efficiency and Green Building Standards. The selected Proposer shall ensure that all construction meets an industry-recognized standard and achieves certification under one or more of the following:

Enterprise Green Communities;

• LEED (Homes, Midrise, Existing Buildings Operations and Maintenance, or Neighborhood Development);

• ICC-700 National Green Building Standard Green + Resilience

• Living Building Challenge; or

• Any other equivalent comprehensive green building program acceptable to HUD.

Additionally, all such construction must achieve a minimum energy efficiency standard, such as:

• ENERGY STAR (Certified Homes);

• DOE Zero Energy Ready Home;

• EarthCraft House;

• Passive House Institute developed Passive Building or EnerPHit certification from the Passive House Institute US (PHIUS), International Passive House Association;

• Greenpoint Rated Existing Home (Whole House);

• Earth Advantage New Homes; or

• Any other equivalent energy efficiency standard acceptable to HUD.

11.2 Construction Management Services. During the phase of construction services, the following activities are performed:

11.2.1 General Contractor(s) shall provide administrative, management, and related services to coordinate scheduled activities and responsibilities of their subcontractors, suppliers, and trades to manage the construction schedule.

11.2.2 The General Contractor(s) shall monitor the rehabilitation or reconstruction home(s) during all construction phases. General Contractor(s) shall provide an assigned superintendent at each project site and notify the City of the assignment or re-assignment of the superintendent within 48 hours. The City reserves the right to require a superintendent to be on-site during all construction and establish a maximum ratio of projects for each superintendent.

11.2.3 General Contractor(s) shall coordinate and manage their subcontractors' work scope through final acceptance, including punch-list work. General Contractor(s) shall be responsible for keeping the services on schedule and ensuring that subcontractors furnish materials and perform work on time according to the approved scope of work and construction plans.

11.2.4 General Contractor(s) shall have the authority over their subcontractors to require prompt execution of the work and to give instructions to require corrective actions whenever such action may be necessary to ensure proper implementation of the TPA Documents to protect the interests of the City.

11.2.5 As requested by the City, General Contractor(s) shall provide routine reports to the City regarding quality control inspections to ensure progress and quality of construction, adherence to schedule, and conformance with applicable construction standards.

11.2.6 General Contractor(s) shall coordinate their trades, subcontractors, and other construction personnel to ensure that the work's quantity, quality, fitness, and progress comply with the federal, state, and local codes, ordinances, regulations, etc. All work is subject to the final review of the City.

11.3 Scheduling

11.3.1 Based on the number of initial construction projects, General Contractor(s) will generate and maintain a master schedule (schedule of all assigned construction sites) showing the average duration for performing activities at the appointed homes. This schedule will include activities from work order assignment, projected pay points, and construction milestones through final inspection and closeout.

11.3.2 Based on the new work orders and the number of closeouts, General Contractor(s) shall update the master schedule weekly to determine revised durations on the active construction projects. The schedule will also indicate any delays and recommend actions to mitigate the delays and implement approved schedule recovery measures.

11.3.3 General Contractor(s) will be responsible for performing routine daily/weekly construction monitoring; however, the City will perform milestone inspections required for payment approvals and program compliance.

11.4 Inspection of Site

11.4.1 General Contractor(s) are expected to inspect the project site. No allowance will be made for any difficulties encountered in executing the required work due to the failure of the General Contractor to inspect the project site. It is recommended that each General Contractor become familiar with all existing site conditions and conditions of all adjacent properties and buildings, both private and public.

11.4.2 General Contractor(s) will be held responsible for any damage or alteration to such existing conditions of adjacent properties and buildings during the rehabilitation or reconstruction of a subject site. Therefore, it is further recommended that the General Contractor(s) record by photographing the existing site condition before the start of repair or construction.

11.4.3 Preconstruction conferences and pre-bid site inspections may be required and will be scheduled by the City. Failure to attend such mandatory meetings or inspections may result in the rejection of the bid.

11.5 Permits

11.5.1 General Contractor(s) shall, at their own expense and in its own name, obtain and maintain all permits, licenses, vehicle stickers, certificates, and licenses required by the City and other state, or federal requirements as may be necessary to perform its obligation legally.

