RFP 2024_ Jackson High and Henderson Middle K.docx

The Butts County School System 181 North Mulberry Street Jackson, GA 30233 Tel: (770) 504-2300 Email:

thurstonc@bcssk12.org

REQUEST FOR PROPOSALS

For Purchase and Installation of Kitchen Air Conditioning for Jackson High School and Henderson Middle School

Attn:Chris Thurston, Director of Maintenance 181 North Mulberry Street Jackson, GA 30233

Butts County Schools is an equal opportunity employer.

SECTION I – INTRODUCTION and INTENT of RFP:

Notice to Contractors The Butts County School System [hereinafter referred to as the “System”] issues this invitation to bid for purchase and Installation of Air Conditioning for the kitchen at HMS and JHS Contractors must bid for the entire system. Contractors must provide all of the information required by this request for proposals.

Proposals will be accepted until Thursday, October 31st 2024 at 2:00 P.M. EST by Mr Chris Thurston at the Butts County School System Board Office Building- 181 North Mulberry Street, Jackson, Georgia 30233. Complete specifications and instructions are attached herewith.

It is the sole responsibility of the bidder(s) to ensure that bids are received by Mr. Chris Thurston, Director of Maintenance, on or before the closing date and time. The bid submission date and time shall be strictly observed. The System shall in no way be responsible for delays caused by any occurrence. Under no circumstances shall bids received after the specified date and time be considered.

The System reserves the right to amend this Invitation for Bid prior to the due date. All amendments and additional information will be posted to the Butts County School System’s website at: http://www.butts.k12.ga.us.

The Butts County School System reserves the right to award bids to other than the lowest bidder, or to reject any and all bids, if such action would best serve the interests of the System. The contract period (if needed) shall be one (1) year from the beginning date with four (4) additional one (1) year options to renew by mutual agreement between the System and the contractor. The System may terminate their participation in this contract in whole or in part with thirty (30) days’ notice, for their convenience, or because of failure of the contractor to fulfill the contract obligations in any respect.

The laws of the State of Georgia and the policies of the System shall govern this agreement in all respects. Items and/or services on this order are exempt from Federal Excise Tax and Georgia Sales and Use Tax.

All questions or concerns must be directed in writing or by email to the following:

The Butts County School System Attn: Mr. Chris Thurston Director of Maintenance 181 N. Mulberry Street Jackson, GA 30233 thurstonC@bcssk12.org Submission of a proposal signifies the Contractor’s agreement that its proposal and the content thereof are valid and will become part of the contract that is negotiated between the Butts County School System and the successful contractor. All prices submitted with the proposal shall remain in effect for the contract period.

Sincerely, Mr. Chris Thurston Director of Maintenance

SECTION II – SCHEDULE:

BUTTS COUNTY SCHOOL SYSTEM

Purchase and Installation of Kitchen AC at JHS and HMS

Wed October 17th, 2024 @9:00 AM EST

Friday October 18th, 2024 @ 2:00 P.M. EST

Monday October 21st, 2024 @ 5:00 P.M. EST

Thursday, October 31st, 2024 @ 2:00 P.M. EST Friday, Nov 1st, 2024 @ 9:00 AM

Tuesday, November 12th, 2024 Wednesday, November 13th, 2024

Non- Mandatory in-person walk through with the Director of Maintenance. Appointment by email: thurstonc@bcssk12.org. Meeting will begin at 181 N. Mulberry, Jackson, GA All questions submitted in writing to the Director of Maintenance by email at thurstonC@bcssk12.org Last day Addenda will be posted. All questions will be clarified through an addendum. Addendum will be posted with the RFP on the System website by 5:00 P.M.

Proposal receipt deadline. All proposals are due at the Butts County School System Board Office by 2:00 P.M. EST. No late proposals will be accepted.

Proposals opened Present Recommendation to the Butts County School System’s Board of Education for consideration.

Contractors are notified of award decision *Schedule subject to change at System discretion.

SECTION III – BACKGROUND:

With the support of the Butts County community, we serve roughly 3,500 of Georgia’s finest students at five schools. Supplementary facilities include an athletics complex, professional development/fine arts auditorium, bus shop, and administrative offices. The System’s board offices are located at 181 North Mulberry Street, Jackson, GA 30233. The Butts County School System is soliciting proposals for installation of air conditioning systems for the Henderson Middle and Jackson High kitchens.

SECTION IV – GENERAL CONDITIONS and FINANCIAL PROVISIONS:

CONTRACTOR QUALIFICATIONS: The successful Contractor must be properly licensed to do business within Butts County and the State of Georgia. The successful Contractor shall have been in the field of installation of air conditioning systems for a minimum of two (2) years. The Contractor shall have a person available during normal business working hours to address any problems or complaints.

PRICING: The Contractor warrants that the pricing stated herein shall remain firm for a period of one (1) year from the first day of the contract period with four (4) additional one (1) year options to renew by mutual agreement between the System and the contractor. Pricing shall include all charges that may be imposed in fulfilling the terms of the contract.

TERMS OF CONTRACT: The initial contract term will be from November 14th, 2024 through November 14th, 2025. The contract will be for installation and warranty work.

