RFP 2025 PreK Refurbishment.pdf

PDF 513 KB Posted Feb 4, 2025

Attached to: RFP FY25 PreK Refurbishment
Solicitation number: PE-55294-NONST-2025-000000009
Issued by: Wilcox County, Georgia

About this file

Written by GovTribe AI · Feb 10, 2025

This is a Request for Proposal (RFP) issued by Dalton Public Schools in Georgia for pre-kindergarten classroom furniture for five elementary schools: Blue Ridge, Brookwood, Park Creek, Roan, and Westwood. The RFP seeks various classroom furniture items including student chairs and tables, storage cabinets, dramatic play equipment, writing centers, science centers, and art supplies. Quantities vary by school, with examples including 44-64 student stacking chairs and 8-12 adjustable tables per location. The RFP was issued on February 3, 2025, with proposals due February 26, 2025 at 2:00 PM. A mandatory pre-bid meeting will be held on February 17, 2025 at 10:00 AM at Westwood Elementary. Board approval is anticipated on March 10, 2025, with purchase orders expected by March 14, 2025. Delivery and installation must occur between June 2-26, 2025.

Pricing must remain effective until July 31, 2026. The proposal evaluation criteria includes: Cost & Value (40 points), Compliance with Specifications (25 points), Product Quality & Durability (20 points), Completeness of RFP (5 points), Delivery & Installation (5 points), and Pre-Bid Meeting attendance (5 points). Vendors must provide product photos, specifications, and manufacturer website URLs for any substitutions. The district requires $1 million general liability insurance coverage and proof of workers' compensation for installers. Proposals must be submitted with an Excel spreadsheet detailing item specifications, quantities, pricing, and delivery dates. The district reserves the right to award the entire project to one vendor or separate by line items.

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PURCHASING DEPARTMENT

REQUEST FOR PROPOSAL

FOR

PRE-KINDERGARTEN CLASSROOM FURNITURE

2025 DALTON PUBLIC SCHOOLS

BID NUMBER (RFP FY25 PREK REFURBISHMENT)

ISSUED FEB 3rd 2025

Proposal Opening: Feb 26, 2025 (2:00pm)

Request for Proposal

To: All Interested Vendors

Dalton Public Schools invites you to complete a Request for Proposal to provide Furniture and Equipment for:

1. Blue Ridge Elementary, 100 S. Bogle Street, Dalton, GA 30722

2. Brookwood Elementary, 501 Central Avenue, Dalton, GA 30720

3. Park Creek Elementary, 1500 Hale Bowen Drive, Dalton, GA 30721

4. Roan Elementary, 1116 Roan Street, Dalton, GA 30721

5. Westwood School, 708 Trammell Street, Dalton, GA 30720

RFP prices quoted shall remain effective until July 31, 2026. The prices in this RFP supersede any other quote given to Dalton Public Schools to date on the same items.

Response to this RFP shall be submitted in a sealed envelope marked “RFP FY25 PreK Furniture” or emailed with the subject line of “RFP FY25 PreK Furniture”. RFPs may be mailed to (Dalton Public Schools, P.O. Box 1408 Dalton, GA 30722), emailed (angela.macon@dalton.k12.ga.us) or delivered to Dalton Public Schools, Central Office 3rd Floor of City Hall, 300 W Waugh St. Dalton, GA 30720, before RFP opening time.

***NOTE FOR RFPS SENT VIA EMAIL*** Please send link to your RFP if the file size exceeds 25MB. DPS will not be responsible for lost emails. Receipt verification on your email is recommended.

RFPs will be opened at Dalton Public Schools Finance Office at Central Office 300 W Waugh St. 3rd Floor City Hall, Dalton, GA 30720, on February 26, 2025 at 2:00 pm.

Vendors are required to use the enclosed specifications forms. They are instructed to read carefully all items, conditions and specifications in this letter and the attached pages before completing their proposals..

Dalton Public Schools reserves the right to accept or reject any and all proposals, and to waive any irregularity in proposals received to award the entire bid to one vendor or to make awards by groups or line items, whichever is in the best interest of the school district.

Any questions concerning this RFP may be forwarded to:

angela.macon@dalton.k12.ga.us

Your interest and participation are solicited and appreciated.

Sincerely, Angela Macon Angela Macon Purchasing Department Dalton Public Schools mailto:angela.macon@dalton.k12.ga.us

General Terms and Conditions

1. Proposals should be mailed in ample time to assure delivery before the opening date and time:

Mail To: Dalton Public Schools Attn: RFP/Angela Macon P.O. Box 1408 Dalton Ga 30722

2. Proposals may be hand delivered to the Dalton Public Schools, Central Office 300 W Waugh

St. Dalton, GA prior to opening time.

