RFP 2024-022 Charlevoix Roof.pdf

Grand Traverse Band, Facilities Maintenance RFP Page 1

The Grand Traverse Band of Ottawa and Chippewa Indians

Grand Traverse Band of Ottawa and Chippewa Indians - Facilities Maintenance

Charlevoix Community Center – Roof

Replacement

REQUEST FOR PROPOSALS

GTB 2024-022

Grand Traverse Band, Facilities Maintenance RFP Page 2

Table of Contents:

1. Site Location……………………………………………………………………………. Pg. 3

2. Project Requirements……………………………………………………………….… Pg. 3

3. Proposal Requirements………………………………………………………….…… Pg. 3

4. Scope of Work………………………………………………………………………… Pg. 3

5. Selection Overview and Criteria……………………………………………………… Pg. 4

6. Insurance and Bonding ..………………………………………………………………. Pg. 4

7. Tribal / Native American Preference…………………………………………………. Pg. 5

8. Minority and Woman Owned Business………………………………………………. Pg. 5

9. Timelines…………………………………………………………………………………. Pg. 5

10. Instructions for Offerors………………………………………………………………… Pg. 6

Grand Traverse Band, Facilities Maintenance RFP Page 3

The Grand Traverse Band of Ottawa and Chippewa Indians (“Grand Traverse Band” or “GTB”) is requesting Proposals from qualified contractors interested in contracting with the GTB to provide roof maintenance services on GTB-owned property within the East Jordan Reservation.

THE SITE IS LOCATED AT:

The Grand Traverse Band of Ottawa and Chippewa Indians

Charlevoix Community Center located at:

10085 Wa-Ba-Noong-Mi-Kun East Jordan, Michigan 49727

PROJECT REQUIREMENTS:

• Requirements – The contractor will be responsible for providing all equipment and supplies used to complete the requested work.

• Special Requirements – Contractor shall use caution to:

o Exercise care to prevent damage to adjacent structures, sidewalks, walkways, and streets.

o Ensure that existing buildings in the area can operate normally without significant disruption during working activities.

o Ensure the facility will be secured after hours.

• All timesheets for prevailing wage must be kept in accordance with the federal Davis Bacon Act.

PROPOSAL REQUIREMENTS

• Interested contractors must, at a minimum, provide the following information:

o Approach: Describe the extent to how you will be performing the required work.

o Schedule: Provide an estimated project schedule to complete the scope of work described above.

• Price: It is the Grand Traverse Band’s intent to select a contractor for the site that will, in the Grand Traverse Band of Ottawa and Chippewa Indians sole determination, provide the best proposal at the least cost.

• Price will include federal prevailing wage rates under the Davis – Bacon Act.

• Price must include any/all fees related to the project requirements.

• Contractors are requested to submit (2) copies of the proposal.

SCOPE OF WORK:

• Inspect existing roof system and prepare for reroof.

• Relief cut the existing roof membrane.

• Replace any wet or damaged roof insulation and decking at a predetermined unit cost.

Grand Traverse Band, Facilities Maintenance RFP Page 4

• Install a custom, prefabricated Duro-Last Roof system to the entire roof area. Roof membrane is to be 50 mil and white in color. Mechanically fasten the roof membrane per manufacturer’s specifications.

• Secure all perimeter edges with Two Piece Compression Fascia System. Metal is to be

24 gauge and have a kynar finish. Edge metal is to be included in the roof warranty.

• Flash and seal all roof penetrations per manufacturer’s specifications.

• Provide complete clean up and removal of all job-related debris.

• Repair or replace any damaged landscaping, sidewalk, and parking lots.

• Contractor pricing is to include annual inspections and cleanup of debris for first two years of warranty.

• Provide a 15 year No Dollar Limit manufacturer’s warranty covering 100% materials and labor.

• The warranty shall not exclude consequential damages coverage.

Unit pricing requested:

• Replacement of 1.5” ISO per sq. foot.

• Replacement of roof deck per sq. foot.

• Replacement of perimeter Nailer per ln. ft.

SELECTION OVERVIEW AND CRITERIA:

• On or before the time specified herein, the respondents will submit a proposal in response to this RFP.

• The Grand Traverse Band Facilities Manager will assess the proposals utilizing the evaluation criteria as stated in this RFP document.

• All expenses incurred by the responder for the interviews and presentations will be the sole responsibility of the responder.

• The Grand Traverse Band accepts no responsibility for the reimbursement of any expenses incurred by a responder under this document.