CONTRACT AGREEMENT: All subsequent contract agreements as a result of an award hereunder,shall incorporate all terms, conditions, and specifications contained herein, and in response hereto, unless mutually amended in writing.

SIGNED PROPOSAL CONSIDERED AN OFFER: Receipt of a signed proposal shall be considered an offer on the part of the Contractor. The terms, conditions and specifications of this proposal will become part of the contract, if the proposal is approved and accepted by the Butts County School System’s Board of Education. In the event of a default on the part of the Contractor after acceptance, the System may take such action as it deems appropriate including legal action for damages or specific performance.

PAYMENT TERMS: Payment terms are NET 30 days following receipt of correct invoice. Invoices must be submitted to:

The Butts County School System Attn: Chris Thurston Director of Maintenance 181 North Mulberry Street Jackson, GA 30233 The System is responsible for all payments to the Contractor under this contract.

SUBCONTRACTING: The Contractor shall not have the right or power to assign, subcontract, or transfer interest in this contract. The Contractor is prohibited from subcontracting any services covered in the scope of work, with the exception of installation.

CHANGES: The System shall have the right, at any time, to alter the specifications to meet increased or decreased needs. If any such changes cause an increase or decrease in the cost or the time required for the performance, or otherwise affects any other provision of this agreement, an equitable adjustment shall be made and this agreement shall be modified in writing accordingly.

AVAILABILITY OF FUNDS: Any and all payments to the Contractor shall be deemed binding only to the extent of appropriated funds for the purpose set forth in this proposal.

NON-DISCRIMINATION: The Contractor shall not discriminate against any individuals and will take proactive measures to assure compliance with all Federal and State requirements concerning fair employment, employment of people with disabilities, and concerning the treatment of all employees without regard to discrimination based upon age, race, color, religion, sex, national origin or disability.

GOVERNING LAWS: This contract is made under and shall be governed and construed in accordance with the laws of the State of Georgia.

ADVERTISING: In submitting a proposal to the Butts County School System, the Contractor agrees not to use the results of their proposal as a part of any commercial advertising without prior approval of the System.

CONFIDENTIALITY OF PROPOSALS: In submitting a proposal the Contractor agrees not to discuss or otherwise reveal the contents of the proposal to any source outside of System until after the award of the contract. Contractors not in compliance with the provision may, at the option of the System, be disqualified from contract award. Only discussions authorized by the System are exempt from this provision.

ELABORATE PROPOSALS: Elaborate proposals in the form of brochures or other presentations beyond that necessary to present a complete and effective proposal are not desired.

COST FOR PROPOSAL PREPARATION: Any costs incurred by Contractors in preparing or submitting proposals are the Contractor's Sole responsibility. The System will not reimburse any Contractor for any costs incurred prior to award of this contract.

TIME FOR ACCEPTANCE: Each proposal shall state that it is a firm offer which may be accepted within a period of 90 days following the submittal date, Thursday, October 31st, 2024.Although the contract is expected to be awarded prior to that time, the 90-day period is requested to allow for unforeseen delays.

RIGHT TO SUBMITTED MATERIAL: All responses, inquiries, or correspondence relating to or in reference to this Request for Proposals, and all other reports, charts, displays, schedules, exhibits, and other documentation submitted by the Contractors shall become the property of the System when received.

COLLUSIVE BIDDING: The vendor’s signature on the System’s “Request for Proposal (RFP)” is a guarantee that the prices quoted have been arrived at without collusion with other eligible Contractors and without effort to preclude the System from obtaining the lowest possible competitive price.

GENERAL INDEMNITY: The Contractor shall save and hold harmless, pay on behalf of, protect, defend, indemnify the Butts County School System, assume entire responsibility and liability for losses, expenses, demands and claims in connection with or arising out of any injury, or alleged injury (including death) to any person, or damage, or alleged damage, to property of the System or others sustained or alleged to have been sustained in connection with or to have arisen out of or resulting from the performance or the intended performance of any work/service, outlined or resulting from this agreement, by the Contractor or their employees, including losses, expenses or damages sustained by the System or System officials (including administrators, agents, and employees) from any and all such losses, expenses, damages, demands and claims. The Contractor further agrees to defend any suit or action brought against the System or System officials (as outlined above) based on any such alleged injury or damage and to pay all damages, cost and expenses in connection therewith or resulting there from. As an integral part of this agreement, the Contractor agrees to purchase and maintain, during the life of this contract, contractual liability insurance in the amounts listed in the insurance coverage requirements below. The obligations of the Contractor pursuant to this paragraph shall not be limited in any way by any limitation in the amount or type of proceeds, damages, compensation, or benefits payable under any policy of insurance or self-insurance maintained by or for the use and benefit of the Contractor.

CONFLICT OF INTEREST: All Contractors must disclose in writing with their proposal the name of any owner, officer, director, or agent who is also an employee of the Butts County School System (including any member of the Butts County School System Board of Education). All Contractors must also disclose in writing with their proposal the name of any employee of System who owns, directly or indirectly, an interest of five percent (5%) or more in the Contractor’s firm or any of its branches or subsidiaries. By submitting a proposal, the Contractor certifies that there is no relationship between the Contactor and any person or entity which is or gives the appearance of a conflict of interest related to this RFP.