11.6 Water Usage

11.6.1 General Contractor(s) shall be responsible for any water usage charges during construction and shall not include a fee for water usage as part of its bid price for any location. If changes to this procedure are necessary by the City, the City reserves the right to amend the water usage procedure with adequate notice to an applicable General Contractor.

11.7 Material Disposal

11.7.1 General Contractor(s) shall be responsible for the legal disposal of all materials, construction debris, and other waste items. Hauling and disposal by a subcontractor do not relieve General Contractor(s) from the responsibility of legal disposal. Removal of all materials, construction debris, and other waste shall be at a disposal site that is appropriately licensed and permitted to accept the materials, construction debris, and other waste delivered to it per all applicable federal, state, and local laws.

11.7.2 General Contractor(s) shall provide the Director or a designated representative with copies of all dump tickets, manifests, bills of lading, scale tickets, etc., when requested by the Director or an appointed representative. In addition, the General Contractor(s) shall provide copies of all permits and licenses for the transfer station or landfill they are proposing. In the event the transfer station or landfill presented for use by the General Contractor(s) does not possess the necessary permits or licenses to accept the materials, construction debris, or other waste, such General Contractor(s) will replace the transfer station or landfill submitted as part of their bid proposal at no additional cost to the City. If the General Contractor(s) is found disposing of materials, construction debris, or other waste at a site not in compliance with all applicable laws; the General Contractor(s) will be solely responsible for all costs associated with the removal of the waste to a properly licensed/permitted landfill or disposal site at no additional cost to the City.

11.7.3 General Contractor(s) shall notify the Director and or a designated representative within twenty-four (24) hours of receipt of any environmental problems, complaints, fines, citations, violations, or issued by any governmental body or regulatory agency against the Contractor relating to the loading, hauling or disposal of materials, construction debris, and other waste.

In addition, such General Contractor(s) will provide evidence to the Director or their designated representative that these problems and issues have been satisfactorily addressed.

11.7.4 General Contractor(s) will supply notice of any community meetings, media involvement, or media coverage related to the loading, hauling, or disposal of materials, construction debris, and other waste under the MCA. Such General Contractor(s) are asked to participate.

11.8 Closeout

11.8.1 General Contractor(s) shall obtain a final inspection, including a certificate of compliance, and provide a copy to the City.

11.8.2 General Contractor(s) shall transfer all operations and maintenance manuals, keys, warranty information, and similar submittals required by the TPA or other required contractual documents to the City.

11.8.3 General Contractor(s) shall provide copies of all preconstruction and construction records and files to the City within seven (7) calendar days of the approved final inspection.

12.0 COMPENSATION

12.1 Invoices. General Contractor(s) shall submit an invoice with a Request for Payment form, detailed supplements, and other backup documents upon completion of each deliverable. Deliverables will be considered complete only upon written acceptance by the City. Each invoice shall include the deliverable(s) completed and the price for each. No charges may be billed to the City unless such costs are explicitly included in the TPA agreement. Submit invoices for payment to:

City of Houston Housing and Community Development Department 2100 Travis Street, Suite 900 Houston, Texas 77002 Attention: DR24 SF Home Repair Program (HRP)

12.2 Request for Payment. General Contractor’s request for payment must be signed by the General

Contractor and HCDD Project Manager. In addition, payment requests submitted to HCDD must include adequate support documentation demonstrating the completed work performed.

12.3 Payments for Construction Services. General Contractor(s) will be provided a scope of work to perform construction activities on each eligible project. Once all requirements are satisfied and the final scope is agreed upon, the selected General Contractor(s) will be qualified to submit an itemized milestone payment request on each home once the construction reaches 33% completion, 66% completion, and upon final inspection. General Contractors are also subject to withholding a reserve

(10% of project cost) pursuant to Section 53.101 of the Texas Property Code, as amended, which may be withheld if a contractor is not in compliance. The City will be performing a program compliance inspection at each of these milestones as described below:

12.3.1 33% Construction Completion and Payment. The 33% inspection consists of the inspection of the foundation to verify that the scheduled slab or elevated subfloor has been installed per approved plans and that the subfloor's height is installed per the construction elevation certification. In addition, an inspection is conducted to verify that construction is performed under approved plans and all applicable construction codes, ordinances, and specifications.

The policies and procedures will include a complete description of this inspection.