3. Proposals may be emailed to angela.macon@dalton.k12.ga.us by 1:00pm on the day of the opening. The subject line shall state “RFP FY25 PreK Furniture”.

4. Proposals must be on the specifications forms provided within this Request for Proposals, sealed within an envelope marked as shown in the cover letter.

5. No awards of any kind are made at the time of the opening. A copy of the RFP tabulations and/or the awards will be available upon request after the project has been awarded.

6. Proposals must be submitted based on the furniture and equipment delivered inside the building, any and all assemblies, and placement in the specified location.

7. Vendor is responsible for the removal from the location any and all waste materials or other debris from the delivery, assembly, and installation of items received and all costs associated with the disposal of the debris.

8. All Vendors MUST meet trucks to receive shipment. Dalton Public Schools personnel will not meet carrier to receive delivery. Delivery arrangements will need to be made in advance of delivery.

9. Must make delivery appointment with PreK Coordinator, Saira Laruy. Delivery to schools will require a truck with lift and lift trucks. Delivery must occur between June 2, 2025 and June 26, 2025.

10. Proposal submitted must include any and all freight and handling costs. Dalton Public Schools will pay no additional charges.

11. The vendor’s and manufacturer’s representatives' responsibilities to Dalton Public Schools include, but are not limited to, handling any problems with products supplied and any necessary instruction on use and upkeep.

12. When an article of particular make or trade name is specified, it is meant to establish a quality standard and is not intended to eliminate competing articles of equal quality.

Vendors are at liberty to quote on substitutions provided complete specifications are included with the proposal. Vendor is also required to describe all exceptions to our specifications and include a color photo and item number. Submit the URL for the manufacturer website for the product listed. If no substitutions are indicated, it will be assumed the quotations are based on our specifications. DPS reserves the right to accept a higher bid on items where the need to “match existing items previously purchased” exists and the lower bidder does not meet bid specifications.

13. Samples may be requested for comparison purposes. Samples, when required, must be furnished free of expense to Dalton Public Schools, and must be tagged with the vendor’s name and item number. If samples are not used or destroyed in testing, the vendor must claim them within thirty (30) days from date of bid or they will become the property of the school system. If there is a sample of the item within 30 miles that can be viewed, please include in response to this RFP.

14. Time of delivery is a part of this consideration and must be stated in definite terms and must be adhered to completely. Delivery must be complete on or before the specified date. Items will need to be delivered on site and assembled between June 2, 2025 - June 26, 2025.

15. No partial payment will be made. The total amount of each purchase order will be paid only after the complete order has been received in good condition. The final inspection and approval must be made by an authorized representative of Dalton Public Schools.

16. The vendor, by submitting a proposal, certifies that to the best of their knowledge, neither they nor any of their suppliers discriminate against any employee or applicant for employment because of any protected class as defined by federal Equal Employment Opportunity regulations.

17. Dalton Public Schools has the right to award the entire project to one vendor or to separate the project and order by line item. Dalton Public School reserves the right to order additional quantities or reduce quantity amounts as needed to meet the school’s needs.

Dalton Public Schools reserves the right to reject any or all proposals to best meet the interests of the school district.

18. A required in-person pre-bid meeting will be held on February 17 at 10:00 am at Westwood Elementary (708 Trammell Street).

19. Anticipated board approval will be March 10, 2025. Purchase orders for products are anticipated by March 14, 2025.

20. RFP products must be itemized and submitted using an Excel spreadsheet containing the following information in separate columns: item name, item number, description and dimensions, quantity, per unit price, total cost, projected delivery dates, notes that include any substitutions. This spreadsheet can be included as an attachment to the proposal.

BIDDER’S DECLARATION

The bidder understands, agrees and warrants:

1. That the bidder has carefully read and fully understands the full scope of the specifications.

That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

2. That the installer must have a one million dollar ($1,000,000) general liability policy, proof of workers’ compensation on all workers, and proof of vehicle insurance that covers all vehicles on school property. Proof of all insurances must be included in the bid.

3. That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to March 3, 2025 8:00 am, but may not be withdrawn after such date and time.

4. That Dalton Public Schools reserves the right to reject any or all bids and to accept that bid or portions of the bid which will, in its opinion, best serve the public interest. Dalton Public Schools reserves the right to waive any technicalities and formalities in the bidding.

5. That by submission of this bid the bidder acknowledges that Dalton Public Schools has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this bid.