ERRORS AND OMISSIONS: The Contractor shall not take advantage of any errors or omissions in this RFP. The Contractor shall promptly notify the System of any omissions or errors found in this document.

INSURANCE COVERAGE: During the term of the contract, the Contractor at their sole cost and expense shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the contract. At a minimum, the Contractor shall provide and maintain the following coverage and limits:

Worker’s Compensation – The Contractor shall provide and maintain Workers Compensation Insurance, as required by the laws of Georgia, as well as employer’s liability coverage with minimum limits of $500,000 for bodily injury per accident. This insurance must include and cover all of the Contractor’s employees who are engaged in any work under this contract.

General Liability – The Contractor shall provide and maintain General Liability Coverage at a rate no less than $500,000 per person and $1,000,000 per occurrence for bodily injury, personal injury and property damage.

Automobile – Automobile Liability Insurance to include liability coverage, covering all owned, hired and non-owned vehicles used in connection with this contract shall have liability limits of not less than $500,000 per person and $1,000,000 per occurrence. The minimum combined single limit shall be $1,000,000.

INSURANCE REQUIREMENTS: Providing and maintaining adequate insurance coverage is a material obligation of the Contractor and is of the essence of this contract. All such insurance shall meet all laws of the State of Georgia. Such insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are authorized by the Commissioner of Insurance to do business in Georgia.

The Contractor shall at all times comply with the terms of such insurance policies, and all requirements of the insurer under any such insurance policies, except as they may conflict with existing Georgia laws or this contract. The limits of coverage under each insurance policy maintained by the Contractor shall not be interpreted as limiting the Contractor’s liability and obligations under the contract.

OTHER INSURANCE PROVISIONS: The policy or policies are to contain, or be endorsed to contain, the following provisions:

A. Contractor’s insurance is to be considered primary for losses that occur as a direct result of the Contractor’s actions.

B. Coverage shall state that the Contractor’s insurance shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days written notice.

The Contractor must include a copy of their insurance certificate with their proposal package. Upon award of this contract, the selected Contractor shall add the Butts County School System as a Certificate Holder to their insurance policy.

EVALUATION CRITERIA: The Butts County School System, at its sole discretion, following an objective evaluation, will award this contract(s) to the most responsible, responsive Contractor(s). The proposals will be evaluated on a “best overall value” basis including, but not limited to:

· Ability to match the desired components as outlined by our engineering team - 25%

· Cost - 25%

· Implementation timeline - 15%

· Vendor experience and reputation - 15%

· Support and maintenance services - 20% and the Contractors experience with similar projects and the Contractors responses to “Mandatory Issues”. In addition to these considerations, the evaluators may request additional information, oral presentations or discussions with any or all of the responding Contractors to clarify elements of their proposal or to amplify the materials presented in any part of the proposal. However, Contractors are cautioned that the evaluators are not required to request clarification; therefore, all proposals should be complete and reflect the most favorable terms available from the Contractor.

The System reserves the right to make independent investigations as to the qualifications of the Contractor(s). Such investigations may include contacting existing customers. Contractors should keep in mind that this is a Request for Proposals and not a request to contract. The System reserves the unqualified right to accept or reject any and all proposals, and to waive any irregularities as may be permitted by law when it is deemed that such action will be in the best interest of the System.

AWARD OF BID: The System, at its sole discretion, following an objective evaluation, will award this contract to the most responsible, responsive Contractor(s). Price will be a major consideration but will not be the determining factor in our selection. The award of this contract will be based on and granted on “BEST VALUE.” “BEST VALUE” will allow the System to consider factors beyond pricing such as whether the responsible Contractor is able to meet and/or exceed the required specifications. “BEST VALUE” will permit and reflect prudent stewardship of public funds and trust. Award of the contract(s) to one Contractor does not mean that the other proposals lacked merit. Award of the contract(s) signifies that after all factors have been considered, the selected proposal was deemed most advantageous to the System.

NOTIFICATION OF AWARD: After all prerequisites and specifications have been met by the Contractor(s) and the award for Purchase and Installation of Air Conditioning for the kitchen at HMS and JHS has been made, the successful Contractor(s) will be notified by the System verbally and by a letter of award.

TERMINATION FOR CAUSE: The System may terminate their participation in this contract in whole or in part with thirty (30) days’ notice, for their convenience, and/or because of failure of the Contractor to fulfill the contract obligations in any respect. A termination notice will be issued in writing. Immediate dismissals may be executed if deemed necessary by the System.

SECTION V – EMPLOYEE GUIDELINES:

DRUG POLICY: The Contractor certifies that it maintains a drug free workplace environment to ensure worker safety and workplace integrity. The Contractor further agrees their employees shall comply with the System’s Drug-Free & Tobacco-Free Campus Policy.

AUTHORIZED PERSONNEL: While engaged in the performance of these Purchase and Installation of Air Conditioning for the kitchen at HMS and JHS, only authorized employees or subcontractors for installation of the system are allowed at the locations where the work is being performed. During the performance of these services, the Contractor employees are not to be accompanied in the work area by acquaintances, family members, associates or any other person(s) who are not a current, authorized employee(s) of the Contractor. Contractor employees must take proper steps to check in at school and property administrative offices each visit to gain visitors badges before conducting services on System property.