• Any questions regarding this RFP should be sent to:

Ron Anderson, GTB Facilities Manager. ron.anderson@gtb-nsn.gov

INSURANCE REQUIREMENTS

• The selected company must procure, maintain, and furnish proof of:

o workers' compensation insurance in conformance with the Michigan Disability

Compensation Act and any other applicable workers’ compensation laws.

o The selected will have $1,000,000.00 General Liability, $2,000,000.00 General

Aggregate Insurance and $1,000,000.00 Workmen’s Comp coverage.

o Claims for damages because of bodily injury including personal injury, sickness or disease, or death of any and all employees or of any person other than such employees.

o Claims for damages because of injury to or destruction of property, including loss of use resulting therefrom.

o Claims caused by professional errors, acts, or omission and any other insurance prescribed by law.

mailto:ron.anderson@gtb-nsn.gov

Grand Traverse Band, Facilities Maintenance RFP Page 5

• The selected/successful company must furnish a certificate of liability insurance showing the Grand Traverse Band of Ottawa and Chippewa Indians as insured.

• All projects over $250,000.00 will need to acquire performance and payment bonds.

Bonding will be in the amount of 100% of the contract cost.

TRIBAL / NATIVE AMERICAN PREFERENCE:

• Tribal Member Preference will apply.

• Native American / Alaska Native preference will apply.

MINORITY AND WOMAN OWNED BUSINESS:

• Minority business owners (minority or woman owned businesses) will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, creed, sex or national origin in consideration for an award.

• It is the policy of the Tribe that minority and women owned business enterprises (MBE/WBE) have an opportunity to participate at all levels of contracting in the performance of Tribe contracts to the extent practical and consistent with the efficient performance of the contract.

• Please indicate that you are a minority or woman owned business with your proposal submission.

• The successful company must ensure that all subcontractors, agents, personnel assigned by, or employees of prime company and subcontractors are not discriminated against because of their race, color, religion, sex or national origin. The successful company must make positive efforts to provide equal employment opportunity for minority and woman owned businesses.

TIMELINES:

• The deadline for the submission of any and all questions and inquiries concerning this RFP is Friday, March 29, 2024 at 5:00 p.m.

• The Grand Traverse Band of Ottawa and Chippewa Indians shall have sole discretion in evaluating the qualifications of responders and the suitability of their proposals to meet the needs of the Tribe. The Tribe reserves the right to select the Proposal that is deemed to be in the best interest of the Tribe.

• The Grand Traverse band of Ottawa and Chippewa Indians also reserves the right to reject any and all Proposals.

• Proposal Due Date: Friday, April 12, 2024 3:00 pm

• Interested contractors should submit (2) copies of their proposal to:

Ron Anderson GTB Facilities Manager.

2605 N. West Bay Shore Dr. Peshawbestown, Michigan 49682 or by email to: ron.anderson@gtb-nsn.gov

• Bids can also be submitted electronically. GTB utilizes https://www.bidnetdirect.com/mitn to distribute official copies of the Request for Proposals (RFP) and to received bids mailto:ron.anderson@gtb-nsn.gov

Grand Traverse Band, Facilities Maintenance RFP Page 6 electronically. Proposing firms will be required to register with the website to download the RFP documents and addenda and to submit bids. If you experience problems with

BidNet Direct, please call 1-800-835-4603 option 2 for assistance. There is no charge by

BidNet Direct for this service.

https://www.bidnetdirect.com/mitn

• Proposals are due on or before the submission deadline noted above.

• All proposal packages must have: Grand Traverse Band, Facilities Maintenance clearly marked on the outside for easy identification by The Grand Traverse Band of Ottawa and Chippewa Indians.

• Proposals may be hand delivered prior to the submission deadline at the address listed above. Directions may be obtained by calling (231) 534-7034.

• Any proposals received later than the submission deadline will not be accepted or considered.

• Facsimile (FAX) transmissions will not be accepted.

• The Tribe will not be responsible for late submission caused by the postal service, other carriers, or any other delivery problems regardless of the reason.

INSTRUCTIONS FOR OFFERORS:

• Proposals will be accepted from responsible, qualified and responsive companies.

• No proposal may be withdrawn for a period of ninety (90) days after the proposal submission date.

• A responsible offeror means an offeror who has the capability in all respects to perform fully the requirements mentioned in the proposal document and the integrity and reliability which will assure good faith performance.

• A responsive offeror means an offeror who has submitted a proposal which conforms in all respects to the request for proposal requirements.

https://www.bidnetdirect.com/mitn