12.3.2 66% Construction Completion and Payment. General Contractor(s) will be eligible for this payment once the construction has passed the 66% progress inspection performed by the City.

• The 66% inspection consists of a verification of the framed home, and mechanical, electrical, and plumbing (MEP) rough-In work has been passed by the local municipality. Exterior surfaces of the home, doors, and windows have been installed without visible flaws in workmanship, and roofing work is complete. The HVAC system has been installed, and all municipal inspections are comprehensive and approved.

• A 66% progress inspection can be assumed complete if tasks on 66% of the construction value have been completed and are in place. Payment will not be released for incomplete or uninstalled work.

12.4 Final Construction Payment. General Contractor(s) are eligible for this payment once a final inspection is complete and the construction project passes the final inspection performed by the

City. A final review is comprehensive when all items on the work order are exclusive. All mechanical systems are working correctly, all interior and exterior electrical systems are working, all plumbing systems are working and draining, and all other systems or appurtenances installed or repaired as part of this scope are working or complete. A certificate of compliance will be required upon receipt of project completion.

12.5 Reserve Payment (Retainage). General Contractor(s) are eligible for their 10% reserve payment thirty (30) days after passing the final inspection and completing all punch list items if required.

12.6 Builder's Risk Insurance. General Contractor(s) will be required to carry builder's risk insurance for each assigned project in an amount sufficient to ensure the completion of the project scope. In addition, General Contractor(s) will be required to provide evidence of the builder's risk coverage for each project before the work order is issued.

12.7 Insurance Requirements. General Contractor(s) must procure and maintain insurance for the duration of the contractual agreement between the City of Houston and the General Contractor.

Insurance against claims for injuries to persons or damages to property that may arise from or in connection with the services performed or to be performed by its agents, representatives, employees, volunteers, officers, the Director, or subcontractors. The Proposer(s) must provide adequate proof of insurance before executing the contract. The General Contractor(s) shall require that all subcontractors maintain insurance coverage that adequately covers the services provided, the same insurance terms and conditions required of the General Contractor(s).

All insurance requirements will be detailed in the General Contractor’s contract with the City.

12.8 Payment And Performance Bonds. The City of Houston will require Payment and Performance Bonds for individual TPAs that are executed per assigned project. Therefore, the General Contractor(s) will be required to obtain payment and performance bonds during construction. The minimum requirements are as follows:

12.8.1 General Contractor must obtain a payment bond for one hundred (100) percent of the contract price of the individual TPA that is executed per assigned project. A payment bond is executed in connection with a contract to ensure payment as required by the law of all persons supplying labor and material to complete the work provided in the agreement.

12.8.2 General Contractor must obtain a performance bond for one hundred (100) percent of the contract price of the individual TPA that is executed per assigned project . A performance bond is executed with a contract to secure the fulfillment of all the General Contractor's obligations under such an agreement.

12.8.3 All bonds must be issued by a solvent company authorized to do business in the State of

Texas, a bonding agent with at least an "A" rating, and the bonding company must be listed in the Department of the Treasury's Listing of Certified Companies.

13.0 CONSTRUCTION REQUIREMENTS

13.1 All construction activities must comply with the Single-Family Home Repair Construction

Specifications, the Minimum Property Standards for Rehabilitation, Reconstruction, Elevation Design Standards, Single-Family Housing Standards, Lead-Based Paint and Asbestos Containing Material Requirements, Aging-In-Place Standards, and all applicable local codes and ordinances, including Chapter 19 of the Code of Ordinances, City of Houston, Texas. The building standards are integral to the application and are available for review on the HCDD website: Building Standards | Housing and Community Development Department

13.2 Through its written agreement with the General Contractors, the City will outline performance requirements and operational tools associated with construction management and oversight. The agreement may include construction inspection information for progress and final payment requirements. A Certificate of Compliance (COC) will be required to be submitted as proof of compliance for reconstruction-related projects.

13.3 General Contractor(s) shall provide the HCDD Director with all necessary final certificates, licenses, consents, and other approvals of the various governmental authorities having jurisdiction, including a permanent COC, as applicable. In addition, the General Contractor(s) will ensure that all COC, warranties, and other final documentation will be provided to the homeowner(s) upon completion of the work.