EMPLOYEE GUIDELINES: The Contractor shall use only qualified personnel to provide the required services. The Contractor shall be responsible for ensuring that employees abide by all rules and regulations set forth for the buildings and grounds.

SECTION VI – SAFETY:

SAFETY: The Contractor and any persons employed by the Contractor shall be required to adhere to all OSHA requirements and regulations that apply while performing any part of the work listed under the title “Scope of Work”. The Contractor and any persons employed by the Contractor shall be required to wear the following safety items as required by OSHA regulations while performing any part of the work listed under the title “Scope of Work”.

State and Federal Regulations: The Contractor shall perform all work in accordance with State and Federal safety regulations in regards to work zones, work areas, equipment, vehicles, tools and supplies. The Contractor shall provide all necessary and required work zone protective devices and traffic channeling devices as required under State and Federal safety regulations.

System Safety Director: System personnel shall be given full access to inspect all aspects of the job, work zone, equipment, personal protective equipment and all areas and aspects of the job for compliance with OSHA, State, and Federal safety regulations. Should the System’s designee identify any areas of concern, the Contractor shall, at his expense, address these concerns to the satisfaction of the System’s designee.

Should the Contractor fail to remedy any identified safety concerns, where feasible, the System personnel shall have functional authority to halt work until said safety concerns are corrected to the System’s satisfaction.

Should the Contractor fail to remedy any verifiable safety concerns identified by the System, the System may cancel any agreement, reserving for itself any remedies it may have for breach of contract.

Public Safety: The Contractor shall protect the safety and convenience of the general public. The Contractor shall perform work as needed and necessary to protect the general public from hazards.

SECTION VII – SUPERVISION:

CONTRACTOR SUPERVISION: The Contractor or the Contractor’s authorized agent shall make sufficient routine inspections to ensure the Purchase and Installation of Air Conditioning for the kitchen at HMS and JHS work is performed as required by the contract.

SECTION VIII – PROPOSAL INFORMATION:

All proposals must be submitted on the required forms. All blank spaces for bid prices must be completed in ink or typewritten. The Bid Forms must be completed, signed, and dated by an official of the company authorized to bind the firm. Unsigned proposals will not be considered. Proposals must consist of one (1) original and one (4) copies. These proposals shall be marked as such – Original and Copy.

Questions regarding this RFP must be submitted in writing directly to Mr. Chris Thurston at thurstonc@bcssk12.org The successful Contractor(s) shall be responsible for having taken steps reasonably necessary to ascertain the nature and location of the work, and the general and local conditions, which can affect the work or the cost thereof. Accuracy of the Contractor’s proposal should be based on the information provided, site visitations and a careful review of the RFP specifications including any addenda. After proposals have been submitted, the Contractor shall not assert there was a misunderstanding concerning the quantity or nature of the work to be performed in an effort to alter their responsibility to successfully perform the work without additional expense to the System.

The Contractor(s) to whom these services are awarded shall execute a written contract with the System to perform the work as outlined in these specifications and in accordance with all the conditions as described in this RFP.

Each Contractor and their employees are expected to be trained and experienced in Purchase and Installation of Air Conditioning for the kitchen at HMS and JHS on a large scale. When submitting a proposal, the Contractor should include a statement of experience where Purchase and Installation of Air Conditioning for the kitchen at HMS and JHS have been performed in similar work situations and environments.

The System may make such investigations deemed necessary to determine the ability of the Contractor to perform the services outlined in these specifications. If requested, the Contractor shall provide the System with all such information and data for this purpose. The System reserves the right to reject any proposal if the evidence submitted by or derived from an investigation of such Contractor fails to satisfy the System that the Contractor is properly qualified to carry out the obligations of the contract and to complete the work specified in this RFP.

SECTION IX – MANDATORY ISSUES:

1. List a minimum of three (3) references that can verify your qualifications and work quality by Business Name, Name of Contact Person, and Working Phone Number. School systems are preferred.

SECTION X – SCOPE OF WORK:

A. Henderson Middle School

HENDERSON MIDDLE SCHOOL KITCHEN HVAC NARRATIVE

Provide and install two nominal 10-ton Gas/Electric pad mounted Package Units mounted outside at the Southwest corner of the building adjacent to the Dry Storage. Provide all required unit operating and maintenance clearances and required clearance form adjacent pad mount transformer. Basis of design is Carrier Model 48FCDN12, 3600 CFM at 0.6”ESP, 11.00 EER. Provide the following options: hinged access panels, low ambient cooling to 0 deg.F, 2” MERV 8 filters, hot gas reheat, motorized outdoor air damper, low gas heat with stainless steel heat exchanger, 14” high curb for pad mounting. Units shall be arranged for horizontal supply/return. Unit controls shall be compatible with existing DDC controls. Acceptable alternate manufacturers include Trane and Rheem.

Units shall be mounted on 6" reinforced concrete pads 6" larger than equipment on all four sides. One (1) pad may be provided for units installed next to each other, as long as the pad is sized for the clearances required between the units. Pads shall be level and top of pad shall be 3" above all adjacent finished grades.

