RFP 202509138 Amendment 2_final.docx

This is Amendment 2 to Request for Proposal (RFP) #202509138 issued by the Maine Judicial Branch seeking snow removal services for three district court locations: Penobscot Judicial Center in Portland, West Bath District Court, and Presque Isle District Court. The scope of work encompasses comprehensive snow removal and ice control services including clearing driveways, parking areas, walkways, ramps, steps, and entrances, along with sanding and site maintenance. Contractors must possess specialized equipment including sanding units, snow blowers, front-end loaders, and mechanical rotary brooms. Snow removal services must be completed prior to 7:00 a.m. on working days and within 12 hours of weekend or holiday storms, with all snow transported to a Department of Environmental Protection-approved dumping area. The contractor is also responsible for spring cleanup, including sand removal and re-seeding by April 30th annually. Proposals are due by 11:59 p.m. on October 30, 2025, with a question submission deadline of October 21, 2025. The initial contract period runs from November 10, 2025, through October 31, 2026, with potential renewal options extending through October 31, 2030. One award per location is anticipated.

The evaluation criteria allocate 50 points to cost (with the lowest bid receiving maximum points), 25 points to organizational qualifications, and 25 points to proposed services. The RFP does not specify set-aside designations or restrictions for disadvantaged enterprises. The successful contractor bears full responsibility for equipment maintenance and potential damages. Bidders must provide certificates of insurance and comply with local ordinances. Proposals must be submitted via the Vendor Self Service System. Specific budget amounts are not detailed in the amendment, though the structure allowing for one award per location indicates multiple contract opportunities across the three court facilities.