BIDDER:

Name Title

Signature Date

AFFIX CORPORATE SEAL (If Applicable)

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the bidder agrees as follows:

The bidder agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry or disability. The vendor shall take affirmative action to insure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability. Such action shall include, but not be limited to the following:

employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the bidders’ non-compliance with this non-discrimination clause, the contract may be canceled or terminated by Dalton Public Schools. The bidders may be declared by the school system ineligible for further contracts with Dalton Public Schools until satisfactory proof of intent to comply shall be made by the vendor.

The bidder agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

BIDDER:

Name Title

Signature Date

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF _____________________, COUNTY OF ______________________________

Owner, Partner or Officer of Firm

Company Name, Address, City and State

Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affidavit further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding; or with any office of Dalton Public Schools, or any of its employees as to quantity, quality or price in the prospective contract; or any discussion between bidders and any official of Dalton Public Schools, or any of its employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

FIRM NAME

SIGNATURE

TITLE

Subscribed and sworn to before me this _________day of ____________ 2023.

NOTARY PUBLIC

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Dalton Public Schools has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L.

99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A.

13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Dalton Public Schools, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Dalton Public Schools at the time the subcontractor(s) is retained to perform such service.

EEV / Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date (Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed name of Authorized Officer or Agent

Subscribed and sworn to before me this _________day of ____________ 2023.

NOTARY PUBLIC

My Commission Expires:

DALTON PUBLIC SCHOOLS

PreK Furniture RFP

Specifications:

▪ Color photo, complete description, and item number to accompany each item other than example.

▪ URL for manufacturer website for product listed that is different from example.

▪ Location where sample can be viewed within 30 miles of Dalton, GA, or sample provided to

Dalton Public Schools at vendor cost (and returned at vendor cost) if sample is not in use within 30 miles of 300 W. Waugh St., Dalton, GA.

▪ Units shipped to be installed at Blue Ridge Elementary, Brookwood Elementary, Park Creek Elementary, Roan Elementary, and Westwood Elementary based on the address listed with the school/facility listed on page 1 of this document. Equipment will be accepted no earlier than June 2, 2025 and must be installed by June 26, 2025.

▪ Prices to be effective until March 31, 2026.

▪ Price quoted supersedes any other quote given to DPS to date on same items.

Blue Ridge Elementary

Tables and Chairs

Item Description and Dimensions Qty Notes Student Stacking Chairs 5-8 years students

Heavy-Duty Measures 23"H x 18"W x 15.5"L or 23"H x 18"W x 13.5"L •Supports up to 150 lbs. 64 Color neutral natural color tones

Student Tables 5-8 year students Heavy-Duty Mobile/Adjustable Rectangular Tables 30" x 60" or /30" x 70" 12 Color neutral natural color tones

Storage Cabinets & Shelves Item Description and Dimensions

Block Storage Cabinet Cabinet measures 37 1/4"w x 12"d x 25"h. 3 Color neutral natural color tones

Block Storage Cabinet - School Set Cabinet measures 47"w x 12"d x 28"h. 3 Color neutral natural color tones

Mobile Storage Island Double-Sided Measures 48"W x 30"H x 29"D. 3 Color neutral natural color tones

Shelf Storage Unit Double-Sided Storage Island 48"W x 30"H x 24"D 3 Color neutral natural color tones

Shelf Storage Unit 5-Compartment Storage Unit - 30" Height 48"W x 30"H x 15"D 3 Color neutral natural color tones

Spacemaker Storage Unit 46 1/2"w x 15"d x 36 1/2"h. 3 Color neutral natural color tones

Block Storage Organizer with cubbies

48"W x 30"H x 15"D. Cubbies at the top measure 9.25"W x 6.25"H x 14.25"D. 3 Color neutral natural color tones

Multi-Section Storage Unit with 15 Cubbies 48"W x 36"H x 15"D 3 Color neutral natural color tones

Dramatic Play

Item Description and Dimensions

Kitchen Units set of 4 Sold Combined or Individual

• Microwave and Cupboard 20"W x 37"H x 15"D 3 Color neutral natural color tones

• Refrigerator measures 18"W x 37"H x 15"D 3 Color neutral natural color tones

• Stove measures 20"W x 26"H x 15"D 3 Color neutral natural color tones

• Sink measures 20"W x 26"H x 15"D 3 Color neutral natural color tones

Dress-Up Center with 4 Baskets Measures 42"W x 42"H x 16"D 3 Color neutral natural color tones

Dress-Up Center with 3 Baskets Measures 28"w x 16 1/8"d x 41 5/8"h. 3 Color neutral natural color tones

Doll Crib Doll crib measures 22"w x 13 1/4"d x 12 1/2"h; fits dolls up to 18" in length 3 Color neutral natural color tones