Trap and route 1” condensate drain to nearest existing area drain or provide French drain– coordinate with owner.

Route supply and return ducts from each unit tight to wall to above ceiling of Dry Storage and into the ceiling space. Flash and counter flash penetrations and seal water and air tight. Provide lintels at wall openings.

Route supply from one of the pad mount units above ceiling of kitchen to supply diffusers as follows:

1. Eight (8) new supply diffusers evenly distributed in Kitchen area, 10” diameter neck, 295 CFM each.

2. One new supply diffuser in Dry Storage, 8” diameter neck, 190 CFM.

3. Four (4) new supply diffusers in Serving Area, 8” diameter neck, 200 CFM each.

4. One new supply diffuser in the Staff Toilet, 6” diameter neck, 30 CFM.

5. One new supply diffuser in Passage 186, 6” diameter neck, 50 CFM.

6. One new supply diffuser in the Dishwashing area, 8” diameter neck, 170 CFM.

Route supply from the other pad mount unit above ceiling of kitchen to supply diffusers as follows:

1. Six (6) new Captiveaire Drop In Perforated Supply Plenums, DI-PSP, installed in the ceiling near the kitchen hood, three on each long side of the kitchen hood, 12”diameter neck, 600 CFM each.

Route return ducts from both units above the ceiling of Dry Storage to above Kitchen ceiling and leave open ended for plenum return. Provide six new 24”x 24” eggcrate return grilles located in the kitchen area.

Remove existing supply fan F-KS-1 and all related ductwork, diffusers, power, and controls. Note that existing ductwork may be reused in new configuration at contractor’s option.

Ductwork shall meet all functional criteria defined in Section 11 of the 2020 SMACNA "HVAC Duct Construction Standards, Metal and Flexible.", Fourth Edition, and shall comply with any applicable local, state, and federal Code requirements. Ductwork shall be galvanized sheet steel, rectangular, flat oval, or round. Metal thickness, reinforcement and joint construction for duct shall comply with SMACNA, 2005, Chapter 1. All ducts shall have sealer applied for seal class “A”. Ductwork installed in any fire-rated roof/ceiling assembly shall comply with the requirements for that assembly. All stiffeners shall be galvanized steel.

Furnish and install vanes at all square elbows and short radius ells. Long radius elbows without turning vanes and with a centerline radius of not less than 1.5 times the duct width may be used in lieu of elbows with turning vanes. Provide manual volume control dampers at all runouts to diffusers. Volume damper controls shall be securely fitted to square rod turning axles operated with locking type quadrants.

All ductwork exposed to the weather shall be constructed of minimum 22-gauge sheet metal which is continuously lined with 2” thick fiberglass duct liner, with all seams and joints constructed with a transverse duct joint gasketed system by Ductmate or approved equivalent. Thoroughly and permanently seal all joints and seams with sealant as recommended by Ductmate. Exterior of ductwork shall be cleaned and capable of accepting weather-proofing cladding. Slope top of ductwork to shed water. All exterior ductwork shall be covered/sealed with a waterproofing membrane. Cladding membrane shall be pre-fabricated, self-adhering, sheet-type protective membrane. Outer layer shall be an embossed, UV-resistant, aluminum weathering surface - Flex-Clad-400 in white; approved equal by Alumaguard or 3M Ventureclad.

All interior supply ducts shall be insulated with 2” thick (minimum R-6) flexible glass fiber insulation with factory applied foil-skrim-kraft jacket and laps. Flexible duct runouts to diffusers shall be 5’-0” maximum length.

Supply and return ductwork shall be sized at 0.8”WC per 100’ friction loss.

Supply diffusers shall be 3-cone, 24” x 24”, aluminum construction, frame for lay-in ceiling, equal to Titus TMS-AA.

Return grilles shall be egg crate type, 2’x 2’, ½” aluminum grid core, frame for lay-in ceiling, equal to Titus 50F.

Provide and install a duct mounted smoke detector (compatible with existing fire alarm system) in supply duct of each unit upstream of any take-offs. Detector shall be wired to shutdown unit upon detection of smoke and shall be tied into existing building fire alarm system.

Unit controls shall be DELTA/iNTREO Control System as installed by Control Concepts, Inc. Please contact Robert Blain at 770-296-3236 or 770-888-0181.

The HVAC systems shall be in accordance with the 2018 International Mechanical Code with latest Georgia Amendments, and the 2015 International Energy Conservation Code with latest Georgia Amendments.

Contractor shall obtain the services of an independent Test, Adjustment, and Balance (TAB) Agency to test, adjust, and balance all systems. Testing and balancing of air distribution systems shall be performed, at minimum, in accordance with AABC National Standards, 7th Edition, 2016. Test and balance shall include all equipment and distribution systems and shall be reported, as a minimum, on forms as published by the AABC, NEBB equivalent, or other approved equivalent.

Report shall include numbered diagrams of each system showing all devices in the system.

