RFP 2026-0004 Hardness Testers.PDF

Request for Proposal for

HARDNESS TESTERS

(Qty 3 - Various styles)

RFP 2026-0004

Due: September 12, 2025 @ 1:30PM (CST)

Moraine Park Technical College 235 N. National Avenue Fond du Lac, WI 54935

Vendors may register online at www.demandstar.com/app/wapp/registration (not the general DemandStar Website) to ensure free automatic notification of and access to solicitations as well as other procurement information.

Review separate documents posted on Onvia DemandStar/Euna Solutions and the College’s Procurement Services site.

This solictation and all material contained herein are confidential and the intellectual property of Moraine Park Technical College.

http://www.demandstar.com/app/wapp/registration https://network.demandstar.com/ https://www.morainepark.edu/experience-mptc/facilities/procurement-services/ https://www.morainepark.edu/experience-mptc/facilities/procurement-services/ https://www.morainepark.edu/ https://www.morainepark.edu/ https://www.morainepark.edu/ https://www.morainepark.edu/

RFP 2026-0004 Hardness Testers – (Qty 3 – Various) Page 2

REQUEST FOR PROPOSAL

MORAINE PARK TECHNICAL COLLEGE

for Hardness Testers (Qt 3 – Various)

RFP 2026-0004

Moraine Park Technical College is requesting proposals for Hardness Testers (Qty 3 – Various).

All proposals must be electronically submitted to Onvia DemandStar /Euna Solutions no later than 1:30 p.m. CST on September 12 , 2025 . Electronic solicitation means the offeror , in response to an advertised solicitation invitation, submits all documentation, including information and documents specified in the invitation only through an electronic process to an identified secure electronic mail account, in this case Onvia DemandStar , that will not be opened by the Office or an agency until the due date and time posted.

We strongly recommend that you give yourself sufficient time and at least one (1) hour before c losing t ime to begin the uploading process and to finalize your submission. Uploading large documents may take significant time, depending on the size of the file(s) and your i nternet connection speed. Instructions for Onvia DemandStar /Euna Solutions Registration and User Guide can be found under Additional Vendor resources at https://www.morainepark.edu/experience-mptc/facilities/procurement-services/.

Need Help with Onvia DemandStar/Euna Solutions?

Onvia DemandStar /Euna Solutions customer support is available from 6 a.m. to 6 p.m. Pacific da ily (9 a.m. to 9 p.m.

Eastern). Please contact Onvia DemandStar /Euna Solutions at support@demandstar.com for technical questions related to your submission. You can call phone support at : (206) 940-0305 or toll-free at 1 (866) 273-1863 .

Solicitations will not be publicly opened.

Review separate documents posted on Onvia DemandStar and the College’s Procurement Services site.

Important Information:

Moraine Park Technical College General Purchase Order Terms and Agreement Required with Submission:

Proposal Information / Signature Form Designation of Confidential / Proprietary Form Cyber Security as applicable Insurance Documents as applicable

Required unless you have done business with MPTC within the last year:

References W9 Qualification Requirements & Control

Optional:

ACH Payment Terms & Conditions Cooperative Purchasing Form

For more information regarding the proposal process, please contact Donna Haas, Purchasing Manager, at

(920) 924-3240 or Purchasing@morainepark.edu.

Purchasing Manager Moraine Park Technical College

Donna P. Haas https://www.morainepark.edu/experience-mptc/facilities/procurement-services/ https://www.morainepark.edu/experience-mptc/facilities/procurement-services/ mailto:support@demandstar.com https://www.morainepark.edu/experience-mptc/facilities/procurement-services/ mailto:Purchasing@morainepark.edu

RFP 2026-0004 Hardness Testers – (Qty 3 – Various) Page 3

OVERVIEW OF RFP

Purpose

A Request for Proposals (RFP) is being sought by Moraine Park Technical College for the purchase of Hardness Testers (Qty 3 – Various) . Proposer must clearly specify if items being quoted are new, floor model or used.

Scope The scope of this RFP is to provide Hardness Testers to be used at the College’s West Bend Campus , as noted in the specifications, in an efficient and consistent manner, in accordance with this Request for Proposal, which best serves our needs while minimizing cost.

Questions/Interpretations No verbal explanation or instructions will be given in regard to the meaning of the SPECIFICATIONS during the proposal period. The College will not be responsible for verbal instructions. Proposers shall bring questions, inadequacies, omissions, or conflicts to the attention of the College . All Proposer requests for clarification or interpretation must be received by the individual indicated below, in the manner indicated below, on or before September 5 , 2025 at 2:30 PM (CST) . Prompt clarification will be supplied to all Proposers of record by addendum, via e-solicitation. For information related to the MPTC specifications please contact:

Jeff Ternes, CNC/Tool & Die Technolos Instructor Moraine Park Technical College E-mail – jternes1@morainepark.edu

Calendar of Events Listed below are important dates related to this solictation . In the event MPTC finds it necessary to change any of these dates it will do so by issuing an addendum to this solictation, via e-solicitation.

DATE EVENT

August 28, 2025 Date of solicitation issue September 5, 2025 Proposer inquiries / questions due @ 2:30 p.m. CST

September 12, 2025 Proposals due from Vendors @ 1:30 p.m. CST Week of September 15, 2025 Intent to Award notice issued Week of September 22, 2025 Final Award and Purchase order issued

Proposal Due Date Proposals for this solicitation must be received by Onvia DemandStar /Euna Solutions as noted in the “Submittal of Proposal” instructions prior to 1:30 p.m. (CST) on September 12, 2025.

