RFP 2024-TECH-003 Addendum No 1 (3).pdf
PDF 94 KB Posted
- Attached to
- PCS COST PER COPY CONTRACT
- Solicitation number
- 225-2024-TECH 003
- Issued by
- Pitt County, North Carolina
About this file
This is Addendum No. 1 to RFP 2024-TECH-003 issued by Pender County Schools in North Carolina on December 2, 2024. The addendum clarifies that all MFP copiers with speeds of 35 pages per minute or faster must include a finisher/stapler, and alternatives for duplicators will not be permitted. The contract term is confirmed to be five years (1,800 days). The document provides quarterly duplicator volume data for eight schools ranging from 200 to 79,119 prints per quarter, with all duplicators being black-and-white only. The school system uses staff ID badges with 26-bit Wiegand format for Papercut integration.
The current Cost Per Copy (CPC) rates under the existing contract are $0.059 for color, $0.0109 for black-and-white, and $0.0079 for duplicator prints. Based on the related opportunity description, the annual print volumes are approximately 8,800,000 black-and-white prints, 1,830,000 duplicator prints, and 550,000 color prints, totaling about 11,180,000 copies. The vendor must provide new equipment (not used or refurbished) including multi-functional copiers with copying, printing, scanning, and faxing capabilities, as well as digital duplicators with Hecons. The contract includes all operating supplies except paper, fax supplies, and finisher staples.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment A.pdf | ||
| PCS-RFP-Copy-2024-TECH-003 (1).pdf |
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Text version
Addendum No. 1 Date: 12/2/2024 To: All Prospective Bidders Re: RFP 2024-TECH-003
This addendum serves to clarify and provide additional information regarding the RFP based on questions submitted by vendors. The following amendments and clarifications are hereby incorporated into the RFP:
1. Finisher/Stapler Requirements
Question: In the previous RFP dated 2018, Addendum A indicated that all MFP copiers with speeds of 35 pages per minute or faster must include a finisher/stapler. We do not see finishers listed on the current devices. Are there any finishers/staplers required for this RFP?
Answer: Yes, all MFP copiers with speeds of 35 pages per minute or faster must include a finisher/stapler as part of the specifications for this RFP.
2. Alternatives for Duplicators
Question: In the previous RFP, approval was granted to provide alternatives for duplicators. Is this approval still applicable for the current RFP?
Answer: No, alternatives for duplicators will not be permitted. The duplicators provided must meet or exceed the PPM rates specified in the RFP.
3. Duplicator Volumes
Question: Will you provide annual and/or monthly volume data for each duplicator to help determine the appropriate models?
Answer: Below are the duplicator volumes from the last quarter:
● Cape Fear Elementary : 13,293
● Cape Fear Middle : 14,744
● C.F. Pope Elementary : 13,811
● North Topsail Elementary : 19,820
● South Topsail Elementary : 26,973
● Topsail High School : 69,323
● Topsail Middle School : 79,119
● Trask High School : 200
Question: Do any of the duplicators run color, or are they exclusively for black-and-white prints?
Answer: All duplicators are black-and-white only .
4. Papercut Integration
Question: Are you currently using card readers with Papercut?
Answer: Yes, Pender County Schools uses staff ID badges for Papercut integration. These ID badges operate on the 26-bit Wiegand format .
5. Current Cost Per Copy (CPC) Rates
Question: What are the current Cost Per Copy (CPC) rates for black-and-white and color prints under the existing contract?
Answer: The current CPC rates are as follows:
● Color : $0.059
● Black-and-White : $0.0109
● Duplicator : $0.0079
6. Contract Term Clarification
Question: Page 7, Item 32, states, “All contract obligations shall prevail for at least 1,800 days after the effective date of the contract.” Can you confirm this is a five-year contract?
Answer: Yes, Pender County Schools is seeking a five-year contract for this program.
7. Future Questions
Instructions:
All future questions related to this RFP must be submitted via the following Google Form:
https://forms.gle/CGTh8JLcfiyZaMKT8
Submitted questions and corresponding answers will be made available in real time through this Google Sheet:
https://docs.google.com/spreadsheets/d/1SY_XqKB8bpkXkaPIF-e2mtfjnA7622jR_gy-bE0HxsY/ edit?usp=sharing
End of Addendum https://forms.gle/CGTh8JLcfiyZaMKT8 https://docs.google.com/spreadsheets/d/1SY_XqKB8bpkXkaPIF-e2mtfjnA7622jR_gy-bE0HxsY/edit?usp=sharing https://docs.google.com/spreadsheets/d/1SY_XqKB8bpkXkaPIF-e2mtfjnA7622jR_gy-bE0HxsY/edit?usp=sharing https://docs.google.com/spreadsheets/d/1SY_XqKB8bpkXkaPIF-e2mtfjnA7622jR_gy-bE0HxsY/edit?usp=sharing
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