13.4 General Contractor(s) specialty Contractors and Subcontractors (plumbers, electricians, and

HVAC workers) must be licensed by the State of Texas for residential construction. All licenses must be current and not expired.

14.0 MEETING

At the Director's or a designated representative's request, General Contractor(s) shall attend mandatory meetings with the City, discuss the progress of any work awarded to such General Contractor(s), or other matters relating to the MCA.

15.0 FIXED PRICE

The City has established a fixed compensation structure for this RFP. As such, price competition is not a factor. However, in accordance with 2 CFR 200, the City will evaluate proposers’ acknowledgement and acceptance of the fixed pricing structure without exceptions, demonstrated understanding of the level of efforts required to perform, ability to deliver services efficiently within the City’s established pricing, and financial capacity to successfully perform the contract at the proposed price. This evaluation ensures cost reasonableness and overall best value to the City.

16.0 ATTACHMENTS

The following documents are provided as an aid in responding to this solicitation:

Attachment E – Federal Provisions Attachment F – Sample Contract

Docusign Envelope ID: 2922E009-444D-819E-82CA-FC1D3701DDA2 https://houstontx.gov/housing/compliance/bsc/index.html https://houstontx.gov/housing/compliance/bsc/index.html

Exhibit IX – Submission Requirements Checklist

PART 4 – EVALUATION AND SELECTION PROCESS

1.0 EVALUATION COMMITTEE

An evaluation committee shall evaluate Proposers’ submissions in accordance with the evaluation criteria listed in Section 5.5 below. Upon completion of the evaluation, the committee may develop a short list of Proposer(s) meeting the technical competence requirements. Shortlisted Proposers will be evaluated to determine whether each is responsible, as defined below. The shortlisted Proposer(s) may be scheduled for a structured oral presentation, demonstration, and interview.

Following these City-to-Proposer(s) meetings, the evaluation committee will summarize their findings and recalculate their scores, if needed. However, the evaluation committee reserves the right to issue letter(s) of clarification when deemed necessary to any or all Proposer(s). The oral presentations, demonstrations, and/or interviews may be recorded and/or videotaped.

2.0 INTERVIEWS/ORAL PRESENTATIONS/DEMONSTRATIONS

The City reserves the right to request that Proposer(s) provide a final presentation handout of its Proposal at their scheduled meeting. No Proposer may attend presentations of any other Proposer.

If necessary, Proposers may be scheduled for more than one presentation, demonstration, or interview.

3.0 SELECTION PROCESS

The City intends to select a Proposal(s) that best meets the needs of the City and that provides the best overall value. The City reserves the right to check references on any projects performed by Proposers, whether provided by Proposers or known by the City. Upon review of all information provided by Proposers, the evaluation committee will make a recommendation for selection to City officials. Upon approval of the selected Proposer(s), a contract(s) shall be executed by the appropriate City officials.

4.0 BEST AND FINAL OFFER (“BAFO”)

The City reserves the right to request a BAFO(s) from one or more finalists.

5.0 EVALUATION CRITERIA

5.1 RESPONSIVE (PASS/FAIL)

A vendor that responds to all material requirements of any solicitation will be deemed responsive.

The Proposal shall be responsive to all material requirements that will enable the evaluation committee to evaluate it in accordance with the evaluation criteria and make a recommendation to City officials.

5.2 RESPONSIBLE (PASS/FAIL)

A business entity or individual who has the integrity and reliability as well as the financial and technical capacity to perform the requirements of the solicitation and subsequent contract will be deemed responsible. This assessment will include a review of all references on any projects performed by a business entity or individual, whether provided by the business entity or individual or known by the City.

5.3 FINANCIAL STABILITY (PASS/FAIL)

If Proposer is an entity that is required to prepare audited financial statements, Proposer shall submit an annual report that includes:

5.3.1 Last two years of audited accrual-basis financial statements, including an income statement, cash flow statement, and balance sheet.

5.3.2 If applicable, last three years of consolidated statements for any holding companies or affiliates;

5.3.3 An audited or un-audited accrual-basis financial statement of the most recent quarter of operation;

and

5.3.4 A full disclosure of any events, liabilities, or contingent liabilities that could affect Proposer’s financial ability to perform this contract.

