RFP 2024 Addendum 1.pdf
PDF 126 KB Posted
- Attached to
- RFP 2024-0001 Network Cabling, Access Point, Switching, Access Control, Security, and IP Cameras
- Solicitation number
- 49220
- Issued by
- Isle of Wight County, Virginia
About this file
This document is an Addendum to an RFP (Request for Proposal) 2024-0001 issued by the Isle of Wight County School District in Virginia. The RFP is seeking proposals for 1) Network and Data Center hardware, managed services and professional services; 2) Structured Cabling services; 3) network switching hardware and associated accessories; 4) wireless access point switching hardware; 5) IP Camera hardware and associated accessories that operate with existing management software; 6) Security systems hardware and services that operate with existing management software; and 7) Access Control System hardware and Services that operate with existing management software. Installation, configuration, and testing will commence with projects and repair services as needed. The RFP response will become an integral part of the resulting contract, which must include service to all locations indicated in Appendix A. A mandatory pre-proposal conference will be held on December 11, 2023 at 10 AM, and an NDA (Non-Disclosure Agreement) will be required to attend.
The Addendum addresses bidder questions, including the need to be within 100 miles of the Isle of Wight County School Board offices for repair services, the use of a local "smart hands" partner if the bidder does not have offices in the required radius, and information on the security, camera, and access control systems that will be provided at the pre-proposal conference. The Addendum also clarifies that the NDA will not be provided prior to the pre-proposal conference, but will be signed on-site.
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Text version
RFP 2024-0001
Addendum 1
1. Do I need to do anything special to be able to attend the pre-proposal conference or will the NDA be signed on site the day of? Can you forward the NDA so I can get it executed. I would also like to attend the mandatory prebid meeting on 12-11-2023 at 10am.
The NDA Will be assigned the day of the Pre-Proposal conference. It will not be provided prior to the Pre-proposal conference at 820 West Main Street, Smithfield VA, 23430 at 10am on December 11th, 2023.
2. I have downloaded the RFP but note the following
APPENDIX B - EXAMPLE PROJECT ERROR! BOOKMARK NOT DEFINED.
The specifications described in Appendix B and C will be provided at the mandatory Pre-Proposal conference that will be on Dec 11 @ 10am as described in the RFP.
3. “ Vendor must be within 100 miles of Isle of Wight County School Board offices for repair services responses.” We do not have offices in that radius, however we support many organizations nationwide.
We would also utilize a local “smart hands” partner for onsite work. Are we disqualified?
The intent of the geographical proximity requirement is to ensure timely and efficient onsite support with additional costs on the school division for travel requirements If a responder attends the required Pre-proposal conference and feels they have a partner that satisfies the other requirements, a submission will be evaluated with that knowledge clearly specified.
4. Could you please tell me which Camera and Access Control Software do you use at the Schools.
All questions involving security, camera and access control systems will be answered at the mandatory pre-proposal conference on Dec 11 @ 10am as described in the RFP.
5. Can you send me a copy of the NDA for Monday’s mandatory pre-bid?
The NDA Will be assigned the day of the Pre-Proposal conference. It will not be provided prior to the Pre-proposal conference at 820 West Main Street, Smithfield VA, 23430 at 10am on December 11th, 2023.
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