Pretend Play Cleaning Set with Stand a broom, mop, duster, handheld broom, and dustpan. 3 Color neutral natural color tones

Market Stand (Dramatic Play) Measures 28"W x 49"H x 15"D 3 Color neutral natural color tones

Doll Wooden Highchair 12.5"W x 24"H x 13.5"D 3 Color neutral natural color tones

Table with Two Chairs for Dramatic Play area

Table Measures measures 24" square x 21"H. adjust from 21" to 30" high 3 Color neutral natural color tones

Writing and Library Center

Item Description and Dimensions

Mobile Writing Center measures 45 1/2"w x 24 3/4"d x 37 1/2"h. • Fits chairs 11 1/2"-13 1/2" high. 3 Color neutral natural color tones

Book Display Measures 30"W x 30"H x 15"D 3 Color neutral natural color tones

Bookstand with Storage Unit measures 30 1/2"w x 12"d x 30"h. 3 Color neutral natural color tones

Reading Center Couch Couch measures 49 3/4"w x 21 1/2"d x 29 1/2"h.

• Seat measures 17" high. 3 Color neutral natural color tones

Reading Center Chair

• Chair measures 29 1⁄2"w x 21 1⁄2"d x 29 1/2"h.

• Seat measures 17" high. 3 Color neutral natural color tones

Science Center

Item Description and Dimensions

Color-Changing Light Table Table measures 41 1/2"w x 20"d x 20"h. 3 Color neutral natural color tones

See-All Sand and Water Activity Center - Sand x2 Measures 21"W x 21"L x 24"H. 3 Color neutral natural color tones

STEM Learning Lab Measures 36"W x 34"H x 28"D. 3 Color neutral natural color tones

Science Center Storage Unit Cart measures 30"w x 15"d x 25 3/4"h. 3 Color neutral natural color tones

Art Center

Item Description and Dimensions

Indoor/Outdoor Painting Center for 4 - Natural Colors

Easel measures 30"w x 30"d x 48"h. Painting surfaces measure 21" x 24". 3 Color neutral natural color tones

Adjustable 4-Sided Easel Measures 28"W x 49"H x 28"D. 3 Color neutral natural color tones

Mobile Drying Rack Measures 17"W x 40.5"H x 20.5"D. Shelves hold paper up to 18" x 24". 3 Color neutral natural color tones

Calm Down/ Nap Items Item Description and Dimensions

Indestructible Folding Rest Mat • Mat measures 24" x 48".Folds to 24" x 12". 64

Brookwood Elementary

Item Description and dimensions Qty Notes Student Stacking Chairs 5-8 years students

Heavy-Duty Measures 23"H x 18"W x 15.5"L or 23"H x 18"W x 13.5"L •Supports up to 150 lbs. 44 Color neutral natural color tones

Student Tables 5-8 year students Heavy-Duty Mobile/Adjustable Rectangular Tables 30" x 60" or /30" x 70" 8 Color neutral natural color tones

Storage Cabinets & Shelves Item Description and dimensions

Block Storage Cabinet Cabinet measures 37 1/4"w x 12"d x 25"h. 2 Color neutral natural color tones

Block Storage Cabinet - School Set Cabinet measures 47"w x 12"d x 28"h. 2 Color neutral natural color tones

Mobile Storage Island Double-Sided Measures 48"W x 30"H x 29"D. 2 Color neutral natural color tones

Shelf Storage Unit Double-Sided Storage Island 48"W x 30"H x 24"D 2 Color neutral natural color tones

Shelf Storage Unit 5-Compartment Storage Unit - 30" Height 48"W x 30"H x 15"D 2 Color neutral natural color tones

Spacemaker Storage Unit 46 1/2"w x 15"d x 36 1/2"h. 2 Color neutral natural color tones

Block Storage Organizer with cubbies

48"W x 30"H x 15"D. Cubbies at the top measure 9.25"W x 6.25"H x 14.25"D. 2 Color neutral natural color tones

Multi-Section Storage Unit with 15 Cubbies 48"W x 36"H x 15"D 2 Color neutral natural color tones

Dramatic Play

Item Description and dimensions

Kitchen Units set of 4 Sold Combined or Individual

• Microwave and Cupboard 20"W x 37"H x 15"D 2 Color neutral natural color tones

• Refrigerator measures 18"W x 37"H x 15"D 2 Color neutral natural color tones

• Stove measures 20"W x 26"H x 15"D 2 Color neutral natural color tones

• Sink measures 20"W x 26"H x 15"D 2 Color neutral natural color tones

Dress-Up Center with 4 Baskets Measures 42"W x 42"H x 16"D 2 Color neutral natural color tones