Gas Piping: Connect new 1-1/2” (7” w.c. – field verify) gas line to existing 7” w.c. (field verify) gas line entering the mechanical room. Connect to the existing gas line downstream of the gas meter, and route up the wall, across the roof, and down to new package units. Provide shutoff valve, dirt leg, and union at unit connection. Gas piping shall be Schedule 40, black steel, conforming to ASTM A106 or ASTM A53, B grade.

Fittings and Joints shall be black steel malleable iron, threaded conforming to ASTM A234-WPB. All exposed gas piping downstream of the meter and outside of the building shall be painted with two coats of rust inhibitor paint. All new gas pipe on the roof shall be supported by adjustable roller-bearing type support, Mifab CR-Roller Series equal by Dymotek, Miro, or MAPA Products. Spacing shall be as required for hangers as required in MSS SP-58. Beneath each support point provide a minimum 12" x 12" section of roof membrane material. Coordinate with gas supplier for additional 360 MBH gas load at existing meter.

Electrical: Install two (2) new 25A/3P breakers in existing 800A Panel "MDP"located in the Main Electrical Room. New breakers shall be of the same manufacturer as the existing panel. New breakers shall have the same AIC rating as the existing panel. Properly label each breaker with load served. Each new GER unit shall be served via 3 # 10 and 1 # 10 ground - 3/4" conduit. Exposed conduit shall be rigid steel conduit. Install for each unit a new 30A/3P/NF/WP heavy duty disconnect. Provide a new duct mounted smoke detector for each new unit. Duct mounted smoke detectors are furnished by Division 26, installed by Division 23, and wired by Division 26. New duct detectors shall match existing duct mounted smoke detectors. Contractor is responsible for integrating new detectors with the existing Fire Alarm Control Panel. Contractor is responsible for all programming and any accessories needed to properly integrate new duct mounted smoke detectors with an existing fire alarm system.

B. Jackson High School Kitchen AC Narrative C.

Provide and install two nominal 10-ton Gas/Electric pad mounted Package Units mounted outside at the Southwest corner of the building adjacent to the Dry Storage. Provide all required unit operating and maintenance clearances and required clearance from adjacent pad mount transformers. Basis of design is Carrier Model 48FCDN12, 3600 CFM at 0.6” ESP, 11.00 EER. Provide the following options: hinged access panels, low ambient cooling to 0 deg.F, 2” MERV 8 filters, hot gas reheat, motorized outdoor air damper, low gas heat with stainless steel heat exchanger, 14” high curb for pad mounting. Units shall be arranged for horizontal supply/return. Unit controls shall be compatible with existing DDC controls. Acceptable alternate manufacturers include Trane and Rheem.

Units shall be mounted on 6" reinforced concrete pads 6" larger than equipment on all four sides. One (1) pad may be provided for units installed next to each other, as long as the pad is sized for the clearances required between the units. Pads shall be level and top of pad shall be 3" above all adjacent finished grades.

Trap and route 1” condensate drain to nearest existing area drain or provide French drain – coordinate with owner.

Route supply and return ducts from each unit tight to wall to above ceiling of Dry Storage and into the ceiling space. Flash and counter flash penetrations and seal water and air tight. Provide lintels at wall openings.

Route supply from one of the pad mount units above ceiling of kitchen to supply diffusers as follows:

1. Eight (8) new supply diffusers evenly distributed in Kitchen area, 10” diameter neck, 295 CFM each.

2. One new supply diffuser in Dry Storage, 8” diameter neck, 190 CFM.

3. Four (4) new supply diffusers in Serving Area, 8” diameter neck, 200 CFM each.

4. One new supply diffuser in Staff Toilet, 6” diameter neck, 30 CFM.

5. One new supply diffuser in Passage 186, 6” diameter neck, 50 CFM.

6. One new supply diffuser in Dishwashing area, 8” diameter neck, 170 CFM.

Route supply from the other pad mount unit above ceiling of kitchen to supply diffusers as follows:

1. Six (6) new Captiveaire Drop In Perforated Supply Plenums, DI-PSP, installed in the ceiling near the kitchen hood, three on each long side of the kitchen hood, 12” diameter neck, 600 CFM each.

Route return ducts from both units above the ceiling of Dry Storage to above Kitchen ceiling and leave open ended for plenum return. Provide six new 24”x 24” eggcrate return grilles located in the kitchen area.

Remove existing supply fan F-KS-1 and all related ductwork, diffusers, power, and controls. Note that existing ductwork may be reused in new configuration at contractor’s option.

Ductwork shall meet all functional criteria defined in Section 11 of the 2020 SMACNA "HVAC Duct Construction Standards, Metal and Flexible.", Fourth Edition, and shall comply with any applicable local, state, and federal Code requirements. Ductwork shall be galvanized sheet steel, rectangular, flat oval, or round. Metal thickness, reinforcement and joint construction for duct shall comply with SMACNA, 2005, Chapter 1. All ducts shall have sealer applied for seal class “A”. Ductwork installed in any fire-rated roof/ceiling assembly shall comply with the requirements for that assembly. All stiffeners shall be galvanized steel.

Furnish and install vanes at all square elbows and short radius ells. Long radius elbows without turning vanes and with a centerline radius of not less than 1.5 times the duct width may be used in lieu of elbows with turning vanes. Provide manual volume control dampers at all runouts to diffusers. Volume damper controls shall be securely fitted to square rod turning axles operated with locking type quadrants.