If Proposer is a privately-owned entity or sole proprietorship for which audited financial statements are not required, Proposer shall submit an annual report that includes:

5.3.5 Last two years of un-audited accrual-basis financial statements, including an income statement, cash flow statement, and balance sheet;

5.3.6 An audited or un-audited accrual-basis financial statement of the most recent quarter of operation;

and

5.3.7 A full disclosure of any events, liabilities, or contingent liabilities that could affect Proposer’s financial ability to perform this contract;

OR

5.3.8 Other financial information sufficient for the City, in its sole judgment, to determine if

Proposer is financially solvent or adequately capitalized.

5.4 M/WBE PARTICIPATION (PASS/FAIL)

Quality of proposed M/WBE participation aligned with the project scope, or a demonstrative Good

Faith Efforts presented by Proposer.

5.5 TECHNICAL COMPETENCE REQUIREMENTS (80 POINTS)

Extent to which proposed solution meets the needs of the City, including but not limited to the project requirements and successful outcomes as expressed in this RFP.

5.5.1 Qualifications (20 points)

(As referenced in PART 5, Tab 4 Qualifications)

This measure considers the organization’s track record, qualifications, and knowledge of the staff;

to include key personnel assigned to successfully perform the technical requirements, for the DR24 Home Repair Program, with regards to being qualified in disaster recovery rehabilitation and reconstruction services. Proposer shall demonstrate professional qualifications and knowledge in the organization. In addition, it is considering the Proposer’s years in the relevant business field and resources to provide the required services in this RFP. Minimum submission shall address the following:

5.5.1.1 Relevant Qualifications: Proposer(s) must provide a summary about their company to include the total number of employees, company background history, and the number of years in providing similar services as outlined in this RFP.

5.5.1.2 Contractors/Subcontractors and Trades: Proposer(s) shall include names and locations of their general contractors, subcontractors, and trades, that will be proposed for utilizing on this project. The City shall be notified of any change in general contractors/subcontractors prior to recruiting new firms. Complete and submit Exhibit I, List of Subcontractors form.

5.5.1.3 Organization Chart/Staffing Plan: Proposer(s) shall provide an organizational chart and staffing plan/chart showing key personnel proposed for this solicitation. At a minimum, the diagram should identify the personnel organization structure, proposed Program Manager, number of proposed staff and their roles and responsibilities, percent of commitment to the City’s project, and anticipated duration of their involvement. List the key personnel who will be responsible for seeing the project through completion. In addition, proposers must identify any proposed personnel who are not currently employed by them, or their subcontractors included in the proposal.

5.5.1.1 Key Personnel/Resumes: Proposer(s) shall provide a resume (limit two pages) of each key personnel identified in the organization chart. At a minimum, the resume shall include education, experience in the residential construction industry, experience and responsibilities on similar projects, any professional registrations and certifications, and references. Identify the Project Managers number of years’ experience required for this project. A limit of 10 resumes may be submitted.

5.5.2 Experience (30 points)

(As referenced in PART 5, Tab 5 Experience)

This measure considers the Proposer’s specialized experience and prior work history providing rehabilitation and reconstruction services, evidenced by the successful delivery of the requirements outlined in this RFP on previous projects similar in scope and magnitude to the City. The Proposer should include a description of its past performance experience in delivering scattered residential site construction activities in CDBG-DR Programs. Minimum submission shall address the following:

5.5.2.1 Scattered Site Construction History: Proposer(s) shall describe prior work in scattered sites, single-family residential construction history, including, but not limited to, number of years of years in business, number of units completed, type of construction (rehabilitation, construction, and elevation), average construction time for each construction type, and number of years of experience in residential construction in general and specifically in Southeast Texas region.

5.5.2.2 HUD CDBG and CDBG-DR Single-Family Program Experience: Proposer(s) shall describe their experience in HUD CDBG and CDBG-DR Programs, including, but not limited to, the number of years of experience in similar CDBG and CDBG-DR Programs of this magnitude, construction metrics associated with those programs, and services provided (similar programs are defined as those programs providing permanent construction services instead of temporary, emergency repairs).

5.5.2.3 Prior Project Description: In no more than two (2) pages per project, Proposers shall describe at least five (5) projects of similar size and scope to this program. Projects shall describe the construction of multiple homes at scattered sites in Disaster Recovery areas. Projects should include project location, duration and project description, and scope of work the Proposer performed.