Dress-Up Center with 3 Baskets Measures 28"w x 16 1/8"d x 41 5/8"h. 2 Color neutral natural color tones

Doll Crib Doll crib measures 22"w x 13 1/4"d x 12 1/2"h; fits dolls up to 18" in length 2 Color neutral natural color tones

Pretend Play Cleaning Set with Stand a broom, mop, duster, handheld broom, and dustpan. 2 Color neutral natural color tones

Market Stand (Dramatic Play) Measures 28"W x 49"H x 15"D 2 Color neutral natural color tones

Doll Wooden Highchair 12.5"W x 24"H x 13.5"D 2 Color neutral natural color tones

Table with Two Chairs for Dramatic Play area

Table Measures measures 24" square x 21"H. adjust from 21" to 30" high 2 Color neutral natural color tones

Writing and Library Center

Item Description and dimensions

Mobile Writing Center measures 45 1/2"w x 24 3/4"d x 37 1/2"h. • Fits chairs 11 1/2"-13 1/2" high. 2 Color neutral natural color tones

Book Display Measures 30"W x 30"H x 15"D 2 Color neutral natural color tones

Bookstand with Storage Unit measures 30 1/2"w x 12"d x 30"h. 2 Color neutral natural color tones

Reading Center Couch Couch measures 49 3/4"w x 21 1/2"d x 29 1/2"h.

• Seat measures 17" high. 2 Color neutral natural color

Reading Center Chair

• Chair measures 29 1⁄2"w x 21 1⁄2"d x 29 1/2"h.

• Seat measures 17" high. 2 Color neutral natural color tones

Science Center

Item Description and dimensions

Color-Changing Light Table Table measures 41 1/2"w x 20"d x 20"h. 2 Color neutral natural color tones

See-All Sand and Water Activity Center - Sand x2 Measures 21"W x 21"L x 24"H. 2 Color neutral natural color tones

STEM Learning Lab Measures 36"W x 34"H x 28"D. 2 Color neutral natural color tones

Science Center Storage Unit Cart measures 30"w x 15"d x 25 3/4"h. 2 Color neutral natural color tones

Art Center

Item Description and dimensions

Indoor/Outdoor Painting Center for 4 - Natural Colors

Easel measures 30"w x 30"d x 48"h. Painting surfaces measure 21" x 24". 2 Color neutral natural color tones

Adjustable 4-Sided Easel Measures 28"W x 49"H x 28"D. 2 Color neutral natural color tones

Mobile Drying Rack Measures 17"W x 40.5"H x 20.5"D. Shelves hold paper up to 18" x 24". 2 Color neutral natural color tones

Calm Down/ Nap Items

Indestructible Folding Rest Mat • Mat measures 24" x 48".Folds to 24" x 12". 44

Park Creek Elementary

Student Stacking Chairs 5-8 years students

Heavy-Duty Measures 23"H x 18"W x 15.5"L or 23"H x 18"W x 13.5"L •Supports up to 150 lbs. 64 Color neutral natural color tones

Student Tables 5-8 year students Heavy-Duty Mobile/Adjustable Rectangular Tables 30" x 60" or /30" x 70" 12 Color neutral natural color tones

Storage Cabinets & Shelves Item Description and dimensions

Block Storage Cabinet Cabinet measures 37 1/4"w x 12"d x 25"h. 3 Color neutral natural color tones

Block Storage Cabinet - School Set Cabinet measures 47"w x 12"d x 28"h. 3 Color neutral natural color tones

Mobile Storage Island Double-Sided Measures 48"W x 30"H x 29"D. 3 Color neutral natural color tones

Shelf Storage Unit Double-Sided Storage Island 48"W x 30"H x 24"D 3 Color neutral natural color tones

Shelf Storage Unit 5-Compartment Storage Unit - 30" Height 48"W x 30"H x 15"D 3 Color neutral natural color tones

Spacemaker Storage Unit 46 1/2"w x 15"d x 36 1/2"h. 3 Color neutral natural color tones

Block Storage Organizer with cubbies

48"W x 30"H x 15"D. Cubbies at the top measure 9.25"W x 6.25"H x 14.25"D. 3 Color neutral natural color tones

Multi-Section Storage Unit with 15 Cubbies 48"W x 36"H x 15"D 3 Color neutral natural color tones

Dramatic Play

Item Description and dimensions Kitchen Units set of 4 Sold Combined or Individual • Microwave and Cupboard 20"W x 37"H x 15"D 3 Color neutral natural color

• Refrigerator measures 18"W x 37"H x 15"D 3 Color neutral natural color