All ductwork exposed to the weather shall be constructed of minimum 22-gauge sheet metal which is continuously lined with 2” thick fiberglass duct liner, with all seams and joints constructed with a transverse duct joint gasketed system by Ductmate or approved equivalent. Thoroughly and permanently seal all joints and seams with sealant as recommended by Ductmate. Exterior of ductwork shall be cleaned and capable of accepting weather-proofing cladding. Slope top of ductwork to shed water. All exterior ductwork shall be covered/sealed with a waterproofing membrane. Cladding membrane shall be pre-fabricated, self-adhering, sheet-type protective membrane. Outer layer shall be an embossed, UV-resistant, aluminum weathering surface - Flex-Clad-400 in white; approved equal by Alumaguard or 3M Ventureclad.

All interior supply ducts shall be insulated with 2” thick (minimum R-6) flexible glass fiber insulation with factory applied foil-skrim-kraft jacket and laps. Flexible duct runouts to diffusers shall be 5’-0” maximum length.

Supply and return ductwork shall be sized at 0.8”WC per 100’ friction loss.

Supply diffusers shall be 3-cone, 24” x 24”, aluminum construction, frame for lay-in ceiling, equal to Titus TMS-AA.

Return grilles shall be egg crate type, 2’x 2’, ½” aluminum grid core, frame for lay-in ceiling, equal to Titus 50F.

Provide and install a duct mounted smoke detector (compatible with existing fire alarm system) in supply duct of each unit upstream of any take-offs. Detector shall be wired to shutdown unit upon detection of smoke and shall be tied into existing building fire alarm system.

Unit controls shall be DELTA/iNTREO Control System as installed by Control Concepts, Inc. Please contact Robert Blain at 770-296-3236 or 770-888-0181.

The HVAC systems shall be in accordance with the 2018 International Mechanical Code with latest Georgia Amendments, and the 2015 International Energy Conservation Code with latest Georgia Amendments.

Contractor shall obtain the services of an independent Test, Adjustment, and Balance (TAB) Agency to test, adjust, and balance all systems. Testing and balancing of air distribution systems shall be performed, at minimum, in accordance with AABC National Standards, 7th Edition, 2016. Test and balance shall include all equipment and distribution systems and shall be reported, as a minimum, on forms as published by the AABC, NEBB equivalent, or other approved equivalent. Report shall include numbered diagrams of each system showing all devices in the system.

Gas Piping: Connect new 1-1/2” (7” w.c. – field verify) gas line to existing 7” w.c. (field verify) gas line entering the mechanical room. Connect to the existing gas line downstream of the gas meter, and route up the wall, across the roof, and down to new package units. Provide shutoff valve, dirt leg, and union at unit connection. Gas piping shall be Schedule 40, black steel, conforming to ASTM A106 or ASTM A53, B grade. Fittings and Joints shall be black steel malleable iron, threaded conforming to ASTM A234-WPB. All exposed gas piping downstream of meter and outside of the building shall be painted with two coats of rust inhibitor paint. All new gas pipes on the roof shall be supported by adjustable roller-bearing type support, Mifab CR-Roller Series equal by Dymotek, Miro, or MAPA Products. Spacing shall be as required for hangers as required in MSS SP-58. Beneath each support point provide a minimum 12" x 12" section of roof membrane material. Coordinate with gas supplier for additional 360 MBH gas load at existing meter.

Electrical: Install two (2) new 25A/3P breakers in the existing 800A Panel "MDP" located in the Main Electrical Room. New breakers shall be of the same manufacturer as the existing panel. New breakers shall have the same AIC rating as the existing panel. Properly label each breaker with load served. Each new GER unit shall be served via 3 # 10 and 1 # 10 ground - 3/4" conduit. Exposed conduit shall be rigid steel conduit. Install for each unit a new 30A/3P/NF/WP heavy duty disconnect. Provide a new duct mounted smoke detector for each new unit. Duct mounted smoke detectors are furnished by Division 26, installed by Division 23, and wired by Division 26. New duct detectors shall match existing duct mounted smoke detectors. Contractor is responsible for integrating new detectors with existing Fire Alarm Control Panel. Contractor is responsible for all programing and any accessories needed to properly integrate new duct mounted smoke detectors with existing fire alarm system.

SECTION XI – CONTRACTOR INFORMATION:

1. Owner of the Company_

2. Location address of the Company

3. List the number of years in business

4. Is your business full or part-time?

5. List the number of people employed on a regular basis

6. Do you maintain an office that is staffed during normal daily working hours?

7. Who is the contact person and phone number(s) in the event your firm is awarded the contract?

E-mail Address:

8. List any other applicable information that you wish to present as part of this proposal.

The BUTTS COUNTY SCHOOL SYSTEM 181 North Mulberry Street Jackson, Georgia 30233

REQUEST FOR PROPOSAL (RFP)

RFP TITLE: Purchase and Installation of Air Conditioning for the kitchen at HMS and JHS Issue Date: Administered by/Title: Telephone & Email September 30th Mr. Chris Thurston (770) 504-2300 ext. 1800, Director of Maintenance, thurstonc@bcssk12.org PROPOSAL DUE DATE & TIME: Wednesday, October 30th, 2024 at 2:00 P.M. EST NOTE: Proposals received after the opening date and time will not be accepted.