Evaluation Procedure Proposals will be evaluated by a committee of employees representing users.

Evaluation Criteria Proposals shall be reviewed and evaluated in accordance with the evaluation criteria established below: (Total 100 points)

1. Cost .......................................................................................................... 30%

2. Ability to meet specifications................................................................... 25%

3. Quality and features of product............................................................... 25%

4. Vendor ability to provide service & related support................................ 20%

Contract Terms The term of this contract shall be for the purchase of Hardness Testers . Proposals must include separate cost breakdowns for each type requested . The Supplier’s pricing proposal form shall also include all shipping, handling and any other associated costs. Moraine Park Technical College reserves the right to add or delete item or change quantities in this RFP based upon need at the time of purchase. The Supplier’s pricing proposal form shall include all costs.

RFP 2026-0004 Hardness Testers – (Qty 3 – Various) Page 4

The successful Supplier will be required to assume responsibility and liability for all services and actions provided by Supplier employees. The successful Supplier shall be the sole point of contact with regard to all contractual matters.

Third parties or intermediaries are not acceptable.

Insurance Requirements as applicable Prior to the commencement of services under this contract, the successful contractor will be required to provide a Certificate of Insurance indicating the coverage listed. The certificate shall be provided via email to:

riskmgmt@morainepark.edu. Please reference this project number and description of equipment and / or services when submitting applicable insurance documents.

Fixed Price Period All prices, costs and conditions outlined in the proposal shall remain fixed and valid until project completion or otherwise noted.

SCOPE of WORK / SPECIFICATIONS / EXPECTATIONS Where certain brands, services or part numbers are specified, it is for illustration or to establish a standard for features and construction. “ Or Equivalents” are acceptable and allowed , and Firms are encouraged to offer varying brands of “equivalent” items, supplies and services for consideration. MPTC makes the final determination of an acceptable equivalent.

Clearly list any accessorial items, if any, required to meet these specifications.

1 - Clark Instrument Rockwell Type Motorized Harness Tester CRM-12

1 – Clark Instrument Macro Indentation Harness Tester Model CV-402 AT – Type A (Auto Turret)

1 – Brinell Hardness Tester DLC 3100

Quotes should include the following:

Setup Shipping & Handling to 2151 N Main St. West Bend, WI 53090-1598 Calibration Training

IMPORTANT: Bid’s should show cost per items rather than a consolidated total.

SUSTAINABILITY

Moraine Park Technical College recognizes that sustainability is a concept that seeks to provide the best outcomes for human and natural environments by meeting the needs of the present generation without compromising the ability of future generations to meet their needs. Whenever possible the District attempts to foster sustainability and include sourcing products that can be recycled or are biodegradable and that contain less toxic and hazardous chemicals and additives; source reduction; and solid waste reduction as well as purchasing goods that are produced in environmentally sound ways or buying products through systems that produce the least amount of environmental pollutants. Moraine Park Technical College desires that the Firm fosters sustainability and partner with us in the expanding areas of sustainability. Please outline your sustainability efforts.

WARRANTY

WARRANTY WILL NOT COMMENCE UNTIL AFTER PRODUCT AND INSTALLATION SERVICES HAVE BEEN INSPECTED

AND ACCEPTED BY MORAINE PARK TECHNICAL COLLEGE.

Acceptance is defined as acceptance by the College after its authorized agent has found the deliverables to be in compliance with the specifications. Acceptance will be determined within five days after completion of installation.

mailto:riskmgmt@morainepark.edu mailto:riskmgmt@morainepark.edu

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OTHER PROVISIONS

Publicity Releases – C ontractor agrees not to refer to award of this contract in commercial advertising in such a manner that states or implies that the products or services provided are endorsed or preferred by MPTC. The following documents make up the body of documents forming the contract agreement between MPTC and the Contractor:

Contract signed by all parties, Contractor’s response and, Copy of MPTC’s RFP 2026-0004 as a “reference document” concerning purpose and intent for contract.

CONTRACTOR/EMPLOYEE BACKGROUND CERTIFICATION

As a Contractor providing services for Moraine Park Technical College, whose employees may have direct contact with students, I certify that neither the firm nor any of its employees, whether current employees or those who will be employed in the future, have been convicted of a felony or any offense or conviction of a crime of moral turpitude.

By signing and returning a response to this RFP, you are certifying you will comply with this requirement.

VOLUNTARY PRODUCT ACCESSIBILITY TEMPLATE OR ACCESSIBILITY CONFORMANCE REPORT

Please confirm in your proposal that your product/service conforms to the guidelines for accessibility as set forth in Web Content Accessibility Guidelines (WCAG) 2.1 (minimum Level AA conformance), or more recent version, and describe how this compliance has been verified. In addition, if applicable, provide an Accessibility Conformance Report, using the latest version of the Voluntary Product Accessibility Template (VPAT®) published by the Information Technology Industry Council, documenting compliance with the WCAG guidelines. The document should include a written description of the compatibility of the product/service with commonly used assistive technology products (e.g., JAWS, NVDA, ZoomText, MAGic , Dragon NaturallySpeaking) and a description of the process used to evaluate such compatibility.