The Butts County School System invites your company to submit a proposal on the above referenced project. By signing this form, the Contractor signifies their acceptance of all terms, conditions, and specifications set forth in this Request for Proposals. All proposals must have an authorized signature in the space provided below. Two (2) copies of your proposal must be sealed and delivered to: The Butts County School System, Attn: Director of Technology, 181 North Mulberry Street, Jackson, GA, 30233 before the RFP deadline. The package containing proposals for this project must reference the “CONTRACTOR’S NAME”, “RFP TITLE”, and the “RFP SUBMITTAL DATE & TIME”. NO faxed proposals will be accepted. The System will not be responsible for late or lost bids by the U.S. Postal office or any other delivery services used by the Contractor. Proposals may not be withdrawn for a period of ninety (90) days after the RFP proposal deadline unless otherwise specified.

The following must be completed, signed, and returned as part of your proposal. Proposals WILL NOT be accepted without this form, signed by an authorized agent of the contractor.

COMPANY NAME:

MAILING ADDRESS:

CITY, STATE, ZIP:

EMPLOYER’S FEDERAL IDENTIFICATION NUMBER (FEIN):

TELEPHONE NUMBER(S): FAX NUMBER:

I CERTIFY THAT THIS PROPOSAL IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY OTHER CONTRACTOR SUBMITTING A PROPOSAL FOR THE SAME SERVICES, AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE TO ALL TERMS AND CONDITIONS OF THIS RFP AND CERTIFY THAT I AM AUTHORIZED TO SIGN THIS RFP AS OR FOR THE CONTRACTOR.

(AUTHORIZED SIGNATURE) (TYPED OR PRINTED NAME) TITLE: DATE:

THIS PAGE MUST BE COMPLETED, SIGNED AND INCLUDED IN YOUR PROPOSAL

The Butts County School System RFP: Purchase and Installation of Air Conditioning for the kitchen at HMS and JHS Due Date: Thursday, October 31st,, 2024

PROPOSAL FORM

THIS PAGE MUST BE COMPLETED, SIGNED, AND INCLUDED IN YOUR PROPOSAL.

PART I: Proposal

Please submit the total bid amount for each school to provide and complete the Purchase and Installation of Air Conditioning for the kitchen at HMS and JHS for as specified in this RFP

Henderson Middle

Jackson High

PART II: Addenda Acknowledgements(if applicable) Each Contractor is responsible for determining that all addenda issued by the Butts County School System have been received before submitting a proposal.

Addenda Date ReceivedDate Contractor Received

PART III: Cost Proposal/Execution of Proposal By submitting this proposal, the potential Contractor certifies the following:

This proposal is signed by an authorized representative of the firm.

The Contractor can obtain insurance certificates as required within 10 calendar days after notice of award.

The cost and availability of all equipment, materials, and supplies associated with performing the services described herein have been determined and included in the proposed cost.

All labor costs, direct and indirect, have been determined and included in the proposed cost.

The Contractor has taken care to site visits and is aware of prevailing conditions associated with performing these services.

The potential Contractor has read and understands the conditions set forth in this RFP and agrees to them with no exceptions. If exceptions exist, they must be listed on a separate numbered sheet Therefore, in compliance with this Request for Proposals, and subject to all conditions herein, the undersigned offers and agrees to perform the services in accordance with the specifications and conditions in this RFP at the prices quoted, if this proposal is accepted within 90 days from the date of the opening.

CONTRACTOR:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE NUMBER: FAX:

FEDERAL EMPLOYER IDENTIFICATION NUMBER:

E-MAIL:

BY:

(Signature) (Typed or printed name) (Title) (Date)

THIS PAGE MUST BE COMPLETED, SIGNED AND INCLUDED IN YOUR PROPOSAL.

Georgia Security and Immigration compliance Act:

E-Verify and SAVE Program Overview [OCGA § 13- 10-91] Pursuant to the “Georgia Security and Immigration Compliance Act,” the Butts County School System is required to have all of its contractors register and participate in the federal work authorization program to verify information of all new employees.

If your company employs more than one person, please complete the attached Affidavit Or If you are a sole proprietor, you may either complete the attached Affidavit or submit a copy of your Georgia Drivers’ License as acceptable proof of citizenship and return to:

Butts County Schools 181 North Mulberry Street Jackson, GA 30233 Fax: 770-504-2305

Contractor Affidavit under O.C.G.A. 13-10-91 (b) (1) By executing this affidavit, the undersigned contractor verifies its compliance with O.C. G. A. 12-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Butts County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C. G. A. 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C. G. A. 13-10-91 (b). Contractor hereby attests that its federal work authorization user identification number and date of authorizations are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Address Service Provided Butts County School System Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 20 in (city), (state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF , 20 . NOTARY PUBLIC

My Commission Expires

THIS PAGE MUST BE COMPLETED, SIGNED AND INCLUDED IN YOUR PROPOSAL.

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